MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
JANUARY 22, 2008
An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. Â§38-431.02, notice having been duly given.
Don Campbell, President
Colleen Clark, Secretary
Scott Crowley, Member
Linda Rosenthal, Member
Jerry Walker, Member
Lionel Diaz for Steve Helfgot
Maggie McConnell for Pete Kushibab
Mary Kay Kickels
The regular meeting was called to order at 6:30 p.m.
The executive session was called to order by President Campbell at 5:30 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the
The following citizens came forward.
The following citizens came forward.
Solange Whitehead, Executive Director of Environmental Fund for Arizona, came forward along with Mark Rosati, as well as a Great Horned Owl, to present an award to Vice Chancellor Al Crusoe for his efforts in allowing their fund to be one of the charities that MCCCD employees can contribute to via payroll. She also expressed appreciation to Chancellor Glasper and Mark Rosati of Phoenix College for their assistance in this effort.
Lorene McLaughlin, former Rio Salado College Financial Aid Technician, came forward to appeal her termination. She explained at length that this dismissal had been a “witch hunt” and had been based on assumptions. She stated that her roommate arrangement with student Chris Edwards was not a romantic one but rather one in which he lived in her home and took care of her child. She stated that she never awarded a $700 state grant to him and had never been provided evidence of the computer audit done on this situation. She is seeking the real reason for her termination as she always has received exceptional performance evaluations and in fact had been told to submit paperwork for a reclassification. After being placed on a leave of absence, she applied for another position but instead received an employment termination notice. She indicated she has retained an attorney and is taking steps to resolve this issue which mars her reputation.
President Campbell acknowledged the presence of the NAU CC580 Community College Class taught by Dr. Linda Thor.
President Campbell provided the following message:
“Leadership is everyone’s responsibility.
“Listen with your eyes and your heart. Leadership is about behavior first, skills second. Good leaders are followed chiefly because people trust and respect them, rather than the skills they possess. Learning to understand and see things from other’s perspective is absolutely crucial to building trusting relations and to career success.” (Kouzes & Posner, 2003)
We here at the Maricopa Community Colleges have experienced some difficult and challenging times during the past few years. Still, we continue to move forward our vision and mission as entrusted to us by the voters of Maricopa County and the local, state, and federal taxpayers.
We continue to learn and grow as we are able to understand, as we experience things from the perspective of others.
As we move forward in the year 2008, I would encourage all of us not to forget the vision, mission, and values that our organization has adopted and that we embrace these as we attempt to meet our goals and objectives.
BOARD MEMBER REPORTS
Mr. Walker commented that at the last board meeting a statement that had been in the newspaper was read, which was probably out of order but nevertheless was read. Afterwards accusations were levied against some of the board members by other board members. Although he did not wish to rub salt in open wounds because he wanted them to heal, he wanted to make sure that the board all understood that they had responsibilities that go beyond the rules that have been established for this board that they needed to abide by. He stated that the attorney who facilitated the meeting later on drew diagrams about constitutions, laws and rules. He further commented that two board members present here this evening have come close to violating laws (not just rules) that could possibly negate their oath of office by doing so. One board member was potentially involved in helping illegal aliens display a foreign nation’s flag and another board member potentially took $2,000 in illegal assistance for election contributions. He would like to see that these issues are resolved in the near future.
Mrs. Rosenthal read the following statement:
“Several times during this past year, I was asked about my plans for November of this year. Would I seek re-election or will I retire? I indicated to all that I would respond in January and, therefore, here is my answer as promised.
Each January when election year rolls around for me, I begin to plan for the upcoming campaign, putting together a committee, etc., etc. This year 2008, however, will be different.
Several months ago, I informed Dr. Glasper that I was not planning to seek another term on the Governing Board. I was first elected to a five year term in 1979 and was re-elected for six year terms in 1984, 1990, 1996, and 2002. At the end of this year that will total 29 years and I have decided that’s enough.
I am hoping that this announcement will stimulate interest in both the internal and external communities so that people who care about education will consider seeking this Board seat.
I will be happy to talk with anyone about it if asked to do so.
