Minutes 02/24/2009

MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
FEBRUARY 24, 2009
MINUTES

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Colleen Clark, President
Randolph Lumm, Secretary
Debra Pearson, Member
Don Campbell, Member

ABSENT: Jerry Walker, Member

ADMINISTRATION
Rufus Glasper
Maria Harper-Marinick
Debra Thompson
Darrel Huish
Steve Helfgot
Al Crusoe
Anna Solley
Pete Kushibab
Paul Dale
Shouan Pan
Ken Atwater
Ernie Lara
Gene Giovannini
Linda Thor
Mark Mason for Maria Hesse
Jan Gehler
Velvie Green

EXECUTIVE SESSION
The executive session was called to order by President Clark at 5:30 p.m. Mr. Walker joined the session via teleconferencing.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Debra Pearson.

SUBSTITUTE ANNOUNCEMENTS, AND CLASS ACKNOWLEDGEMENTS
President Clark announced the substition of Mark Mason for President Dr. Maria Hesse. There were no classes present.

CITIZEN'S INTERIM
Two citizens came forward:

Dr. Ernesto Escobedo, President of the Arizona Association of Chicanos for Higher Education, offered the following comments:

“President Clark, Members of the Governing Board, Members of CEC, and Distinguished Guests,
The Arizona Association of Chicanos for Higher Education wishes to recommend that the Office of Multicultural Affairs at Glendale Community College be exempt from any anticipated budget cuts. Over the years, this student services office has cultivated a special bond with all students wishing to obtain a higher education. As a revenue generating center, this office has guided many students toward completion of a degree program at GCC. Moreover, all MCCCD multicultural affairs programs and initiatives should be fully funded. The recent economic downturn has had a dramatic impact on students from disadvantaged communities, who attend the Maricopa Colleges for workforce training. Through outreach efforts, the dedicated professional staff is committed to helping students achieve economic and employment parity. Multicultural services enroll students who would otherwise turn to other higher education institutions. AACHE believes that it is essential to reaffirm a visible commitment to its diverse communities during these tenuous economic times. Students need the reassuring message that they will complete their higher education studies. MCCCD multicultural affairs offices are making a positive difference in the lives of students as well as generating revenue for the Maricopa Colleges.”

Roberto Reveles, representing Concerned Citizens for GateWay Early College High School, provided the following comments: “Since the last time he came before the Board regarding the dismissal of Yvonne Watterson, Principal of GWECHS, he and others have had the opportunity to meet with the acting principal and have set in motion a positive process which they hope will help with the success of GWECHS. He respectfully requested that the Board look at the manner in which the former principal was dismissed and enhance and protect this process so that future educators will be protected.”

BOARD MEMBER REPORTS
Governing Board Member Randolph Lumm commented that he had been receiving many comments, phone calls and e-mails regarding situations where money was being wasted and needed to be looked at. The Board will be contracting with a third party organization to look for wasteful spending and for duplication of services. As this initiative is implemented, faculty and staff will be asked to participate and provide input. This process is being conducted in the best interest of MCCCD and we hope that it we will provide valuable recommendations. Mr. Lumm also expressed appreciation to those who have hosted him on their campuses. These included EMC, Phoenix College, Glendale College and Gateway College.

Governing Board Member Debra Pearson expressed her appreciation to those that had hosted her this past month at their colleges. These people included: President Hesse, President Lara, President Dale, and SPPF. She expressed appreciation to Dr. Lara for providing her information on some interesting concepts and models, and she looks forward to future dialogues with EMC on these.

President Colleen Clark commented on the January meeting during which time the Personnel Actions were tabled. They were subsequently approved at a follow-up teleconferenced board meeting. She wished to express that the Board considered this to be a very important action and wanted communications to be transparent. As a vote of confidence, she hoped that this would bring more confidence to the manner in which the Board operates.

