Minutes 02/24/2004

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Linda Rosenthal, President
Don Campbell, Secretary
Ed Contreras, Member
Nancy Stein, Member
Scott Crowley, Member

ADMINISTRATION

Rufus Glasper
Steve Helfgot
Debra Thompson
Anna Solley
Earl Monsour for Ron Bleed
Jose Leyba
Pete Kushibab
Paul Dale
Larry Christiansen
Ken Atwater
Art DeCabooter
Homero Lopez
Sylvia Manlove for Gene Giovannini
Corina Gardea
Carol Scarafiotti for Linda Thor
Phil Randolph
Bill Guerriero for Maria Hesse

CALL TO ORDER

The executive session was called to order at 5:30 p.m. by President Rosenthal.

EXECUTIVE SESSION

The Governing Board met in executive session, notice having been previously given.

The executive session recessed at 6:20 p.m.
The regular meeting convened at 6:36 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Don Campbell.

Before proceeding with the scheduled agenda, President Rosenthal took the opportunity to welcome new Governing Board Member Scott Crowley, appointed to fill the seat vacated by the death of Gene Eastin. Mr. Crowley was appointed by the Superintendent of Schools of Maricopa County Dr. Sandra Dowling. Mr. Crowley was sworn in on Thursday, February 19, and will serve until the next election scheduled for November 2004. Mr. Crowley has served as adjunct faculty at Phoenix College and is a City of Phoenix Firefighter/Paramedic, as well as an Executive Board Member of the Valley Hispanic Bomberos. He served in the U.S. Navy and received his Associate Degree in Fire Science in 1998 from Phoenix College. He represents Glendale Community College and Estrella Mountain Community College in District 4. Mrs. Rosenthal wished Mr. Crowley much success in his new position and hoped that he would find this experience very rewarding.

CITIZEN'S INTERIM

Five citizens came forward.

Armando Lozano, GCC Student, came forward to speak regarding electronic communications. He mentioned that last December issues regarding diversity and multiculturalism had surfaced and specifically referenced the e-mails from GCC Professor Walter Kehowski and Dia de la Raza. These e-mails were linked to his Glendale Community College account and contained negative comments pertaining to diversity and multiculturalism. Mr. Lozano stated that he recognized that the public is entitled to their own opinion, just as everyone in the United States is, but not on the public's dime. Resolution of this issue is important to him and other students and he requested that computing resource standards be revised to prevent this from happening in the future.

Emma Martinez, GCC Student, came forward to speak about MCCCD's Computing Standards Policy which pertains to the use of on-line computing resources as learning tools. She stated this may mean many things to many people and her group intends to bring forth resolutions at next month's meeting and would be interested in hearing other people's views as well.

Daniela Gutierrez-Sanchez, GCC Student, expressed her appreciation for the district's decision to appoint a special committee to review and revise computing policies and voiced her desire to have students be part of this committee. She stated that she felt this change was long overdue.

Jim Lugo, GCC Student, reaffirmed that many students districtwide would like to see computing standards administrative regulations reformed. Current language allows faculty and students to create a disruptive learning environment based on the weak composition of policy. He called upon the Governing Board to direct the Chancellor to allow students to be a part of the committee which will be addressing these issues. Many students feel that the Board has lost touch with students.

Mrs. Rosenthal expressed appreciation to the students on behalf of the Governing Board and the Chancellor for coming forth and informed them that their comments would be taken under advisement.

Clorinda Quiroz Lozano, member of the League of United Latin American came forward to voice her affirmation of Phoenix College student Anthony Estrada. She stated he was a fine example of a young man involved in his community and expressed appreciation for the opportunities afforded him as he seeks to educate himself at the Maricopa Community Colleges.

BOARD MEMBER REPORTS

Mrs. Stein reported that since the last board meeting, she had attended the Senior Adult Retreat held at Scottsdale Community College, as well as the Chinese New Year Celebration hosted by the Asian Pacific Islanders Employee Group. She also attended the Gene Eastin Memorial of Life held at GCC and the All Arizona Academic Team Luncheon at MCC. She attended the Black History Luncheon at Rio Salado College and lastly the swearing-in ceremony held at GCC for new Governing Board Member Scott Crowley.

Dr. Don Campbell indicated that he attended the same programs as Mrs. Stein but was also able to attend a reception honoring SMC's second class of Hispanic nurses.

Mr. Crowley stated that he was humbled by the appointment received to serve in his new capacity and looked forward to working with the Governing Board. He recently attended the MECHA meeting at GCC where he heard students' thoughts and pledged to support their efforts.

