Minutes 01/23/1996

An executive session convened at 5:30 p.m., pursuant to A.R.S. §38-431.02, notice having been duly given.

A Work Study Session was scheduled to begin at 6:00 p.m., followed by a Regular Meeting at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Donald R. Campbell, President, Nancy Stein, Secretary, Ed Contreras, Linda Rosenthal, Roy C. Amrein

ADMINISTRATION
Paul A. Elsner, Alfredo G. de los Santos Jr., Rufus Glasper, Ron Bleed, William F. Waechter, Janice Bradshaw, Larry Christiansen, John Cordova, Art Decabooter, Raul Cardenas, Homero Lopez J., Marie Pepicello, Phil Randolph, Linda Thor, Tessa Martinez-Pollack, Arnette Ward, Stan Grossman

ABSENT
STATE BOARD
Jim Ullman

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Campbell.

EXECUTIVE SESSION
Dr. Amrein called for a motion convening an executive session, notice having been previously given.

MOTION 8492
Roy Amrein moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 5:31 p.m.

The work study session reconvened at 6:15 p.m.

WORK STUDY SESSION

I. DISCUSSION ON POLICY GOVERNANCE

Dr. Waechter indicated that the Governing Board had delegated to staff the responsibility to obtain a legal opinion for the Governing Board to adopt the Carver model for policy governance. Dr. Waechter asked Janice Bradshaw to explain the process of obtaining a legal opinion. Mrs. Bradshaw indicated that at a former meeting Mrs. Stein had requested that a legal opinion regarding the policy governance process be obtained from the County Attorney's office. After researching the statutes, Mrs. Bradshaw found that the County Attorney is no longer the attorney for the District and would not receive an opinion request. The proper agency would be the State Attorney General's office. The proper process would be for Mrs. Bradshaw to write an opinion and submit it to the Attorney General's office, who would at that time refuse to review it, accept it, or revise it. Mrs. Bradshaw was concerned that some Board Members may not be comfortable with her writing the opinion and asked for direction on how they would care for her to proceed. Mrs. Rosenthal suggested that perhaps a community attorney who is familiar with the policy governance model be asked to submit a legal opinion to the Board. Mrs. Bradshaw saw no problem with getting the opinion of a community attorney. She indicated that it would not be an official opinion, but that decision was up to the Governing Board. Mrs. Bradshaw suggested Jim Ullman. Mr. Ullman is with the State Board and is familiar with policy governance. Mrs. Stein indicated that she would prefer that the legality of the policy governance process be checked through the Attorney General's office, not a community attorney. Mrs. Stein also felt the this issue should have been brought up in the Regular Meeting, as that was the forum where she had brought forward the question. Dr. Campbell recommended that since some Mrs. Stein preferred to go through the Attorney General's office for an opinion, it should be done; but, since the Governing Board had already adopted the policy governance model, the Board should move forward with that model.

Dr. Waechter indicated that Janice Bradshaw would write an opinion, which would be shared with the Board prior to submitting it to the Attorney General's office for review. Mrs. Stein clarified that the Board had not adopted the policy governance model, only the concept of the model. Dr. Waechter confirmed that the Board had adopted the concept of the model and the work being done by the Board with the model was still in the conceptual phase. Mrs. Rosenthal stated that only portion of the governance policies missing is the monitoring process, which was to be in place by March 15. As the other policies are Board policies, campus input is needed for the Ends Policies. She asked that College Presidents set up campus meetings with one Board Member present to receive their input. Mrs. Rosenthal suggested that a first reading of the policy governance model come to the Board in March, 1996 and for action for final adoption in April, 1996. A Governing Board retreat will be needed to be held prior to March 15 to work on the monitoring process. Mrs. Rosenthal suggested at a May retreat participants pretend that some Ends are in place, do pilot monitoring on a few items, discuss new and revised Ends, and at the conclusion of the retreat, the Board would have a session of its own to prioritize the Ends and then the Board would be ready to begin the budget adoption for 1997-98. Mrs. Stein suggested that many of the people at the campuses do not know what the Carver model is and that there should be a forum or meeting place for these ideas to be presented. Dr. Waechter stated that this issue was being addressed by staff. Mrs. Rosenthal asked Dr. Waechter to gather examples of monitoring processes which had been used by other organizations and bring that information back to the Governing Board to examine. Dr. Campbell asked that Dr. Waechter visit some other organizations that have adopted the policy governance model.

