Minutes 01/25/1994 | Maricopa Community Colleges

GOVERNING BOARD
JANUARY 25, 1994
MINUTES

An executive session convened at 6:00 p.m., pursuant to A.R.S. 38-431.02, notice having been duly given.
A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.

PRESENT
GOVERNING BOARD Linda B. Rosenthal, Donald R. Campbell, Member, Roy C. Amrein, Secretary, Donald R. Campbell, Member, Nancy Stein, Member, M. Grant Christensen, Member

ADMINISTRATION
Paul A. Elsner, Afredo G. de los Santos Jr., William Waechter, Dan Whittemore, Jan Baltzer for Ron Bleed, Janice Bradshaw, Raul Cardenas, Larry Christiansen, John Cordova, Art DeCabooter, Stan Grossman, Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor, John Waltrip, Arnette Ward
STATE BOARD
Jim Ullman
CALL TO ORDER - The meeting was called to order at 6:00 p.m. by President Linda B. Rosenthal

EXECUTIVE SESSION
President Rosenthal called for a motion convening an executive session, notice having been previously given.

MOTION NO. 8192
M. Grant Christensen moved that an executive session be convened. Motion carried 5-0.
The meeting recessed at 6:01 p.m.
The meeting reconvened at 7:00 p.m.

APPROVAL OF MINUTES
President Rosenthal requested a motion approving the minutes of the December 14, 1993 and January 11, 1994 meetings.
MOTION NO. 8193
M. Grant Christensen moved that the minutes of the December 14, 1993 and January 11, 1994 meetings be approved. Motion carried 5-0.
CITIZEN'S INTERIM
No one requested to speak during this portion of the meeting.
President Linda B. Rosenthal read the following statement: "As I begin my fifteenth year of service on this Board and the third time as president, I am looking forward to a challenging and productive year.

It is my hope that we, as a Board, will truly examine our governance process with the goal of improving it. As much as our District Office and college operations are undergoing change and improvement, so must we if we are truly the leadership team of this great district. Two weeks ago we began to examine a new governance model and we will conclude that later this evening. As always, when presented with new ideas, Maricopa studies them, dissects them and then adapts them to suit itself. I expect us to do the same with the Carver model. It has good things to teach us, but not all of them are right for us, and some should be disregarded. In any case, what we learn can help us improve what we do.

Tonight we have begun to make some changes with our agenda. The report section has a time limit which will necessitate brevity from all those wishing to speak. In addition, the use of a consent agenda will facilitate the approval of action items where the board has sufficient information for decision making and in no way is intended to cut off discussion which may be needed.

In addition to improving our governance process, I would like to see a few other things accomplished this year.

Some time ago I came across a Minority Business Enterprise Program policy statement which was adopted by another community college. I would like to ask our business department to consider such a policy for Maricopa and, if it is appropriate, to bring it forth.

Also, the At Risk Task Force has completed much of its task but has some final recommendations for additional study and possible action which may be needed. I would ask Dr. de los Santos to convene a group in the very near future to accomplish this.

I am planning to visit each of the colleges to speak primarily with students but also will be happy to talk with anyone at the time of my visit.

It is my hope that this year is a good one for us all with increased communication between and among all groups. I pledge to do my part in maintaining a willingness to dialogue at any time.

Thank you."
CHANCELLOR'S REPORT
There was no report.
SECRETARY'S REPORT
There was no report.
STATE BOARD REPORT
In Mr. Ullman's absence, there was no report.
AADGB REPORT
Linda B. Rosenthal announced that a Legislative breakfast is planned for February 2, 1994, and a reception at the Arizona Mining Museum.
LEGISLATIVE REPORT
Jack Lunsford commented on both the Governor's and the Joint Legislative Budget Committee's preliminary budget proposals for community colleges. Mr. Lunsford noted that February 2, 1994 is Community College Day at the Legislature.
BOARD MEMBER REPORTS
Governing Board members reported as follows:

