GOVERNING BOARD
JANUARY 13, 1998
MINUTES
A special meeting and strategic conversation of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.Present
Governing Board
Ed Contreras, President, Linda B. Rosenthal, Secretary, Gene Eastin, Member,Donald R. Campbell, Member, Nancy Stein, MemberAdministration
Paul A. Elsner, William Waechter, Alfredo G. de los Santos Jr., Rufus Glasper, Ron Bleed, Larry Christiansen, John Cordova, Art DeCabooter, Stan Grossman, Homero Lopez, Linda Thor, Tessa Martinez Pollack, J. Marie Pepicello, Arnette Ward, Raul CardenasState Board
Nick Balich
Call to Order
The meeting was called to order at 6:00 p.m. by President Nancy Stein.Executive Session
President Contreras called for a motion convening an executive session, notice having been previously given.
MOTION NO. 8718
Linda Rosenthal moved that an executive session be convened. Motion carried 5-0.The meeting recessed at 6:01 p.m.
The special meeting reconvened at 6:30 p.m.
Special Meeting
(A-1) Mrs. Stein called for nominations for Governing Board President for the calendar year 1998. Linda Rosenthal nominated Ed Contreras for Governing Board President for 1998.MOTION 8719
Linda Rosenthal nominated Ed Contreras for Governing Board President for calendar year 1998. Mr. Contreras was elected Governing Board President 5-0.Mrs. Stein called for nominations for Governing Board Secretary for the calendar year 1998.
MOTION 8720
Dr. Campbell nominated Linda Rosenthal for Governing Board Secretary for calendar year 1998.Mrs. Rosenthal was elected Governing Board Secretary 5-0.Mrs. Stein relinquished her position as Governing Board President to Mr. Contreras. Mr. Contreras presented Mrs. Stein with a gavel and plaque in recognition of and appreciation for her leadership, service and dedication as Governing Board President for calendar year 1997.
Consideration of Consent Agenda
Mr. Contreras asked if there were any requests to remove items from the Consent Agenda. Mrs. Rosenthal requested that Item B.1.a. be removed from the Consent Agenda.
The following items are included in the Consent Agenda:
(B.2.a.) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS; - the personnel actions as recommended.(B.3.a.) RATIFICATION OF CONSTRUCTION AWARD FOR EXPANSION AND REMODELING OF THE LEARNING RESOURCE CENTER AND THE STUDENT SERVICES BUILDINGS AT PARADISE VALLEY COMMUNITY COLLEGE - Ratify the award of a construction contract in the amount of $4,162,200.00 to Norquay Construction who was the low responsive and responsible bidder for the Expansion and Remodeling of the Learning Resource Center (Building E) and the Student Support Services Building (Building B) at Paradise Valley Community College.
MOTION 8721
Linda Rosenthal moved that the Governing Board approve the Consent Agenda with the exception of Item B.1.a. Motion carried 5-0.
(B.1.a.) SELECTION PROCESS FOR CHANCELLOR'S POSITION - Authorize the Vice Chancellor for Quality and Employee Development to enter into negotiations to provide consulting services for the purpose of conducting an executive search to recommend candidates for the position of Chancellor of the Maricopa County Community College District to replace Dr. Paul A. Elsner following his retirement. Mrs. Rosenthal made a motion to approve the item with the addition of the words.... enter into negotiations "with the Association of Community College Trustees (ACCT)" to provide consulting services... in the language of the item. Mrs. Rosenthal indicated that including the selection of ACCT in the item would allow the Board to timely begin the search process.
Discussion followed. Mrs. Stein and Mr. Eastin expressed concern regarding the lack of competition in immediately selecting ACCT and not considering other companies. Mrs. Stein asked for information regarding what services are provided, a breakdown of the fees for ACCT, and also for service and fee information from other companies for comparison purposes. Dr. Glasper responded that the CEO search service provided by ACCT is available due to the Board's membership in the organization. ACCT would qualify as a sole source procurement as it provides this service only to community colleges and the District has nothing to compare it to, although this would not preclude the Governing Board from exploring other firms if it so desired. Should the Board wish to explore other firms, a bid process would have to be followed. In response to an inquiry from Mr. Contreras, Dr. Waechter indicated that ACCT is the only entity on the list of search firms that charges a set fee and is the most reasonably priced. Mrs. Stein suggested that individuals from business and industry and interested faculty members be included for consideration under the search process.