CHANCELLOR'S REPORT
There was no report.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Faculty Executive Council President Barry Vaughan expressed the Council’s recommendation regarding the proposed tuition increase. His comments stated the following:

“Madame President, Mr. Secretary, board members, Mr. Chancellor, members of CEC,

On behalf of the Faculty Association I would like to take this opportunity to encourage you to carefully consider revenue enhancements for the district. We understand your reticence to raise tuition or property taxes in these times. Indeed, the Faculty Association generally opposes increases to tuition on principle. We believe tuition for higher education should, as stated in the Arizona State Constitution, be as nearly free as possible. We believe in the providing the highest quality education at the lowest possible price. However, these are most unusual times and prudence requires us to think strategically. Therefore, I encourage you to consider both a modest increase in tuition and property taxes. The argument for these actions is as follows:

1. Likely further decrease in state aid (from $1 to $51m)
2. Likely decrease in property tax revenue:
a. decrease in value of residential real estate
b. decrease in the value of commercial real estate
3. Likely significant increase in enrollment
a. recession
b. significant increase in university tuition
c. reduction/elimination of AIMS scholarships
4. Tuition only accounts for 26% of the cost of each student

We can be creative with a tuition increase and we could off-set some of the increase by moving to a tiered tuition approach. Besides the traditional distinction between in-state and out of state tuition, we could implement a model of on-peak and off-peak tuition. We could increase tuition for classes between 6 am and 12 pm which is our prime-time or peak hours of instruction, maintain current tuition rates for afternoon classes between 12 pm and 5 pm, and even offer a tuition discount for evening classes (the time where we have seen our largest decrease in enrollment over the past few years). This would provide options for those students at the lowest economic brackets and also work to alleviate some of the burden on our infrastructure during peak morning hours.

It is important to note that the decision you make about revenue this year will have repercussions for the next two to three years. Economic forecasts for the state indicate that the recession is very likely to last for the next two academic years at least, and it is unlikely that we will be in a position to increase revenues in the near future. And, while we will continue to look for efficiencies in our operations and while we will continue to work closely with the administration to reduce non-instructional costs, the decisions you make this year about revenue may very likely determine the budget for the near future. We probably won’t get a second bite at the apple. If you choose not to increase tuition and/or property taxes this year, and if the state further decreases its aid to community colleges, and if we see the significant increase in enrollment we are likely to face given the actions of the universities, we are very likely to face the very same decisions to cap enrollment, eliminate programs, and otherwise limit access to our colleges at the very time when our communities need it most.”

EMPLOYEE GROUP REPORTS
Conrad Mills came forward on behalf of the Crafts Employee Group to present two certificates of completion. One certificate was presented to Elden Killian for Plumber Certification and another was presented to Thomas Ramey for completion of his Painter Certification. The certifications are issued by the State of Arizona Department of Commerce and the Bureau of Apprenticeship and Training, U.S. Department of Labor, and these individuals are recognized as journeymen workers.

VICE CHANCELLOR REPORTS
Vice Chancellor of Resource Development and Community Relations, Dr. Steve Helfgot, provided the following report:
“Madam President, members of the Board. At your places this evening are invitations to our fourth annual Heroes of Education Recognition Dinner. This year’s dinner is scheduled for 6:00 PM on Thursday April 16 at the Arizona Biltmore, and will honor Gerrit van Huisstede, Regional President Wells Fargo Desert Mountain Region. Mr. Van Huisstede has been a strong advocate and volunteer leader for our recently concluded ACE campaign, and Wells Fargo, a major supporter of that campaign. In its first three years Heroes of Education has raised in excess of $400,000 for scholarships for Maricopa Community College students. And while we would be more than delighted to have each of you solicit your friends and business associates as table sponsors, we will be equally delighted to have you as our guests that evening. To that end, someone from the Foundation will be in touch with you in the coming weeks regarding your attendance. We look forward to seeing all of you on April 16.”

Vice Chancellor of Academic and Student Affairs, Dr. Maria Harper-Marinick, provided an overview of the Persistence and Student Success System-wide Commitment based upon the Chancellor’s three pillars: One Maricopa, Student Success, and Public Stewardship. Dr. Harper-Marinick spoke about the Student Success Roadmap which includes the following:
1. College Readiness - Early Outreach Programs
2. Transition into College – Right Start Strategies
3. Progression Through College – Support for Academic Success
4. Goal Completion – Transfer and Workforce Ready.

Ms. Harper-Marinick also spoke about the Student Success Initiative which includes:
• The Student Success Pilot Project (SSPP) is designed to increase student retention, student persistence and the successful accomplishment of a student's academic goals, whatever those goals may be.
• Focus on new-to-college students who enroll in 12 or more credits and intend to earn a degree and/or transfer to a university.
• Colleges are reconsidering and recasting strategies and practices in the areas of placement testing, academic advising, new-student orientation, placement in and the completion of developmental courses during the first semester of enrollment, and student success courses.
Other factors in this endeavor include the First-Year Experience Program, academic advising, providing support for academic success, early alert systems, learning assistance centers, disability resources and services, counseling, and goal completion assistance.

