Minutes 02/28/2006

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Scott Crowley, President
Ed Contreras, Secretary
Linda Rosenthal, Member
Don Campbell, Member
Jerry Walker, Member

ADMINISTRATION
Rufus Glasper
Steve Helfgot
Debra Thompson
Darrel Huish
Maria Harper-Marinick
Albert Crusoe
Anna Solley
Pete Kushibab
Mary Kay Kickels
Larry Christiansen
Ken Atwater
Dr. Ginny Stahl for Art DeCabooter
Homero Lopez
Gene Giovannini
Linda Thor
Jean Ann Abel
Maria Hesse

CALL TO ORDER
The regular meeting was called to order at 6:33 p.m.

EXECUTIVE SESSION
The executive session was called to order by President Crowley at 5:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Ed Contreras

CITIZEN'S INTERIM
Two citizens came forward this evening.

Daniel Quick, a member of the Chandler-Gilbert Community College Student Body, came forward to comment on the proposed tuition increase which he hoped would used to benefit instructors who deserved these college dollars. He also appealed to the board and administration to request greater student funding and financial aid for students through legislative efforts.

Julie Richard of the West Valley Arts Council was present to encourage approval of the nonbinding MOU between the West Valley Arts Council and Estrella Mountain Community College that was being presented as an information item this month on the agenda. She stated that the agreement this year outlined more specifics than last year and that the West Valley Arts Council appreciated the cooperation of everyone at the Maricopa Community Colleges in this effort.

BOARD MEMBER REPORTS
Mrs. Rosenthal commented on the recent trip to the ACCT National Legislative Summit in Washington D.C. She read a letter from Jane Strain, a colleague from Cochise College. Mrs. Rosenthal also commented that she had attended a recent program hosted by the Phoenix College Business Department during which numerous students were awarded scholarships given by faculty. She stated she was very impressed with this very rewarding effort. She also attended the recent Rio Salado College National Adult Honor Society ceremonies during which time students who have had challenges were honored. Mrs. Rosenthal stated that it always makes a person feel good when they see what is being done.

Dr. Campbell commented that the students who traveled to Washington D.C. did an outstanding job in representing the Maricopa Community Colleges. Dr. Campbell indicated that he had recently attended two functions the South Mountain Community College Performing Arts Center that were extremely well attended.

CHANCELLOR'S REPORT
Chancellor Glasper also acknowledged the efforts made by Governing Board Members and Student Public Policy Forum individuals who went to Washington D.C. Their presentations and professionalism were outstanding and made the Maricopa Community College District look proud. He indicated that he had received favorable feedback from legislators they visited.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Faculty Executive Council President Jamie Moore introduced faculty members Beatriz Cohen and Larry Celaya who presented on the mission/vision of Rio Salado College, as well as their demographics and educational programs offered. In-depth information was provided on the many roles played by Rio Salado faculty in the way of teaching, collaboration, innovation, and leadership. (A copy of their powerpoint presentation is included with this agenda packet.)

EMPLOYEE GROUP REPORTS
Conrad Mills, former President of the Crafts Employee Group, came forward to introduce carpenter apprentice, David Mesbergen, who was a former groundskeeper at MCC. Both he and David expressed their appreciation for the apprenticeship program which provides great opportunities for Crafts Group employees.

MAT President Shirley Green came forward to introduce herself as the interim until Gary Mandarino assumes the position in July. She spoke about the mediation programs that are being facilitated for members of the MAT Group in an effort to resolved problems and issues that may arise. She introduced Todd Aakhus who is serving on the 2006 Annual MAT Conference Committee. Todd provided hightlights about the upcoming conference to be held at Mesa Community College on March 30 which will feature keynote speaker Dr. Cheryl Keene, author of the The Fire Inside. He encouraged members of the Board and CEC to plan to attend.

COLLEGE REPORTS
EMC Vice President Brian Tippett called attention to the 7th Annual New Car Raffle being sponsored by Estrella Mountain Community College. He commented that over 275 scholarships have been awarded by Estrella Mountain Community College and the Estrella Rotary Foundation. In addition, a portion of the funds raised were dedicated to the college's endowed scholarship fund for future students. Executive Assistant to the President Ralph Thompson provided historical background about the scholarship fund which was instituted in 1999 when the president of Estrella Mountain Community College shared his vision for a community where all students could pursue higher education. The Hispanic Forum of the SouthWest Valley, the West Valley Arts Council, the Estrella Rotary Foundation, Inc. and a very unique group of auto dealers, the West Valley Auto Alliance* all took up the cause and to date have raised nearly a half million dollars ($500,000) in assets and pledges for the long term support of students in their community. In addition, more than 66 scholarship awards have been made each year to students pursuing career fields as diverse as hospitality management, teaching and medicine to name a few.

