Minutes 02/27/1996

An executive session convened at 5:30 p.m., pursuant to A.R.S. §38-431.02, notice having been duly given.

A Regular Meeting was scheduled to begin at 6:30 p.m., to be followed by a Work Study Session at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Donald R. Campbell, President, Nancy Stein, Secretary, Ed Contreras, Member, Linda B. Rosenthal, Member, Roy C. Amrein, Member

ADMINISTRATION
Paul A. Elsner, Alfredo G. de los Santos Jr., Sam Harris for Rufus Glasper, Ron Bleed, William F. Waechter, Janice Bradshaw, Larry Christiansen, Kay Martens, Irwin Noyes for Art Decabooter, Raul Cardenas, Homero Lopez, J. Marie Pepicello, Phil Randolph, Carol Scarafiotti for Linda Thor, Tessa Martinez-Pollack, Patti Johnson for Arnette Ward, Stan Grossman

ABSENT
STATE BOARD
Jim Ullman

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Campbell.

EXECUTIVE SESSION
President Campbell called for a motion convening an executive session, notice having been previously given.

MOTION 8501

Linda Rosenthal moved that an executive session be convened. Motion carried 4-0. Dr. Amrein was present, but arrived after the session had convened.

The meeting recessed at 5:31 p.m.

The meeting reconvened at 6:35 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America. Dr. Campbell recognized Dr. Willie Minor's EDU250 class.

CITIZEN'S INTERIM
Jamey Taylor, representing himself, expressed concerns to the Governing Board regarding the number of credit hours required for students to run for student government offices, the testing center not allowing sufficient time for testing, and instructors not allowing students to tape classes. Dr. Elsner indicated that these are important concerns. There are provisions for students who need to tape oral lectures. Dr. Elsner asked that Dr. de los Santos and Mike Rooney set up time to go over these processes with Mr. Taylor.

Charles Buzzard, representing himself, presented to the Governing Board for consideration a computer proposal he had prepared which would direct the District administration to establish a program whereby excess old computers which are no longer needed by the District would be transferred to the elementary school districts and other non-profit groups. Dr. Campbell indicated that he thought this to be a good idea and asked the Chancellor and his staff to follow up on it.

CHANCELLOR'S REPORT
The Chancellor reported that he had been met at Glendale Community College with several representatives from several of the colleges regarding development of the Happy Valley Road site and the formation of citizens groups. Dr. Pollack will be coordinating the citizen's committees and the joint use of that site. The District is in the third year of a seven year window for development of that site. Dr. Elsner also indicated that Dr. Christiansen will be reporting on the East Mesa site at McKellips and Power Road at the March 26, 1996 meeting.

Dr. Elsner acknowledged Linda Thor for leading the United Way Campaign and the increase in contributions by nineteen percent over the previous year. Dr. Elsner asked that Dr. Campbell draft a letter from the Governing Board to Linda Thor acknowledging the work done by her team for this effort.

At the end of the week Dr. Elsner will be representing the District at the inauguration of the new president of Miami Dade.

SECRETARY'S REPORT
There was no report.

STATE BOARD REPORT
Mrs. Rosenthal indicated that the State Board has held two successful strategic conversations which had received good input.

AADGB REPORT
Mrs. Rosenthal reported that at the AADGB meeting on February 17 a report was made by Pat Hill on the Legislative Reception, which was well attended by legislators. The Futures Commission Planning Committee had been appointed and would be meeting in the near future and Mrs. Rosenthal is a member of that committee. Mrs. Rosenthal indicated that in her ACCT report at the AADGB meeting she asked all board members to ask their fellow board members to sign up for hospitality duties for the upcoming ACCT regional conference to be held in Phoenix this spring. At this point in her report, Mrs. Rosenthal asked her fellow Maricopa Community College Board Members to do the same. Also, at the AADGB meeting, new officers were elected and a Futures Committee was set-up to look at AADGB and its future.

LEGISLATIVE REORT
Jack Lunsford reported on issues being contemplated in the legislature. Regarding property tax, there is a proposed freeze on property tax, which could have an impact on the District of approximately $8 million. Mr. Lunsford indicated that although he had been informed that this would be taken off of the legislation, he had recently been informed from his staff that the bill had passed and he could not confirm that this amendment had been made prior to its passing. Another proposal in this bill concerns "truth in taxation," that when a budget is published, a notice would have to be given in the newspaper if any kind of a tax increase is contemplated and a roll call vote would have to be done. Mr. Lunsford and his staff will be working on this issue. Regarding the issue of State aid, the bottom line number of an increase of three and one-half million new dollars is still being pursued. Mr. Lunsford thanked the campus presidents for their efforts in their communities. He acknowledged the community college students who attended the National Legislative Seminar in Washington D.C.

