Minutes 01/27/2004

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Linda Rosenthal, President
Don Campbell, Secretary
Ed Contreras, Member
Nancy Stein, Member

ADMINISTRATION

Rufus Glasper
Steve Helfgot
Debra Thompson
Anna Solley
Ron Bleed
Jose Leyba
Pete Kushibab
Paul Dale
Larry Christiansen
Ken Atwater
John Neibling for Art DeCabooter
Homero Lopez
Gene Giovannini
Corina Gardea
Linda Thor
Phil Randolph
Maria Hesse

CALL TO ORDER

The executive session was called to order at 5:30 p.m. by President Rosenthal.

EXECUTIVE SESSION

The Governing Board met in executive session, notice having been previously given.

The executive session recessed at 6:15 p.m.
The regular meeting convened at 6:30 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Ed Contreras.

Prior to proceeding with the scheduled agenda, President Rosenthal took the opportunity to present Governing Board Past President Ed Contreras with a plaque expressing appreciation for his dedicated leadership and service to the Maricopa County Community College District.

President Rosenthal recognized the presence of the following classes:

• NAU CC580 Class taught by Dr. Linda Thor
• EDU250 Overview of Community College Class taught by Richard Malena at MCC Red Mountain

CITIZEN'S INTERIM

No citizens came forward.

BOARD MEMBER REPORTS

President Rosenthal took this opportunity to address those in attendance with a Messages from the President reflecting her thoughts, issues of concern, and expectations for the upcoming year. (Text attached.)

CHANCELLOR'S REPORT

Chancellor Glasper expressed his appreciation to Past Board President Ed Contreras for his leadership during the year 2003 and for guiding us through the Community Listening Sessions held throughout the Maricopa District. He congratulated Mrs. Rosenthal on her new role as President for 2004. Chancellor Glasper also acknowledged President Larry Christiansen for his excellent efforts in hosting United States President George W. Bush during his visit to Mesa Community College on January 21. President Bush recently allocated $250 million to community colleges for job training. During his visit to MCC he spoke about workforce development and stated that what is being done in Mesa should serve as an example of what can be done across the country. Chancellor Glasper also spoke about his appearance before the State Appropriations Committee earlier in the day wherein comments made by him, four presidents, and a student had been well received.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

Faculty Executive Council President Willie Minor came forward to express that the Council was looking forward to working with Governing Board President Rosenthal. He also announced that the Pierpoint Newsletter would be coming out soon and would contain articles on what faculty were doing throughout the District.

EMPLOYEE GROUP REPORTS

MCBAA (Maricopa Council on Black American Affairs) President Genevieve Watson congratulated Mrs. Rosenthal on her new role as President of the Governing Board and provided a recap of the reception hosted by the Coalition for African American Educational Equity and held at Phoenix College on January 23. The reception was intended to officially launch the education partnership with three educational entities including Arizona Alliance of Black School Educators representing K-12, the Maricopa Council on Black American Affairs representing Maricopa Community Colleges and Arizona State University Black Caucus. The purpose of this organization will be to respond to the educational crisis facing African Americans in Arizona's educational institutions. She expressed gratitude to Phoenix College President Corina Gardea for hosting this event and thanked Governing Board Members and community college employees for attending.

Ms. Watson also called attention to two very important dates: February 26 during which MCBAA will be hosting a luncheon in honor of Black History Month, and also April 28 which is the date for set for MCBAA to honor 2003-04 graduates on their accomplishments and also to announce scholarship recipients for the next academic year.

Note: President Rosenthal announced that DAC had requested an announcement from the all the employee groups as to when their convocations would be held so that representation could be spread out.

COLLEGE REPORTS

GCC President Phil Randolph made note that the memorial service celebration for Governing Board Member Gene Eastin would be held February 6 at 3:00 p.m. and encouraged everyone to try to attend.

