Minutes 02/28/1995

GOVERNING BOARD
FEBRUARY 28, 1995
MINUTES

An executive session convened at 5:30 p.m., pursuant to A.R.S. [[section]]38-431.02, notice having been duly given.

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.

PRESENT

GOVERNING BOARD
Roy C. Amrein, President, Donald R. Campbell, Secretary, Ed Contreras, Member, Linda B. Rosenthal, Member, Nancy Stein, Member

ADMINISTRATION
Paul A. Elsner, Frank Ramirez for William Waechter, Alfredo G. de los Santos Jr.Dan Whittemore, Ron Bleed,Larry Christiansen, Raul Cardenas, Janice Bradshaw,John Cordova, Art DeCabooter,Stan Grossman Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor,John Waltrip,Arnette Ward

ABSENT
STATE BOARD
Jim Ullman

CALL TO ORDER- The meeting was called to order at 5:30 p.m. by President Roy C. Amrein

EXECUTIVE SESSION
President Amrein called for a motion convening an executive session, notice having been previously given

MOTION NO. 8357
Linda B. Rosenthal moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:40 p.m.

President Amrein acknowledged Frank Ramirez, substituting for William Waechter, and welcomed students from John Bradley's and Willie Minor's EDU 250 classes.

CITIZEN'S INTERIM
Mark Harrison spoke about programming at KJZZ. Mr. Harrison provided copies of a letter written to Scott Williams requesting restoration of the McPartland show and an equitable portion of traditional jazz added to the regular programming of KJZZ. Dr. Elsner apologized for the lack of response to Mr. Harrison's letter and asked President Thor to look into the matter. Herb Ely expressed similar concerns relating to KJZZ programming.

CHANCELLOR'S REPORT
Chancellor Paul Elsner reported on his recent trip to Washington D.C. Discussions at the White House focused on a roundtable discussion on the American middle class.

SECRETARY'S REPORT
There was no report.

STATE BOARD REPORT
In Mr. Ullman's absence, Chancellor Elsner reported that a number of issues were discussed at the State Board meeting.

AADGB REPORT Linda B. Rosenthal reported on the February 18, meeting. Bylaws were revised to permit automatic procession from vice-chair to chair. New officers are Ric Mattice, Chair; Dan Baertlein, President Elect/Vice-Chair; and John Even, Secretary-Treasurer. Other discussion topics included SB7250, the ACCA budget, legislative issues, Governance Study Subcommittee report (note: these reports will be sent to every trustee and CEO in the state), and a formal letter to be sent inviting State Board participation on the governance committee.

LEGISLATIVE REPORT
Jack Lunsford reported on the status of bills relating to community colleges. HB 2128, HB 2138, HB 2132, and HB 2348 do not appear to be moving forward. HB 2460 would establish an open retirement program for many employees. It has been suggested that institutional rates be frozen to the same rate as the state retirement contribution. Mr. Lunsford noted that the proposed state budget still exhibits District funding 1.8 million dollars below current funding. Donald R. Campbell noted that optional retirement plans might be suited to the more mobile employees of the universities than the more stable community college employees.

BOARD MEMBER REPORTS
Governing Board members reported as follows:

1. Ed Contreras - no report.

2. Nancy Stein attended the Legislative Reception, the Phoenix College Diamond Jubilee Celebration, Health Care Provider Day, Paradise Valley Community College accreditation events, the Honors Forum, the AADGB meeting, met with a Math 077 instructor at Scottsdale Community College, Raul Monreal regarding Paradise Days Festival plans, and Larry Christiansen. Mrs. Stein announced her campus visitation times and invited students, faculty and staff to visit her at Scottsdale Community College, Mesa Community College and Paradise Valley Community College.

3. Donald R. Campbell complimented Dr. de los Santos Jr. on the Health Care Providers Workshop. Dr. Campbell also attended the NCA dinner and presentation at Paradise Valley Community College, toured prospective building sites for Rio Salado Community College, and attended a QQEC presentation.