The Work Study Session recessed at 6:30 p.m.
The Regular Meeting was called to order at 6:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

CITIZEN'S INTERIM
No citizens requested to speak before the Governing Board.

CHANCELLOR'S REPORT
Dr. Elsner acknowledged the leadership of Dr. Waechter and the management of the college presidents and their staff during his two month absence. Dr. Elsner acknowledged Arnette Ward for the settlement of the matter of the Cochise aviation cooperative program with Chandler Gilbert Community College and also Stan Grossman and staff for the work they had done on the siting for the Westside Skill Center. During his absence, Dr. Elsner visited China as one of the representatives on the Sister Cities Commission and looked at some other systems while in Australia.

SECRETARY'S REPORT
There was no report.

STATE BOARD REPORT
Mrs. Rosenthal indicated that all items were approved by the State Board. The State Board also held a strategic conversation, which went well. Dr. Elsner indicated that one of the major items that passed was the general/central master plan for Chandler Gilbert Community College and the core of buildings.

AADGB REPORT
The AADGB had a joint meeting with the ACCPC. The purpose of the meeting was to bring all participants up-to-date on issues. The first issue addressed was articulation. The ACCPC was asked to continue their work on this issue and to frequently report back to the AADGB to keep them up-to-date. The second issue discussed was a four-year baccalaureate degree. The ACCPC was also asked to follow-up and report back to the AADGB on the issue. The third item discussed were bills that were introduced to the legislature and a legislative hearing which some members had taken part in to oppose House Bill 2168 which would provide for a higher education coordinating board. The fourth issue was a review of the governance study which was done by the AADGB committee and an update was given to the presidents. It was agreed that the State Board sunset review process would be used and all changes that were agreed upon would be done through that process. The fifth issue was that a steering committee was appointed to work on a futures commission.

LEGISLATIVE REPORT
Jack Lunsford gave a brief report on property tax reform. Mr. Lunsford indicated that there is a possibility that the District would not be able to access eight million dollars of property tax levied in the next year. This could cause difficulty for the District to grow and prosper. He indicated that his office is very active in the legislature on this issue and paying very close attention to it.

FOUNDATION REPORT
There was no report

BOARD MEMBER REPORTS

1. Linda Rosenthal attended GateWay Community College and Phoenix College nursing graduations, visited a Chandler Gilbert Community College English class taught by Mary Beth Mason to hear student essays on their service learning, and attended a dialogue on adjunct faculty issues. Mrs. Rosenthal also has made several visits to Sun City, as preparation is being made for the kickoff of the Rio Institute for Senior Adult Education (RISE), attended a faculty convocation luncheon and heard Russell Ackoff speak on systems thinking, attended a luncheon honoring the Arizona Academic Team, and was present for a Foundation meeting at GateWay Community College where students who completed the POWER Program made presentations. POWER is a program for persons on welfare to help them move on to independence through education. Mrs. Rosenthal also attended a Phoenix College luncheon celebrating the Phoenix College Longview School Project, which research will now listed in the Smithsonian Institution, and was present at two Community Governing Board meetings that were held to gain citizen input regarding the siting for the West Valley Skill Center.

