JANUARY 16, 1999
A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. 38-431.02, notice having been duly given.Return to Governing Board Minutes
Linda B. Rosenthal, President, Gene Eastin, Secretary, Nancy Stein, Member, Donald R. Campbell, Member
Paul A. Elsner, Donna Schober for William F. Waechter, Alfredo G. de los Santos Jr., Ed Contreras, Member, Rufus Glasper, John Schroeder for Ron Bleed, Janice Bradshaw, Raul Cardenas, Mary Vanis for Larry Christiansen, John Cordova, Art DeCabooter, Stan Grossman,Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor, Tessa Martinez Pollack Frank Ramirez for Arnette Ward
CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Linda Rosenthal.
President Rosenthal called for a motion convening an executive session, notice having been previously given.
MOTION NO. 8826
Donald Campbell moved that executive session be convened. Motion carried 5-0.
The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:30 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.
Mrs. Rosenthal recognized the presence of students from Dr. Cheryl Crutchers NAU CC580 class and from Fred Stahls EDU250 class.
Gita Farid came forward to request consideration for funding for an infomercial she is in the process of developing regarding race unity - peacemaking and conflict resolution. Dr. Elsner thanked Ms. Farid for her vision and coming forward with her proposal. (Note: Ms. Farid arrived to the meeting late, but was accommodated to speak to the Board following the consideration of action items.)
BOARD MEMBER REPORTS
- Don Campbell - no report
- Nancy Stein reported that she attended the Madrigal Christmas Feast and the Stone Soup event at Mesa Community College, the end of the year meeting and brunch at Paradise Valley Community College, and the 20th anniversary luncheon and recognition ceremony for students for Rio Salado College.
- Gene Eastin - no report
- Ed Contreras - no report
- Mrs. Rosenthal made the following inaugural statement:
I would first like to thank Ed Contreras for his outstanding year of leadership as the 1998 Board Chair. Ed, your steady hand, unflappable manner and dedication to our students and the district has resulted in an excellent and productive year. You have set a fine example for me and others to follow. Again, thank you for your year of hard work. It has been much appreciated and now we look forward to your continued valuable contribution as a member of the Board.
As I assume the Chair of our Governing Board for the 4th time, and begin my 20th year of service on the Board. I am both filled with joy and, yet, quite humbled. I am well aware of the many challenges facing us this year. We will be saying farewell to our esteemed leader for the past 22 years and later welcoming a new CEO to lead this great district.
From the outset I want to be certain that the remarks that I am about to make are not perceived as one Board Member's confusion about my proper role as a policy maker. I do believe, though, that in keeping with policy governance precepts, my suggestions for actions should be taken as a way of furthering the Board's broad end statement and I quote "as a learning organization Maricopa Community Colleges exist in order that the community has effective, innovative, learner-centered, flexible and life long educational opportunities."
Thus, it is my belief that we have a unique opportunity to use this year to look inward at ourselves to some degree as we also look outward to prepare for the future. I truly believe our employees are our most valuable resources. To further that belief, I would like to suggest an initiative which I hope we can begin this spring and that is an in-depth look at our human resource system - specifically, how we classify, compensate and reward our employees. I am asking the Human Resources Department to bring to the Board a number of options that we should consider prior to doing a formal study to issue an RFP to help design the appropriate system for the year 2000 and beyond. From the outset I want to stress that changes and hopefully improvements in our Human Resources System processes can result in more employee satisfaction and better service to our students and the community we serve. Please be assured that this is my only motivation in suggesting this study and possible change. I truly have no hidden agenda but only to find a better way to serve our community with our fine employees. I would also hope that the employee development team which has been working on the employee learning system will continue its efforts to bring a plan into fruition.