FOUNDATION REPORT
There was no report.

BOARD MEMBER REPORTS
1. Mr. Contreras - no report.

2. Mrs. Stein attended the annual Community Colleges Legislative Reception, the Black Women's Task Force luncheon, the Scottsdale Community College mock trial dinner theater, and the Sun Lakes hospital sign unveiling ceremony which was sponsored by the Chandler Regional Hospital for the Sun Lakes Medical Center and the Sun Lakes Education Center sponsored by the Chandler Gilbert Community College and Maricopa Community College District. Mrs. Stein also made campus visits at Scottsdale Community College, Paradise Valley Community College, Chandler Gilbert Community College and Mesa Community College.

3. Mrs. Rosenthal and Donna Schober made a presentation to the Kyrene School District at their study session on strategic conversations and the policy governance model. Also, Mrs. Rosenthal attended a president's staff meeting at GateWay Community College and toured the GateWay Charter High School, made a presentation at the Legislative Conference at Glendale Community College, attended the Black Women's Task Force luncheon, attended a lodestar presentation made by Roger Weingarten, attended an open house of the Arizona School Board Association, was present at a PEW Dialogue Day at Scottsdale Community College, and attended an AACHE reception to honor Dr. Pollack. In Washington D.C., Mrs. Rosenthal attended the ACCT Board Meeting and the National Legislative Seminar and recognized and commended the community college students who also attended the NLS. Prior to departing for Washington D.C., Mrs. Rosenthal attended a session of the Neighborhood College at Phoenix College.

4. Dr. Amrein thanked those who had contributed a fund-raiser which benefited the Phoenix Symphony Guild.

5. Dr. Campbell - no report.

FACULTY REPORT
Dr. Carl Samuels gave no report, due to the Study Session scheduled to follow the Regular Meeting.

EMPLOYEE GROUP REPORTS
There were no reports.

COLLEGE REPORTS
There were no reports.

STUDENT GOVERNMENT REPORTS
Brent Benham, a student representative from Chandler Gilbert Community College, reported that the Third Annual Generations Prom was a success and was attended by approximately 150 participants. He also reported on student involvement on upcoming events including a Special Olympics event to be held at Chandler High School and Into The Streets, which is a service learning project for students. Katie Campbell, student government president, and Mandi Francese, vice president, attended the National Legislative Seminar in Washington D.C. An open invitation was given to all of the colleges to participate in a softball tournament to be held in April.

REWARDS AND RECOGNITIONS
Dr. Campbell recognized Dr. Linda Thor for the results she and her committee achieved with the United Way Campaign.

APPROVAL OF AGENDA
Dr. Waechter asked that Item B-2 be removed from the agenda.

MOTION 8502
Linda Rosenthal moved that agenda be approved, with the removal of Item B-2. Motion passed 5-0.

CONSIDERATION OF CONSENT AGENDA
President Campbell asked if there were any requests to remove items from the Consent Agenda. Mrs. Rosenthal requested that Item D-2 be removed from the Consent Agenda. Dr. Amrein requested that Item C-5 be removed from the Consent Agenda. Mrs. Stein requested that C-7, C-8 and E-3 be removed from the Consent Agenda. Dr. Waechter requested that Item B-1 be removed from the Consent Agenda. The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES - Approval of the Minutes of the January 23, 1996, and February 13, 1996 Governing Board Meetings.

(C-1) CURRICULUM - Approval of the curricula which has been processed through all procedures by Maricopa County Community College District and the State Community College Board for Community Colleges of Arizona.

(C-2) ARIZONA SMALL BUSINESS DEVELOPMENT CENTER NETWORK AND LEAD CENTER - approve the continuation of the cooperative agreement in the amount of $2,318,639 between the Small Business Administration and the Maricopa Community College District

(C-3) ACADEMIC CALENDAR 1997-98

(C-4) COURSE FEE FOR IND 170, EMERGENCY RESPONSE TRAINING - MESA COMMUNITY COLLEGE - approve $120 fee for the three credit course, IND 170, Emergency Response Training and to forward this item on to the State Board for approval.

(C-6) CONCEPTUAL APPROVAL FOR MATHEMATICS/SCIENCE CLUSTER AT MESA COMMUNITY COLLEGE - approve the Mathematics/Science Cluster at Mesa Community College and to forward this item on to the State Board for approval.