COLLEGE REPORTS

The following reports were made:

GateWay Community College: President Giovannini introduced Cathy Hernandez and Sue Kater who spoke about their Hispanic-Servicing Institution Initiatives. Their presentation included information about HSI determination and data required, marketing and recruitment efforts, programmatic offerings, and retention efforts.

Glendale Community College: President Green provided an overview of what GCC is doing for the Hispanic population. She stated that As of fall 2008, GCC was 23.4% in headcount (4.259 students) and 23.1% in FTSE (2,104 students) in terms of Hispanic enrollment; the U. S. Department of Education requires a minimum of 25% full-time student equivalence in order to qualify for application. A campus committee charged with exploring the application process for HIS status in the immediate future years was convened in November 2008 and includes representatives from the administration, faculty, and support areas, including the Multicultural Affairs Office and Institutional Research. GCC has initiatives in place to promote Hispanic enrollment and recruits at five high schools with large Hispanic student numbers, as well on-campus clubs promoting Hispanic participation.

Scottsdale Community College: President Gehler introduced Dustin Fennel, Chief Information Officer at SCC, who provided an overview of the “MySCC” Program that has been developed for their campus. SCC's MySCC project is one of 10 semi-finalists for Citrix's Global Innovation of the Year Award! SCC is one of 5 semi-finalists from the US, with the other five semi-finalists coming from Germany, India, the UK, Switzerland, and Mexico. This really is quite an honor for SCC. We will find out the end of January if we are one of the three finalists. These finalists will be chosen by a panel of IT industry experts, including an industry analyst and a past Citrix Innovation Award winner. The finalists will be selected in recognition of their innovative use of Citrix application delivery and virtualization solutions to address organizational or market challenges and advance their businesses. The winner will be announced at the Citrix Synergy conference May 4-7 in Las Vegas.

Chandler-Gilbert Community College: Vice President Mark Mason, representing President Hesse who was not present, extended congratulations to CGCC students and employees, whose community service and service learning work was recently acknowledged with the 2008 President’s Higher Education Community Service Honor Roll award. This award is the highest federal recognition a school can achieve for its commitment to service-learning and civic engagement. The college engages more than 2,100 students and staff in more than 83,000 hours of service during the 2007-08 academic year. In addition, many students also devoted hours to their community in various service projects.

Dr. Giovannini, Dr. Thor, and Mr. Mason personally recognized the emeritus distinction candidates being approved this evening. Present for these awards were:

Carl Matthusen who could easily be called the “father” of Rio Salado’s three radio stations, filling the role of Founder and/or General Manager for KJZZ-FM, KBAQ-FM and Sun Sounds of Arizona.

Wil Counts, who retired in May of 2008, has worked in the Maricopa Community College District for more than 30 years

Cathy Lucius was faculty in the Nursing Division at GateWay Community College for 25 years.

Gail Shay, who retired in May of 2008, has served the GateWay community for more than 20 years.

Geri Rasmussen, who retired in May of 2008, has been for more than 20 years an integral part of the GateWay community and an invaluable asset to other faculty members, students, administration, employees, and the community.

Lois Bartholomew has been a dynamic leader within the Maricopa Community College District since 1980. Her leadership at Mesa Community College as the Director of Student Activities and Services and most recently as Vice President of Student Affairs at Chandler-Gilbert Community College has been valued by faculty and staff throughout the Maricopa District.

STUDENT LIFE REPORTS
The following students from Estrella Mountain Community College came forward to present on their activities:

Clubs actively participating in their efforts are:
Asian Pacific Islander
Black Student Union
Christian Challenge
Christian Student Association
Entrepreneur Club
Fashion Club
Gaming
Gay Straight Alliance
Intersections
M.E.Ch.A.
Men of Color Association
Phi Theta Kappa
Philosophy Crüe
Pre-Pharmacy
Psi-Beta
Savings and Investments Club
Activities and initiatives they have planned and sponsored include:
Music for Humanity
Fashion Show- Deity
Day of the Dead
Senior Saturday
Affirmative Action Panel
Fundraisers
Welcome Week
Art Auction/ Open Mic Night
Leadershape
Maricopa College Three Day Retreat
Maricopa College One Day Retreat
National Collegiate Student Conference
Leadership Workshops
Public Policy Forums
Student Forum on:

Their organization is also actively participating with APS on a Green Campaign in an effort to reduce, reuse, recycle and respect the environment. Students also spoke about their efforts to identify a Mascot for their college.