I anticipate spending 2008 doing precisely what I have been doing these past years with the same enthusiasm and dedication. Thank you.”
President Campbell presented Immediate Past President Linda Rosenthal with a plaque expressing appreciation for her year of service as Board President during the calendar year 2007. He quipped that the Governor had just passed legislation that did not allow for retirement until a person was ninety years old.
President Campbell acknowledged the MLK Award presented to Chancellor Glasper on January 18 and the City of Phoenix MLK Breakfast. He read the following statement:
“I had the honor of attending the MLK ‘Living The Dream’ Awards breakfast last Friday at the Phoenix Convention Center where it was our pleasure to have our Chancellor, Dr. Rufus Glasper, honored as one of the seven recipients of the Dr. Martin Luther King Jr. Living the Dream Awards.
This award honors individuals who have contributed significantly to creating a compassionate and socially just society. The event is sponsored by the Arizona Dr. Martin Luther King Jr. Celebration Committee and supported by the Phoenix Human Relations Commission.
Please join me in expressing our heartiest congratulations to Dr. Rufus Glasper this evening on this outstanding achievement.”
Chancellor Glasper announced that he no formal report this evening but was allowing the Maricopa Wellness Committee to use this time to make a presentation. Gail Herndon, Wellness Maricopa Chair and Wellness Coordinator from MCC, and Nicola Perry, Fitness and Wellness Manager at GCC and former chair of Wellness Maricopa, were present to providing information on the 4th Annual Maricopa Moves Wellness Event to be held this year at Kiwanis Park in Tempe on Saturday, February 9th. Registration for this event will begin at 8:30 a.m. and will run from 9:00 a.m. to noon in the Ruben Romero Picnic Area. To date over 350 employees and family members have registered for this. They highlighted activities that will take place, as well as organizations that will be represented at the even. Gail and Nicola encouraged everyone in attendance to register for the event.
There was no report.
Faculty Executive Council President Reyes Medrano introduced President-Elect Barry Vaughan to provide an update regarding the Meet and Confer Process. Dr. Vaughan reported that the parties conducting the meet and confer process were making progress, especially on a possible retirement incentive that would be offered to faculty members who are eligible for retirement but who are continuing to work in order to keep insurance coverage.
EMPLOYEE GROUP REPORTS
There were no reports.
VICE CHANCELLOR REPORTS
Vice Chancellor Debra Thompson introduced the new District Director of Public Safety, Ernie Bakin. She provided a summary of his previous experience in public safety which includes him being the former Chief of Police in Sunnyvale, California and Assistant Chief of Police for the City of Phoenix. Mr. Bakin will provide a summary of the status of college safety at a meeting later in the year. Mr. Bakin served as an international police consultant and comes to the District with a considerable background in managing multiple-site police and fire departments, an extensive history in investigations, and a depth of experience in operational and strategic planning, policy and procedure development and disaster recovery and preparedness.
President Campbell acknowledged GateWay Early College High School Principal Yvonne Watterson as another recipient of the MLK Living The Dream Award at last Friday’s breakfast. Although she was not in attendance at tonight’s meeting, he asked that everyone applaud this honor.
STUDENT LIFE REPORTS
Student Beth Anne Martin, President of the CGCC Hands On the Environment Club, came forward to provide a report on the passionate involvement of their members to inform, inspire and ignite people about environmental issues in order to create a sustainable world and warn people about environmentally harmful actins. She provided Board Members with a copy of their DVD “Speaking For Those Who Are Being Silenced.” This DVD was created to assist their fund-raising efforts for ending the genocide in Darfur. Last year’s fund-raising efforts resulted in $1500 being raised to help dying of malaria.
WORK SESSION FOLLOW-UP REPORT
There was no report.
There was no report.
Page Gonzales provided a brief overview of the session so far, how the legislative and executive branches are proposing dealing with the 08 deficit and the 09 deficit. She provided the following comments:
“Today was Day 9 of session and already 817 bills have been filed with the potential of about 100 if those having indirect or direct impacts on political subdivisions and/or education.