I am also appointing a faculty task force titled the Faculty for the 3rd Millennium. Pat Case from Rio Salado and Cynthia Viera from Phoenix College have agreed to co-chair a team composed of faculty from each college, a dean of instruction and a college president whose charge is to develop recommendations about the needs, wants and requirements of our future faculty. With the numbers of probable retirements in the next few years and our added classroom capacity we must address this issue to help determine how the faculty of the future will teach and facilitate learning to our ever-changing student populations and be able to best provide these learning opportunities when, where and how our students want and need them. It is hoped that the Board will receive these recommendations by November 1st of this year. I have some other ideas which I am mentioning at this time in the hope that several will be accomplished or at least begun in this year. First, I hope that a few of the Governing Board's strategic conversations can be replicated at some of the colleges. Perhaps a group of faculty or staff could sponsor a strategic conversation taking the resource material already developed and used and then hold their own conversation and forward the feedback that they obtain to the Board so that it can be combined with the information gathered at the Board's meeting. Doing this would, I believe, enrich the thinking on a strategic issue and perhaps help determine and strengthen the outcome of the decision by involving a wider group of people. I have suggested doing this in prior years and am mentioning it again in the hope that it will at least be tried at some of our colleges or at the district office this year.
During interviews with several of the chancellor candidates, it was mentioned that Maricopa has a major responsibility in the higher education world. In fact, it was suggested we should continue to be a world leader. While that may be true, and it probably is, I would like to suggest that for now we Board Members focus on a more local agenda and become more active in legislative and civic affairs here in our valley and state. I am asking the Government Relations Department to plan on more Governing Board Members involvement and request the college presidents when making their visits to the Capitol include a Board Member from their area if possible to assist in their advocacy efforts. I would also suggest that each fall at a retreat the government relations staff should be prepared to give the Governing Board an idea of what they believe a few of the most important issues in the next legislative session might be. These issues could then, if deemed appropriate, be the subject of formal Board action being certain however that the Board action is taken in a timely fashion. Board members should also expect to be asked at times to make personal phone calls or send e-mails to their legislators on issues of importance to our students. As elected officials ourselves I am told that our involvement can be important and we therefore ought to become more proactive.
I would also ask that the college and district public relations staffs re-double their efforts educating our county residents that we are the Maricopa family of colleges. We have come a long way in this regard, but it is my belief that much more must be done to position ourselves for future initiatives. Our own foundation board members seem to also be aware of this issue. Let's all work together on this one.
As a former high school civics teacher and self-identified news and political junkie, I have become increasingly concerned with the diminishing role of our citizens in the electoral process. I have observed that the percentage of voters continues to decline with each election. I would like to propose that our colleges consider doing more to provide voter registration materials and appropriate voter registration campaigns and perhaps hold more candidate and public issue forums to make our students aware of issues of importance in our communities and promote their responsibilities as knowledgeable citizens. Having these forums publicized and open to the general public would be an excellent way of encouraging more use of our facilities and bring even more people to our college campuses. Perhaps other organizations, such as the League of Women Voters, could be contacted to co-sponsor such events. I would like to applaud the diligent work of the Diversity Steering Team which has accomplished a good deal and is continuing its work to further the Board's policy. I would ask each employee to plan to participate in the Diversity training which will take place this spring and involve all of our employees. Diversity is a very important value of our organization. Each of us can and will, I'm certain, benefit from the training which is being planned as I speak. Our new employees have undergone such training for the past two years and now it will be available for all of us, new and present employees. Another interesting item surfaced in our chancellor interview process. A candidate asked if collaboration was perceived as an important value for Maricopa, why was it not included in our value statement. It is certainly something to consider next month when we will be looking at our values in our next strategic conversation. I invite your participation on February 9.
All of the candidates were interested in our perceptions of challenges facing Maricopa. One interesting challenge that was identified is the way our colleges compete for resources using FTSE as the major indicator. The question was if it is a significant issue why has Maricopa not begun to address it? So, tonight I am requesting the Financial Services Department to assemble a task force to address this issue and develop some recommendations. The solution will not be easy, but the challenge must be addressed sooner or later and I am requesting that it be started as soon as possible and hopefully eliminate this constant irritant.
Another candidate suggested that one possible way of achieving additional legislative and citizen support was to do a significant study of our role in economic development. I know that we have done such studies in the past and have lots of anecdotal information. But it may be worthwhile to engage a graduate student to do an in-depth research piece which will leave no doubt about our community colleges' contribution to the economic wealth and health of our county and state. Perhaps the January monitoring report being reviewed by the Board this evening would be a good start in this direction.