In response to Mrs. Stein's concern that there may appear to be a conflict of interest in selecting ACCT as the search firm due to some Board Members' level of participation in the organization, Dr. Campbell noted that all of the Board Members are involved in and belong to ACCT, as all are members and that the Board will be making the final decision regardless of what recommendations are made by the company contracted with to assist in the search effort. Mr. Contreras stated support for the use of ACCT, not only because it is known as a highly regarded organization for community colleges but also because of the time involved in the selection process for a new chancellor. Mrs. Rosenthal called for the question. In voting "nay" under Motion No. 8722, Mrs. Stein noted that she did so because of a lack of information to make an informed decision for the search firm.
MOTION 8722
Mrs. Rosenthal moved that the Governing Board authorize the Vice Chancellor for Quality and Employee Development to enter into negotiations to provide consulting services with the Association of Community College Trustees (ACCT) for the purpose of conducting an executive search to recommend candidates for the position of Chancellor of the Maricopa County Community College District to replace Dr. Paul A. Elsner following his retirement. Motion carried 4-1. Mrs. Stein was opposed.
Strategic Conversation:(II-A) Identification of Issues Facing
the Maricopa Community College District in the Next Ten Years
Pat Case welcomed the group, went over the agenda for the evening, and read the ground rules. She introduced Ed Contreras who provided the anticipated outcome for the meeting, which was to help in the identification of key issues that will be facing the Maricopa Community District in the next ten years. Mr. Contreras indicated that the District will be facing many challenges in the future, such as increased enrollment, and providing services while conserving resources to be able to provide those services. He stated that the questions for the evening conversation and February 10 strategic conversation, which will ask what qualities of leadership are needed to face the identified issues, are critical. As Dr. Elsner will be retiring in the next year and a half, this information will assist the Governing Board in developing the criteria for the desired attributes for the Chancellor.
Participants were asked to break into small groups to brainstorm the question: What key issues will the Maricopa Community College be facing in the next ten years? Their suggested issues recorded by the groups are as follows:
Group One
Top four issues identified by this group were:
- Changing demographics
- Resources - human and financial
- Community linkages
- Technology Issues
Demographics Issues
Resources - Human and Financial Issues
- Current and future populations already have degrees
- Aging population
- Increasing student enrollment
- Over the next ten years, the children of the baby boom --called the baby boomlets--will reach college age. Large growth in college-age population--younger students.
- Population "shifting" as well as growing (new growth areas)
- Exploding population numbers
- Influx of projected 500,000 new residents
- Increased growth
- Ability to deliver educational services at times, places, format to serve needs of working adults who have limited time
- Coping with: changes in demographics; growth in total population; uneven growth in various parts of the county; keeping abreast of new technology; new subjects to be taught
- Latino demographic
- Arizona listed as a state where many people are at poverty level
- Need to move welfare recipients to work force
Community Linkages Issues
- Aging facilities. Limited resources and changing demands on the facilities
- How to determine in advance when to stop building new campuses
- With undefined programs in over-defined buildings, what does flexibility really imply?
- Need for child care facilities for re-entry students
- Retirement of experienced administrator - "brain drain"
- Teach people to teach to extend your virtual faculty
- Haves and have nots - $, technology, education, etc. - increased gap
- Don't let limitations stop you from serving these needs
- Maturing faculty - need replacements
- Performance funding
- Maintaining financial stability and still respond to community needs and wants
- $ $ - How to manage in an environment of limited resources, yet increasing costs
Technology Issues
- More advertising and marketing of services, especially to new residents
- Making the transition from elementary to high school to community college
- Public awareness of community colleges and its needs... versus focus on K-12 and four year colleges
- Need to develop community linkages
- Business community's educational needs will quadruple in ten years
- A need for programs that work in conjunction with university programs
- Increasing communication and keep communication open with K-12
- MCCCD needs to be at the table for all regional-type meetings, such GPEC visioning sessions and take leader's role
- Need for greater communication with our publics (employees and community)
- Decreasing demand for academic versus vocational curriculum
- MCCCD needs to provide leadership to the county
- Global economics requires a "globally" educated population to compete globally
- Move education to more flexible response to community demands, schedules, sites, etc.