4. Linda B. Rosenthal attended a Workforce 2000 conference in San Diego, where she presented a workshop on strategic conversations. Mrs. Rosenthal attended the exit interview for Paradise Valley Community College accreditation, the Honors Forum, and the ACCT Board meeting and Legislative Seminar in Washington, D.C.

5. Roy C. Amrein attended several of the meetings mentioned by other board members. Dr. Amrein congratulated Paradise Valley Community College for receiving their ten-year accreditation.

FACULTY REPORT
Freddie Anttila, District Faculty Association President, introduced Rosemary Kesler who spoke about the Registered Nurse First Assistant Program at GateWay Community College.

GROUP REPORTS
There were no reports.

COLLEGE REPORTS
Art DeCabooter commented on the mementos of Scottsdale Community College's twenty-five year anniversary which were presented to members of the Governing Board.

Larry Christiansen acknowledged the final signing of the Williams Air Force Base agreement.

STUDENT GOVERNMENT
Brandon Peak, Commissioner of College Affairs at Chandler-Gilbert Community College, commented on their annual Into The Streets Program and invited governing board members to attend the Generations Prom to be held on Friday at Chandler Gilbert Community College. Mr. Peak expressed appreciation for the update provided by the Chancellors report on his recent trip to Washington D.C.

REWARDS & RECOGNITION
President Amrein announced that the final report on energy conservation had been received. Dr. Amrein noted that by investing 4.8 million dollars, the District can save $880,000 each year.

APPROVAL OF AGENDA
Approval of the agenda was recommended.

MOTION NO. 8358
Linda B. Rosenthal moved that the agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Amrein asked if there were any requests to remove items from the Consent Agenda. There were none from the audience.

Linda Rosenthal requested that item D-1 be removed, and Nancy Stein requested that item C-8 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1) MINUTES - approval of the minutes of the January 24 and February 14, 1995 meetings.

(B-1)FACULTY/MANAGEMENT/ADMINISTRATIVE - approval of the faculty, management, administrative, technology, support staff employments, resignations, retirements and terminations.

(C-1)CURRICULUM - approval of the curriculum.

(C-2) CARPETING FOR STUDENT CENTER AT SCOTTSDALE COMMUNITY COLLEGE - approval of awarding a contract in the amount of Twenty-one Thousand Eight hundred Nineteen and no/100 Dollars ($21,819.00) to: Wholesale Floors to remove and replace 1,200 square yards of carpeting and 2,900 lineal feet of cove base in the Student Center at Scottsdale Community College.

(C-3)GRAND CANYON FIELD SCHOOL 1995 - approval of a field school studying the geology and biology of the Grand Canyon to be offered at the Grand Canyon June 2 to 11, 1994, students to be enrolled on the MCC campus in BIO 149 AF Field Biology: Natural History of the Grand Canyon (1 unit credit) and GLG 251 MCC Grand Canyon Field Geology (1 unit credit).

(C-4) INTERGOVERNMENTAL AGREEMENT - MARICOPA SKILL CENTER AND FEDERAL CORRECTIONAL INSTITUTION FOR FY '95-'96 - approval of an Intergovernmental Agreement (IGA) with the Federal Correctional Institution (FCI) to provide Facilities Maintenance and Landscape Design classes to groups of incarcerated inmates, to provide vocational on-site training to inmates at the Correctional Institution/Federal Prison camps in the greater Phoenix area, for July 1, 1995 through June 30, 1996, with a four (4) year renewal option; IGA to generate a minimum of $81,000.00 and up to $494,510.00 in tuition and fees over a five year period; fees are $168.78 per class session with 240 class sessions per contract year, per program.

(C-5) CONTRACT AWARD FOR EXTERIOR LIGHTING AT GLENDALE COMMUNITY COLLEGE - approval of awarding a contract in the amount of Twenty-one Thousand Four Hundred Fifteen and 27/100 Dollars ($21,415.27) to: Brown Wholesale for the procurement of exterior energy saving light fixtures for eight buildings and the east mall area at Glendale Community College.