STUDENT GOVERNMENT REPORT

Students Tiffany Wade and Lynette Moore, and Student Advisor Mike Green from Chandler-Gilbert Community College were present to report on the hunger banquet held at their campus. Participants were served three levels of meals dependent on their "income" level. Canned food donations were their meal tickets and the group raised 300 cans. The next hunger banquet will be held on March 25

MCC Students May Bynon, Alesha Bloom, and Kristen Weston, and Student Leadership Advisor Greg Reents were present to provide an update on the numerous activities held last semester and also for the Spring Semester. During Welcome Week, numerous clubs and groups participated in handing out information. Other activities held were a fall carnival, homecoming, an Aids Walk, leadership retreats and workshops, and last but not least, President Bush Week. Mr. Reents commented that President Bush's visit to MCC was truly a tribute and point of pride for their campus and to the District. He also called attention to the April 7 Phoenix Suns/MCCD Game at America West Arena. A discounted ticket price would be offered and special events would take place that evening showcasing various college groups.

COMMUNITY LISTENING SESSION FOLLOW-UP REPORT

Vice Chancellor Steve Helfgot reported on the series of community listening sessions held in 2003. The formal written report was distributed to those in attendance this evening and copies will be mailed to everyone who spoke at the sessions. He expressed his appreciation to Rick DeGraw, Carol Diego, and Jeanette Stephens for preparation of the report in very short order, as the last session was held only six weeks ago. He spoke about the history/development of these sessions and highlighted the names of the planning committee. He recapped where the eleven sessions were held and pointed out that there had been 216 presenters and a total of 1,495 attendees. Dr. Helfgot pointed out the intent of the sessions and summarized the recurrent themes, which were: Workforce Development & Job Training, the need to accommodate and prepare for growth, and expansion of partnerships and collaboration.

STRATEGIC CONVERSATION FOLLOW-UP REPORT

Michaelle Shadburne from Paradise Valley Community College provided a report on behalf of the planning team for the January 13 Strategic Conversation wherein the vision/mission/values of the Maricopa Community Colleges were reviewed using the appreciative inquiry method. Using this method, the participants identified common themes and will review these themes at the February 3 /Strategic Conversation.

ACCA/AADGB REPORT

Mrs. Rosenthal reported on the January 15 AADGB meeting which included discussion on potential legislation applicable to governing boards. During the ACCA meeting, legislative and budget issues were discussed. She also reported that both organizations were contemplating adopting policy governance.

LEGISLATIVE REPORT

Vice Chancellor Steve Helfgot welcomed back Chris Bustamante on his return to the Government Relations Staff. Mr. Bustamante reported that the Arizona Legislature was back in session and was in the process of considering legislative proposals for passage, some of which concern community college districts. The statewide legislative team of lobbyists is working to advocate for community college districts, including Maricopa, to protect their interests and to advance their legislative agenda. He reported that future Governing Board Meeting packets will include an ACCA Bill Summary that will outline all of the bills being monitored.

Mr. Bustamante reported that Chancellor Glasper, Chancellor Flores (Pima), and President Calloway (CAC) had an opportunity earlier in the afternoon to address the Full House Appropriations Committee about community college district budget priorities and their testimony was well received. These same individuals will address the State Senate Appropriations Committee tomorrow.

Mr. Bustamante further reported that both the Joint Legislative Budget Committee and the Governor's 2005 Budget Recommendations were released within the last couple of weeks and were not very different in how they would fund community college districts. The Governor's budget proposed to fully fund the statutory growth formulas for enrollment growth. The recommendation would result in an increase of state aid to community colleges by $15.3 million, of which Maricopa would receive approximately $6.7 million for enrollment growth. The JLBC's recommendations hold community college district state aid budgets in FY 2005 to FY2004 levels, meaning no increases in state aid above current levels would occur. The good new was that both budget recommendations would not reduce state aid funding for dual enrollment. There is, however, HB2391 that proposes to reduce FTSE funding by 50% for dual enrollment. This will be heard in the House Education Committee and it is hoped this bill will be defeated.

AWARDS AND RECOGNITIONS

There were no awards or recognitions reported on.

APPROVAL OF THE AGENDA

President Rosenthal requested a motion to approve the agenda.

