FEBRUARY 25, 1992
An executive session convened at 6:00 p.m., pursuant to A.R.S. 38431-.02, notice having been duly given.
A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.
Barbara Hitchcock, President, M. Grant Christensen, Secretary, Roy C. Amrein, Member Linda B. Rosenthal, Member, Donald R. Campbell, Member
Paul A. Elsner, Alfredo G. de los Santos Jr., William Waechter, Dan S. Whittemore, Ron Bleed, Richard Young for Janice Bradshaw, Raul Cardenas, Larry Christiansen, Ken Roberts for John Cordova, Art DeCabooter, Stan Grossman, Myrna Harrison, Homero Lopez, Phil Randolph, Linda Thor, John Waltrip. Andy Bernal for Arnette Ward
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by President Barbara Hitchcock.
President Hitchcock called for a motion convening an
executive session, notice having been previously given.
MOTION NO. 7745
M. Grant Christensen moved that an executive session be convened. Motion carried 5-0.
The meeting recessed at 6:01 p.m.
The meeting reconvened at 7:05 p.m.
President Hitchcock recognized students from the following classes: Jean Staten, Nancy Greenlaw, Gary Filan, Fred Stahl, and Quentin Bogart.
APPROVAL OF MINUTES
President Hitchcock requested a motion approving the minutes of the January 28 and February 11, 1992 meetings.
MOTION NO. 774
M. Grant Christensen moved that the minutes of the January 28 and February 11, 1992 meetings be approved. Motion carried 5-0.
There was no report.
Dr. Elsner commented on the recent accreditation visit for Rio Salado Community College and the current accreditation visit at Glendale Community College. The Chancellor expressed gratitude for the support of the Governing Board and others.
STATE BOARD REPORT
Mr. Ullman reported that no Maricopa County items were discussed at the State Board meeting. Mr. Ullman and Jack Lunsford both spoke about current legislative matters including activities of the Joint Legislative Committee on Community College Funding, redistricting, and examination of the impact of the shortfall in the Governor's budget on the community college budget.
Dr. Campbell asked about the position of congressional members on minority scholarships.
AADGB REPORT Mrs. Rosenthal reported on the February 15, 1992 meeting of the AADGB. Discussion issues included legislation and upcoming hearings on bills. Mrs. Rosenthal noted that she had offered testimony on behalf of the trustees on a bill relating to the creation of a new county community college district, and participated in a recent meeting with the Governor.
The 1991 slate of officers was reelected for 1992, with Dean Finkbeiner, president; Ric Mattice, Vice President; and Katharina Richter, secretary/treasurer. Mrs. Rosenthal noted that no increase in ACCA dues is anticipated for next year. John Anderson, President of ACCA, reported to AADGB on candidates interviewed for the position of Acting Executive Director for the Arizona Community College Association. Mr. Anderson has appointed a committee, including Mrs. Rosenthal, to evaluate the ACCA. A questionnaire has been distributed, and time will be provided at the next MCCCD study session for discussion of the ACCA questionnaire.
BOARD MEMBER REPORTS
The Board members reported as follows:
1. Dr. Campbell commented on meetings with North Central Accreditation teams for both Rio Salado Community College and Glendale Community College. Dr. Campbell attended Asian Student Association and Black Student Association functions at Phoenix College and noted that two other similar associations would hosting breakfast meetings in the future. Dr. Campbell suggested common purpose, goals and activities might provide a basis for forming one association at each of the colleges. Dr. Campbell attended the Honors Forum, and the State Board meeting.
2. Dr. Amrein used this opportunity to encourage use of the few remaining seats in the audience.
3. Dr. Christensen mentioned the positive comments received from accreditation teams.
4. Mrs. Rosenthal congratulated Rio Salado Community College on the success of its recent accreditation visit. Mrs. Rosenthal attended a Legislative Friends Reception, an awards luncheon, a panel presentation at Phoenix College, the Honors Forum, and a reception for the Arizona Tool and Machine Industry at Gateway Community College. Mrs. Rosenthal noted that Maricopa Foundation Board members should be included in future Friends receptions. A recent teleconference on community college funding brought out several interesting points. A Texas legislator participating in the teleconference suggested that occupational/technical training be referred to as work force development. It was also stated that legislators and policy makers want to know what it produced, not how much it cost.