Donald R. Campbell attended the Martin Luther King breakfast held at the Phoenix Civic Plaza.
Roy C. Amrein - no report.
M. Grant Christensen attended a dinner prior to Dr. Elsner's receipt of an honorary degree from Arizona State University.
Nancy Stein attended the Nursing Pinning Ceremony at Scottsdale Community College, a holiday brunch and the Spring Convocation at Mesa Community College, the Martin Luther King breakfast, an Arizona Community College Awards banquet, and a math restructuring video presentation at Mesa Community College.
Linda B. Rosenthal attended the Nursing Pinning Ceremony and the Aging Services Management and Administrative Training Program Graduation Ceremony at Phoenix College, the dinner prior to Dr. Elsner's receipt of an honorary degree and the graduation ceremony at Arizona State University, a Home Builders Association luncheon, and a concert of combined college chorus groups and the GCC band held at the Chandler Center for the Arts.
FACULTY REPORT
Nancy Miller, Faculty Association President, commented on Carver's governance model and its application to faculty and expressed support for efforts to improve communication between the Governing Board and the faculty.
GROUP REPORTS
There were none.
COLLEGE REPORTS
There were none.
STUDENT GOVERNMENT
There were none.
AWARDS & RECOGNITION
There were none.
APPROVAL OF AGENDA
Approval of the agenda was recommended.
MOTION NO. 8194
Donald R. Campbell moved that the agenda be approved. Motion carried 5-0.
CONSIDERATION OF AGENDA
President Linda B. Rosenthal explained that a Consent Agenda was being implemented. Audience members were invited to comment on any agenda item and governing board members were given the opportunity to remove items from the Consent Agenda to be considered separately during this meeting.
Nancy Stein requested that items A-1 and C-1 be removed from the Consent Agenda. The following items are included in the Consent Agenda: (A-2)ACTIVE RETIREMENT PROGRAM REVISION- Effective January 26, 1994, all employees who enter the Maricopa County Community College District Active Retirement Program and elect under the Consolidated Omnibus Reconciliation Act (COBRA) coverage will forfeit the flex benefit credits provided by MCCCD for the duration of their participation in the Active Retirement Program.
(B-1) ACADEMIC CALENDAR, 1995-96 - Approval of the Academic Calendar for 1995-96.
(B-2) RIO SALADO COMMUNITY COLLEGE ADULT LITERACY AND JOB TRAINING FY 1993-94 - Acceptance of an amendment for $49,054 to the Intergovernmental Service Agreement from the Arizona Department of Education/Adult Education Division in cooperation with the Arizona Department of Economic Security (DES), to continue the current Adult Basic Education and English for Speakers of other Languages Program through Rio Salado Community College for single parents receiving A.F.D.C. (Aid to Families with Dependent Children) benefits which began July 1, 1993 and runs through June 30, 1994.
(B-3) MCC FIELD BIOLOGY-BIO 149 AH MARINE BIOLOGY IN MEXICO - Approval of a one-week field trip course to Rocky Point, Mexico (May 19-26) for the purpose of studying the marine biology, ecology, and natural history of this area.
(B-4) ARIZONA DEPARTMENT OF COMMERCE AWARD - MICROCHIP TECHNOLOGY INC. - Acceptance of an award in the amount of $242,725 to the Maricopa Community College District for a work force recruitment and custom training program with Microchip Technology, Inc. for the expansion of their operations in Tempe.
(B-5) ARIZONA DEPARTMENT OF COMMERCE AWARD - NATIONAL COMPUTER SYSTEMS INC. - Acceptance of an award in the amount of $40,000 to the Maricopa Community College District for a work force recruitment and custom training program with National Computer Systems, Inc. for the expansion of their operations in Mesa.
(B-6) MARICOPA SKILL CENTER HOME BUILDERS ASSOCIATION PARTNERSHIP - Approval of an Industry Education Alliance (IEA) partnership between the Home Builders Association of Central Arizona and the Maricopa Skill Center.
(C-2) PRIOR YEAR COMMITMENTS- Approval of prior year commitments for FY ended 6/30/93 was recommended.
(C-3) VOUCHERS - The following vouchers were submitted to the Board for its approval:
Payroll: 11/24, 12/10, 12/22, and 01/07/94