MOTION NO. 9215

Mrs. Stein moved that the Governing Board agenda be approved. Motion carried 4-0.

CONSIDERATION OF CONSENT AGENDA

Mrs. Rosenthal asked for any requests to remove items from the Consent Agenda. Vice Chancellor Anna Solley requested that Item B-3 be removed from action.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES of the November 25, 2003 Regular Governing Board Meeting, December 2, 2003 Board Goals Monitoring Session, December 9, 2003 Regular Governing Board Meeting, and December 11, 2003 Community Listening Session.

(B-1) APPROVAL OF COMMITMENT TO THE LEAGUE FOR INNOVATION IN THE COMMUNITY COLLEGE - Reaffirm its commitment to and support of the mission and goals of the League for Innovation in the Community College and pledge the continued involvement of the Maricopa Community Colleges in League initiatives and conferences.

(C-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of personnel actions as presented.

(C-2) APPROVAL OF FACULTY EMERITUS DISTINCTION - LORRAINE CALBOW, SOUTH MOUNTAIN COMMUNITY COLLEGE - Approval of awarding Faculty Emeritus Distinction to Lorraine Calbow, Counseling Faculty at South Mountain Community College.

(D-1) APPROVAL OF CURRICULUM PROPOSALS - Approve curriculum course and program proposals with addendum as presented.

(D-2) APPROVAL OF CONTRACT EXTENSION WITH ACDELCO - GLENDALE COMMUNITY COLLEGE - Approve a one-year extension of the contract agreement in the amount of $15,960 to provide technical training for distributors of ACDelco products and independent automotive technicians throughout the western part of the United States.

(D-3) PULLED APPROVAL OF AGREEMENT FOR DUAL ENROLLMENT WITH THE LEONA GROUP ARIZONA, L.L.C

(D-4) APPROVAL OF AGREEMENT FOR DUAL ENROLLLMENT WITH PRECISION ACADEMY SYSTEM, INC. - Approve entry into an agreement with precision Academy Systems, Inc. for their dual enrollment program at Precision High School through June 30, 2004.

(D-5) APPROVAL OF CONTRACT WITH SMALL BUSINESS ADMINISTRATION FOR ARIZONA SMALL BUSINESS DEVELOPMENT CENTER NETWORK - Approve acceptance of a negotiated contract in the amount of $3,280,924 between the U.S. Small Business Administration and the Maricopa Community Colleges.

(D-6) APPROVAL OF EAST VALLEY TECH PREP CONSORTIUM GRANT - Approve administration of the East Valley Tech Prep Consortium Grant, increased from the current $251,736 to an increased amount of $371,736 effective July 1, 2003 through September 30, 2004.

(D-7) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND TEMPE UNION HIGH SCHOOL DISTRICT NO. 213 - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Tempe Union High School District No. 213 on behalf of Desert Vista, McClintock and Tempe High Schools for training and support services for certain SC Curriculum to be provided for an annual participation fee of $500 per school.

(D-8) APPROVAL OF PREPARING TOMORROW'S TEACHERS TO USE TECHNOLOGY (PT3) - STEVENS INSTITUTE OF TECHNOLOGY GRANT - Accept funding for a grant award to be used by the National Center for Teacher Education from the Stevens Institute of Technology in the amount of up to $202,904, which will commence on January 5, 2004 and conclude on September 30, 2006. .

(D-9) APPROVAL OF RADIATION THERAPY PROGRAM AGREEMENT BETWEEN GATEWAY COMMUNITY COLLEGE AND ARIZONA ONCOLOGY SERVICES - Approve a three-year Radiation Therapy Program Agreement between GateWay Community College and Arizona Oncology Services.

(D-10) APPROVAL OF ENFERMERAS EN ESCALERA (E3) PROGRAM : NURSES ON A LADDER - ARIZONA COMMUNITY COLLEGE ASSOCIATION/BOARD OF REGENTS GRANTS - MCC- Approve funding for a grant award from the Arizona Community College Association/Board of Regents in the amount of $144,500, which will commence on 1-1-04 and conclude on 6-30-05. This is a one-time grant awarded to Mesa Community College

(D-11) APPROVAL OF 2004-2005 SABBATICAL RECOMMENDATIONS - Approve the proposed list of sabbatical leaves for 2004-2005 .