AADGB REPORT
Due to the absence of Governing Board Member Jerry Walker, AADGB Representative, there was no report.

LEGISLATIVE UPDATE
Chancellor Glasper announced that Governing Board Member Debra Pearson had been asked by the National Asian, Pacific Islander, and Native American Trustee Association to become a member. Mrs. Pearson commented that it was her desire to focus on the lack of knowledge of Native American needs and looked forward to working with the Maricopa Community College District on this effort.

Page Gonzales, Associate Director of Government Relations, provided the following report:

Madam President, Board members, Chancellor Glasper, members of the CEC and distinguished audience members:
This is – Day 44 of the 49th Legislature - 1st Regular Session.

Breaking news: The Joint Committee on Capital Review (JCCR) meets only sporadically throughout the year. There were numerous items that JCCR had to address this month. So, in coordination with Business Services, we worked to place Maricopa’s series C bond issuance on the agenda for February...which just happened to take place this morning. The item received a unanimous favorable review.

Since I last presented to you, the legislature addressed the 09 budget shortfall, made chamber rule changes, and introduced many policy items related to education.

Earlier this month, the Governor, and Leadership and members in both chambers focused on the need to immediately resolve the FY09 shortfall of nearly $1.6 billion. The Appropriations Committee Chairmen initially recommended 09 lump sum reductions for community colleges at a level of $12 million.
House members introduced an alternative proposal (spearheaded by Rep. Kavanagh, Rep. Crandall and others) that would reduce these numbers to an approximate $6 million lump sum cut to community colleges.

Protracted negotiations continued late into the night for several days mainly based around education cuts. At one point, it was reported that the statewide lump sum total would be $9 million. Our legislative champions continued to work to lower this number again while others advocated to increase the number. The special session concluded with a reduction to community colleges statewide totaling $9M from operating state aid. We were successful in adding a session law revision to the higher ed budget reconciliation bill for flexibility of transfer between operating and capital funds.

The FY10 shortfall is dependent upon the actions taken in FY09, but current budgetary estimates project nearly $3 billion in needed spending cuts. Also, legislators received a grim presentation by JLBC recently indicating that state revenues continue to decrease even after lawmakers closed the $1.6 billion budget gap for 09. State revenue totals were 21.5 percent below January of 08. That decrease, combined with a Supreme Court decision related to a $30 million payment from cities and counties, decimated the cushion that was built into the recent budget fix. Another budget revision was already looming, prior to this news, in order to address certain sweeps of funds that held encumbered monies.

Now this sets a new tone for the expansion of such a trailer bill. As Gov. Jan Brewer's office looks toward a second round of cuts for the 2009 budget, the Office of Strategic Planning and Budgeting is asking state agencies to submit lists of new spending priorities.

The Governor's Office is looking at a further reduction of about 20 percent from the 2009 budget fix and has indicated that agencies must revisit their 2010 budget plans in preparation for additional cuts.

At this point, the JLBC staff advises that numbers will be more precise in March and cautioned against taking immediate action based on estimates.
FY 10 options proposed by the Chairmen related to community colleges include changes that would affect hold harmless, dual enrollment, equalization, enrollment growth and capital outlay. Also being considered is an additional lump sum reduction of 15%. If all options were signed into law, this would mean a statewide cut of $58 million which is a 35% reduction of state aid provided to community colleges. The Governor and legislators are also considering the impact of federal stimulus monies and the assurances attached to each provision.

As related to higher education, the package contains specific provisions related to student financial aid, the "American Opportunity Tax Credit", the State Fiscal Stabilization fund, job training programs, health professions training, and National Science Foundation funding. With all of these items I just listed in play, rumors abound that the FY 10 budget may not come to full light for the public until mid-March when Appropriations committees conclude their hearings, revenue projections are more solid and the stimulus monies begin to be rolled out.