2. Dr. Campbell attended many of the same functions as his colleagues. Dr. Campbell wanted to emphasis three things that are important to the District's future. First, the District is very involved with the bond issue which was passed in 1994. Acquisitions have been made at various colleges and technology equipment purchased. It will take a lot of time and energy of everyone in the District. Secondly, Apollo is how we will be doing everything in the District. Apollo will be an asset to the District and will move forward. The third item is the Carver governance model. The focus will be on the Ends for the District, and, hopefully, it will make Maricopa a better District. Day-to-day administration will be turned over to the Chancellor and his staff. Board Members will be looking at the broader policies and measuring them from the Ends perspective. Strategic conversations that address critical issues will continue to be held. It is anticipated that some strategic conversations will be held at the college level.

3. Nancy Stein attended many of the same functions as her colleagues. Mrs. Stein also attended the annual Madrigal Feast at Mesa Community College, the nursing pinning ceremony at Scottsdale Community College for the evening graduating class, a holiday brunch at Mesa Community College where several retirees were honored, and the Sun Lakes Sunbirds Healthier Community Council. Also, Mrs. Stein attended the presentation by Dr. Russell Ackoff, attended the workshop - Faculty Roles in Articulation, the Martin Luther King breakfast, and the State Board recognition dinner She also heard Dr. Pollack's leadership speech and received a tour of the Glendale Community College campus. Mrs. Stein attended the two Community Board Meetings regarding the siting for the West Valley Skill Center.

4. Ed Contreras met with Paradise Valley Community College students to answer their questions regarding the operation of the Maricopa Community College District and the Governing Board Member's role in shaping education in this county, and he encouraged the students to participate in the process. Mr. Contreras also attended a meeting at Mesa Community College with educational leaders, who indicated to East Valley legislators the important role the educational institutions play in supplying training for businesses in the East Valley. Mr. Contreras also attended the Community Board Meeting which was held at Estrella Mountain Community College regarding the siting for the West Valley Skill Center 5. Dr. Amrein - no report.

FACULTY REPORT
Dr. Carl Samuels presented results from two preliminary studies regarding 1) Part-time Faculty and Overload Hours, and 2) Student Success as a Function of Full-time Versus Part-time Instructors in Sequential Courses. The first study implied that part-time faculty are being exploited due to teaching an overload of hours. The second study implied that students did not do as well when their initial course was taught by part-time faculty and the follow-up course was taught by full-time faculty. Dr. Amrein expressed concern regarding the load hours and the implications of what is not being subscribed to in the RFP. He also was very concerned with the issue of academic excellence. He called upon Dr. Elsner to look into the matter, as sometimes there is more information available. Dr. Elsner responded that this was the first time he had seen the study. He stated that this is not a conclusive area. The University of Texas had done a study which indicated the effectiveness of teaching was no different when using part-time faculty rather than full-time faculty. Dr. Elsner went to on to explain that there are a majority of part-time faculty in the evening and full-time faculty in the daytime. There are a number of residential, full-time faculty who prefer not to teach in the evening. Also, economics is another dimension to the issue and whether economics would allow as many full-time faculty as desired. When new centers are built, full-time faculty are the first to be hired. Dr. Elsner also related that the University of Phoenix uses 3,400 part-time faculty. Eighty percent of their graduates have come from the community colleges and have done well after graduation. Dr. Elsner thanked Dr. Samuels for the reports and indicated that there should be forum on the subject, and he, in fact, would welcome one. Dr. Amrein asked for Dr. Elsner how this issue could readily addressed. Dr. Elsner suggested that a strategic conversation be presented on these issues. Mrs. Rosenthal asked that a response be given to the Board after limited research in terms of possible violation of Governing Board policy prior to any conversation done. Dr. Campbell suggested the Chancellor and his staff have time to look over the report and come back to the Board, then come back for dialogue.

EMPLOYEE GROUP REPORTS
There were no reports.