President Rosenthal stated that she wanted to take this opportunity to recognize Chancellor Glasper on recent awards and honors he has received. One significant award that she wished to call attention to was from the Hispanic community who honored him on February 18 at a reception hosted by LULAC (League of United Latin American Citizens).

CHANCELLOR'S REPORT

Chancellor Glasper also expressed his welcome to new Governing Board Member Scott Crowley who had already attended a Governing Board Retreat on his first day as board member. Chancellor Glasper reported on his attendance of the National Legislative Seminar sponsored by ACCT in Washington D.C. He called upon Vice Chancellor Steve Helfgot to further elaborate on the trip.

Dr. Helfgot reported that the Student Public Policy Forum had recently traveled to Washington D.C. and these students had represented Maricopa very well. Students were well prepared, engaged, and excited. Many felt they could now conquer the world. He thanked them for allowing him to be a part of that trip. Dr. Helfgot thanked their sponsors for the excellent work done in preparing these 18 students for the job of lobbying on behalf of legislation aimed at securing funding for community college students.

Members of the Student Pubic Policy Forum (SPPF) were then invited to come forward to briefly report on their experiences in Washington D.C.

Anthony Estrada, Phoenix College, expressed that it was a pleasure and honor to introduce members of SPPF, an organization that prepares students for legislative education and civic participation. Twenty-three students from MCCD and Central Arizona College took part in numerous orientation and monthly meetings, as well as workshops in preparation for this trip to the National Legislative Summit held in Washington, D.C. where they also made visits to Capitol offices. He own personal journey includes applying for an internship with Representative Ed Pastor and eventually becoming a lobbyist.

Tina Drury, PVC, stated that it was a privilege to be part of the SPPF Program and be able to learn and work together on issues of concern to students.

Teresa Ottesen, MCC, expressed her appreciation to President Christiansen for the recommendation to be a part of this group. She expressed thanks to George Martinez for encouraging her to go to various congressional office visits and hoped that students in her future classrooms would also have the opportunity to go on to higher education.

Tina Spencer, GWC, indicated she had gained a deeper understanding of civic responsibility, the importance of voting, knowing who your representatives were and the importance of voicing your opinion.

Caprice Contreras, CGC, learned a great deal through this experience. She knew nothing about politics and that is why she applied to be a part of this group. She gained more knowledge of public policy and also got to know many students in the group. She expressed appreciation for this great experience.

Shawn Schmuki, EMC, remarked that he was able to visit many monuments and memorials and discuss this in many of his blackboard discussion groups. He was appreciative of finally getting to meet students with whom he had carried on e-mail conversations for the past six months.

Lucinda Jahn, SCC, said she joined the group for purely selfish reasons. She said she lacked the courage or compassion to get involved in the public process and wanted to learn about becoming involved in the public policy forum. This program provided the access for that.

LeTrechia Morrison, PC, thanked everyone for the opportunity to give her a voice. As a mother of five children, she has been able to intern with Representative Ed Pastor and participate in numerous other activities. People told her she could not do it and now she has three pages on her resume.

Emily Hogan, GCC, indicated that Washington D.C. was awe-inspiring with its architecture and monuments. She enjoyed visiting with Congressman Grijalva and sharing her thoughts on PEL Grants. She urged that this program be allowed to continue.

Christopher Boyd, SCC, submitted his application to the SPPF Program in hopes of going to Washington D.C. He remembers Senator DeConcini stated that he became an attorney because no one could tell him what to do except for the judge and then becoming a U.S. Senator because no one could tell him what to do except for the President. He enjoyed stepping up to the plate and voicing concerns about PEL grants and things that affect students.

Sandra Romero, CGCC, stated she was now interested in public policy and her experience on SPPF has enhanced her interest. This was her first experience on a plane and in a taxi. She felt blessed to have received this opportunity to participate.

Trevor Smith, CGCC, stated this was an incredible, empowering, inspirational experience. Through this experience he was able to participate on the Financial Advisory Committee which taught him how the financing process works at Maricopa.

Habib Badjan, GWC, thanked SPPC sponsors for preparing students and allowing them to visit Washington, D.C. and being able to speak to congressmen on issues they had researched.

Kate Weiss, GWC, expressed that this trip had been a very influential part of her life. She learned how to network and her meeting with J. D. Hayworth was quite an experience. Her opportunity to meet Senator Hillary Clinton left her with the feeling that she cared and that perhaps one of these days she will be there also.

Leah Heathcoat, CGCC, stated that being part of SPPF was a very different experience for everyone. She learned how to lobby with integrity and engaged in blackboard discussions, friendships, and bonding. Her meeting with Representative Flake was quite an experience. She is happy that this program is being looked at across the country. She takes away with her having learned to take ownership through personal engagement.