I also believe we have in the past adopted a Graduate Guarantee Program to assure the competency of our students in our AAS Degree Program. I would ask that this be looked at again and promote it if its felt to be worthwhile to do so, as another way of being accountable for the use of public moneys.
I would also like to urge everyone in our organization at every level to focus on constantly and continually working on improving the quality of our processes, procedures, and services provided to our internal and external communities. They deserve the best from our great organization of excellent people.
Finally, I would like to ask each of you to assist me and the members of the Governing Board in whatever way you can to make 1999 a banner year. Please don't hesitate to call upon me to visit with your organization or group. I will be happy to arrange a time to do it.
Lastly, I ask my fellow Board Members to set aside any personal agendas and work together for the good of the whole. We must act together to do what is best for our employees, our students and the citizens who elected us and then depend upon us to do what is right.
Thank you all for your kind attention this evening. Becoming the Board Chair is not an every year occurrence and thus I decided to take advantage of this opportunity to articulate some ideas that I have had. I hope that they are useful and that the suggestions for action bear fruit. Thank you.
Dr. Elsner congratulated Mrs. Rosenthal on her statement and election as Board President, Mr. Eastin for his election as Board Secretary, and complimented Ed Contreras for the high ideals and vision he had shown in the past year during his presidency of the Board.
Dr. Elsner announced that Don Chambers, a founding member of the Maricopa Foundation had recently passed away and noted Mr. Chambers contributions in building the Foundations network.
Dr. Elsner extended greetings to the members of the Wuyi University faculty who will be visiting at Maricopa for approximately one month and shared a letter sent from the Wuyi University President.
There was no report.
There was no report.
EMPLOYEE GROUP REPORTS
There was no report.
There was no report.
STUDENT GOVERNMENT REPORTS
South Mountain Community College Student Government President, Chris Gorman provided a report on the following events and activities - a free student barbecue and bash, a welcome back event for weekend students and those from the Guadalupe Learning Center, a health fitness center tour, a Tai Chi demonstration, and a down home cooking and Kawambe dancing event sponsored by the Black Student Union.
Mesa Community College Student Government President Tyrone Hanks reported on the following events - their first homecoming basketball game, the publishing of the first ASMCC newsletter, planning for a millennium event, and student government member involvement in assessment week.
Chandler Gilbert Community College Student Government President Michael Rogers provided a report on the following events and activities - excitement about the new PAC, the hosting of faculty from Wuyi University, and a leadership retreat. Mr. Rogers reported that the average GPA for student government officers is 3.5.
STATE BOARD REPORT
There was no report.
Mrs. Rosenthal reported that discussion held at the AADGB meeting included the following items - qualifications needed for personnel to help achieve AADGB goals; planning for the fall 1999 conference; and legislative items including the unorganized county issue. Mrs. Rosenthal also mentioned that a reception with legislators will be held the 28th of this month.
Jack Lunsford provided highlights on pending legislation which included regarding the possibility of a retirement window present in retirement legislation and prohibition of using student social security numbers as student identification numbers. He also discussed issues regarding distribution of state aid and provided background information regarding the base appropriation for MCCD. Dr. Campbell recommended that the District look at innovative ways for justifying its needs for funds.
AWARDS AND RECOGNITIONS
Dr. Homer Lopez introduced Frank Rogan, Vice President for Fundraising for Valley of the Sun United Way. Mr. Rogan reported that approximately $122,000 had been raised by the Maricopa Community College District. Dr. Lopez recognized and distributed certificates of appreciation to the Campaign Coordinators from the colleges and district office. Also recognized were Eileen Archibald and Sue Melohn for their contributions of work and time to the campaign. Dr. Elsner recognized Dr. Lopez his contributions as the Districts chair of the campaign and noted that this is the second year Dr. Lopez has taken on this challenge.
APPROVAL OF THE AGENDA
Donna Schober requested that item B-3, Required EAP Consultation, be removed from the agenda for consideration.
MOTION NO. 8827
Gene Eastin moved that the agenda be approved with the removal of item B-3, Required EAP Consultation, be removed from the agenda for consideration. Motion carried 5-0.
