Minutes 01/28/2003

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Ed Contreras, President
Linda Rosenthal, Secretary
Don Campbell, Member
Nancy Stein, Member
Gene Eastin, Member

ADMINISTRATION

Fred Gaskin
Steve Helfgot
Rufus Glasper
Anna Solley
Janet Gesin for Ron Bleed
Pete Kushibab
Gina Kranitz
Larry Christiansen
Ken Atwater
Art DeCabooter
Homero Lopez
Gene Giovannini
Corina Gardea
Linda Thor
Phil Randolph
Maria Hesse

STATE BOARD
Nick Balich

CALL TO ORDER

The executive session was called to order at 5:30 p.m. by President Ed Contreras.

EXECUTIVE SESSION

The Governing Board met in executive session, notice having been previously given.

The executive session recessed at 6:00 p.m.
The meeting convened at 6:36 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Linda Rosenthal.

President Contreras recognized the presence of students from Dr. Malena's EDU250 Community College Class at Red Mountain and Kristin Bennes' Student Public Policy Forum Class.

CITIZEN'S INTERIM

Two citizens came forward - Michael Bishop and Charles Townsel.

Mr. Michael Bishop introduced himself as a one semester only faculty member at South Mountain Community College. The purpose of his coming before the Board was to question his understanding of compensation for his employment that he felt had not been honored. He explained that his letter of employment listed his salary at $64,246.00 per year and that since he was employed for one semester he expected his salary to be one-half of that amount. He has met with Human Resources personnel who have answered his questions, however, the practice of paying according to days of accountability and not codified by policy but rather by a practice that has been in place since 1992. Mr. Bishop feels he is entitled to additional pay and would like to see this resolved in his favor. President Contreras referred this matter to Dr. Gaskin for review and report back to the Board on what action should be taken.

Mr. Charles Townsel, President of African American/Hispanic Coalition for Responsible Leadership, came forward to express a statement about employment numbers and retention of African Americans in the District Office building. Mr. Townsel also requested being placed on a future Governing Board Meeting Agenda to further discuss these concerns with the Board. He has previously served on the Board of the NAACP here in Arizona and stated that he had visited with Chancellor Elsner on similar issues. He stated that the African American community has supported the bond elections in the past but questioned how bond dollars have benefited African Americans at large. As a result of this he requested information pertaining to the number of employment discrimination lawsuits filed against MCCCD during the last five years and the disposition and time it took to resolve these. He also requested a breakdown of African American employees working at the District Support Services Center, the capacity they serve in, and the years of service. As he reviews numbers at each of the campuses, he sees no progress as it relates to inclusion. He is concerned about the number of individuals who have filed lawsuits and would like to know the reasons why, the disposition of these suits, and how long it took to resolve them. Lastly, he requested information pertaining to the dollars paid to the in-house legal team and outside legal firms. African Americans would like to see some progress made towards the concerns presented this evening. President Contreras requested that Dr. Gaskin prepare the information requested and respond.

BOARD MEMBER REPORTS

No reports were given by Gene Eastin, Linda Rosenthal, and Nancy Stein. Dr. Don Campbell congratulated President Contreras and everyone at Mesa Community College on the very successful Community Listening Session held last week.

President Ed Contreras followed with a Messages from the President reflecting his thoughts and issues of concern for the upcoming year during which he will serve as President of the Governing Board. President Contreras stated that he was the Hispanic Board Member of the Governing Board and as such there was nothing he could do about it. He stated he feels he is being perceived as strongly pro-Hispanic, however, wanted to clarify that is not the case. He wanted to emphasize he is driven by values instilled in him by his parents. He was brought up to respect all individuals and give everyone their due respect. Because his parents could not go to college during their youth, they wanted their children to go to college. His parents strongly promoted education as a key to success. Mr. Contreras explained that when he is approached to listen, and resolve an issue, he does not take into account what race, ethnicity, or stature that person is. If he has the time, he meets with that person. That is the value he brings to this district. When he was elected to the Board, the Hispanic population in the East Valley was about 10%. He ran as an individual and not as a Hispanic. He represents a county, not a minority interest. When he took his place as a Board Member, he met with members of Administration and said he predicted a turnover in management and it has indeed taken place. He further stated that as a Governing Board Member he has strongly encouraged the Maricopa Community College District to put in place a district wide strategic plan and is pleased to see that this is being worked on. A strategic plan is very important and a self-evaluation of programs offered will provide information on programs which still provide value and those that do not. President Contreras further presented his interest in three issues: Diversity, Bond Initiative, and High School Dropout Rates. The full text of President Contreras' message is attached and is available on the Governing Board website.