Accounts Payable: 11/23, 11/29, 11/30, 12/01, 12/02, 12/03,12/06, 12/07, 12/08, 12/09, 12/10, 12/13, 12/14, 12/15, 12/16, 12/17, 12/20, and 12/21/93
MOTION NO. 8195
Donald R. Campbell moved that the Governing Board accept the Consent Agenda with the exception of items A-1 and C-1. Motion carried 5-0.
(A-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENT, AND TERMINATIONS - William Waechter recommended approval of the personnel actions. Nancy Stein asked about the replacement of a staff person on Leave of Absence, page 4.
MOTION NO. 8196
M. Grant Christensen moved that the Governing Board approve the employments, resignations, retirements, and terminations. Motion carried 5-0.
(C-1) BUDGET EXPENDITURE REDUCTION 92-93 - Dan Whittemore recommended approval of the reduction of budgeted expenditures for FY 1992-93. In response to a question from Nancy Stein, the Funds included in this item include tax dollars as well as dollars from other sources.
MOTION NO. 8197
M. Grant Christensen moved that the Governing Board approve the reduction of budgeted expenditures as shown below to reflect the same amount as actually expended in the Unrestricted General Fund, the Auxiliary Enterprises Fund, the Unexpended Plant Fund, and the Retirement of Indebtedness Fund for FY 1992-93 per the audited financial statements. Motion carried 5-0.
The following information items were distributed to the Governing Board:
INFORMATION ITEMS
BUDGET ANALYSIS REPORT
President Art DeCabooter introduced Jerry Gee, Dean of Instruction at Northern Idaho Community College.
NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows:
Tuesday, February 8, 1994 - 7:00 p.m. - Study Session/Strategic Conversation
Tuesday, February 22, 1994 - 7:00 p.m. - Regular Meeting
ADJOURNMENT
There being no further business for discussion, the meeting adjourned at 7:30 p.m.
A five-minute break was taken to move the meeting to the Employee Lounge to utilize a less formal format designed to promote and encourage open communication and participation among governing board members, administrators, faculty, staff and individuals attending the meeting.
STRATEGIC CONVERSATION
The second portion of the John Carver Videotape, "Restructuring Governance" was shown. The desired outcomes for the Strategic Conversation were: 1) Continue exploring the Carver governance model; 2) Develop understanding of Carver's policy categories and principles; 3) Identify any changes in Board operation; and 4) Discuss next steps.
Ground rules for the Strategic Conversations were accepted as follows: 1) no rank in the room, 2) everyone is encouraged to participate, no one should dominate, and 3) have fun.
Paul Elsner used questions from an exercise as examples relating situations to board policy. The ownership model, potential benefits of meeting with other community organization boards, policies, and administrative policy analysis were discussed. Roy Amrein expressed the need for board members to be disciplined and skilled. M. Grant Christensen commented on delegation of responsibility. Donald R. Campbell noted that all students attending the Maricopa Community Colleges should be given the opportunity to learn and succeed in the classroom.
In discussing Board involvement with students, it was mentioned that unresolved problems will exist for board members and administrators. It was suggested that the Governing Board should be responsible for policy development and that administration should work out the process. Linda B. Rosenthal noted recent changes in the agenda format. Without adopting the Carver model in total, Maricopa may adapt some of the most appropriate segments for use within the District.
It was suggested that the next step involve review of the previously adopted mission statement and that this mission statement then be compared with the mission statement developed by the Quantum Quality Executive Committee.
PLUS (+)
(Positive factors)
Had fun
Good participation
Ended early
Good facilitator
Good questions
Board willingness to be comfortable with opening up process
Less fear
DELTA ([[Delta]])
(What can be improved)
Back row sitters
The meeting ended at 8:53 p.m.

___________________________________
Roy C.
Secretary

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1/26/94