Today at 5pm the Senate reached a deadline for bill drafting requests. Many other deadlines approach over the next few weeks, but by Feb. 11th at least we will have a good idea of what all bills are that are being proposed and have a preliminary diagnosis for bills moving through the process. Policy hearings are on hold as both chambers continue to work toward budgets. Because of that I won't spend much time on bills right now, but some bills of interest to Maricopa include, bills and referenda to limit property values, tuition waiver proposals, and in particular to our students--textbook price disclosure bills and prohibitions credit card vendors offering signing incentives on college campuses.
On the budget front, at this point, the executive branch is forecasting an $870 million deficit which is $100 million less than the legislative forecast. The Governor's plan to deal with the 08 shortfall consists of utilizing the rainy day fund, bonding for school construction and agency cuts and savings. Community colleges and higher education as a whole are protected under her plan for 08. However, session started before it officially convened in order for the Joint Appropriations committees to meet and discuss the Chairmen's reduction proposals. These proposals include suspending capital outlay and eliminating tribal college funding to the tune of $22 million statewide.
The Governor released her 09 budget on Friday which entails a state agency budget savings strategy, a K-12 rollover, rainy day fund and capital financing. The Executive budget again holds protects education from budget cutting measures. The Chairman of Appropriations proposed cuts to community colleges again related to capital outlay, dual enrollment, hold harmless and equalization. These statewide cuts reach $31 million. The legislature is predicting a $1.7 billion shortfall while the Governor is predicting a $1.2 billion shortfall.
Economists have presented forecasts to both chambers. Members are considering is whether this is really a 2 year problem or a 3 year problem and in those considerations whether the amount of the reductions and whether the reductions should be temporary or permanent.
Many rank-and-file members conclude that budget decisions will be made in negotiations behind closed doors as in years passed, however they are trying to be heard in the committee process as they see that as really their only chance for a public vetting of the issues at stake.”
PVC President Dr. Mary Kay Kickels noted that the college recently received the District 7 Bronze Award for its 2006 Annual Report to the Community presented by the Council for the Advancement and Support of Education. She congratulated Dr. Julia Devous, the college’s Director of Institutional Advancement, for leading the effort that produced the award-winning report.
APPROVAL OF THE AGENDA
President Campbelll requested a motion to approve the agenda.
MOTION NO. 9465
Scott Crowley moved that the Governing Board agenda be approved. Motion approved 5-0.
President Campbell requested a motion to approve the Consent Agenda.
The following items were included on the Consent Agenda:
A.1. APPROVAL OF MINUTES – APPROVE THE MINUTES OF THE NOVEMBER 27, 2007 REGULAR GOVERNING BOARD MEETING, DECEMBER 4 , 2007 SPECIAL BOARD MEETING, DECEMBER 11, 2007 REGULAR BOARD MEETING, AND JANUARY 8, 2008 SPECIAL GOVERNING BOARD MEETING
B.1. APPROVAL OF EMERITUS STATUS DISTINCTION – NEIL MERRELL- AWARD FACULTY EMERITUS DISTINCTION TO NEIL MERRELL
C.1. CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - APPROVE THE PROPOSED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS AS SUBMITTED WITH NOTED ADDENDUM.
D.1. APPROVAL OF TEACHER PREPARATION HIGH SCHOOL STRUCTURED ENGLISH INSTRUCTION (SEI) MODEL SELECTION FORM - approve the submission of the Structured English Immersion (SEI) Model Selection Form to the Arizona Department of Education.
D.2. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND CENTRAL NEW MEXICO COMMUNITY COLLEGE – SC - REMOVED
D.3. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND MORENCI UNIFIED SCHOOL DISTRICT – SC - approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Morenci Unified School District on behalf of Morenci High School for the 2007-2008 fiscal years. This agreement is for training and support services for the SC* curriculum to be provided to Morenci High School as a Cisco Local Academy for an annual participation fee of $750.00.