(C-6)CONTRACT AWARD FOR GATEWAY COMMUNITY COLLEGE CHEMISTRY LABORATORY REMODELING PROJECT - approval of awarding a contract in the amount of Two Hundred Fifty-one Thousand Seven Hundred Fifty and no/100 Dollars ($25l,750.00) to: HH Construction to convert two existing classrooms in the Instructional Building to a Chemistry Laboratory.

(C-7) PURCHASE OF SECURITY PRODUCTS FOR MESA COMMUNITY COLLEGE - approval of awarding a purchase order in the amount of Sixty-eight Thousand Five Hundred Seven and 77/100 Dollars ($68,507.77) to: American Lock and Supply, Incorporated for the procurement of door locks and components which have keying that is restricted for use by Mesa Community College.

(D-2) VOUCHERS - The following vouchers were submitted to the Board for its approval:

Payroll: 01/20, 01/27, and 02/03/95

Accounts Payable: 01/03, 01/04, 01/05, 01/06, 01/09, 01/10, 01/12, 01/13, 01/17, 01/18, 01/19, 01/21, 01/23, 01/24, 01/25, 01/26, 01/27, 01/30, 01/31/95

MOTION NO. 8359
Linda B. Rosenthal moved that the Governing Board accept the Consent Agenda with the exception of items C-8 and D-1. Motion carried 5-0.

(C-8) CONSULTANT SELECTION FOR ENERGY MANAGEMENT SYSTEMS AND HVAC CONTROLS - approval of awarding a contract to Energy Simulation Specialists, Incorporated was recommended. Nancy Stein expressed her opposition to sole source vendors and stated that she would like to see more vendors bidding. Lionel Diaz emphasized that this contract was for consulting services and further explained the need for consistency in providing for energy and HVAC systems. Ed Contreras asked clarification of the process and the reasons Energy Simulation Specialists, Incorporated was selected. In response to a question from Mr. Contreras, Lionel Diaz explained that the fee was derived from the proposal specifications and the man-hours required to provide the service. Mr. Contreras requested additional information relating to prior work of the firm.

MOTION NO. 8360
Linda B. Rosenthal moved that the Governing Board award a contract to Energy Simulation Specialists, Incorporated to provide consulting services which will lead to the selection of an energy management systems (EMS) and HVAC controls vendor. Motion carried 4-1. Nancy Stein was opposed.

(D-1) PRIOR YEAR COMMITMENTS FOR FY ENDED 06/30/94 - approval of prior year commitments for FY ended June 30, 1994.

MOTION NO. 8361
Donald R. Campbell moved that the Governing Board approve the prior year commitments for FY ended June 30, 1994. Motion carried 4-1. Linda B. Rosenthal was opposed. The following information items were distributed to the Governing Board:

INFORMATION ITEMS

(IV-A)GATEWAY COMMUNITY HIGH SCHOOL CHARTER SCHOOL APPLICATION

Andy Bernal explained that the charter school would be modeled after the alternative high school at Chandler-Gilbert Community College, providing concurrent courses for students. Nancy Stein asked about the impact on school district funds and academic preparation. Ed Contreras asked about the anticipated number of students, funding, and the recruitment area for students. Donald Campbell questioned the time frame for enrolling in the charge school and the advisability of a cut-off to avoid problems between the two districts involved. Linda B. Rosenthal noted that the if the application was approved, governing board approval would be needed to pursue the development of a charter school. Chancellor Elsner applauded the effort which is consistent with cooperative agreements with other school districts.

A member of the audience, Bil Bruno, expressed support for assisting public schools and for partnerships, stressing a need to avoid competition with the public schools.

(IV-B) ADMINISTRATIVE LEAVES

(IV-C) AUDIT AND FINANCE COMMITTEE REPORTS (1 2)

(IV-D) ADMISSION CRITERIA-TOEFL

(IV-E) BUDGET ANALYSIS REPORT

NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows: Tuesday, March 14, 1995 - 6:30 p.m. - Study Session/Strategic Conversation

Tuesday, March 28, 1995 - 6:30 p.m. - Regular Meeting

ADJOURNMENT
There being no further business for discussion, the meeting adjourned at 8:10 p.m.

____________________________________
Donald R. Campbell
Secretary

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3/01/95