(C-9) ADOPTION OF COURSE GUIDE - MICROSOFT WORKS 3.0 FOR WINDOWS - GLENDALE COMMUNITY COLLEGE - adopt the course guide, for BPC 110 - MICROSOFT WORKS 3.0 FOR WINDOWS , authored by Diana Dias, which will accompany BPC 110 - Microcomputer Usage and Applications.

(C-10) ADOPTION OF COURSE GUIDE - MASTERING THE BASICS OF NORTON UTILITIES - GLENDALE COMMUNITY COLLEGE - adopt the textbook, ELT 184AA, MASTERING THE BASICS OF NORTON UTILITIES TEXTBOOK, authored by Manny Griego.

(D-1) VOUCHERS - Approve payroll vouchers for the period 01/19/96 and accounts payable vouchers for the periods 01/02/96, 01/03/96, 01/94/96, 01/05/96, 01/08/96, 01/09/96, 01/10/96, 01/11/96, 01/12/96, 01/16/96, 01/17/96, 01/18/96, 01/19/96, 01/22/96, 01/23/96, 01/24/96, 01/25/96, 01/29/96, 01/30/96, and 01/31/96.

(D-3) ACQUISITION OF LAND IN NORTHEAST VALLEY - authorize entry into a contract to purchase approximately 70 acres of real property located on Carefree Highway near 60th Street for potential future campus development at a price not-to-exceed $37,500 per acre plus closing costs and to forward such for State Board review and approval. Purchase of the property must be subject to the following contingencies at minimum: 1) satisfactory reports being received as a result of an independent environmental "due diligence" investigation, and 2) approval by the State Board of Directors for Community Colleges of Arizona.

(E-1) CABLING INFRASTRUCTURE FOR WILLIAMS EDUCATIONAL CENTER - approve a contract with Adkins Cabling for the installation of copper and fiber optic cabling infrastructure at Williams Education Center. The contract is not-to-exceed $100,885.

(E-2) FIBER OPTIC INSTALLATION AT PARADISE VALLEY COMMUNITY COLLEGE - approve a contract with Adkins Cabling for the cabling infrastructure for Paradise Valley Community College. The contract is not to exceed $146,073.

MOTION 8503
Linda Rosenthal moved that the Consent Agenda be approved with the exception of items B-1, C-5, C-7, C-8, D-2, and E-3. Motion passed 5-0.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Dr. Waechter recommended approval of this item, with one correction on page eight, Terminations/ Resignations/Retirements, the effective date for Renault Catalano be February 12, not February 14.

MOTION 8504
Linda Rosenthal moved that the Employments, Resignations, Retirements and Terminations be approved with the correction made to the Terminations/Resignations/Retirements, page 8 for the effective date change for Renault Catalano to February 12. Motion passed 5-0.

(C-5) CONCEPTUAL APPROVAL FOR NEW CLASSROOM BUILDING(S) AND CENTRAL PLANT EXPANSION AT PARADISE VALLEY COMMUNITY COLLEGE - conceptual approval for the new multi-purpose classroom building(s) and central plant expansion at Paradise Valley Community College and approve forwarding this item to State Board for approval. Dr. Amrein asked for the timeline for this project. Lionel Diaz responded that the selection for architects would occur in approximately six months, design should take about ten to twelve months and occupancy would occur in August of 1998. Dr. Amrein indicated that he liked the format of the action item.

MOTION 8505
Roy Amrein moved that the Governing Board approve the conceptual approval for the new multi-purpose classroom building(s) and central plan expansion at Paradise Valley Community College and to forward this item to State Board for approval. Motion carried 5-0.

(C-7) CONSULTANT SELECTION FOR TWO NEW BUILDINGS, A NEW CENTRAL PLANT, AND UTILITIES UPGRADES AT CGCC, AND FOR SCIENCE LABS AT WILLIAMS EDUCATION CENTER - approve awarding a contract to Durrant Roberts/Dinsmore to provide architectural, engineering, and construction management services for the New Library/LRC, New Classroom/Lab Building, New Central Plant, Utilities Upgrades and Site Development at Chandler-Gilbert Community College; and Science Labs at the Williams Education Center.

(C-8) CONCEPTUAL APPROVAL TO REMODEL BUILDING 477 AT WILLIAMS EDUCATION CENTER FOR CGCC SCIENCES LABS - conceptual approval to remodel Building 477 at the Williams Education Center into new science labs and classrooms which will be operated by Chandler-Gilbert Community College. Mrs. Stein inquired how many science labs were involved. Patti Johnson responded that Chandler-Gilbert currently has two science labs and per their master plan are moving ahead with four additional labs, but those are not scheduled to open until 1998. Chandler-Gilbert has the opportunity to use building 477 at Williams Education Center for science labs in the interim, along with students from ASU East transfer students.

