Minutes 02/03/2004

An executive session and strategic conversation of the Maricopa County Community College District Governing Board were scheduled to be held at 5:30 p.m. at the District Support Services Center in Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Linda Rosenthal, President
Don Campbell, Secretary
Ed Contreras, Member
Nancy Stein, Member

ADMINISTRATION

Rufus Glasper
Anna Solley
Steve Helfgot
Debra Thompson
Jose Leyba
Janet Gesin for Ron Bleed
Larry Christiansen
Ken Atwater
Homero Lopez
Linda Thor
Gene Giovannini
Art DeCabooter
Corina Gardea
Maria Hesse
Paul Dale
Pete Kushibab

EXECUTIVE SESSION

The Governing Board met in executive session beginning at 5:30 p.m., notice having been previously given. The executive session recessed at 6:15 p.m. The strategic conversation convened at 6:30 p.m.

LISTENING SESSION

President Linda Rosenthal welcomed everyone present to the second strategic conversation of the Maricopa Governing Board in 2004 intended to continue reviewing the Maricopa Community College District's Vision, Mission and Values. She introduced members of the planning team which included Casandra Kakar from PC, Kendra Charts from PC, Jessie Garcia from PC, Michaelle Shadburne from PVCC, and Donna Schober from the District Office. Mrs. Rosenthal also acknowledged the presence of students who returned to continue participation in the Conversation process. She made further mention that during this evening's activities the process of Appreciative Inquiry would once again be used to begin examining the Maricopa Vision, Mission and Values by using it to compare the key concepts talked about at the January Conversation with our current Vision, Mission and Values Statements. She turned the session over to planning committee member Casandra Kakar of Phoenix College to get the Conversation started.

The Strategic Conversation proceeded as follows:

Ms. Kakar reviewed the activities employed during the January 13 Strategic Conversation which included:

Activity #1: Discovery phase which consisted of participants being seated at tables of six and each participant selecting a partner from their small group to interview using the interview guides located at their tables. This activity took 40 minutes.

Activity #2: Upon completion of the partner interviews, each individual took a turn to briefly share the best stories about direction, mission, vision, and values that their partner told. The interviewer shared 3-5 key highlights of the stories they heard (elements about the stories that evoked energy and passion). This activity took 30 minutes.

Activity #3: The small groups identified themes, elements, or words in the stories told by group members and recorded them on the flipcharts. This activity took 15 minutes.

Activity #4: The small groups chose the top 5 common themes that most energized and excited everyone and wrote those themes on a separate clean piece of flipchart paper and posted that on the wall. (This activity took 5 minutes.)

Activity #5: All participants strolled around the room viewing the common themes posted on the walls. After reviewing all common themes, a living histogram was created through the identification of 3-5 common themes by the posting "dots' on those that most appealed to them individually and best captured the essence of the Maricopa Community Colleges.

Phase II of the Appreciative Inquiry Process which would take place this evening and would include dreaming and designing. Three groups were formed according to the color dot on each person's nametag. Each individual group would follow activity card instructions at their breakout stations. The Red Group worked on Vision; the Yellow Group worked on Mission; and the Green Group worked on Values. Common themes collected from the January 13 Strategic Conversation were reviewed and discussed at each small group of 6 or 7 people. They then developed key phrases for a Maricopa Vision, Mission, or Values Statements. Key phrases were recorded on flipchart paper. The key phrases were then reviewed. The groups then identified, discussed and recorded areas of alignment with the current District Vision/Mission/Values Statements. They then identified, discussed and recorded areas of "future alignment" or change, structure, or composition. One person conducted a report out of the group's findings.

Attachments

· Raw Data from the Strategic Conversation flipchart pages on Vision
· Raw Data from the Strategic Conversation flipchart pages on Mission
· Raw Data from the Strategic Conversation flipchart pages on Values
· Feedback from forms filled out

ADJOURNMENT

The meeting concluded at 8:15 p.m.

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Dr. Donald R. Campbell
Governing Board Secretary