(D-12) APPROVAL OF RADIATION THERAPY PROGRAM AGREEMENT BETWEEN GATEWAY COMMUNITY COLLEGE AND MAY CLINIC ARIZONA - Approve a three-year Radiation Therapy Program Agreement between GateWay Community College and Mayo Clinic Arizona.

(D-13) APPROVAL OF RADIATION THERAPY PROGRAM AGREEMENT BETWEEN GATEWAY COMMUNITY COLLEGE AND RADIATION ONCOLOGY - Approve a three-year Radiation Therapy Program Agreement between GateWay Community College and Associates in Radiation Oncology.

(D-14) APPROVAL OF RADIATION THERAPY PROGRAM AGREEMENT BETWEEN GATEWAY COMMUNITY COLLEGE AND CATHOLIC HEALTHCARE WEST - Approve a three-year Radiation Therapy Program Agreement between GateWay Community College and Catholic Healthcare West.

(D-15) APPROVAL OF RADIATION THERAPY PROGRAM AGREEMENT BETWEEN GATEWAY COMMUNITY COLLEGE AND BANNER HEALTH SYSTEMS - Approve a three-year Radiation Therapy Program Agreement between GateWay Community College and Banner Health Systems.

(E-1) APPROVAL OF BUDGET EXPENDITURE REDUCTION FOR FY 2002-03 - Approve the reduction of budgeted expenditures as shown to reflect the same amount of actually expended in the General Fund, the Auxiliary Enterprises Fund, the Restricted Fund, the Unexpended Plant Fund, and Retirement of Indebtedness Fund for FY2002-03 per the audited financial statements.

(E-2) APPROVAL OF NOTIFICATION REQUEST WITH THE ARIZONA STATE BOARD FOR CHARTER SCHOOLS - Approve the notification request form of the Arizona State Board for Charter Schools, updating with that board the names of the persons authorized to act as Charter Representatives for GateWay Community High School.

MOTION NO. 9216

Dr. Campbell moved for approval of the Consent Agenda with the exception of Item B-3, which was pulled from action. Motion approved 4-0.

(A-2) APPROVAL OF RESOLUTION OF THE MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT - BROWN V. BOARD OF EDUCATION'S 50TH ANNIVERSARY - JANUARY 27, 2004 - Approve a resolution commemorating the 50th Anniversary of Brown v. Board of Education and reaffirming the Board's commitment to the values and outcome of this important event.

MOTION NO. 9217

Mr. Contreras move for approval Resolution of the Maricopa County Community College District - Brown V. Board Of Education's 50th Anniversary - January 27, 2004. Motion approved 4-0.

INFORMATION ITEMS - FIRST READINGS

(VI.A.) Proposed Amendments to Governing Board Policies - Staff Compensation and Benefits Policy

The change is recommended to amend its Staff Compensation and Benefits Policy to include proposed language on wellness that is consistent with language adopted by the American Association of Community Colleges which will help to elevate the importance of health and wellness within the Maricopa College community.

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Six Months Ended December 31, 2003

Expenditure analysis indicates 43.2% of the budget has been expended so far this year as compared to 43.6% expended at this same point in time last year. 24.9% of the budget remains unexpended or unencumbered compared to 24.4% in the prior year. Revenue analysis indicates that 66.0% of the budget has been recognized to date. Projected fund balance will increase by about $24 thousand during this fiscal year. 8.2% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2004 is $69.3 million and equates to about 47 days of operating budget, or more than six payrolls.

NEXT BOARD MEETING

The next Governing Board Meeting will be a Strategic Conversation to be held on Tuesday, February 3, 2004 at the District Office.

ADJOURNMENT

The meeting adjourned at 7:25 p.m.

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Dr. Donald R. Campbell
Governing Board Secretary