MOTION 8506
Linda Rosenthal moved that the Governing Board approve awarding a contract to Durrant Roberts/Dinsmore to provide architectural, engineering, and construction management services for the New Library/LRC, New Classroom/Lab Building, New Central Plant, Utilities Upgrades and Site Development at Chandler-Gilbert Community College; and Science Labs at the Williams Education Center and also conceptual approval to remodel Building 477 at the Williams Education Center into new science labs and classrooms which will be operated by Chander-Gilbert Community College. Motion carried 5-0

(D-2) PRIOR YEAR COMMITMENTS

MOTION 8507
Roy Amrein moved that the Governing Board approve the prior year commitments as presented. Motion carried 4-1. Linda Rosenthal was opposed.

(E-3) SOFTWARE AND SERVICES CONTRACT WITH BUZZEO, INC. - approve a contract with Buzzeo, Inc., for the purposes of programming the new student information system. The contract is not-to-exceed $1,100,000.00 In response to Mrs. Stein's questions if this item was a part of the original Apollo program and the justification for sole source designation for Buzzeo, Inc. for these services, Mr. Bleed explained that this item has been a part of the Apollo program and plan budget for approximately the past year and had been previously reported at an estimated two million dollar figure, and this proposal was for a not-to-exceed $1.1 million. The sole source designation was due to a business relationship between Buzzeo and Oracle and involved project and intellectual rights issues.

In response to Mrs. Stein's question regarding the cost involved for the yearly upgrade and maintenance for LCS which was indicated in the item that it would be done by an outside company instead of internal staff, Mr. Bleed indicated the size of the internal staff could not maintain the major software programs of the District and the quote of $68,000 is for the first year, which may increase slightly per year. This may be a negotiated figure. In response to Mrs. Stein's questions on what would occur with the District employees who had been working on this phase of the Apollo project, Mr. Bleed indicated that many of the people will return to the colleges where they came from. In response to Mrs. Stein's question regarding how many more procurements would be coming to the Board, Mr. Bleed indicated that more procurement requests would be coming almost every month, as the District is in the middle of a major technology expansion program. Mrs. Stein expressed concern that she prefers to see competition in the procurement of the services.

Mr. Bleed confirmed Mr. Contreras' stated understanding that the reason the District is contracting with Buzzeo, Inc., and that Buzzeo has sole source designation is because of the proprietary nature of the software and Buzzeo is the only company that has an agreement with Oracle to use information that is proprietary to Oracle. Mr. Contreras expressed concern and questioned what would occur should the work under this agreement not be completed. Mr. Bleed stated that the contract will be structured on a deliverable basis and if there were to be failure points in the contractural relationship with Buzzeo, the major loss to the District would not be dollars, but the time it would take to construct a relationship with another entity through Oracle. Mr. Contreras asked if since the line item was for $2 million and this item is presented at $1.1 million, could the Board expect more proposed items. Mr. Bleed responded that the line would held for the not-to- exceed figure of $1.1 million for services in this contract, but other needs will most probably occur and requests would come before the Board for approval within that line item. Mr. Bleed indicated that the software is expected to be turned over to the District by January, 1997. Mr. Contreras questioned whether there is any penalty imposed if it is not be turned over on time and Mr. Bleed responded that could be built into the contract. In response to Mr. Contreras' statement that actually the cost of this contract exceeds $1.1 million and why the District can acquire the product for $1.1 million is due to the fact that Buzzeo, Inc. will be given the rights to the software to sell it to other entities, Mr. Bleed responded the cost for the District to do this work itself, would be in excess of $10 million and Buzzeo has a budget of $14 million to do this work.

In response to Mrs. Stein's questions on procurement, Mr. Bleed indicated that there are other companies who sell this type of software, but it would be off-the-shelf and would not reflect the work that the District teams had been doing for the past year and would not be done to the District's specifications.

MOTION 8508
Linda Rosenthal moved that the Governing Board approve a contract in the amount of $1,100,000 with Buzzeo, Inc., for the purposed of programming the new student information system. Motion carried 5-0.