Competition Issues
- Needed is trained and skilled work force
- New technology - Internet allows for "in house" classes on the Net.
- Need to increase math, science emphasis for technology
- Adequately trained support help for incoming technologies
- Need for vocational training and technical training
- Demand for technology training
Political Pressure Issues
- Community colleges will face competition from business colleges, such as Apollo and Ottawa
- Competition from institutions, private enterprise, etc., that deliver courses via electronic means
- Competition from proprietary institutions
- Community colleges are a challenge to four year institutions
- Opposing forces between the need to change and entrenched policy and practice that inhibit change
Quality Issues
- How will we avoid political intervention as education becomes a life-long career essential service?
- When will leaders find the confidence to make dramatic changes when elected leaders are cautious
- focus and direction of organization
- Move State from emphasis on prisons to emphasis on education
- Impact of EPA regarding restrictions due to pollution, etc.
Values Issues How do we move enduring human values back ahead of technology maintenance? Mentoring students who have little interaction with effective adult role models Don't lose sight of the purpose of the educational experience while trying to cope with the essentials and political correctness.
- More students entering college who are under-prepared
- More students with diverse language skills
- Coping with lack of motivation in potential students plus lack of basic communication skills
- How will we measure quality of education - or should we?
- Change from grades to performance mastering
- Identify performance indicators
- Recent "grade" Arizona received for education
- How do you get the kids to eat their broccoli? (Take courses they need but don't want when courses are custom tailored).
- Motivation of staff
- Re-think need to graduate to a need to succeed
- Measure effectiveness of education. How? Does "quality" equal effectiveness? (Quality as traditionally defined)
Group Two
The top three issues identified by this group were: Finances - costs and accountability Demographics - national and international issues Partnerships - early outreach, business and industry, and community
Environmental IssuesDemographic Issues
- Environmentally sensitive
- Parking and density problems
- Change in generational thought patterns, such as "now"
- Changing demographics
- Community colleges should be diverse in all areas; with students, curriculum, staff, and faculty
- Large growth of senior population
- At-risk population services
- Discrepancy between haves and have nots
- In regard to Native American population, staff and faculty should be increased with critical positions (i.e., administrators, counselors)
- Demographic - 2000 data information
- Will the elementary students want to travel to a campus. Better buildings and more accessibility
$ - Costs IssuesTechnology Issues
- Keeping tuition costs down
- Financial aid policy
- Funding models
- More or less - where or what is the threshold?
- How are we going to pay for education in the future?
- Demands for more accountability
- Financial Resources tightening
- Bond dollars run out in a few years
- State funding formula/support
Internal Issues
- How do we stay current with technology?
- Have we asked the students this question?
- Increased access and flexibility
- Family literacy - technology and financial knowledge
- How do we stay technologically current in light of the controversy surrounding capital funding of resources with a relatively short life span? (both in the classroom and in MCCD administrative system)
Curricular Issues
- How do we address personnel changes? (retirements)
- Large number of faculty and administration retirements
Competition Issues
- How can give credit for life and/or job experiences?
- Entrepreneurship
- More and more sophisticated skill training demanded by employees
- Business and industry education
- Copyright laws and how they affect curriculum development and alternative methods
- Alternative delivery methods - based on global student populations
- How do students and employees obtain skills needed in a fluid society?
Values Issues
- Reality: Need to "compete" for students - they want service, relevance, convenience, value
- Increasing competition from local and national providers - educational and non-educational institutions
- Blurring lines of roles between various levels of education
Early Outreach, Partnership Issues
- Risk takers rewarded
- Increase in openness to new ideas
Other Issues
- Cooperative education with elementary and high school ed.
