Minutes 01/23/2001

Governing Board Meeting
Janaury 23, 2001

Minutes

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. ¤38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Donald R. Campbell, President
Nancy Stein, Secretary
Ed Contreras, Member
Gene Eastin, President
Linda B. Rosenthal, Member


ADMINISTRATION
Fred Gaskin
Raul Cardenas
Phil Randolph
Anna Solley
Rufus Glasper
Ron Bleed
Pete Kushibab
Larry Christiansen
John Cordova
Art DeCabooter
Gina Kranitz
Stan Grossman
Homero Lopez
Fred Gaudet
J. Marie Pepicello
Linda Thor
Tessa Martinez Pollack
John Underwood for Arnette Ward


ABSENT
STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Don Campbell.

EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.

The meeting recessed at 5:31 p.m. The meeting reconvened at 6:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

Dr. Campbell recognized the presence of students from Dr. DeCabooterÕs NAU CC580 class.

CITIZEN'S INTERIM
Alan Ramsdell came forward to provide information on the Scottish Clan Gathering and Highland Games to be held at Mesa Community College February 23 Ð 25. Mr. Ramsdell spoke highly of the relationship between the organization and the college and the success of the event since it has been held at the college site. An invitation was extended to attend the event and brochure information was distributed.

BOARD MEMBER REPORTS

Ed Contreras - no report

Nancy Stein reported that she attended the All-Faculty Convocation and the Cisco Regional Academy event at GateWay Community College.

Linda Rosenthal congratulated Dr. Campbell and Mr. Contreras on their re-elections to the Governing Board.

Gene Eastin Ð no report.

Don Campbell reported that he attended a luncheon with seven instructors from Wuyi University and four instructors from Australia at South Mountain Community College.

Dr. Campbell made the following inaugural comments:

Normally each year when someone takes over the leadership of the Board, people have a tendency to ask, "What is going to be your platform? What are you planning to do and how are we going to be different?" I am not sure whether we will be different in the next 365 days - but there are certain things I think we need to focus on and I believe that there are things that we have been focusing on. Frequently we need to remind ourselves of those things. Some of them are:

We have to keep in mind that we are a learning-centered organization. Our primary purpose is to help those citizens in this county who come to the Maricopa Community Colleges to learn and to improve their skills so that they can become more productive citizens. We have to look at it as being a learning- centered society.

One of the issues I am extremely concerned with was spoken to three months ago when I was at Williams Air Force Base attending a graduation for a program called Project Challenge, a program in which I used to be involved. It was pointed out, and I am not sure of the accuracy of the information but I am sure that it is relatively accurate, that are some 25,000 students who drop out of our high school systems each year in the State of Arizona. Depending on how we look at that issue, the result is a direct cost to all of the citizens of Maricopa County, to the State of Arizona, and to the nation in general because nine times out of ten a large number of those people are going to wind up incarcerated, or they are going to end up working in temporary or low paying jobs and be less productive to our society than if they did have some type of skill or some type of extended education. So, I think we have to continue to focus on developmental education, not detracting from the quality education that we are providing to the other students. We have talked quite a bit about the subject called diversity. I think we have a committee of which Mrs. Rosenthal and Dr. Cardenas are co-chairs. We have to expand our efforts in terms that we are becoming a multi-racial society. If you do not believe this, all you have to do is look around this room. We have to bring people into the system from all religious, all racial, all gender, and all age backgrounds. I think we have to try to expand and we are taking one of the first steps this coming February when we go to Washington D.C. where we will be going to Howard University and trying to talk to students there. We have had people from Tuskegee Institute come to South Mountain Community College and want to make it one of the classic colleges that is predominately serving Hispanic students Ð we have three here in Arizona. Those students can possibly go on with full scholarships to places around the country, but they will start here. We have to expand diversity in terms of the faculty, in terms of the counselors, and in terms of the staff. We have to have that first and foremost in our minds at all times to remind us that we are a multi-racial, diverse society.