CGCC President Maria Hesse presented a special gift to Chancellor Rufus Glasper which was a framed momento of the Langston Hughes Project, which a multimedia production that allows the audience to experience the mood of the Harlem Renaissance with an 800-line suite of poems illustrated by the spoken word, a live quartet, and visual illustrations.

STUDENT LIFE REPORT
Members of the Student Public Policy Forum came forward to provide highlights from their recent trip to Washington D.C. as members of the delegation to the ACCT National Legislative Summit. Students coming forward were Jacob Schmidgall, Eric Froke, Shelley Reddy, Beth McNally, Jarrett Williams, McCarthy Anum-Addo, Juan Mendez, Joseph Bodelll, and Audrey Hernandez. This year’s student sponsors were Chad Douwstra of the Government Relations Department and Kelly Loucy, Director of Student Life and Leadership at Phoenix College. Comments ranged from enjoying the research and preparation students had to engage in to the experience of being able to stand by the original Bill of Rights and U.S. Constitution, as well as the opportunity to speak with legislators and lobby for student financial benefits.

Two students from Phoenix College were also present to report that their campus is in the process of organizing a student government organization which has not existed on their campus for a number of years. They have visited with student organizations at PVC and MCC to observe their meetings and become acquainted with their guiding principles and constitutions. Their goal is have everything in place by Fall Semester of 2006. This will include a constitution, focus groups on what students would like to have in place, recruiting members for an executive board and student representatives, and elections. (A copy of their timeline and actions taken to date is enclosed with this meeting packet.)

STRATEGIC CONVERSATION FOLLOW-UP REPORT
Faculty Executive Council President Jamie Moore provided a summary of the strategic conversation on Academic Vision held on February 14 at Scottsdale Community College. The conversation had three goals which were 1) sharing of ideas, insights, and perspectives on components for an academic vision that were realistic, credible, well-articulated, easily understood, appropriate, ambitious, and responsive to change and action; 2) developing compelling and meaningful questions for a series of conversations throughout 2006-2007, the results of which will establish a clear and simple academic vision that should challenge and inspire us all; and 3) surfacing the basis for a cogent and cohesive Academic Freedom statement based on Maricopa’s Academic Vision. She stated that this was a good start and it now needed to be elevated to the next level of developing an Academic Freedom statement.

ACCA/AADGB REPORT
Mrs. Rosenthal reported that meetings were held on February 23 at Phoenix College and discussions centered on state budget proposal and legislation.

LEGISLATIVE REPORT
Matt Ortega reported on legislation being considered by the State Legislature. Bill reported on were HCR2022, SB1289, HB2050, HB2051, SB1323, SB1331, HG2372, HB2626, SB1045, HB2797, HB2816, SB1431, and SCR1031. (A copy of his report is included as part of this meeting packet.

AWARDS AND RECOGNITIONS
Acting Vice Chancellor Maria Harper-Marinick commented that since 1999 the Maricopa Institute for Learning has had forty faculty members who have been participating in this program. She introduced Maureen Zimmerman who has overseen this program. Ms. Zimmerman provided background about the program which is intended to introduce faculty to the notion of the Scholarship of Teaching and Learning (SoTL). They presented members of the Board with a copy of their monograph which is a collection of the scholarly work of the first six years of the Maricopa Institute for Learning fellows.

APPROVAL OF THE AGENDA
President Crowley requested a motion to approve the agenda.

MOTION NO. 9356
Dr. Campbell moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Crowley requested a motion to approve the Consent Agenda.

The following items are included in the Consent Agenda:

A.1. APPROVAL OF MINUTES – Approve the minutes of the January 24, 2006 Regular Governing Board Meeting.

B.1. APPROVAL OF FACULTY/MANAGEMENT/
ADMINISTRATIVE/SUPPORT - Approve the recommended personnel actions as presented with addendum.

C.1. APPROVAL OF PROPOSED CURRICULUM AND PROGRAMS - Approve the proposed curriculum and programs as submitted.

C.2. APPROVAL OF CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT (KBAQ) – Accept a grant award for KBAQ from the Corporation for Public Broadcasting totaling $194,548. Approval of the two-year allowable expenditure period is requested for October 1, 2005 through September 30, 2007.

C.3.APPROVAL OF CORPORATION FOR PUBLIC BROADCASTING COMMUNITY SERVICE GRANT (KJZZ)– Accept a grant award for KJZZ from the Corporation for Public Broadcasting totaling $414.767. Approval of the two-year allowable expenditure period is requested for October 1, 2005 through September 30, 2007.