D.4. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND MESA PUBLIC SCHOOLS - SC - approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Mesa Public Schools, on behalf of Mesa High School, Mountain View High School, Red Mountain High School, and Westwood High School for the 2007-2008 fiscal years. This agreement is for training and support services for the SC* curriculum to be provided to Mesa High School, Mountain View High School, Red Mountain High School, and Westwood High School as a Cisco Local Academy for an annual participation fee of $2,200.00.
E.1. APPROVAL OF RFP 2769-5, SECURITY EQUIPMENT/ INSTALLATION FOR SCOTTSDALE COMMUNITY COLLEGE - approve the award of RFP #2769-5, Security Equipment/Installation for Scottsdale Community College to NetVersant Inc. In 2004 Maricopa voters overwhelmingly approved a bond project for Maricopa Community College’s. Scottsdale’s Community College distributed portion was $500,000 for safety and security improvements. SAKO & Associates, Inc. completed an onsite inspection report on February 27, 2007 and provided a security master plan for Scottsdale Community College for $30,000. SAKO provided and developed design/bid specifications to upgrade and expand existing security systems in phases. MCCCD negotiated the NetVersant proposal cost to $767,817.00 including tax. $470,000.00 of bond money and $297,817.00 of local Scottsdale Community College funding will be combined to implement the project. The total cost provides 40 cameras (32 exterior, 8 interior), 29 call boxes, 96 access control, fiber, labor/installation, and tax as follows:
• Access Control System to consist of (96) Card Reader Controlled Doors. Including network controllers, software, servers, power supplies, cabling, labor, programming, configuration, testing and training. Access Control System Price: $226,224.00
• Twenty-nine Emergency Call Boxes. Including all necessary labor, mounting equipment, programming, configuration, testing and training. Emergency Call Box System Price: $206,866.00
• Video Surveillance System with 40 cameras (32 exterior [10-fixed 22-Pan/Tilt/Zoom] 8 interior). Including all necessary power supplies, monitors, network switches, servers and storage, power supplies, mounting hardware, cabling, labor, programming, configuration, testing and training. Video Surveillance System Price: $152,952.00
• Wireless Mesh System, fiber optics with security console. Including all wireless nodes, racking, console, labor, assembly, configuration and testing. Wireless Mesh, Fiber and Sec. Console: $181,775.00
E.2. APPROVAL OF CONTRACT AWARD FOR NEW BASEBALL FIELD AND WALKWAYS TO Q BUILDING (COUNTY LIBRARY) AT PARADISE VALLEY COMMUNITY COLLEGE - approve awarding a contract in the amount One Million One Hundred Ninety-five Thousand Seven Hundred Dollars and no/100ths ($1,195,700.00) to Paul R. Peterson Construction for the construction of a new baseball field and connecting walkways to Q Building (the former County Library) at Paradise Valley Community College.
E.3. APPROVAL OF CONTRACT AWARD FOR NEW HANGER AT CHANDLER-GILBERT COMMUNITY COLLEGE, WILLIAMS CAMPUS - award a contract in the amount of Three Million One Hundred Thirty-Three Thousand Five Hundred and no/100ths Dollars ($3,133,500.00) to D.L. Withers Construction for the construction of a new hangar for the Aviation Maintenance Program at Chandler-Gilbert Community College, Williams Campus.
E.4. APPROVAL OF CONSULTANT SELECTION FOR NEW MARIPOSA HALL AND SOUTHWEST SKILL CENTER REMODELING AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE - approve the selection of Orcutt-Winslow Partnership to provide architectural and engineering consulting services, with a fee budget of $965,000, for the new Mariposa Hall and Southwest Skill Center Remodeling at Estrella Mountain Community College.
E.5. APPROVAL OF CMAR SELECTION FOR NEW MARIPOSA HALL AND SOUTHWEST SKILL CENTER REMODELING AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE - approve the selection of McGough Companies to provide Construction Manager at Risk (CMAR) services for the new Mariposa Hall and Southwest Skill Center Remodeling at Estrella Mountain Community College. The pre-construction fee budget for this project is $123,000.