Another issue we have to look at is in terms of district resources. We are responsible to the taxpayers of the Maricopa community and the district, we are responsible to the taxpayers of the State of Arizona, and we are responsible to the taxpayers of the country. So, we have to be very prudent on how we spend the funds that have been given to us by the taxpayers. We have a lot of problems and we have a lot of issues to take care of, but we also have to be responsible on how we manage those funds. We have been talking recently about a capital development campaign.

I do not know if many of you have been keeping up with the statistics of Maricopa County. As far as the state population Ð I think we are now around 5,000,000 people. Maricopa County has three million people and it is projected that in 10 to 20 years we are going to continue to grow. We have to ask ourselves how we are going to provide an education for the new people. It is highly possible that we may eventually be the size of Los Angeles County and we have to provide for that. We have to look at trying to bring forth a new capital development program - a bond issue, which may be somewhere in the neighborhood of $400,000,000 or $500,000,000, or perhaps even more, to meet the growing needs of this county. If we do not do it other institutions are going to come in and take over for us. We have to have that capital development program in the future. We have to continue in terms of expanding technology. I believe that someone has said that every two years technology is changing. A lot of the personal computers we have now are becoming obsolete Ð people are now talking about handheld computers. In fact, I am looking at a handheld computer myself. Those are the things we have to look at. Finally, and perhaps first and foremost, we have to take care of our employees. We have, without question, the best community college district in this country. In my opinion, we have the best people in this country. I think people come to work here because they love to be here with each other and they love to work with students. We have to make sure that the resources we have are also shared with the employees of the Maricopa Community College District. With that I will conclude and move forward.


CHANCELLOR'S REPORT
Dr. Gaskin congratulated Dr. Campbell on his election as Governing Board President and for his charges as noted in his inaugural statement. He commended college administration and staff for the smooth beginning of the spring semester and noted the continuing increase in enrollment.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
There was no report.

EMPLOYEE GROUP REPORTS
There were no reports.

COLLEGE REPORTS
Dr. Homero Lopez introduced Joyce Jackson who provided information on Estrella Mountain Community College initiatives and community partnerships. Mrs. Jackson reported on the progress of the EMCC Scholarship Endowment Campaign. In 1999, a campaign was launched to raise $250,000. At this time, the campaign is at 51% of goal. The success of the campaign is attributed to community fundraising partnerships. Mrs. Irene Aguerra, Community Relations Manager, Arizona Public Service, and founding president of the board of directors of the Avondale/Goodyear Hispanic Forum, came forward to provide information on the meeting of raising their goal of $15,000 in two years. The incoming board of the Forum has agreed to raise another $15,000 over the next three years. Mrs. Jackson provided information regarding a partnership between the college and the Rotary Club in their region to launch the second annual New Car Raffle. All proceeds of the project will go directly into endowed funds to support student scholarships.

STUDENT GOVERMENT REPORT
Deanna Stone, Chandler Gilbert Community College Student Government President, provided information regarding events and activities, which included - an article in the Arizona Republic highlighting CGCC basketball team member, Devon White, a letter sent to the paper in recognition of the coach of the women's softball coach and fourteen meals were provided through the Adopt-a-Family program. An invitation was extended to the Board and those present to attend the college's annual Spring Fling event on February 24.

STATE BOARD REPORT
There was no report.

ACCA/AADGB REPORT
Linda Rosenthal reported that issues discussed at the January 18 meeting included legislation; community college budget issues; the need for the communication to the legislature of the value of the dual enrollment program that is given to students; the dual enrollment rule which was adopted the following day at the state board meeting; and the tuition and budget review process (a work in progress which was on the state boardÕs agenda for discussion at their meeting). Also discussed were the plans for the 2001 All-Arizona Academic Recognition Luncheon to be held on February 15 at Mesa Community College. A tentative date of February 21 has been set for an Arizona Community College Day at the Legislature.

LEGISLATIVE REPORT
Jack Lunsford and Chris Bustamante provided an overview of information on legislative issues on the state and national levels that affect community colleges and were referred to in the legislative report item. Mr. Bustamante noted that there is more work to do on the dual enrollment issue. Mr. Lunsford noted that the ACCT National Legislative Seminar is scheduled to occur in February and a report of what occurred will be reported on at a following meeting.