C.4. APPROVAL OF GATEWAY EARLY COLLEGE HIGH SCHOOL CHARTER AMENDMENT – Approve the amendment of GateWay Early College High School (GWECHS) charter to reflect a five-day instructional program.

C.5. APPROVAL OF GATEWAY EARLY COLLEGE HIGH SCHOOL ALTERNATIVE GRADUATION REQUIREMENTS – Approve the adoption of the Alternative Graduation Form and Petition for Appeal for GateWay Early College High School and delegation of the final appeal authority to the Early College administration.

C.6. APPROVAL OF ALTERNATIVE GRADUATION FORM AND PETITION FOR APPEAL FOR TEACHER PREP HIGH SCHOOL – Approve the Alternative Graduation Form and Petition for Appeal for Teacher Prep High School.

D.1. APPROVAL OF GROUND LEASE WITH THE WILLIAMS GATEWAY AIRPORT AUTHORITY FOR LOT 23 ADJACENT TO CHANDLER-GILBERT COMMUNITY COLLEGE’S WILLIAMS CAMPUS – Approve a 40 year ground lease agreement between the Maricopa County Community College District and the Williams Gateway Airport Authority (WGAA) for Lot 23 (approximately 99,644 sq. ft) located on the airport flight line adjacent to the Chandler-Gilbert Community College’s Williams Campus.

D.2. APPROVAL OF PAYMENTS TO “PATHWAYS TO SUCCESS” PARTNERS FROM GRANT NO. 45815 – Approve payments to the following “Pathways to Success” grant partner organizations: Phoenix Union High School District, $288,700; Chicanos Por La Causa, $130,000, and the Arizona’s Children Association, $223,300.

D.3. APPROVAL OF LEASE AGREEMENT WITH THE ARIZONA BOARD OF REGENTS FOR AND ON BEHALF OF NORTHERN ARIZONA UNIVERSITY – Approve a five-year $75,000 annual lease agreement with Northern Arizona University (NAU) for 3,000 square feet of instructional and administrative space. The contract period will be from August 1, 2006, (or upon occupancy) and expire on July 31, 2011, (or five years after the commencement date).

D.4. APPROVAL OF CONTRACT AWARD FOR MODULAR OFFICE BUILDING AT CHANDLER-GILBERT COMMUNITY COLLEGE – Award a contract in the amount of $466,861 to ESB Modular Mfg for the purchase of one modular building for Chandler-Gilbert Community College.

D.5. APPROVAL OF PROJECT INITIATION FOR NAU MODULAR BUILDING @ SOUTH MOUNTAIN COMMUNITY COLLEGE – Approve the Project Initiation for the Northern Arizona University Modular Building at South Mountain Community College adjacent to the Business Education Building.

D.6. APPROVAL OF PROJECT INITIATION FOR TITLE V GRANT MODULAR BUILDING @ SOUTH MOUNTAIN COMMUNITY COLLEGE – Approve the Project Initiation for the Title V Modular Building at South Mountain Community College attached to the Life Science Building.

D.7. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF MESA FOR A CROSSWALK & LIGHT AT CHANDLER-GILBERT COMMUNITY COLLEGE’S WILLIAMS CAMPUS – Approve an Intergovernmental Agreement between the Maricopa Community College District, Arizona State University, and The City of Mesa for a crosswalk and traffic light on Sossaman Road at Chandler-Gilbert Community College’s Williams Campus.

D.8. APPROVAL OF CMAR SELECTION FOR CLASSROOM/ NURSING BUILDING AND CENTRAL PLANT/CHILLER REPLACEMENT AT CHANDLER-GILBERT COMMUNITY COLLEGE WILLIAMS CAMPUS – Approve the selection of Adolfson and Peterson Construction to provide Construction Management at Risk (CMAR) Pre-Construction services for the new Classroom/Nursing Building and Central Plant/Chiller Replacement at Chandler-Gilbert Community College’s Williams Campus. The pre-construction phase services fee is $81,273.00.

D.9. APPROVAL OF CONCEPTUAL APPROVAL FOR LIFE SCIENCES BUILDING AT GLENDALE COMMUNITY COLLEGE – Provide conceptual approval for the Life Sciences Building at Glendale Community College.

D.10. APPROVAL OF CMAR SELECTIONFOR EXPANSION OF GLENDALE COMMUNITY COLLEGE NORTH – Approve the selection of Core Construction to provide Construction Management at Risk (CMAR) services to provide Construction Manager @ Risk pre-construction services for the expansion of Glendale Community College North. The pre-construction phase services fee is $202,870.