E.6. APPROVAL OF LEASE AGREEMENT BETWEEN CITY OF AVONDALE AND THE CITY OF LITCHFIELD PARK AND MARICOPA COMMUNITY COLLEGE DISTRICT - approve a land lease agreement between the District at Estrella Mountain Community College and the cities of Avondale and Litchfield Park to be used to construct a City fire and police location that also will provide classrooms and college Public Safety facilities for the College.
E.7. APPROVAL OF GMP CONTRACT AWARD FOR NEW FINE ARTS BUILDING AND MAINTENANCE COMPLEX AT PHOENIX COLLEGE - approve Amendment Number One to an existing Construction Manager at Risk (CMAR) contract for a not to exceed amount of Nine Million Six Hundred Thousand and no/100ths Dollars ($9,600,000.00) to D.L. Withers Construction to establish the Guaranteed Maximum Price (GMP) for construction of a New Fine Arts Building and Maintenance Complex at Phoenix College.
E.8. APPROVAL OF JOC CONTRACT AWARD FOR DALBY BUILDING ROOF REPAIRS AT PHOENIX COLLEGE - approve awarding a contract in the amount of Two Hundred Twenty-Four Thousand Nine Hundred Twenty-Eight and 54/100ths Dollars ($224,928.54) to Sky Engineering Inc. for repairs of the Dalby Building Roof at Phoenix College.
E.9. APPROVAL OF CONTRACT AWARD FOR CONSTRUCTION OF JACARANDA HALL AT CHANDLER-GILBERT COMMUNITY COLLEGE PECOS CAMPUS - award a contract in the amount of Nine hundred twenty nine thousand, five hundred dollars ($929,500) to SDB, Inc for the construction of Jacaranda Hall at the Chandler-Gilbert Community College Pecos Campus.
E.10. APPROVAL OF CONTRACT AWARD FOR ATHLETIC FIELDS SIDEWALKS AND BLEACHER RENOVATIONS AT SCOTTSDALE COMMUNITY COLLEGE– award a contract in the amount of One Million Three Hundred Seventy-Two Thousand Four Hundred and no/100ths Dollars ($1,372,400.00) to Femcon, Inc. for Athletic Fields Sidewalks and Bleacher Renovations at Scottsdale Community College.
E.11. APPROVAL OF FIRST PARTIAL GMP AWARD FOR NEW LIFE SCIENCES BUILDING AT PARADISE VALLEY COMMUNITY COLLEGE - approving a partial Guaranteed Maximum Price (GMP) not to exceed Seven Hundred Eighty Thousand and no/100ths Dollars ($780,000.00) to Barton Malow for the installation of chilled water lines for the New Life Sciences Building at Paradise Valley Community College.
E.12. APPROVAL OF ARTIST SELECTION FOR PUBLIC ART FOR IRONWOOD HALL CLASSROOM BUILDING AT CHANDLER-GILBERT COMMUNITY COLLEGE - provide approval for Barbara Grygutis as consultant and artist for public art at Chandler-Gilbert Community College, with a Total Project Budget of $300,000.
E.13. APPROVAL OF UTILITIES EASEMENT FOR SPRING/NEXTEL AT CHANDLER-GILBERT COMMUNITY COLLEGE – grant an easement to Salt River Project (SRP) for the installation and maintenance of an electrical service required by the recent Sprint/Nextel installation at Chandler-Gilbert Community College.
F.1. APPROVAL OF ACQUISITION OF A 4.99 ACRE SITE AND BUILDINGS LOCATED AT THE NORTHWEST CORNER OF THE US60 AND LONGMORE IN MESA, AZ FOR MESA COMMUNITY COLLEGE - re-approve this acquisition of real estate with the additional clarifications as to the disposition of the existing tenant’s rents as part of the transaction. The Purchase and Sale agreement will be modified to reflect that one-half of the tenant’s remaining 28 months of rents will be dispersed to the seller as part of the sale price.
F.2. APPROVAL OF COURSE FEES FOR RIO SALADO COLLEGE TEACHER PREPARATION PROGRAM - approve the proposed fees for new courses at Rio Salado College. Reasons for the changes are listed for each course.