AWARDS AND RECOGNITIONS
Dr. Anna Solley recognized the Arizona Small Business Development Center Network for receiving the Small Business Administration Innovation of the Year Award. Dr. Solley congratulated Michael York, Statewide Director, and Miriam Eber for their efforts.

APPROVAL OF AGENDA
President Campbell requested a motion to approve the agenda.

MOTION
MOTION NO. 9012

Linda Rosenthal moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Campbell asked if there were any requests to remove items from the Consent Agenda. Nancy Stein requested that item D-3 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES - of the December 12, 2000 and January 9, 2001 meetings.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS, AND SEPARATIONS Ð Approve personnel actions as presented.

(C-1) CURRICULUM Ð Approve the curricula as submitted.

(C-2) ARIZONA SMALL BUSINESS DEVELOPMENT CENTER NETWORK AND LEAD CENTER Ð Approve acceptance of a negotiated contract in the amount of $2,471,224 between the Small Business Administration and the Maricopa Community Colleges to support the programs and services of the SBDC Network. This contract represents $1,152,125 of SBA funding and $1,319,099 of Arizona community colleges cash match and in-kind resources. Of this amount, Maricopa Community colleges represents $163,747 of cash-match support, and $275,797 of in-kind and indirect support. The purpose of this grant is to provide business counseling, training, information resources and referral services to small business owners and prospective owners.

(C-3) SCOTTSDALE COMMUNITY COLLEGE SPEECH LANGUAGE PERSONNEL TRAINING PROGRAM SUBCONTRACT APPROVAL Ð Approve subcontract number 01-022 between Scottsdale Community College, the U.S. Department of Education, Arizona State University, and the Arizona Board of Regents for the development of a Speech Languagae Personnel Training Program at Scottsdale Community College. The program timeline is September 1, 2000, to August 31, 2003. The amount of the grant is $174,379.00. Program Director will be a Professor Kathleen Moore of Scottsdale Community College.

(C-4) SCOTTSDALE COMMUNITY COLLEGE SPEECH LANGUAGE PATHOLOGY PROGRAM SUBCONTRACT APPROVAL Ð Approve subcontract number 01-021 between Scottsdale Community College, the U.S. Department of Education, Arizona State University, and the Arizona Board of Regents for the development of a Speech Language Pathology Program at Scottsdale Community College. The program timeline is August 1, 2000, to July 31, 2001. The amount of the grant is $51,880.00. The Program Director will be Professor Kathleen Moore of Scottsdale Community College.

(D-1) CONTRACT AWARD FOR NEW ENROLLMENT CENTER, STUDENT SERVICES REMODEL AND THE FINE ARTS REMODEL AT GLENDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of $4,889,125.00 to Telstar Construction Co., Inc., for the New Enrollment Center, Student Services Remodel and Fine Arts Remodel project at Glendale Community College.

(D-2) SALE OF LAND AT MESA COMMUNITY COLLEGE FOR ADOT WIDENING OF DOBSON ROAD - Approve the following: a) Selling a narrow strip of land at Mesa Community College to the Arizona Department of Transportation (ADOT) for the widening of Dobson Road, and b) Forwarding this item to the State Board for its action.

(E-1) BUDGETED EXPENDITURE REDUCTION FOR FY 1999-00 Ð Approve the reduction of budgeted expenditures as presented to reflect the same amount as actually expended in the General Fund, the Auxiliary Enterprises Fund, the Restricted Fund, the Unexpended Fund, and Retirement of Indebtedness Fund for FY 1999-00 per the audited financial statements.

(E-2) TIMETABLE FOR AND RESOLUTION ORDERING THE SALE OF GENERAL OBLIGATION BONDS, PROJECT OF 1994, SERIES D (2001, $52,545,000 Ð Approve the Timetable and Resolution Ordering the Sale of General Obligation (GO) Bonds of $52,545,000 and providing for a preliminary official statement.

(F-1) INTEGRATED VOICE RESPONSE SYSTEM Ð RIO SALADO COLLEGE Ð Approve the award of a contract to Canyon Telecom for an Integrated Voice Response (IVR) telephone system upgrade for Rio Salado College in the amount of $109,435. This contract is to be awarded to Canyon Telecom under Arizona Sate Contract AD000033-001.

