JANUARY 11, 1994
An executive session convened at 6:00 p.m., pursuant to A.R.S. 38-431.02, notice having been duly given.
A special meeting and work study session of the Maricopa County Community College District Governing Board were scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411, West 14th Street, Tempe, Arizona.
Linda B. Rosenthal, President, Roy C. Amrein, Secretary, Donald R. Campbell, Member, M. Grant Christensen, Member, Nancy Stein, Member
Paul A.Elsner, Alfredo G. de los Santos Jr., William Waechter, Dan Whittemore, Ron Bleed, Janice Bradshaw, Raul Cardenas, Mary Vanis for Larry Christiansen, Art DeCabooter, Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor, Arnette Ward, John Waltrip
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by President Christensen.
President Christensen called for a motion convening an executive session, notice having been previously given.
MOTION NO. 8185
Linda B. Rosenthal moved that an executive session be convened. Motion carried 5-0.
The meeting recessed at 6:01 p.m.
The special meeting reconvened at 7:01 p.m.
ELECTION OF OFFICERS
President M. Grant Christensen called for nominations for officers for 1994.
MOTION NO. 8186
Donald R. Campbell moved that Linda B. Rosenthal be nominated for President of the Governing Board for calendar year 1994. There were no further nominations. Motion carried 5-0.
MOTION NO. 8187
Donald R. Campbell moved that Roy C. Amrein be nominated for Secretary of the Governing Board for calendar year 1994. There were no further nominations. Motion carried 5-0.
Chancellor Paul Elsner presented a gavel to Dr. Christensen, thanking him for serving as President of the Governing Board during 1993. President Linda B. Rosenthal expressed gratitude, on behalf of the Governing Board, to Dr. Christensen for his valuable leadership during 1993.
(I-B-1)CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS, AND TERMINATIONS - William Waechter recommended approval of the faculty/management/administration/ technological support staff employment recommendations.
MOTION NO. 8188
M. Grant Christensen moved that the Governing Board approve the faculty/management/administration/technological support staff employment recommendations. Motion carried 5-0.
(I-C-1) GLENDALE COMMUNITY COLLEGE ROOFING CONTRACT - John Waltrip recommended ratification of a contract with Industrial Roofing Systems, Inc. for re-roofing the Gymnasium Building and the Women's Locker Room Building at Glendale Community College. In response to a question from Roy C. Amrein, the existing roof was approximately ten years old. Donald R. Campbell asked about consideration of a different type of roof. Lionel Diaz explained that a drainage problem had affected the condition of the roof not the composition of the roof. Nancy Stein asked if a warranty had been provided on the original roof.
MOTION NO. 8189 Roy C. Amrein moved that the Governing Board ratify a contract in the amount of ninety thousand five hundred fifty-six and no/100 dollars ($90,556.00) with Industrial Roofing Systems, Inc. for re-roofing the Gymnasium Building and the Women's Locker Room Building at Glendale Community College. Motion carried 5-0.
(I-C-1,2)INDIVIDUAL REFERRAL PROCESS TRAINING FACILITY CONTRACTS - Alfredo G. de los Santos Jr. recommended approval of two Individual Referral Process Training Facility Contracts in the amount of $250,000 each; one to cover all MCCCD colleges and centers and one for the Maricopa Skill Center.
MOTION NO. 8190
Roy C. Amrein moved that the Governing Board approve two Individual Referral Process Training Facility Contracts as follows: (1) for January 1, 1994-June 30, 1994 with the Arizona Department of Education for a maximum reimbursement amount of $250.00; and (2) between the Maricopa Skill Center and the Arizona Department of Education for the period from January 1, 1994 through June 30, 1994, for a maximum reimbursement of $250,000. Motion carried 5-0. (I-C-3) CURRICULUM - Alfredo G. de los Santos Jr. recommended approval of the curriculum.
MOTION NO. 8191
Roy C. Amrein moved that the Governing Board approve the curriculum. Motion carried 5-0.
(II-A) ENERGY CONSERVATION COMMITTEE--PROGRESS REPORT - Lionel Diaz introduced representatives from APS, Patricia Vincent and Kristen Hildebrandt. Paul Elsner commented on the active support received from Arizona Public Service for District energy conservation efforts. Carol Johnson, Energy Simulation Specialists, Inc. spoke about the Energy Conservation Project Overview. Programs at other institutions, project goals, project elements, cost savings estimate, implementation cost estimate, project schedule, funding sources and funding flow were discussed. Lionel Diaz noted that budget funds were not being requested, but that a request was being made that a portion of the savings realized from energy projects be put back into the program; and that a Governing Board policy on energy conservation be established. Paul Elsner asked about a possibility of including funding for energy conservation costs on a possible future bond. Nancy Stein inquired about the composition of the Financial Operations Group. Linda B. Rosenthal asked about efforts to obtain support from SRP for those facilities not located in APS locations and Donald R. Campbell suggested that Southwest Gas also be included in the project.
Roy C. Amrein expressed his appreciation to the committee and to Lionel Diaz for his leadership efforts on the committee. Dr. Amrein commented on his feeling that this committee had been particularly effective.
(II-B)STUDENT POLICIES - Dean Henrietta Harris introduced members of the Deans of Students Services Council. Dean Harris provided introduction and background on the review of all student-related policies, products and by-products of the review process, and recommendations for future action. A copy of the revised student policies was provided to the Governing Board members and comments were requested prior to February 26, 1994.
BREAK A ten-minute break was taken to move the meeting to the Employee Lounge in order to utilize a less formal format designed to promote and encourage open communication and participation among governing board members, administrators, faculty, staff and individuals attending the meeting.
"Restructuring Governance," a John Carver Videotape was shown. Desired outcomes for this presentation included: 1) reexamining current assumptions about governance, 2) establishing openness to other governance models, and 3) developing a basic understanding of John Carver's governance model.
Discussion, both pro and con, of the content of the first thirty minutes of the videotape followed. Some participants viewed the Maricopa Board as similar to the Carver model, while others found it quite different. Nancy Stein expressed her disapproval of the Carver model. Linda B. Rosenthal expressed her opinion that much of what the current Governing Board does tends to be reactive. Roy Amrein expressed agreement with the model's use of goal setting and vision as part of the board's responsiblity. Donald R. Campbell stated that he felt it was vital for Governing Board members to have knowledge of external communities in order to better respond as a member of the internal community. In response to a question posed by the facilitator, it was suggested that questions be posed to the Governing Board rather than reports being made.
The segment closed with a brief portion of the video tape relating to group decisions. Carver suggests that when the CEO receives a message from individual board members, the CEO may "take it or leave it," however, when the board speaks to the CEO as a group, "God just spoke!"
The meeting adjourned at 8: 57 p.m.
Roy C. Amrein