Mrs. Rosenthal also attended the Black Womens Task Force luncheon, a community forum breakfast, and was interviewed for a segment of PC Magazine. Mrs. Rosenthal will be attending the ACCT board meeting and legislative seminar in Washington, D.C.
Betsy Hertzler reported the the Faculty Executive Council will consider faculty evaluation as an ongoing agenda item. Additionally, there are a faculty subcommittee, various pilot programs, and information gathering activities related to evaluation being conducted by the district faculty association.
There were none.
STUDENT GOVERNMENT REPORT
Ellen Chenowith, Gateway Community College, introduced herself as the new vice president of the student organization.
No one requested to speak during this portion of the meeting.
Approval of the agenda was recommended with the deletion of C-6-b.
MOTION NO. 7747
Donald R. Campbell moved that the agenda be approved with the deletion of item C-6-b. Motion carried 5-0.
(B-1)CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENT, AND TERMINATIONS - William Waechter recommended approval of the personnel item with a change on the effective date for Sylvia Ong on page 6.
MOTION NO. 7748
Donald R. Campbell moved that the Governing Board approve the recommended employments, resignations, retirements, and terminations with the effective date for Sylvia Ong, page 6, changed to last day of summer session. Motion carried 5-0.
(B-2) CEC POLICY MANUAL 1991-93 - Dr. Elsner recommended that the current CEC Policy Manual provisions be extended for the 1992-93 academic year. Dr. Elsner stated that the executive group was aware of current economic conditions in the community and the colleges, and for that reason requested no increase to the base salary schedule nor any additional benefits for 1992-93. Dr. Amrein acknowledged the executive group for being sensitive to the needs of the taxpayers.
MOTION NO. 7749
Roy C. Amrein moved that the Governing Board extend the current Policy Manual provisions for the 1992-93 academic year and that the provision for banked vacation days be increased from the current number of fifty-five to fifty-seven days effective for the 1991-92 academic year. Motion carried 5-0.
(B-3) CONTINGENCY ACCOUNT AMERICANS WITH DISABILITIES ACT - Dr. Waechter recommended approval of the transfer of $35,000 from contingency to the Professional Services line in the Benefits Office to fund the first phase of job description modification to comply with new federal legislation and begin the process of automation of the job evaluation and classification system. Dr. Campbell asked about the software to be used and requested that a demonstration be given at a future work/study session of the governing board.
MOTION NO. 7750
Linda B. Rosenthal moved that the Governing Board approve the transfer of $35,000 from contingency to the Professional Services line in the Benefits Office for the purpose of funding the first phase of a project to modify our current job descriptions to be in compliance with the new federal Americans with Disabilities Act and to then move toward total automation of our job evaluation an classification system. Motion carried 5-0.
(B-4)TRANSFER FROM CONTINGENCY FICA COMPLIANCE - Dr. Waechter recommended approval of a $30,000 transfer from contingency to the Benefits Office to move toward compliance with new federal legislation requiring that all part-time employees be provided an opportunity to participate in a retirement program or employer paid FICA taxes. Dr. Campbell requested a copy of the completed TSA list when it is available.
MOTION NO. 7751
Linda B. Rosenthal moved that the Governing Board approve the transfer of $30,000 from contingency to the Benefits Office for the purpose of moving the District toward compliance with new federal legislation requiring all part-time employees (with the exception of students) be provided the opportunity to participate in a retirement program or mandating the employer to pay FICA (social security) taxes for such employees. Motion carried 5-0.
(C-1) CURRICULUM - Alfred G. de los Santos Jr. recommended approval of the curriculum. Mrs. Rosenthal questioned the elimination of three credit hours of English requirements on page 79 and degree programs on page 80. Dr. de los Santos clarified that certification programs were being replaced by degree programs listed on a different page.