At this point, 1,098 bills have been introduced. This session is not like any other in that, believe or not, the process has become even more fluid and unpredictable. The state budget deficit has required so much focus that both the House Speaker and the Senate President have suspended many committee hearings during these past weeks. The House however has moved forward on their bills while the Senate holds strong to the commitment to resolve the budgetary issues before moving any Senate bills-- despite pressure from chairmen and members to do the contrary.

Although there are a number of bills affecting the District including increased credit transfer, property tax revisions, and the APNE program extension just to name a few, the central focus of this session will remain the state budget.

Finally, another interesting aspect of this session has been the rule changes in the House that conforming to existing Senate procedures and clarify the Speaker’s authority to act as the legal representative of the chamber when the legislature is not in session. This was extremely controversial as Democrats objected, saying that the changes would concentrate too much power in the hands of the Speaker and undermine the chamber’s transparency. All of the proposed changes were eventually approved, except the controversial Rule 4, which would have authorized the speaker to take legal action on behalf of the House without approval of the body.

Madam President, that concludes my report for this evening.”

AWARDS AND RECOGNITIONS
Vice Chancellor of Resource Development and Community Relations, Steve Helfgot, provided the following report:

“On February 5, I was pleased to lead a group of 20 Maricopans who attended the annual scholarship dinner for Friendly House, a local social service agency in our community. We are supporters and sponsors of this annual event.

During the course of the evening’s program some 50 college scholarships were awarded to deserving, soon to be, high school graduates. Most will be the first in their families to attend college; many have parents who do not speak English. Fourteen of the 50 scholarships were to students who will be attending a Maricopa Community College, including Estrella Mountain, Glendale, Phoenix College, Paradise Valley, GateWay, Mesa and Chandler-Gilbert. Those students will be studying in fields ranging from Cosmetology to Pharmacy. We were all seated with students and their families and it was an exceptional experience.

Also during the program, Friendly House President, Luis Ibarra and Board Chair Anthony Martinez chose to recognize the Maricopa Community Colleges and to present us with the art piece, depicting the work of Friendly House, that you see on the easel to the right of the dais. The inscription reads:

“Maricopa County Community College District with appreciation for its contribution to the success of today’s youth
by promoting the value of a college education

Friendly House Recognition of Excellence Scholarship Awards
February 5, 2009”

It was in every way an exceptional evening and an exceptional event and it serves as a highlight of our ongoing commitment to develop partnerships with our community to extend educational opportunity to those who most certainly need it and can benefit from it.”

APPROVAL OF THE AGENDA
President Clark requested a motion to approve the agenda.

MOTION NO. 9534
Don Campbell moved that the Governing Board agenda be approved. Motion approved 5-0.

President Clark requested a motion to approve the Consent Agenda with the exception of Item V.C.1 which was pulled from the Agenda for discussion.

The following items were included on the Consent Agenda:

A.1 APPROVAL OF THE MINUTES OF THE JANUARY 13, 2009 SPECIAL GOVERNING BOARD MEETING, JANUARY 13, 2009 SPECIAL GOVERNING BOARD STUDY SESSION, JANUARY 27, 2009 REGULAR GOVERNING BOARD MEETING, JANUARY 30, 2009 SPECIAL GOVERNING BOARD MEETING, AND FEBRUARY 3, 2009 GOVERNING BOARD RETREAT

B.1. APPROVAL OF EMERITUS DISTINCTION – CHANDLER-GILBERT COMMUNITY COLLEGE - award Emeritus Distinction to Lois Bartholomew.

B. 2. APPROVAL OF FACULTY EMERITUS DISTINCTION – GATEWAY COMMUNITY COLLEGE - award Faculty Emeritus Distinction to:

B.3. APPROVAL OF EMERITUS DISTINCTION – RIO SALADO COLLEGE - award Emeritus Status to Carl Matthusen.

C.2. CONSIDERATION OF SPECIALLY FUNDED EMPLOYMENTS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.

C.3. CONSIDERATION OF SHORT TERM EMPLOYMENTS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.

C.4. CONSIDERATION OF SEPARATIONS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.

C.5. APPROVAL OF SELECTION OF EMPLOYEE BENEFIT CONSULTANT - approve selection of Segal Company to provide actuarial analyses, financial forecasting, RFP evaluations, negotiations, insurance contracting, benefit compliance, and preparation of plan documents for the employee medical and benefit insurance programs.

D.1. APPROVAL OF CURRICULUM PROGRAM AND COURSE PROPOSALS - that the proposals be approved as submitted.