COLLEGE REPORTS
Dr. Decabooter reported on the certification of officers at the campuses, which was a result of the work done by an ad hoc committee formed to address campus safety and security. Chiefs of Security were the first to achieve certification through the Arizona Peace Officers Standards and Training Board. The training consists of 585 hours for fifteen weeks. Approximately one out of one hundred candidates meet the requirements of the Academy and are admitted. Dr. Decabooter presented William McFadden, Phoenix College, who graduated fourth out of his class of 38, and Scott Meek, Paradise Valley Community College. Jeremy James, Scottsdale Community College and Roger Perez, GateWay Community College are also certified officers and were presented by Dr. Decabooter. Eileen Johnston, Glendale Community College, is currently completing her certification training. Dr. Larry Christiansen reported that in the second week of February information would be directed to the Board regarding the National Chair Academy Conference, a time for leadership training for department chairs, deans and associate deans. Dr. Christiansen also indicated that a report on the East Valley site at McKellips and Power Road would be forwarded shortly to the Chancellor. Dr. Christiansen presented Jim Mancuso to the Board. Mr. Mancuso will acting Dean of Instruction.

STUDENT GOVERNMENT REPORTS
The president of the student body from Glendale Community College came forward to invite the Board to the Legislative Conference to be held February 2 and 3, 1996, which is sponsored by the Glendale Community College day and evening student government. State legislators will also be present.

Student representatives from Chandler Gilbert Community College reported that the student body raised over 15,000 cans during their can drive last semester. They presented a Futures Expo flyer to the Governing Board. The event will be held Thursday, February 1. A leadership lock-in will be held February 2 and 3. Also, an invitation was made to the Governing Board to attend an intergenerational prom to be held February 16.

REWARDS AND RECOGNITIONS
Dr. Pollack recognized Don Dove and Linda Smith for their work with the Colorado Field School, which is a partnership with Don Dove who has an archaeological school in Colorado. Mr. Dove has received the Steven Hart Award for his preservation of the Colorado cultural heritage. Dr. Pollack recognized the good work done by the Colorado Field School and the leadership given by Linda Smith.

APPROVAL OF AGENDA
Dr. Elsner asked that Item F-1 be moved to the front of the agenda due to the number of citizens present regarding that item.

MOTION 8493
Linda Rosenthal moved that agenda be approved, with the movement of Item F-1 to the front of the agenda. Motion passed 5-0.

(F-1) WEST SIDE SKILL CENTER SITE RECOMMENDATION - Dr. Elsner gave an extensive report to the Governing Board, recommending that they approve a network of Skill Centers in four regions of the county as follows: 1) Open a West Side Skill Center as soon as construction can commence on the Estrella Mountain Community College Center site, based on the contingencies mentioned in the Justification portion of the item, 2) Build a second Skill Center in the northwest county to be opened no later than two years from now., 3) Consider building a third Skill Center in the southeast county to be opened no later than four years from now., and 4) Continue to operate the current Skill Center at 14th Street and Buckeye. Mr. Rob Reilly from the City of Glendale spoke before the Board. Mr. Reilly asked the Governing board to accept Dr. Elsner's larger vision. He stated that the City of Glendale would work with the District for a skill center in the northwest valley. Mr. Solares from the city of El Mirage asked that site at 91st Avenue and Peoria be considered for a skill center. He indicated support for the skill center and pleased that the Board will consider future skill centers.

MOTION 8494
Linda Rosenthal moved that the West Side Skill Center Site Recommendation as presented by Dr. Elsner be approved. The motion was not voted on at this time. The motion was later modified following discussion. Dr. Amrein approved the siting of the skill center at Estrella Mountain Community College Center, but expressed concern that the Board was being asked to make a commitment at this time to build skill centers in the northwest valley and northeast valley two and four years from now. The consultant had only been charged to examine the area specified in the bond. He felt another consultant survey should be done to determine where new skill centers should be built at that time. He did not question the need for the skill centers, but felt a study and dialogue should be done to determine where they are located. Mr. Contreras stated that it was clear from the current consultant report that a skill center is needed in the northwest valley. Mrs. Stein expressed that she believed only the recommendation for the one skill center site would be coming before the Board. She believed that the District may be spreading itself thin at this time to commit to building the other skill centers. Mrs. Stein approved the Estrella Mountain Community College Center site for the skill center, but would need more information to go further. Mr. Contreras thought the Chancellor had a great vision. The people are letting it be known that the skill centers are needed. Mrs. Rosenthal called for the question.