MOTION NO. 7752
Donald R. Campbell moved that the Governing Board approve the curriculum. Motion carried 5-0.
(C-2) GENERAL EDUCATION REQUIREMENTS ASSOCIATE OF APPLIED SCIENCE DEGREE 1992-93 - Dr. de los Santos Jr. recommended approval of the General Education Degree Requirements for the Associate of Applied Science Degree (AAS) for the 1992-93 academic year.
MOTION NO. 7753
Roy C. Amrein moved that the Governing Board approve the General Education Degree Requirements for the Associate of Applied Science Degree (AAS) for the 1992-93 academic year. Motion carried 5-0.
(C-3)HONORS SPRING SEMINAR, AUTONOMOUS UNIVERSITY OF GUADALAJARA - Dr. de los Santos Jr. recommended approval of the Honors Students' Seminar at the Autonomous University of Guadalajara during March 14-21, 1992. It was noted that no District funds will be used for Dr. Campbell, he will be personally responsible for the cost of his trip. In response to a question from Mrs. Rosenthal, clarification of the funding and scholarships was provided.
MOTION NO. 7754
Donald R. Campbell moved that the Governing Board approve the Honors Students' Seminar at the Autonomous University of Guadalajara during March 14-21, 1992. Motion carried 5-0.
(C-4)RESOLUTION DECLARING THE DISTRICT'S INTENT TO HOLD A SPECIAL BOND ELECTION- Dr. Elsner made the following remarks:
"The Maricopa Community Colleges are at perhaps the most critical stage of their development since their founding back in 1962. No set of forces, no pressures, no level of demand and no level of expectations from the community, have ever been higher than they are today among our colleges.
In our earlier briefings to community members, we pointed out our staggering - even colossal growth of students. You are aware that these conditions are causing us to meet such requirements as the diversion of university students to the community colleges (on a semester to semester basis, we have 8,500 students coming the other way from ASU). In addition, the economic system has collapsed for many people in the valley. Community colleges are often the only option. Cheaper at-home alternatives for university bound students, laid-off and displaced workers, training of new workers and the general employee transformations that are occurring, have required us to respond in ways that I have not heretofore, seen.
At the same time, organizations like GPEC and ASPED are throwing open even bigger questions about Arizona's economy. Our economy as a state and as a region is being re-cast at this very moment.
The community colleges find themselves involved in every overture, and every outside business recruitment. We are part and parcel of every training campaign, every relocation, and every expansion of existing business. Along with ASU's engineering school, selective graduate programs and the Thunderbird American School of Management, we are the quality profile for an educated work force in our county. We are often the educational face that is shown to all groups because we respond with agility and rapid fire turnaround. We often do it without state support or local tax money.
We can summarize for you that we are heroic, and we are extraordinarily effective. In many ways, we are carrying the freight for this valley. In our earlier meetings, we indicated that we were going to back off from the February 18th date.
Since then, we have met with probably over 300 different people in breakfast briefings including publishers, religious leaders, bank presidents, manufacturers, general plant managers, economic development professionals, large and small taxpayers, Phoenix 40 members, community leaders, the East Valley Partnership, and many citizens tied to the interests of this great community college.
Since that time we have been faced with some new realities which I want to underscore with you this morning.
The first reality is that we cannot operate our District without future capital support. The issues for us are real simple. Our turnaround ability, our currency, our ability to match the expectations of our economic development partners, our ability to meet the needs of burgeoning enrollment increases the size of one college every year (Phoenix College jumped 17 percent last semester in enrollment - we have no place to put people in classrooms), all call for reconsideration of an election sooner, rather than later.
Second, in addition to the fact that enrollments are surging, I mentioned ASU's diversion of students which is becoming more serious all of the time.
Third, the state is involved in re-casting its economy - we will indeed be a very, very weak partner in the changes that our economic development people are striking out upon, with the current condition we face. I can tell you, and you know from your own businesses, that delays are often more costly in the long run.