CHANCELLOR'S REPORT

Dr. Gaskin congratulated Mr. Contreras on his appointment as Governing Board President. He also recognized Diana Davidson for temporarily serving as Assistant to the Governing Board, Gloria Smith for serving as permanent Assistant, and Debbie Fox for her past service as Assistant to the Governing Board. He welcomed Ms. Fox back and wished her well in her new assignment. Dr. Gaskin then went on to report enrollment numbers which show significant increases over last year (105,896 from 98,000 for an increase of 7.2%, or 9.6% increase in FTSE). He called special attention to the increases at Red Mountain, Estrella Mountain and South Mountain Community Colleges. Dr. Gaskin also presented Dr. Phil Randolph, President of Glendale Community College with a pen and pencil set and a certificate for his thirty years of service to the Maricopa Community College District.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

Rosemary Kesler came forward on behalf of the Faculty Association and congratulated Mr. Contreras on his appointment as President of the Governing Board and thanked Mrs. Stein on her past year of service as President.

EMPLOYEE GROUP REPORTS

There was no report.

COLLEGE REPORTS

Mesa Community College and Phoenix College came forward with reports. Dr. Larry Christiansen, President of Mesa Community College, reported on the Latino Town Hall 2002 which MCC supported along with other groups in the East Valley and also the upcoming 12th Annual Chair Academy International Conference to be held in February in Long Beach, California. Dr. Corina Gardea, President of Phoenix College, introduced Maria Enciso, Faculty in the Foreign Language Department at Phoenix College, who spoke about the Title V Program at Phoenix College. Ms. Enciso spoke about how Phoenix College improved student success for 1,460 students by integrating technology into learning assistance and classroom instruction using the $1.9 million which was awarded to them. Ms. Enciso provided highlights on how award monies were used to provide instruction through the purchase and installation of improved technology.

STUDENT GOVERNMENT REPORT

Shiloah Blank and Daniel Bank from the Estrella Mountain Community College Student Leadership organization were in attendance and reported on activities held, as well as those coming up. Activities have consisted of a music festival, Hispanic Heritage Day, Relay for Life Annual Drive, Adopt-A-Family, America Reads, Black History Events, American Heart Association Walk, and a campus-wide holiday party.

STATE BOARD REPORT

Nick Balich congratulated Mr. Contreras on his election as President and wished the entire group the very best this year as they continue to provide services to students.

ACCA/AADGB REPORT

Mrs. Rosenthal indicated that ACCA and AADGB met on January 16. Many legislative and budget issues were discussed, including a fundraising proposal by the Arizona Community Foundation who will be trying to raise scholarship funds intended for the state's universities and the community colleges. She also called attention to upcoming events: the February 13 All Arizona Academic Team Luncheon, and the February 26 ACCA Day at the Legislature, and the February 25 Arizona Small Business Center Reception. Mrs. Rosenthal had also been asked to poll her fellow trustees if they would attend an AADGB Fall Conference where current issues and legislation would be discussed.

LEGISLATIVE REPORT

Dr. Steve Helfgot indicated that the Government Relations Team had been very busy at the State Capitol looking at budget proposals of the joint legislative budget committee. He also mentioned that they had been busy making preparations for the upcoming visit to our nation's capital. There will be an extensive report on federal issues at the February meeting. He called attention to the upcoming legislative reception being hosted by the Maricopa Community College District on February 3.

AWARDS AND RECOGNITIONS

Dr. Anna Solley, Vice Chancellor for Academic Affairs, introduced Bob Galloway, Director of the Fine Arts Program. Mr. Galloway introduced the recipients of the League for Innovation Student Art Contest. These students were Helen Boyd (SMC), Ariel Bracamonte (SMC), Steven Homol (MCC), Paul Rodriguez (MCC), and Mary Santos (GCC).

APPROVAL OF THE AGENDA

President Contreras requested a motion to approve the agenda.

MOTION NO. 9142

Linda Rosenthal moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA

President Contreras asked for any requests to remove items from the Consent Agenda. Dr. Glasper requested that item B-1 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES of the December 10, 2002 Regular Governing Board Meeting.

(B-2) APPROVAL OF FLEX CREDIT BENEFIT PROPOSAL FY 2003-2004 - Approve implementation of the Flex Credit Benefit Proposal to be effective July 1, 2003.

(B-3) APPROVAL OF COURSE FEE FOR BPC OPEN/ENTRY OPEN/EXIT CLASSES - Approve a $50 course fee for Paradise Valley Community College BPC courses offered using MindLeaders online software materials.

(C-1) ACCEPTANCE OF AMENDMENT TO INTERGOVERNMENTAL AGREEMENT BETWEEN MCCCD AND MARICOPA COUNTY HUMAN SERVICES DEPARTMENT/HEADSTART PROGRAM - Accept an amendment to the intergovernmental agreement for $40,000 up to $50,000.

(C-2) ARIZONA SMALL BUSINESS DEVELOPMENT CENTER NETWORK AND LEAD CENTER. ACCEPTANCE OF NEGOTIATED CONTRACT BETWEEN U.S. SMALL BUSINESS ADMNISTRATION AND THE MARICOPA COMMUNITY COLLEGES - Approve a negotiated contract in the amount of $3,203,144.

(C-3) ACDELCO GLENDALE COMMUNITY COLLEGE. - Approve a one-year extension of the contract agreement to provide technical training for distributors of ACDelco products and independent automotive technicians throughout the western part of the U.S.