Governing Board Member Ed Contreras commented that he never tired of listening to students' comments and encouraged the Chancellor to use students.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

Faculty Executive Council President Willie Minor came forward to welcome Governing Board Member Scott Crowley. He announced that the new issue of the Faculty newsletter, Peerpoint, had been posted to the web.

EMPLOYEE GROUP REPORTS

Conrad Mills, President of the Unified Crafts Association, came forward to present a check in the amount of $250 to GCC President Phil Randolph for the Gene Eastin Memorial Fund. He also welcomed Mr. Crowley as new member of the MCCD Governing Board.

COLLEGE REPORTS

EMC Senior Associate Dean of Instruction Joyce Jackson and Executive Assistant to the President Ralph Campbell came forward to speak about the 2004 Car Raffle scheduled to begin on Wednesday, proceeds of which go to the scholarship fund at Estrella Mountain Community College.

STUDENT GOVERNMENT REPORT

There were no reports.

STRATEGIC CONVERSATION FOLLOW-UP REPORT

Kendra Charts, Phoenix College, provided a report on the January 13 and February 3 Strategic Conversations in which participants met to review the Vision/Mission/Values of the Maricopa Community College District. She reported that student voices offered unique perspectives and many suggestions were offered. The report concluded that the three segments should be revised and invited everyone to attend on March 9 and April 13 to explore the culture and climate of MCCCD. President Rosenthal commented that the suggestion had been made to send the follow-up comments to the Strategic Planning Advisory Committee for review of the Vision/Mission/Values of MCCD. Fellow Governing Board Members concurred.

ACCA/AADGB REPORT

Mrs. Rosenthal reported on the February 12 ACCA/AADGB meetings which were abbreviated due to the All Arizona Academic Team luncheon also held that day at Mesa Community College. Discussion centered on the state budget and legislative bills. She mentioned that much discussion ensued on the legislative process.

LEGISLATIVE REPORT

Vice Chancellor Steve Helfgot reported that the Legislative Report and Bill Summary were current as submitted.

AWARDS AND RECOGNITIONS

SCC President Art DeCabooter who serves as liaison from CEC to the District Apprenticeship Program announced that since the program began 22 years ago, 14 out of 50 District Crafts employees have graduated from the program and three others are in progress. He announced two new apprentices as of January 1, 2004 and they are David Smith, former groundskeeper at MCC and now a carpenter, and Martin Franco, former custodian at CGC and now an electrician. Chancellor Glasper and Conrad Mills, Chair of the District Apprenticeship Program presented Certificates of Completion Awards from the State of Arizona and Bureau of Apprenticeship and Training, United States Department of Labor to Electrician Charles Ford who will be at the Williams Campus of CGC, and Heating, Ventilation, and Air Conditioning Richard Cluff who will be at MCC. Dr. DeCabooter expressed his appreciation to the Governing Board, the Chancellor, and College Presidents for their support of the Apprenticeship Program which provides qualified Crafts personnel for the District and training for MCCCD employees.

GCC President Phil Randolph expressed appreciation to the Crafts Employee Group for their generous donation to the Gene Eastin Memorial Fund. He called attention to the installation ceremony held in honor of new Governing Board Member Scott Crowley, conducted by Dr. Sandra Dowling. Dr. Randolph also acknowledged GCC faculty who were one of ten finalists in the 2004 Community College Future's Assembly Bellwether Award competition in the category of innovative teaching and learning. Members of the faculty team included: Ann Brandt-Williams, Fernando Camou, Ernesto Escobedo, Darlene Goto, Kam Majer, Angela Mick, Frank Rivera, Marilyn Schiedat, Don Smith, Steve Williams, Joy Wingersky, Sally Johnson, and Rene Diaz-Lefebvre.

APPROVAL OF THE AGENDA

President Rosenthal requested a motion to approve the agenda.

MOTION NO. 9218

Mrs. Stein moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA

Mrs. Rosenthal asked for any requests to remove items from the Consent Agenda. Vice Chancellor Jose Leyba requested that Item C-1 be removed from the agenda.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES of the November 25, 2003 Regular Governing Board Meeting, December 2, 2003 Board Goals Monitoring Session, December 9, 2003 Regular Governing Board Meeting, and December 11, 2003 Community Listening Session.

(C-2) APPROVAL OF POSTHUMOUS EMERITUS DISTINCTION AWARD - SCOTTSDALE COMMUNITY COLLEGE - Approval of awarding Emeritus Distinction to Phyllis Steinmann posthumously as a retired Scottsdale and Mesa Community College Mathematics faculty member.