CONSIDERATION OF CONSENT AGENDA
President Rosenthal asked if there were any requests to remove items from the Consent Agenda. Mr. Eastin requested that Items C-9 and C-14 be removed from the Consent Agenda. Mrs. Stein requested that items C-1 and C-2 be removed from the Consent Agenda.
The following items are included in the Consent Agenda:
- APPROVAL OF MINUTES - of the December 8, 1998 and January 12, 1999 minutes
- CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of the Employments, Resignations, Retirements and Terminations Item as presented.
- CURRICULUM - Approve the curricula as submitted
- INTERGOVERNMENTAL AGREEMENT BETWEEN GLENDALE COMMUNITY COLLEGE AND CITY OF GLENDALE, GLENDALE PUBLIC LIBRARY - Grant to the City of Mesa the following at the Red Mountain Campus of MCC: a) A warranty deed for an additional 20-foot right of way along the north half of McKellips Road for street-widening, b) An easement for an additional 10-foot right of way along the north half of McKellips Road for utilities and facilities, c) An easement for a traffic signal to be installed on the north half of McKellips Road, d) A temporary easement for the construction of the traffic signal, and e) Forwarding this item for State Board action.
- RIO SALADO COLLEGE/PIMA COMMUNITY COLLEGE INTERGOVERNMENTAL AGREEMENT - Approve an intergovernmental agreement with Pima County Community College District allowing Rio Salado College to provide in Pima County a program of study requested by the Arizona Department of Corrections at the Correctional Officers Training Academy (COTA). This intergovernmental agreement is in accordance with SP7-902 (Providing Services in Another Community College District) of Arizona State Board Procedures and will be in force for one year (July 1, 1998, through June 30, 1999) with provisions to renew for two additional one-year periods.
- IGA BETWEEN CARTWRIGHT SCHOOL DISTRICT AND MCCCD/THINK TANK -Acceptance of an intergovernmental agreement between MCCD and Cartwright School District which will award $45,000 in FY 1999-2000 to Cartwright District from grant funds received from the U.S. Department of Education for Think Tanks Alliance Project. Project Dates: July 1, 1999 - June 30, 2000.
- ALLIANCE FOR TRAINING K-12 TEACHERS IN INSTRUCTIONAL TECHNOLOGIES - Approve the subcontractor agreement between MCCD/Think Tank and the Stevens Institute and $20,800 in funds from the Stevens Institute for the Alliance for Training K-12 Teachers in Instructional Technologies - Year 2.
- AMERICAN INDIAN PROGRAMS GRANT AWARD - Approve the grant award from Motorola to American Indian Programs at Scottsdale Community College in the amount of J$13,000 to fund the first annual 1999 Summer Session I College Bridge Program for American Indian High School Students.
- TECH PREP GRANT - Approve the Tech Prep Grant for Scottsdale Community College in the amount of $12,250 from the Paradise Valley Unified School District.
- INTERGOVERNMENTAL AGREEMENT BETWEEN PHOENIX COLLEGE AND THE ARIZONA DOE -Approval for the Phoenix College Family Care Center to enter into an agreement with the Arizona Department of Education to participate in the Child and Adult Care Food Program.
- FOOD SERVICES CONTRACT BETWEEN PHOENIX COLLEGE AND RESTAURA CORPORATION - Approval for the Phoenix College Family Care Center to enter into a contract with Restaura, a MCCD Board approved food service vendor, to provide lunches for children who attend the center. The initial agreement would be for Spring Semester 1999.
- ISSUANCE AND SALE OF $104,250,000 GENERAL OBLIGATION BONDS PROJECT OF 1994, SERIES C (1999) - Approve the resolution providing for the issuance and sale of General Obligation Bonds in the amount of $104,250,000; providing for the annual levy of taxes for payment of the bonds; providing certain terms, covenants and conditions regarding the issuance of the bonds; accepting a proposal for the purchase of the bonds; and appointing a registrar, transfer, and paying agent for the bonds.