MOTION 8494
Linda Rosenthal amended her motion to read as follows: Linda Rosenthal moved that the Governing Board approve as follows: 1) Open a west side skill center as soon as construction can commence on the Estrella Mountain Community College Center site. (Based on the contingencies mentioned in the Justification section of Item F-1)., 2) Consider building a second skill center in the northwest county to be opened no later than two years from now., 3) Consider building a third skill center in the southeast county to be opened no later than four years from now., and 4) Continue to operate the current Skill Center at 14th Street and Buckeye. Motion carried 3-2. Dr. Amrein and Mrs. Stein were opposed.

CONSIDERATION OF CONSENT AGENDA
President Campbell asked if there were any requests to remove items from the Consent Agenda. Dr. Waechter requested that Item B-1 be removed from the Consent Agenda. Mrs. Stein requested that Items C-5, E-1 and E-2 be removed from the Consent Agenda. Mrs. Rosenthal requested that D-2 be removed from the Consent Agenda. The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES - Approval of the Minutes of the December 12, 1995, and January 9, 1996 Governing Board Meetings.

(C-1) CURRICULUM - Approval of the curricula which has been processed through all procedures by Maricopa County Community College District and the State Community College Board for Community Colleges of Arizona.

(C-2) CONSULTANT SELECTION FOR LEARNING RESOURCE CENTER AT MESA COMMUNITY COLLEGE - Approve awarding a contract to DWL Architects and Planners to provide architectural, engineering and construction management services for the Learning Resource Center at Mesa Community College.

(C-3) CONSULTANT SELECTION FOR LIBRARY/LEARNING RESOURCE CENTER AT PHOENIX COLLEGE - Approve awarding a contract to Durrant Roberts/Dinsmore to provide architectural, engineering and consulting management services for the Phoenix College Library/Learning Resource Center.

(C-4) CONCEPTUAL APPROVAL FOR NEW APPLIED SCIENCES CLASSROOM BUILDING AT SCOTTSDALE COMMUNITY COLLEGE - Conceptual approval to begin development for a new Applied Sciences Classroom Building at Scottsdale Community College and approve forwarding this item for State Board action.

(C-6) SUN SOUNDS GRANT FROM THE DEL E. WEBB FOUNDATION - Accept a grant for $60,000 from the Del E. Webb Foundation to Sun Sounds Radio Reading Service for the blind, visually impaired, elderly and physically disabled.

(D-1) VOUCHERS - Approve payroll vouchers for the periods 12/08/95, 12/21/95, 01/05/96 and accounts payable vouchers for the periods 11/28/95, 11/29/95, 11/30/95, 12/01/95, 12/04/95, 12/05/95, 12/06/95, 12/07/95, 12/08/95, 12/11/95, 12/12/95, 12/13/95, 12/14/95, 12/15/95, 12/18/95, 12/19/95, 12/20/95, 12/21/95.

MOTION 8495
Linda Rosenthal moved that the Consent Agenda be approved with the exception of items B-1, C-5, D-2, E-1, and E-2. Motion passed 5-0.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Dr. Waechter recommended approval of this item, with one correction for Jennie Ahrenberg's title to Systems Maintenance Technician. Dr. Randolph explained the start date for Sharon Luczu. The start date of January 12, 1996 was prior to Board approval. Dr. Randolph indicated that er paperwork would not be finalized until approval by the Governing Board.

MOTION 8496
Linda Rosenthal moved that the Employments, Resignations, Retirements and Terminations be approved with the correction made to Jennie Ahrenberg's title to be Systems Maintenance Technician. Motion carried 5-0.