D.2. APPROVAL OF IGNITE TOBACCO PREVENTION PROGRAM - accept the Intergovernmental Agreement (IGA) between the Maricopa County Community College District (MCCCD) and the Maricopa County Department of Public Health, Maricopa County Tobacco Use Prevention Program (MACTUPP) in the amount of $35,620 for IGNITE Program tobacco prevention activities.

D.3. APPROVAL OF PROPOSITION 301 WORKFORCE DEVELOPMENT AND JOB TRAINING PLAN FOR FY 2009-10 - approve the Proposition 301 Workforce Development and Job Training Plan. The plan has been developed in accordance with the requirements of the amended Arizona Revised Statutes, Section 15-1472. In accordance with the amended statute, a plan for spending funds must be submitted annually for information to the Arizona Department of Commerce.

E. 1. APPROVAL OF RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $220,000,000 AGGREGATE PRINCIPAL AMOUNT OF MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT OF MARICOPA COUNTY, ARIZONA, GENERAL OBLIGATION BONDS, PROJECT OF 2004, SERIES C 2009) - approve and order the issuance and sale of $220,000,000 aggregate principal of General Obligation Bonds, Project of 2004, Series C (2009).

E.2. APPROVAL OF BUDGETED EXPENDITURE AMENDMENT FOR FY 07-08 - Approve the amendment to budgeted expenditures to match what was actually expended in each fund, as per the audited financial statements.

E.3. APPROVAL OF UTILITIES EASEMENT TO COMPLETE ELECTRICAL LOOP AT CHANDLER-GILBERT COMMUNITY COLLEGE - grant an easement to Salt River Project (SRP) to complete the electrical loop at the north end campus at Chandler-Gilbert Community College.

E.4. APPROVAL OF UTILITIES EASEMENT FOR NEW IRONWOOD HALL AT CHANDLER-GILBERT COMMUNITY COLLEGE - grant an easement to Salt River Project (SRP) to provide electrical facilities for the new Ironwood Hall building at Chandler-Gilbert Community College.

E.5. APPROVAL OF UTILITIES EASEMENT FOR RELOCATION OF THE CELL SITE AT SOUTH MOUNTAIN COMMUNITY COLLEGE - grant an easement to Salt River Project (SRP) to install and maintain electrical facilities at South Mountain Community College associated with the relocation of the Alltel cellular telephone site on the campus. An easement to SRP for the Alltel system originally was granted in 2006 but needed to be abandoned and relocated due to the new central plant construction at the College.

E.6. APPROVAL OF UTILITIES EASEMENT FOR CENTRAL PLANT EXPANSION AT SOUTH MOUNTAIN COMMUNITY COLLEGE - grant an easement to Salt River Project (SRP) to install and maintain electrical facilities for the Central Plant building at South Mountain Community College.

E.7. APPROVAL OF FINAL GMP AWARD FOR NEW MARIPOSA HALL AND SOUTHWEST SKILL CENTER REMODELING AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE - approve the final Guaranteed Maximum Price (GMP) in the amount of Three Million One Hundred Thousand and Thirty Dollars ($3,100,030.00) to McGough Southwest for the new Mariposa Hall and the remodeling of the Southwest Skill Center at Estrella Mountain Community College

E.8. APPROVAL OF CONTRACT AWARD FOR DOMESTIC WATERLINE REPLACEMENT AT MESA COMMUNITY COLLEGE
- approve a contract award in the amount of Five Hundred Ninety-Two Thousand Four Hundred Sixty-Eight and no/100ths Dollars ($592,468.00) to Pipeline Dynamics, Inc. for repairs and replacement of the domestic waterline system at Mesa Community College.

E.9. APPROVAL OF JOC CONTRACT AWARD FOR PARKING LOT E RECONSTRUCTION AT SCOTTSDALE COMMUNITY COLLEGE
- award a contract in an amount not to exceed Four Hundred Ninety-two Thousand Nine Hundred Fifty-nine and 54/100ths Dollars ($492,959.54) to SDB Inc. for parking lot repairs and modifications at Scottsdale Community College

E.10. APPROVAL OF CONTRACT AWARD FOR NEW CLASSROOM ANNEX BUILDING AT CHANDLER-GILBERT COMMUNITY COLLEGE - approve a contract award in the amount of Five Hundred Fifty-Nine Seven Hundred Ninety-two and no/100ths Dollars ($559,792.00) to D.L. Withers Construction for the construction of a second classroom annex building at the Chandler-Gilbert Community College Pecos campus.