(D-1) APPROVAL OF CURRICULUM PROGRAM AND COURSE PROPOSALS - Approve the proposed curriculum program and courses as submitted.

(D-2) APPROVAL OF CURRICULUM - CATALOG COMMON PAGES - Approve the proposed curriculum catalog common pages as submitted.

(D-3) APPROVAL OF 2004-2005 SABBATICAL RECOMMENDATIONS - Approve the ranked list of sabbatical leaves as submitted for 2004-2005.

(D-4) APPROVAL OF CONTRACT FOR SCOTTSDALE COMMUNITY COLLEGE AND MARICOPA COUNTY HUMAN SERVICES DEPARTMENT HEAD START PROGRAM INTERGOVERNMENTAL AGREEMENT - Approve the Intergovernmental Agreement between Scottsdale Community College and the Maricopa County Human Services Department Head Start Program to continue a working relationship to provide Early Childhood Education related services to low-income and special needs children of enrolled Scottsdale Community College students for the time period of July 1, 2004 to June 30, 2007.

(D-5) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND GOVERNOR'S OFFICE FOR CHILDREN, YOUTH AND FAMILIES - GOVERNOR'S DIVISION FOR WOMEN - Approve an Intergovernmental Agreement which awards Mesa Community College a $92,651.00 grant to provide law enforcement training on violence against women issued from 2/1/04 through 1/31/05.

(D-6) APPROVAL OF AGREEMENT FOR DUAL ENROLLMENT WITH SOUTH POINTE HIGH SCHOOL - Approve entry into an agreement on behalf of its colleges with South Pointe High School for their dual enrollment program through June 30, 2004.

(D-7) APPROVAL OF EXTENSION OF CONTRACT BETWEEN DEER VALLEY UNIFIED SCHOOL DISTRICT #97 AND GLENDALE COMMUNITY COLLEGE - Approve renewal of agreement between Maricopa County Community College District and Deer Valley Unified School District No. 97 for the purpose of continuing the partnership with Glendale Community College North and the Northwest Education Center for a period of two years from the effective date.

(D-8) APPROVAL OF PROPOSED DISTRICT-WIDE TESTING FEE FOR ADMISSION INTO NURSING PROGRAM: NET AND HESI - Approve the two newly proposed fees for assessment tests that will be required for admission into the Maricopa Community College District Nursing Program.

(D-9) APPROVAL OF PARENT EDUCATION FOR PREVENTION PROJECT (PEP) INTERAGENCY GOVERNMENTAL AGREEMENT (IGA) - Accept funding of $166,000 for an Intergovernmental Agreement between MCCCD/National Center for Teacher Education (NCTE) and the Governor's Office for Children, Youth and Families which will fund activities for the final year (February 1, 2004 - January 31, 2005) of the Parent Education for Prevention Project (PEP).

(E-1) APPROVAL OF NOTIFICATION REQUEST WITH THE ARIZONA STATE BOARD FOR CHARTER SCHOOLS FOR TEACHER PREPARATION CHARTER HIGH SCHOOL - Approve the Notification Request Form of the Arizona State Board for Charter Schools, updating with that board the names of the persons authorized to act as Charter Representatives for Teacher Preparation Charter High School.

(E-2) APPROVAL OF COURSE FEES FOR GATEWAY COMMUNITY COLLEGE - Approve new material fees for two courses: CTR 215 Computer Aided Transcription ($15) and SGT 275 Certification Examination Preparation ($25) to be effective immediately.

(F-1) APPROVAL OF MAPLE SOFTWARE PURCHASE RECOMMENDATION - Approve the purchase of Maple 9 and MapleNet software licenses for $122,000 from Maplesoft.

(G-1) APPROVAL OF CONTRACT AWARD FOR MODULAR ATHLETIC BUILDING AT CHANDLER-GILBERT COMMUNITY COLLEGE - Award a contract in the amount of $152,000 to Modular Solutions Ltd. for the purchase of one modular building for Chandler-Gilbert Community College.

MOTION NO. 9219

Dr. Campbell moved for approval of the Consent Agenda with the exception of Item C-1, which was pulled due to a revision. Motion approved 5-0.

(B-1) APPROVAL OF PROPOSED AMENDMENTS TO GOVERNING BOARD POLICIES - STAFF COMPENSATION & WELLNESS - Approve adoption of proposed amendments to Governing Board Policies to include a program that encourages the benefit of wellness, recognizing that wellness is more than the absence of disease; it is the promotion of inner balance and the social, emotional, environmental, physical, intellectual and occupational well being of all employees.