- Cooperative education with business
- Districtwide youth policy
- Wish: That the community college continue to become more involved in working with elementary and high schools... helps improve all institutions and creates links resulting in better prepared students
- Expanding the influences downwards in to the high schools, middle schools, and elementary schools through the Mari-Serve educators who are poised to go into the schools to aid or assist teachers in many areas which they request
- Early outreach programs
- President and staff becoming active in the community - community identification
- Demand for ever-increasing efficiency flexibility with respect to:
- curriculum, delivery systems, calendars, support systems, technology, access, funding, community
- Safety issues
- Effective environmental scanning
- Health issues - stress related problems
Group Three
The top three issues identified by this group were:Student Issues
- Student Issues
- Customer Service Issues
- Curriculum Issues
Customer Service Issues
- Learner-centered
- Demands of students - customers
- Making every student important
- Learning for all
- Student-centered learning environments in and out of the classroom
- Imparting value of learning
- Learning communities
- Creating friendly climate
- Job placement for graduates
- Child care
- Need for larger child care centers at community colleges
Curriculum Issues
- Meet customer needs
- Identify future skills needed by customer
- How to measure customer satisfaction
- Identify your customer
- Bigger selection of class times
- Generation "Y"
- More scholarships for re-entering students
- Academic year schedules flexibility
- Flexible hours
- True multicultural environment and climate
- Perception of elitism
- Under-prepared first generation
- Widening gap between haves and have nots
- Increasing number of under-prepared students
- Changing demographics of students
- Integrated processes to support the different educational needs of diverse family structures
- True access to educational opportunities
- Access to basic English instruction for new immigrants
Finance Issues
- Changing curricular needs - diverse student population
- Curriculum development
- Relevant curriculum
- Innovative methods of delivering instruction
- The quality of educational experiences and intervention
Community Linkages Issues
- Challenges of capital budgets
- Lack of government support for operating funds
- Cost of educational delivery
- Support for student finances
- Sufficient capital and operating funds
- Decreasing funds
- Scholarship barriers
Faculty Issues
- Put "community" in community college
- Community partners
- Developing collaborations
- K-16 lifeline - in-depth community collaborations with support services for developmental needs of students
- Competition versus collaboration among colleges
- Civic responsibilities
- Articulation
Technology Issues
- Tenure versus part-time faculty
- Faculty retention
- Continuous faculty, administrative and staff development opportunities
- Current and up-to-date training for faculty and staff
- Faculty accountability and integrity
- Faculty as role models for students
Student Services
- Use of technology
- Electronic student services
- Technological teaching and learning
- Providing technology to low income populations
Training Issues
- Relevant student services programs
- Funding for outreach and student services
- Student outcomes and assessment
- Linkages to Ends Statements
Outside Competition Issues
- Re-training
- Leading at all levels
- Need for returning employees
- Re-careering and re-tooling
- Educate versus training
- Increased need for life long learning and training opportunities
- Welfare reform
- Private sector competition
- Identify your competition
- Competition with K-12 and universities (public and private)
Group Four
Top three issues identified by this group were:Technology Issues
- Technology
- Partnerships
- Staffing Issues and Outreach Issues
Partnerships
- Insure quality of distance learning
- Changing technology - keeping up, not getting behind
- Web classes
Staffing Issues
- Increasing mentoring and internship opportunities
- Partnerships with industry
- Interaction with proprietary/industry schools
- International roles? What are they? What should they be?
Change Issues
- Lack of full-time faculty - need for more
- Qualified faculty
- Multicultural knowledge and background
- The need to have a much more flexible RFP
- Number of retirements
Outreach Issues
- Restructuring
- How can we effectively address declining skill levels?
- Rapid adaptation
- How will MCCCD meet the challenge of privatization of public institutions? What will be our response when the Arizona Legislature reintroduces the charter community college concept in Arizona?
- Recognize that all staff must be willing to enhance and change skill sets to manage future organizational change
- Whether or not the system will offer four year degrees
- Occupational training immediately available
Funding Issues
- Community college involvement the "community", such as neighborhoods near the campus
- Service learning
- Develop co-curricular activities, instruction and student services
- How will we best interact with the other systems of education to make education a "seamless" venture
- Continuation and expansion of classes for community barriers
- Enhanced use of systemic thinking and effective use of resources through reallocation, reduction and limited increases to students
Demographics/Diversity Issues
- Classes offered when demanded 24-hours-a-day, 7-days-a-week, year round, multiple modes
- How will MCCCD fund life long learning? When does it start and when does it end?