G.1. APPROVAL OF IMPLEMENTATION OF ORACLE ePERFORMANCE APPLICATION– approve project implementation costs for the Oracle/PeopleSoft ePerformance module in the amount of $166,500. This funding will cover license costs, 1st year support costs, and implementation consulting costs.
G.2. APPROVAL OF INCREMENTAL LICENSE FEES FOR ORACLE STUDENT ADMINISTRATION (SIS) – approve Oracle Application license funding in the amount of $221,835.04. This funding is to cover incremental license fees and associated support as specified in the contractual agreement between Oracle and Maricopa Community Colleges as originally approved by the Board on September 22, 1998. These incremental growth fees are related to Maricopa’s growth in student enrollment since the 1998 agreement as specified in the contract.
G.3. APPROVAL OF EXPANSION OF EMPIRIX LOAD TESTING LICENSE – approve cost to expand the license for the Empirix Load Testing tool in the amount of $146,000. This funding will cover license costs and 3 years support costs. There are no implementation costs.
MOTION NO. 9466
Scott Crowley moved for approval of the Consent Agenda be approved. Motion approved 5-0.
B.2. APPROVAL OF PROPOSED EXECUTIVE DUTIES AND RESPONSIBILITIES - adopt new Executive Duties and Responsibilities Policy Titles for the areas of Enrollment Management, International Education and Data Assets & Information Technology Resources.
MOTION NO. 9467
Jerry Walker moved for approval of Item B.2. Motion approved 5-0.
B.3. APPROVAL OF AMENDMENT TO ENROLLMENT IRREGULARITIES ADMNISTRATIVE REGULATION - amend this regulation. The proposed changes better define the term “relative” and the circumstances for disclosing a real or potential enrollment irregularity. Upon the First Reading of this item in August 2007, a request was also made to allow for additional review and input. During the review, proposed language was added to address a timeframe for appeals, as well as language to allow exceptions due to an extreme hardship.
MOTION NO. 9468
Linda Rosenthal moved for approval of Item B.3. Motion approved 5-0.
BUDGET ANALYSIS REPORT SUMMARY
FUND 1 - GENERAL UNRESTRICTED FUND
FOR THE SIXTH MONTH ENDED DECEMBER 31, 2007
Expenditure analysis indicates 41.8% of the budget has been expended this year as compared to 42.0% expended at this same point in time last year. 27.5% of the budget remains unexpended or unencumbered compared to 27.6% in the prior year. Revenue analysis indicates that $336.4M of the budget has been recognized. The projected fund balance will increase by $0.5 million this fiscal year and the projected ending fund balance for June 2008 is $89.0M.
1994 GENERAL OBLIGATION BONDS SERIES A (1995), SERIES B (1997), SERIES C (1999), AND SERIES D (2001) AND GO BOND REFUNDING SERIES (2002 & 2004), 2004 GENERAL OBLIGATION BONDS SERIES A (2004), AND 1994 CAPITAL DEVELOPMENT PLAN SUMMARY AS OF DECEMBER 31, 2007
As of December 31, 2007, $384.7 million of 1994 bond proceeds have been expended and encumbered representing over 99.7% of total proceeds from the bond authorization and capital development plan. A total of $240.9 million, approximately 56% of proceeds from the Series A and Series B issuance of the 2004 bond, has been expended, encumbered or reserved for specific purposes.
Bond proceeds are invested until expended. As of December 31, 2007 the net uncommitted balances on outstanding GO Bonds are categorized as follows:
1994 GO Bond Remaining Balance
Bond Proceeds $1.1 million
Interest Allocated to Life Without the Bond $1.3 million
Interest NOT Allocated to Life Without the Bond $2.2 million
2004 GO Bond Remaining Balance
Bond Proceeds $189 million
Interest $18.9 million
Remaining earnings are invested and will be used for future debt service or capital projects such as Life Without the Bond.
President Campbell announced that the next Governing Board Meetings would be a strategic conversation on February 5 and a regular board meeting on February 26.
The meeting adjourned at 7:20 p.m.
Governing Board Secretary