E.11. APPROVAL OF CONTRACT AWARD FOR CAMPUS-WIDE BUILDING CANOPY REPAIRS AT MESA COMMUNITY COLLEGE
- approve the award of a contract in the amount of Eight Hundred Seventy-Four Thousand Eight Hundred and no/100ths Dollars ($874,800.00) to JE Bowen Construction, LLC for campus-wide building walkway canopy repairs at Mesa Community College.

E.12. APPROVAL OF CONSULTANT CONTRACT AWARD FOR DISTRICT-WIDE CENTRAL PLANT IMPROVEMENTS – PHASE IV
- approve the award of a consultant contract in the amount not to exceed One Hundred Forty-nine Thousand and no/100ths Dollars ($149,000), including reimbursable expenses, to Energy Systems Design to provide consulting services for central plant improvements at GateWay Community College.

F. 1. APPROVAL OF CONTRACT AWARDS FOR CAMPUS WIDE CCTV SYSTEM UPGRADE AT PARADISE VALLEY COMMUNITY COLLEGE - approve awarding a contract in the amount of thirty-three thousand, four hundred, thirty-four dollars and fifty-four cents ($33,434.54) to Tel Tech Networks, Inc., for conduit and cabling and for one hundred five thousand, three hundred, eighty-eight dollars and forty-six cents ($105,388.46) to World Wide Technology, Inc., for camera hardware, software licensing, installation and maintenance.

MOTION NO. 9535
Randolph Lumm moved for approval of the Consent Agenda with the exception of item V.C.1 which was pulled from the Consent Agenda by Debra Pearson. Motion approved 4-0 (Mr. Walker not in attendance.)

C.1. CONSIDERATION OF NEW EMPLOYMENTS – approve the proposed personnel actions.

Mrs. Pearson questioned this new position which was being filled by Wendy Haughey and recommended that it be outsourced versus hiring a new employee to fill it. Mrs. Pearson also asked that the name of Kelly Zamora be removed and tabled. MCC President Dr. Shouan Pan stated that Ms. Haughey had been hired to service the ten acres that had just been added at the Southern and Dobson location. This individual had been hired because of her excellent experience for an area that needed a lot of attention. Ms. Zamora’s name was removed because of a complaint that had come in from a student who was provided incorrect advice by Ms. Zamora. According to Dr. Pan, Ms. Zamora had been provided training since then.

MOTION NO. 9536
Mr. Lumm moved that Item V.C.1. be approved with the exception of Wendy Haughey and Kelly Zamora, both from Mesa Community College. It was recommended that Ms. Haughey be hired as a temporary employee and that the permanent employment of Ms. Zamora be tabled. Motion approved 3-1 (Dr. Campbell voted nay; Mr. Walker was not in attendance.).

(VI.1)
PROPOSED TUITION & FEES – FISCAL YEAR 2009-10 BUDGET - After several months of review of potential resources and budget needs, recommendations on budget priorities and tuition and fees have been developed through the District-wide budget development process. Attached is the proposed Fiscal Year 2009-2010 Tuition and Fees schedule, submitted for Governing Board review. The schedule will be submitted for Governing Board action on March 24, 2009. Four separate areas of change are recommended for review and then action on each in March:

Associate Vice Chancellor Gaye Murphy presented a powerpoint presentation on the proposed tuition and fees (copy included with minutes)

(VII.A.)
BUDGET ANALYSIS REPORT SUMMARY
FUND 1 – GENERAL UNRESTRICTED FUND
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2009

Expenditure analysis indicates 49.2% of the budget has been expended this year as compared to 50.7% expended at this same point in time last year. 24.0% of the budget remains unexpended or unencumbered compared to 21.9% in the prior year. Revenue analysis indicates that $394.7 of the budget has been recognized. The projected fund balance will increase by ~$0.1 million this fiscal year and the projected ending fund balance for June 2009 is $102.0M.

NEXT MEETINGS:
President Clark announced that the next Governing Board Meetings would be a Board Member Study Session on March 10, 2009 and a Regular Board Meeting on March 24, 2009 at 6:30 p.m.


ADJOURNMENT
The meeting adjourned at 8:37 p.m.

———————————
Randolph Elias Lumm
Governing Board Secretary