- Can we continue to be all things to everyone and keep up quality?
- How does MCCCD maintain comprehensive services at each college without duplication of cost?
- As a "whole" district, complete one campus prior to beginning another
- Develop a resource allocation process that rewards growth but recognizes changing demographics and colleges with static enrollments
- Lack of funds for community outreach programs targeting poor, underserved and first generation students
- Higher tuition closes the open door
Student Issues
- Increasing population with multiple and diverse needs will necessitate opportunities for upgrading faculty capabilities to deal with many types of students
- Insure quality of education of non-native English speakers
- Serving the needs of diverse population including many diverse languages
- Diversity of cultures in the 21st century
- Develop all around child care after 5 p.m. - increase family usage of colleges
- Inclusion of youth on the college campus. K-8 - long term recruitment
- Transition from courses and credits toward objectives and application of knowledge
- Re-entry students transfer to university
- Increased demand for open entry/open exit classes
- Education available - when and where needed
- Centralized one step enrollment/financial aid processes
Group Five
The top three issues identified by this group were:Students
- Student Issues
- Funding Resources Accountability Issues
- Community Issues
Funding Resources Accountability Issues
- Providing a student life atmosphere
- Provide continued opportunity for social interaction in learning
- Identifying challenges for students and petitioning them for solutions- Awareness of upcoming student population needs and differences/mentoring programs
- Providing better services for students
- Meeting the needs of schedules of students
- Increasing the speed in which we can offer products to meet student needs
- Identifying ample parking
- Will public/private transit providers meet the transportation needs of commuter students
- Need for resources for the increasing number of under-prepared students
Community Issue
- Decisions to invest in brick and mortar in regard to the trend toward distance education
- Funding will based on outcomes
- Keeping up with enrollment and facilities
- Planning for population growth - diversity, facilities
- Adjust hours of operation to meet the needs of diverse users
- Keep up with the increased demand as a result of continued population growth
- Meeting the financial needs of the colleges/District
- Increased focus on assessment and evaluation
- Proving outcomes (accountability) to receive funding from State
Expanding Teaching Paradigm Issues
- Increased collaboration with school districts
- Increase our commitment to community of volunteer service
- College needs to act as a leader in collaborations that address community problems
- Increasing need for basic health care for students and community who are not eligible
- Looking at other opportunities for students such as internships
- Business demands on education will alter courses and faculty
- Increase cooperation with business and industry and developing training programs - this will help conserve resources
Dynamics of Technology Issues
- Provide an integration of courses, such as continuity, format, content. Classic courses with practical application.
- Implementing new teaching strategies/delivery systems for new learners
- Individualize instructional programs
- Emphasis for practical, pragmatic training
- What impact will distance learning have on the need for full-time faculty
- For clues to the future, take into consideration educational models now being explored in lower level programs
- Create a unique mix of on and off campus learning opportunities
Dynamics of Demographics Issues
- Keeping up with technology
- Make technology transparent to learner and staff
- Balance the teaching roles using technology and different learning styles
- Training faculty in new technology
Faculty Role Issues
- Be aware of changing population demographics
- Continue to serve the needs of citizens in the new growth areas
- Service area boundaries between MCCD colleges will become blurred
- More intense competition among providers of education and training (public and private)
- Growing use of part-time faculty
- Need to integrate more technology in teaching and learning
- Replenish our faculty ranks
Group Six
The top three issues identified by this group were:Technology Issues
- Technology Issues
- Program Development and Delivery Issues
- Competition Issues
Program Development and Delivery Issues
- Keeping up with technological changes
- More types of degrees for the new technology needs
- Meeting technology needs in terms of student learning
- Improve technical programs
Competition Issues
- Life long learning and education for entire population
- Use various methods of delivering instruction
- Expansion in long distance learning capabilities
- The change in the welfare system. What is the community college's role?