- INFRASTRUCTURE CABLING INSTALLATION - EMCC MONTEZUMA EXPANSION/FITNESS CENTER - Approve awarding a contract for cabling infrastructure at Estrella Mountain Community college to Adkins Cabling for the amount of $336,814.19. This contract is to be awarded under the State Contract Number 01935-AD.
- INFRASTRUCTURE CABLING INSTALLATION - SOUTHWEST SKILL CENTER - Approve awarding a contract for cabling infrastructure for the new Southwest Skill Center, to be located on the Estrella Mountain Community College campus, to Adkins Cabling for the amount of $75,883.80. This contract is to be awarded under the State Contract Number 01935-AD.
- INFRASTRUCTURE CABLING INSTALLATION - GATEWAY COMMUNITY COLLEGE HEALTHCARE CENTER - Approve awarding a contract for cabling infrastructure at GateWay Community Colleges new Healthcare Building to Adkins Cabling in the amount of $304,418.24. This contract is to be awarded under the State Contract Number 01935-AD.
- INFRASTRUCTURE CABLING INSTALLATION - MESA COMMUNITY COLLEGE - Approve the award for the cabling infrastructure project at Mesa Community College to Datel Communications in the amount of $929,770.77. This contract is to be awarded under the pricing guidelines defined under the State Contract No. 001935-AA.
- NETWORK EXPANSION - MESA COMMUNITY COLLEGE - Approve awarding a contract for network expansion at Mesa Community College in the amount of $890,688.89 to Cabletron Systems. This contract is to be awarded under the pricing guidelines defined under the State Contract No. 01821-AL.
- AWARD OF SAS IMPLEMENTATION SERVICES TO THE HUNTER GROUP - Approve awarding a contract for the purchase of the Project Leadership component of the implementation of the PeopleSoft Student Administration System to The Hunter Group (formerly InfoSolutions.Edu) in the amount of $500,000. The Hunter Group was determined to be the most responsive proposer for this component of RFP 2146-4.
MOTION NO. 8828
Gene Eastin moved that the Consent Agenda be approved with the exceptions of items C-1, C-2, C-9 and C-14. Motion carried 5-0.
- PERSONAL TIME LANGUAGE - Dianne Johnns recommended that the wording be approved with the following change: Personal time is not be sued routinely to come in late or leave early from work. Dr. Campbell expressed concern that this language was necessary to be in policy to prevent employees from abusing personal time.
MOTION NO. 8829
Don Campbell moved that the Personal Time Language be approved as suggested with the recommended change to insert routinely and delete on a continuous basis. Motion carried 5-0.
- CONTRACT AWARD FOR THE CONSTRUCTION OF THE NEW HIGH TECH CLASSROOM/LABS AND STUDENT SERVICES BUILDING AT SOUTH MOUNTAIN COMMUNITY COLLEGE - Approve awarding a contract in the amount of $4,501,500.00 to Swinerton & Walbert Co. for the construction of the new High Tech Classroom/Labs and Student Services Building At South Mountain Community College.
- CONTRACT AWARD FOR THE CONSTRUCTION OF THE NEW MATH/CIS CLASSROOM BUILDING AT SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of $3,511,400.00 to Redden Construction for the construction of the new Math/Computer Information Science (CIS) Classroom building at Scottsdale Community College.
Mrs. Stein requested that the three alternates be shown when information reflecting low bids listing three alternates is presented on items such as C-1 and C-2. Dr. de los Santos indicted future will reflect that information.
MOTION NO. 8830
Gene Eastin moved that the Governing Board 1) approve awarding a contract in the amount of $4,501,500.00 to Swinerton & Walbert Co. for the construction of the new High Tech Classroom/Labs and Student Services Building At South Mountain Community College, and 2) approve awarding a contract in the amount of $3,511,400.00 to Redden Construction for the construction of the new Math/Computer Information Science (CIS) Classroom building at Scottsdale Community College. Motion carried 5-0.
- MASTER PLAN FOR MESA COMMUNITY COLLEGE AT RED MOUNTAIN - Approve the master plan for Mesa Community College at Red Mountain, and forward this item for State Board action. Dr. Mary Vanis presented an overview of the master plan for the Governing Board. Jeremy Jones of DWL Architects went through the site plan, showing architectural design, access features, use of existing buildings and how the campus is planned in relation to its surrounding environment.