Finally, with the chilling effect of the Governor's budget stripping away all of our capital support, small as it was - we must reconsider a capital bond at this time. I believe, that more than any other time, we need to have a force that is moving out ahead and a community project that spells the kind of optimism and the kind of energy that this state, this county, these cities, really truly represent.
It is the family at the kitchen table that has to balance the decision of where and how they are going to manage their family's college costs. How personal budgets can be stretched by two years attendance at a local community college, over the expensive support of a student away from home, is at stake. The people who use this system know its value. It is preparation for nursing, or other health professions or technical fields, that attract our students to us. These can be delivered at minimal cost. The first few years of college at a less expensive two-year community college can make it possible for students to eventually finish their four-year degree - that is what's at stake here.
Close to 177,000 people, yearly, participate in the community college district - almost always successfully and with positive experiences. In a given calendar year, we touch close to a quarter of a million different people. We have worked up a plan, a rate increase, that I feel is liveable, based on your advice and the advice of some of our community members.
We propose that we look very seriously at Tuesday, June 23, 1992, as an official action date which states our intent, but keeps our options open.
This past week I participated in the Business-Higher Education Forum in Tucson, a group of Fortune 500 CEOs. I listened to Lester Thurow and Pat Choate (some of you heard Pat Choate at our Help Wanted luncheon), who stated that one of the things this country needs is to shift away from a purely consumptive economy to a production economy. What they meant is that the countries we are competing against, are putting in public infrastructures to support the kinds of economy they see themselves carrying out in the next five to ten years. Japan, Germany and France have their own space race going on - they are trying to build the fastest railroad. Other countries are proud of their public places - we are looking only at the present.
Where are our major monolithic projects such as massive mass transit, international teleports, third runways, extraordinary research centers of information intensity such as Nobel prize caliber university departments? Where is the capital and operational support for the best community college district in the United States? Where is Arizona's super training agenda and what kind of apparatus needs to be put in place on all of these fronts to make us a resurgent and newly burgeoning economy in these new 90's?
We feel our reasonable capital bond is just the metaphor, just the symbol, just the community initiative that is right for our time and just right to be one of the turning points of this new economy and this new era that we are facing."
Mrs. Rosenthal cited current economic conditions including business failures and unemployment, as contributing factors in rising enrollments, increasing the necessity for a bond program for the District. Dr. Amrein expressed concerns about the payback period and requested that it be officially stipulated the this issue would be readdressed at least every two years during the bond period. Dr. Christensen also stressed the need for assurance that no penalty would be levied for an early payoff. Dr. Christensen also expressed the hope for total internal support for the bond election.
Dr. Campbell expressed concern about the economic conditions of the community and asked that the date for the bond be reviewed as the proposed date approaches in order to assess the economic conditions at the time. Mr. Ullman commented on public views and, as a taxpayer, offered personal encouragement and support for the bond election. Betsy Hertzler expressed support from the District Faculty Executive Council. Mrs. Hitchcock stated her belief that the economic situation places even higher demands on the community college system. The timeframe for calling for the bond election was clarified by Mrs. Hitchcock.
MOTION NO. 7755
Linda B. Rosenthal moved that the Governing Board approve a resolution declaring the District's intent to hold a special bond election on June 23, 1992. Motion carried 5-0.
(C-5)AEROSPACE GRANT - President Randolph recommended approval of a contract between MCCCD/EDWAA Center and the Department of Economic Security to provide retraining, basic readjustment and supportive services to Dislocated Workers from the Aerospace industry in Maricopa County and the City of Phoenix from January 27 to June 30, 1992.
MOTION NO. 7756
M. Grant Christensen moved that the Governing Board approve a contract between MCCCD/EDWAA Center and the Department of Economic Security to provide retraining, basic readjustment and supportive services to Dislocated Workers from the Aerospace industry in Maricopa County and the City of Phoenix from January 27 to June 30, 1992. Motion carried 5-0.