- Meet the changing needs in preparing students for the workplace
Demographics Issues
- Greater competition in higher education
- Competition increase between private and public institutions
- Growth of charter school movement
- Privatization and brokering of new knowledge
- Global competition in teaching from use of Worldwide Web
- Competition in delivery of educational services
Partnerships Issues
- Growing minority communities
- Changing demographics in Maricopa County
- Growing senior community expecting educational services
- Increased multicultural population
- Shrinking middle class
- 24% increase in children in Maricopa County - significant increase in students
- New locations
- The sense of community in "community college"
- More students who are unqualified for college level work
- Increase in child poverty - 20% of all children are poor in Maricopa County
Faculty Issues
- More business community involvement in community college system
- Use resources from industry
- Articulation with other institutions of higher education
- International partnerships between colleges and universities
- Mentoring of high school and elementary school students
Access Issues
- Provide qualified instructors
- Shortage of faculty
- Significant number of faculty will retire just when we have a significant increase in enrollment
Financial Issues
- More accessibility
- Increasing transportation problems in cities
- More public transportation
- Chaos is in - stability is out
- Growth - residential exceeding commercial and industrial (tax base?)
- Lack of classroom space
- Public support for education in Arizona has declined 41% - 3rd highest in nation
- Money - public funding declining and anti-tax sentiment
- Many families cannot afford higher education
- Less public funding for basic research
- Lack of resolution of elementary and high school funding
Group Seven This group listed their top three priority issues as:Leadership Issues
- Leadership Issues
- . Funding Issues
- Learning Outcomes Issues; Technological Challenges Issues
Learning Outcomes Issues
- Change in leadership
- Community input
- Industry input
- Student input
- Funding Issues:
- Alternative funding
- Bond election
- Scholarship support
Technological Challenges Issues
- Added accountability to outside agencies and community
- Documenting student learning
Learning Environments Issues
- Technical requirements
- Anticipating changing technologies
- Equipment
- Replacements for employee retirees
- Recruiting and retaining qualified "techies"
Barriers to Academic Success Issues
- Shared learning facilities
- Adequate facilities
Certificate and Degree Issues
- Address barriers which keep students from achieving their potential
- Seamless transfer
- Qualified instructors
- Alternative Deliveries Issues:
- Virtual university and learning centers, such as Rio Salado
- Distance delivery - methods of presentation
- Problem of dealing with lack of classroom personal experiences
- School to Career Issues:
- School to work programs
- Welfare reform roles and responsibilities
- Vocational education needs
- Workforce readiness
- Mentorship programs
- Field experience
- New training opportunities with industry, such as Motorola University
- Identifying new partnerships
Total Person Issues
- Becoming more aware of needs for four year programs in community colleges
- Four year degrees at Rio Salado
- Four year degrees at Mesa
- Competition
- Rethinking the need for certificates and degrees
- Respond to need for balance, such as arts, music, theater
Upon their return from the small groups, participants were asked to respond to two questions. Those questions and the comments resulting from those questions were as follows:
Question One: The burning issue that surprised me in our discussion was ...
ResponsesQuestion Two: One thing that I learned tonight was...
- Overwhelming emphasis on students
- Naive - thought we were above political pressure
- Education should be out front - leading
- Did not realize that when enrolling in one of the colleges, enrollment was not in the whole Maricopa system (technology issue)
- The competition - we must meet it
- 40% of the full-time faculty are eligible for retirement in the next three years
- We are being proactive right now and thinking of the future, not being reactive
- Putting students first - campus life, extra-curricular activities, and providing skills and knowledge that they need
- Start early - total college experience is K-16
Responses:
- Reasoning behind going for a four year degree (from a community college)
- Excellent forum for listening to people
- Being the total human - last bastion of community colleges
- Good group of community and internal people can have great discussion
- Lots of people were here who care and participated
Mr. Contreras thanked everyone for coming and providing their time and participation. He encouraged all those present to attend the strategic conversation scheduled for February 10, 1998.
The meeting adjourned at 8:30 p.m.
Linda Rosenthal
Governing Board Secretary