(C-5) CONSTRUCTION AWARD FOR TENANT IMPROVEMENT REMODELING AT RIO MAIN/TECHNOLOGY CENTER - Linda Thor recommended that the Governing Board approve awarding a contract in the amount of $194,150 to Baglino Corporation to remodel portions of the Rio main/Technology Center for occupation by Rio Salado Community College Main Administrative and Student Services staff. Mrs. Stein asked how many tenants are in the building. Verline Rader responded that there are 9 to 10 tenants in the building. Mrs. Stein asked if the tenants when moved out would additional remodeling be done for added expenses. Dr. Thor stated that the minimal remodeling being done is primarily updating the restrooms and other aspects to comply with ADA compliance and moving not more than a dozen relocateable walls to accommodate the staff and their computers. to provide re would be approximately a dozen walls to accommodate staff.

MOTION 8497
Ed Contreras moved that the Governing Board approve awarding a contract in the amount of $194,150 to Baglino Corporation to remodel portions of the Rio Main/Technology Center for occupation by Rio Salado Community College Main Administrative and Student Services staff. Motion carried 4-1. Mrs. Stein was opposed.

(D-2) PRIOR YEAR COMMITMENTS

MOTION 8498
Roy Amrein moved that the Governing Board approve the prior year commitments as presented. Motion carried 3-2. Linda Rosenthal and Ed Contreras were opposed.

(E-1) AWARDING OF CONSULTING CONTRACT FOR UPGRADE OF TELECOMMUNICATION NETWORKS - Ron Bleed recommended that the Governing Board approve the awarding of a consulting contract to Western Telecommunications Consulting for an amount not to exceed $343,200. Mr. Bleed explained that this item is a result of a Governing Board policy that all items over $50,000 be brought before it for approval. Mr. Bleed also provided a list of bidders. Mrs. Stein asked if there was maintenance on the network, and if so, what fund would it come out of. Mr. Bleed answered that there would be maintenance and the maintenance dollars would be charged against operational dollars. (E-2) INFORMATION TECHNOLOGY SERVICES - Mr. Bleed recommended that the Governing Board approve 1) NEC 2000 phone switch for the MCC Downtown campus which would include voice mail system, telephone instruments, and 2 year warranty. Dr. Bleed explained that this item is a result of a Governing Board policy that all items over $50,000 be brought before it for approval. The approved vendor would be Canyon Telcom for a contract in the amount of $53,273.

MOTION 8499

Nancy Stein moved that the Governing Board approve the awarding of a consulting contract to Western Telecommunications Consulting for an amount not to exceed $343,200; and, a NEC 2000 phone switch for the MCC Downtown campus, which would include a voice mail system, telephone instruments, and a 2 year warranty. The vendor for the NEC 2000 phone switch would be Canyon Telecom for an amount of $53,273. Motion carried 5-0.

INFORMATION ITEMS

(IV-A) BUDGET ANALYSIS REPORT

Linda Rosenthal asked Dr. Glasper about the $9,360,000 short figure for this year and if there was any concern about it. Dr. Glasper indicted that there is no concern. There is a $2.6 million potential shortfall recognized in the area of enrollment. The District budget has two areas to allow the District the capacity to have potential tax levies which amount to $12.6 million and an additional $4.2 million in the event enrollment can be increased by at least 2,000 FTSE. Numbers indicate that the District is on target from last year and any potential growth will be offset by a decrease in some of the colleges. In order to bring revenues in line with the budget, there is an offset in expenditures of approximately $4.2 million of enrollment growth. In the event that there is growth in enrollment , those numbers will go up.

(IV-B) 1994 GENERAL OBLIGATION BONDS, SERIES A (1995) RECEIPTS AN DISBURSEMENT ANALYSIS AND CAPITAL DEVELOPMENT PLAN SUMMARY AS OF DECEMBER 31, 1995

NEXT BOARD MEETING
The next meeting will be a work study session/strategic conversation to be held February 13 1996.

ADJOURNMENT
The meeting adjourned at 8:45 p.m.