INFORMATION ITEMS

(IV-A) BUDGET ANALYSIS REPORT

WORK STUDY SESSION

(V-A) DISCUSSION ON 90/10 FACULTY ISSUE

Carl Samuels read a brief history regarding the 90/10 ratio of full-time to part-time faculty. Dr. Samuels distributed a copy of his comments to the Governing Board. Dr. Campbell stated that this would be discussed in an informal setting and asked for any members from the audience to ask questions or make statements. Comments made included: Most part-time instructors are good instructors and they are needed. Many part-time faculty are not as readily accessible as full-time faculty are to students, should the students need assistance. It is a disservice to students not to have more full-time faculty available. Many departments are down to two to three full-time faculty. These full-time faculty have to do all committee work and keep the department running. Dr. Campbell asked if there were reports from students that they could not get needed assistance from part-time faculty members. An example was given that when the speaker, a computer course student whose class started at 6:00 p.m., went into the computer lab at 5:45 p.m. for assistance and no one was there who could help. The instructor walked into the class and would not assist because she was not on the clock until 6:00 p.m. Even if said in jest, this is an example of what could and may occur.

Mr. Contreras questioned if ratios are only implied for the day faculty, how does that address the shift of the demographics of more of the population who take classes at other times, such as night classes. He questioned if the issue of providing quality to students was the issue being looked at. Mr. Contreras suggested that perhaps some full-time faculty overlap hours from day into night and be available to the night students. It was conceded that this may be a good idea, but would be a major change in policy and many full-time faculty may not want to do it. Mr. Contreras related that the reason for the ratios is given that the student needs to be better helped, but if the faculty are not willing to make a change in the system, such as overlapping hours, then is quality for the student really the issue. Mrs. Stein stated, as a former student, that she had very good experiences with part-time faculty and had not had problems with accessibility to them.

Other comments forwarded from the audience included that full-time faculty are needed in the evening, but two thirds of the FTSE are in the day program. Staffing would theoretically be 60 percent overall. It was suggested that 94% would maintain the day program, use the 2% of retired faculty and increase the figure to 96%, then 2% could be placed into the evening without costing the District any more money and that would benefit students. A statement was made that it is not fair to only apply the ratio to the day program, as it punishes students in alternative class mode schedules because they do not receive the counseling and assistance needed. A suggestion was made that if a residential faculty is to teach evening classes, then assign them to evening only, not a split day. Another statement was made to the lack of availability of part-time instructors to the students and the ethical issue that part-time instructors are not treated well. They do not have support systems or office hours, and that perhaps office hours should be built into their teaching obligations.

One part-time instructor stated that he gives out his home telephone number to his students, but suggested that part-time instructors need better training. For instance, he cannot answer questions on prerequisites. Also office hours would help, as phone time is not as beneficial as office hours. One faculty member had previously been part-time faculty and stated that because of the part-time load plus other work commitments, did not have energy or time to attend more classes or beneficial conferences, and that there is a need to swing back to more full-time faculty.

Full-time faculty are teaching a full load, advising, assisting part-time faculty, advising student committees, and sitting on District committees. Quality is bound to diminish. It was alleged that one campus has three departments fully staffed with part-timers and would like to see more full-time faculty. One faculty member stated that the seven full-time faculty in his department teach the same number of sections as the twelve part-time faculty, plus the full-time faculty have to do everything else that is required as residential faculty and the students are affected.

Dr. Amrein stated that educational quality is the real issue and an adversarial attitude seemed to have developed in the 90-10 issue. More than money issues need to be explored - relationships need to be developed. He suggested that refocusing needs to be done rather rehash old ideas. He also reasoned that full-time faculty would have more of a commitment than part-time faculty due to part-timers having other work commitments. Mrs. Rosenthal stated that Maricopa has fine faculty and is uncomfortable with any ratio set in concrete. The 90/10 ratio set in the 1960's needs to be looked at. Student needs need to be met without any arbitrary ratios within a limited budget. More flexibility needs to be put in the program. Mr. Contreras indicated that there has to be a balance of quality and dollars. The quality issue should looked at first, then ratios. Mrs. Stein thanked everyone for coming and expressing their feelings. She felt that if there is not some kind of ratio, there would be difficulty to retain the quality of faculty that the District currently has or to get them in the future. Faculty member Shipley commented that the development of the 94/6 ratio suggestion was not made nonchalantly, and added that without ratios, he would not trust the administration or the Governing Board to keep the ratio at 90 or above. It used to 100, then 96 and then went to 90.

Dr. Samuels concluded the audience participation with the comments that he was pleased with the dialogue and that more dialogue had occurred at this meeting than he had heard in his twenty-nine years at the District. He would commit himself and ask other full-time faculty members to explore feasible options. Dr. Campbell indicated that he hoped that the dialogue could be continued in the very near future to try to resolve the problems at hand.

NEXT BOARD MEETING
The next meeting will be a work study session/strategic conversation to be held March 12, 1996.

ADJOURNMENT
The meeting adjourned at 9:10 p.m.