MOTION NO. 9220
Dr. Campbell moved for approval of adoption of proposed amendments to Governing Board Policies to include a program that encourages the benefit of wellness, recognizing that wellness is more than the absence of disease; it is the promotion of inner balance and the social, emotional, environmental, physical, intellectual and occupational well being of all employees. Motion approved 5-0.

(C-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of proposed personnel actions with addendum.

MOTION NO. 9221
Dr. Campbell moved for approval of proposed personnel actions with addendum. Motion approved 5-0.

INFORMATION ITEMS - FIRST READINGS

(VI.A.) Information Item: Audit and Finance Committee Recommendations (AFC)

The recommendation has been submitted that the Audit and Finance Committee modify its existing membership structure to allow the AFC to serve as an integrated body, consisting of MCCCD executives and independent members. The seven-member AFC structure will consist of 2 Governing Board Members, 2 Community Representatives, Chancellor, Vice Chancellor for Business Services, and 1 College President.

(VI.B.) Information Item: Proposed Tuition & Fees - Fiscal Year 2004-05 Budget

Recommendations to the proposed Fiscal Year 2004-2005 Tuition and Fees schedule include: $4.00 (7.8%) increase to tuition rate per credit hour; raising tuition & fee rate to $55.00 per credit hour ($54.00 in tuition including $11.00 moved from the Student Activity Fee, and a $1.50 Student Activity Fee. The annual cost to full-time students taking 30 credit hours per year will be $1,650, an increase of $120.00.

(VI.C.) First Reading: Parking and Traffic Regulations

The recommendation has been made to adopt proposed changes to the parking and traffic regulations which regulate the control of vehicles and non-pedestrian devices on college/district property (A.R.S. 15-1449). Upon approval, the language will be placed in the Catalog Common Pages.

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Seven Months Ended January 31, 2003

Expenditure analysis indicates 49.8% of the budget has been expended so far this year as compared to 50.3% expended at this same point in time last year. 23.3% of the budget remains unexpended or unencumbered compared to 22.7% in the prior year. Revenue analysis indicates that 68.5% of the budget has been recognized to date. Projected fund balance will increase by about $25 thousand during this fiscal year. 8% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2004 is $69.3 million and equates to about 47 days of operating budget, or more than six payrolls

(VII.B.) 1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), and
Series D (2001) and GO Bond Refunding Series (2002)
Receipts and Disbursements Analysis and Capital Development Plan Summary As of December 31, 2003

As of December 31, 2003, about $371 million of bond proceeds have been expended representing about 96.2% of total proceeds available from the bond authorization and capital development plan. Construction and technology project expenditures have averaged about $0.3 million per month this fiscal year. Bond proceeds are invested until expended. As of December 31, 2003, about $35.6 million in interest has been received on invested proceeds. Approximately $2.6 million of these earnings have been paid to the IRS and another $1.3 million set aside as payable to the IRS for arbitrage purposes. Of the balance of $31.7 million, about $0.7 million was used for bond election and issue costs, $10.6 million for debt service, $5.2 million for the GateWay and Estrella Mountain land purchases, $1.1 million for additional parking at GateWay and Glendale, $0.6 million for Chandler-Gilbert. New Construction Building and $6.0 million for Life w/o Bond. Remaining earnings of nearly $7.5 million are invested and will be used for future debt service or capital projects - such as Life Without the Bond.

(VII.C.) Revenue Bond Projects
Receipts and Disbursements Analysis
As of December 31, 2003

As of December 31, 2003, about $6 million of bond proceeds have been expended for the Chandler-Gilbert PAC, representing 100% of total bond proceeds available. The expenditures for the South Mountain PAC have been about $6.5 million, representing 100% of the total bond proceeds available. The expenditures for the Paradise Valley PAC have been about $.8 million, representing 11% of the total bond proceeds available. In addition to Revenue Bonds proceeds, PACs and the SIS projects may be funded by General Obligation Bonds, student fees, interest earnings, or college capital funds. Bond proceeds are invested until expended. As of December 31, 2003, about $1,118,000 in interest has been received on invested proceeds. About $76,120 has been expended for bond issue costs and professional fees, representing 6% of all interest earned from Revenue Bond proceeds. Remaining earnings of over $1,041,880 are invested and will be used for future professional fees, debt service, or PAC Projects.

NEXT BOARD MEETING

The next Governing Board Meeting will be a Strategic Conversation to be held on Tuesday, March 9, 2004 at the District Office.

ADJOURNMENT

The meeting adjourned at 8:15 p.m.

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Dr. Donald R. Campbell
Governing Board Secretary