(C- 4) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND AGUA FRIA UNION HIGH SCHOOL DISTRICT NO. 216 - Approve an IGA to continue participation in the Cisco Regional Networking Academy Program at Estrella Mountain Community College.

(C-5) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND FORT APACHE AGENCY SCHOOL DISTRICT - Approve an IGA to continue participation in the Cisco Regional Networking Academy Program at Estrella Mountain Community College

(C-6) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND DYSART UNIFIED SCHOOL DISTRICT - Approve an IGA to continue participation in the Cisco Regional Networking Academy Program at Estrella Mountain Community College

(C-7) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND NOGALES UNIFIED HIGH SCHOOL DISTRICT - Approve an IGA to continue participation in the Cisco Regional Networking Academy Program at Estrella Mountain Community.

(C-8) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND PARKER UNIFIED HIGH SCHOOL DISTRICT - Approve an IGA to continue participation in the Cisco Regional Networking Academy Program at Estrella Mountain Community.

(C-9) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND PHOENIX UNION HIGH SCHOOL DISTRICT NO. 210 - Approve an IGA to continue participation in the Cisco Regional Networking Academy Program at Estrella Mountain Community.

(C-10) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND PIMA COUNTY COMMUNITY COLLEGE DISTRICT - Approve an IGA to provide training and support services to Pima Community College, a Cisco CCNA Local Academy for 2002-2003.

(C-11) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND YAVAPAI COLLEGE - Approve an IGA to provide training and support services to Yavapai College, a Cisco CCNA Local Academy for 2002-2003.

(D-1) APPROVAL OF UTILITY EASEMENTS at Chandler-Gilbert Community College and South Mountain Community College.

(D-2) APPROVAL OF PROPERTY SALE TO CITY OF MESA for Bus Bay and Shelter At Mesa Community College

(D-3) APPROVAL OF NO BUILD EASEMENT along the eastern edge of Mesa Community College

(D-4) APPROVAL OF UTILITIES EASEMENT to Arizona Public Service for Baseball Fields Electrical Improvements At Phoenix College

(D-5) APPROVAL OF PURCHASING AGREEMENT TO JOHNSON CONTROLS, INC. for Energy Management System Controls and Related Work

MOTION NO. 9143

Linda Rosenthal moved that the Consent Agenda be approved with the exception of item B-1. Motion carried 5-0.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approve personnel actions as presented with one correction. The short term employment of Ann M. Cedergren-Healy was corrected to reflect a service date of 1-10-03 rather than 10-23-02.

MOTION NO. 9144

Linda Rosenthal moved that Item B-1 be approved as amended with the correction of the short term employment of Anne M. Cedergren-Healy to reflect a corrected service date of 1-10-03 rather than 10-23-02. Motion carried 5-0

INFORMATION ITEMS

(VI.A) First Reading of Maricopa Governance Policies. Adoption of Board Auxiliary Special Services Employments

Dr. Rufus Glasper explained that the policy change will permit written delegation of the approvals that are required. The change will clarify the process for special services employments by District Office by designating the Vice Chancellors, and also Presidents, as those responsible for making recommendations for approval to the Vice Chancellor for Human Resources. Delegations shall be in writing and may not be delegated below the dean level or, for the District Office, the director level.

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Five Months Ended November 30, 2002

Expenditure analysis indicates that 36.0% of the budget has been expended as of the five months ended November 30, 2002, as compared to 36.6% expended at this same point in time last year. Revenue analysis shows that 57.6% of the budget has been recognized to date. Financial condition analysis shows the District projected fund balance will increase by about $383 thousand during this fiscal year.

(VII.B.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Six Months Ended December 31, 2002

Analysis indicates that 43.6% of the budget has been expended compared to 44.3% expended at this same point in time last year. Revenue analysis shows that 59.2% of the budget has been recognized to date. The District projected fund balance will increase by about $915 thousand during this fiscal year.

(VII.C.) 1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), and Series D (2001)
Receipts and Disbursements Analysis and Capital Development Plan Summary
As of December 31, 2002

As of December 31, 2002, about $361 million of bond proceeds have been expended representing about 93% of total proceeds from the bond authorization and capital development plan. Construction and technology project expenditures have averaged about $1.3 million per month this fiscal year. About $35 million in investment interest has been received on invested proceeds. Investment earnings have been used to pay the IRS, bond election and issue costs, debt service, land purchases for GateWay and Estrella Mountain, and additional parking at GateWay and Glendale. Remaining earnings will be used for future debt service or capital projects.

(VII.D.) Revenue Bond Projects
Receipts and Disbursements Analysis

As of December 31, 2002 about $5.0 million of bond proceeds have been expended for the Chandler-Gilbert PAC. About $2.26 million have been expended for the South Mountain PAC. $1,034,000 in interest has been received on invested proceeds.

NEXT BOARD MEETING

The next Governing Board meeting will be a Community Listening Session on Thursday, February 20, 2003 at Glendale Community College.

ADJOURNMENT

The meeting adjourned at 7:55 p.m.

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Linda Rosenthal
Governing Board Secretary