(C-6-a) CONSTRUCTION AWARDS FOR MAJOR MAINTENANCE - Alfredo G. de los Santos Jr. recommended that a contract in the amount of four hundred five thousand eight hundred eight dollars and seventy-seven cents be awarded to Southwest Slurry Seal Inc. for the major maintenance parking lot repairs project.
MOTION NO. 7757
Donald R. Campbell moved that the Governing Board approve a contract in the amount of four hundred five thousand eight hundred eight dollars and seventy-seven cents be awarded to Southwest Slurry Seal Inc. for the major maintenance parking lot repairs project. Motion carried 5-0.
(C-7) GLENDALE COMMUNITY COLLEGE ARCHAEOLOGY FIELD SCHOOL - Dr. Waltrip recommended approval of an archaeological field school in Elden Pueblo, Coconino National Forest, for the hands-on study of prehistoric Sinagua culture, and an archaeological field school in Cortez, Colorado, for the hands-on study of prehistoric Anasazi culture. Mrs. Rosenthal pointed out the the tuition rate for C-7-a should note that it was subject to change.
MOTION NO. 7758
Linda B. Rosenthal moved that the Governing Board approve an archaeological field school in Elden Pueblo, Coconino National Forest, for the hands-on study of prehistoric Sinagua culture and the techniques and methodology required in carrying out an archaeological excavation, from August 1 to August 14, 1992, with the tuition rate subject to change; and an archaeological field school in Cortez, Colorado, for the hands-on study of prehistoric Anasazi culture and the techniques and methodology required in carrying out an archaeological excavation, from May 18 to May 28, 1992. Motion carried 5-0.
(C-8) BUDGETED EXPENDITURE REDUCTION FOR FY 1990-91 - Dan Whittemore recommended approval of the reduction of budgeted expenditures reflecting the amount as actually expended in the Unrestricted Fund, the Current Auxiliary Fund, Restricted Fund, and the Unexpended Fund for FY 90-91 per the Audited Financial Statements to assure the district the maximum allowable exclusion carryforward (expenditure limitation exclusion) to subsequent years.
MOTION NO. 7759
Roy C. Amrein moved that the Governing Board approve the reduction of budgeted expenditures reflecting the amount as actually expended in the Unrestricted Fund, the Current Auxiliary Fund, Restricted Fund, and the Unexpended Fund for FY 90-91 per the Audited Financial Statements to assure the district the maximum allowable exclusion carryforward (expenditure limitation exclusion) to subsequent years. Motion carried 5-0.
(C-9) PRIOR YEAR COMMITMENTS FOR FY ENDED 6/30/91 - Dan Whittemore recommended approval of the prior year commitments for FY ended 6/30/91, with payment to the Arizona State Retirement Fund, not to Jack R. Willeford.
Donald R. Campbell moved that the Governing Board approve the Prior Year Commitments for FY ended 6/30/91, with the $725.98 payment made to the Arizona State Retirement Fund. Motion carried 4-1. Mrs. Rosenthal was opposed.
(C-10) VOUCHERS - The following vouchers were submitted to the Board for its approval:
Payroll: 01/24, 01/21, and 02/07/92
General: 12/06, 12/09, 12/11, 12/13, 12/16, 12/18, 12/19/91, 01/02, 01/03, 01/06, 01/07, 01/07, 01/09, 01/10, and 01/13/92
MOTION NO. 7761
M. Grant Christensen moved that the vouchers be approved. Motion carried 5-0.
The following information items were distributed to the Governing Board:
(D-2)AUDIT AND FINANCE COMMITTEE REPORT
D-3)TSA GUIDELINES(D-4) BUDGET ANALYSIS REPORT
NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows:
Tuesday, March 10, 1992 - 7:00 p.m. - Work/Study Meeting
Tuesday, March 24, 1992 - 7:00 p.m. - Regular Meeting
There being no further business for discussion, the meeting adjourned at 8:57 p.m.
M. Grant Christensen