MOTION
MOTION NO. 9013
Linda Rosenthal moved that the Consent Agenda be approved with the exception of item D-3. Motion carried 5-0.

(B-2) ADMINISTRATIVE LEAVE POLICY Ð Adopt the item as presented with the correction made under paragraph A changing the word ÒviaÓ to ÒviceÓ as follows: ÒÉ.or only with the concurrence of another vice chancellorÉ..Ó.

MOTION
MOTION NO. 9014

Linda Rosenthal moved that the Governing Board adopt the Administrative Leave Policy as presented with the correction made under paragraph A changing the word ÒviaÓ to ÒviceÓ as follows: ÒÉ.or only with the concurrence of another vice chancellorÉ..Ó. Motion carried 5-0.

(B-3) FLEX CREDITS BENEFIT PROPOSAL FY 2001-2002 Ð Approve EBAC's recommendation for implementation of the Flex Credit Benefit Proposal, as presented, to be effective July 1, 2001. Phil Randolph and Dianne Johns overviewed a presentation on comparison and option information as requested by the Board at the December 12, 2000 meeting. Mrs. Rosenthal expressed her continuing concern regarding the disparity of flex dollars provided to the single employee and employees with families. Recognizing the need for a benefit program, Mrs. Rosenthal indicated that she would not vote against the recommendation, but would abstain. In response to an inquiry from Mr. Contreras, Mrs. Johnns confirmed that there is a serious time factor. A decision must be made before the beginning of the new year per IRS regulations and in order to timely go through necessary processes, a decision actually must be made within the next few weeks. Mr. Contreras expressed concern regarding the widening gap between what is provided from one end of the scale to the other end for single employees and employees with full family coverage. Mrs. Stein noted that she would agree with the recommendation made due to the need to provide good benefits to attract the best employees. Mr. Eastin expressed his concurrence with the concerns expressed by Mrs. Rosenthal and Mr. Contreras. He noted that he was so concerned with the recommendation made that although he would not vote against it, he would abstain from voting on the item.

MOTION
MOTION NO. 9015

Ed Contreras moved that the Governing Board approve EBACÕs recommendation for implementation of the Flex Credit Benefit Proposal, as presented, to be effective July 1, 2001. Motion carried 3-2. Mrs. Rosenthal and Mr. Eastin abstained.

(D-3) LONG TERM LEASE FOR HANGER 46 AT WILLIAMS GATEWAY AIRPORT - Approve a long-term lease of seven (7) years for Hanger 46, Williams Gateway Airport, effective January 1, 2001. The annual lease payment is $56,342.88. The lease payment over the term of the agreement is $392,400.16. In response to questions from Mrs. Stein and Mrs. Rosenthal, John Underwood explained that the payment for the lease is less than what has been paid in past years, but there is a reduction in square footage due to a compromise between the college and the Airport Authority. He also explained that an attempt would be made to have three more classrooms in the facility. Dollars will be put into the facility for improvements, as done with any facility the district may rent on a long-term lease in order to have suitable space for students.

MOTION
MOTION NO. 9016

Linda Rosenthal moved that the Governing Board approve a long-term lease of seven (7) years for Hanger 46, Williams Gateway Airport, effective January 1, 2001. The annual lease payment is $56,342.88. The lease payment over the term of the agreement is $392,400.16.Motion carried 5-0

MONITORING REPORTS

(VI.A.) Budget Analysis Report Summary
Fund 1 Ð General Unrestricted Fund
For the Six Months Ending December 31, 2000

(VI.B.) 1994 General Obligation Bonds
Series A (1995), Series B (1997),
and Series C (1999) Receipts and Disbursements
Analysis and Capital Development Plan Summary As of December 31, 2000

(VI.C.) Payroll and Accounts Payroll Vouchers
FY 99/00 through December 31, 2000


NEXT BOARD MEETING
The next Governing Board meeting will be a Strategic Conversation on February 13, 2001.


ADJOURNMENT
The meeting adjourned at 8:25 p.m.


_____________________________
Nancy Stein
Governing Board Secretary