MOTION NO. 8831
Don Campbell moved that Governing Board approve the master plan for Mesa Community College at Red Mountain and forward this item for State Board action. Motion carried 5-0.
- MATH AND SCIENCE CHARTER SCHOOL - Approve the submission of applications to the Arizona State Board for Charter Schools by the Office of Student and Educational Development to establish and administer charter high schools in Maricopa County. Mr. Eastin expressed concern that the District may be possibly over-extending itself by getting involved in charter schools. Mrs. Stein expressed concern that charter schools are not part of the Districts mission statement and the K-12 superintendents should have more involvement should there be a need for charter schools. Dr. Campbell indicated his support to experiment and establish charter schools if they may possibility help.
MOTION NO. 8832
Don Campbell moved that Governing Board approve the submission of applications to the Arizona State Board for Charter Schools by the Office of Student and Educational Development to establish and administer charter high schools in Maricopa County. Motion carried 3-2. Mrs. Stein and Mr. Eastin were opposed.
- INTERGOVERNMENTAL AGREEMENTS WITH 17 PUBLIC SCHOOL DISTRICT FOR DUAL/CONCURRENT ENROLLMENT - Authorize entry into intergovernmental agreements (IGAs) with the public school districts as listed in the item on behalf of its colleges for their dual/concurrent enrollment programs. Mr. Eastin stated his objection to the direction dual enrollment is taking in the District and his concern for the integrity of the courses taught. In response to inquiries from Mrs. Stein, Dr. de los Santos offered information regarding indicators of quality of success for students who complete the courses. The standardized intergovernmental agreement is the work of Assistant General Counsel Maggie McConnell, and was drafted to simplify the process due to the number of agreements that have had to come before the Board.
MOTION NO. 8833
Don Campbell moved that Governing Board authorize entry into intergovernmental agreements (IGAs) with the public school districts as listed in the item on behalf of its colleges for their dual/concurrent enrollment programs. Motion carried 5-0.
- G. O. Bond Project of 1994 Issue Costs to Date
- Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Six Months Ended December 31, 1998
- 1994 General Obligation Bonds Series A (1995) and Series B (1997)
Receipts and Disbursements Analysis and
Capital Development Plan Summary
As of December 31, 1998
- END: OUTCOMES FOR STUDENTS
Students will successfully complete certificate and degree programs with skills sought by current and future employers
Teresa Toney introduced the order of the monitoring report presentation. Margaret Hogan provided an overview of the data that had been previously provided and recognized Bertha Landrum, Trisha Euen and the occupational deans for their input. This end had been previously monitored in May of 1997 with a panel of employers who had shared their experiences they had with students of the District. Discussion was held on data based on the number of degrees and certificates that received through the occupational programs. Certificates are equally weighted - some may be based on one credit while others may based on two to four semesters of study. Also, some students come to take one or two courses to increase or update their job skills, but do not necessarily come for certificates. Mrs. Stein indicated that she would like to see answers to questions such as how many students take additional courses or how many employers are hiring the Districts students. She asked for tracking to be done. In providing the information in the monitoring report, Dr. Hogan noted that the information provided in the monitoring reports was derived from measuring tools specified in the Governing Boards policies for 1998-99 priority ends.
Teresa Toney asked that information be provided in the following three areas - input is as follows:
- Report Needs
1. How many employers are hiring our students? This information is difficult to obtain.
2. What kind of employees are our students turning out to be?
3. How many students are completing all courses to complete certificate/degree programs?
4. More tracking and statistics
5. Learning outcomes
6. How students relate to others
8. Communications skills
9. Skill assessment
1. Basic skill results should be included in periodic reports
2. Encourage and inform students to complete courses and obtain certifications
3. Spend more time selling and marketing to students
4. Provide more information to students regarding certification requirements
5. Re-design curriculum
6. Address issues on outcomes
7. Advisory councils need to share information
1. Data on personnel not always kept track of by employers
NEXT BOARD MEETING
The next Governing Board meeting will be a strategic conversation on February 9, 1999.
The meeting adjourned at 9:40 p.m.