D.11. APPROVAL OF GWCC SEWER LINE REPLACEMENT AWARD – Approve a contract award in the amount of One hundred two thousand six hundred and twenty dollars ($102,620.00) to Hernandez Companies, Inc. for the replacement of a sewer line for the Main Building at GateWay Community College.

D.12. APPROVAL OF AWARD FOR TWO NEW MARQUEE SIGNS AT MESA COMMUNITY COLLEGE AND RED MOUNTAIN – Approve an award in the amount of Three Hundred Twenty Seven Thousand, Three Hundred Forty Eight and 33/100th Dollars ($327,348.33) to Young Electric Sign Company (YESCO) for installation of two new marquee signs, one each at Mesa Community College, Southern & Dobson Campus, and Red Mountain Campus.

D.13. APPROVAL OF CONSULTANT AWARD FOR NURSING/ CLASSROOM/CENTRAL PLANT AND CHILLER REPLACEMENT AT CHANDLER-GILBERT COMMUNITY COLLEGE AT THE WILLIAMS CAMPUS – Approve awarding a contract in the proposed amount of Nine Hundred Fifty Five Thousand and no/100 Dollars ($955,000.00) to Gabor Lorant Architects, Inc. to provide design and engineering services for Nursing/Classroom/Central Plant and Chiller Replacement at Chandler-Gilbert Community College’s Williams Campus.

D.14. APPROVAL OF CONSULTANT AWARD FOR MONTEZUMA HALL SCIENCE LABORATORIES REMODEL AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE – Approve awarding a contract in the proposed amount of $437,660 to Dick & Fritsche Design Group to provide architectural and engineering services for Montezuma Hall Science Laboratories Remodel at Estrella Mountain Community College.

D.15. APPROVAL OF CONSTRUCTION AWARD FOR SUN LAKES EXPANSION AT CHANDLER-GILBERT COMMUNITY COLLEGE – Approve Amendment Number One to the Construction Manager at Risk (CMAR) Agreement, in the amount of $1,380,000 to Caliente Construction, Inc. in order to establish the Guaranteed Maximum Price (GMP) for the construction of the addition to the Chandler-Gilbert Community College Sun Lakes Education Center.

E.1 APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH THE rSMART GROUP – Approve the e-learning development contract with rSmart for $406,373.00. The contract would provide integration services and the creation of user interfaces with SAKAI, and other existing or contracted software.

MOTION NO. 9357
Mrs. Rosenthal moved for approval of the Consent Agenda. Motion approved 5-0.

B.2. APPROVAL OF GOVERNING BOARD REVIEW OF LEVEL 5 FACULTY GRIEVANCE– Review the pending grievance submitted by Janice Reilly, as well as the evidence in connection with such grievance.

MOTION NO. 9358
Mrs. Rosenthal moved that no written comment be rendered and that the decision of the Chancellor at Level 4 is the final decision. Motion approved 5-0.

(VI) INFORMATION ITEMS

VI.1 NONBINDING MOU BETWEEN THE WEST VALLEY ARTS COUNCIL AND ESTRELLA MOUNTAIN COMMUNITY COLLEGE - Estrella Mountain Community College (EMCC) and the West Valley Arts Council (WVAC) are entering into a non-binding Memorandum of Understanding (MOU) to continue discussions toward jointly developing, funding and using a 500-seat performing arts center (PAC) on the campus to serve the campus and the West Valley.

VI.2 PROPOSED TUITION & FEES FISCAL YEAR 2006-07 BUDGET - After several months of review of potential resources and budget needs, recommendations on budget priorities and tuition and fees have been developed through the District’s budget development process. Attached is the proposed Fiscal Year 2006-2007 Tuition and Fees schedule, submitted for Governing Board review. The schedule will be submitted for Governing Board action on March 28, 2006.

County Resident Tuition & Fees:

• $5.00 (8%) increase to tuition rate per credit hour
• The annual cost to full-time students taking 30 credit hours per year will be $1,950.00, an increase of $150.00
• The proposed tuition & fee rate would rise to $65.00 per credit hour ($63.50 in tuition and a $1.50 Student Activity Fee).
• Increase Out-of-State Surcharge by 8% (from $198.00 to $215.00)
• Increase the Registration fee $5.00 to $15.00 per student /per semester/per college
• Eliminate the $5.00 Graduation application fee (This is recommended to go into effect in March 2006)

(VII.A.)
Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Seven Months Ended January 31, 2006

Expenditure analysis indicates 51.2% of the budget has been expended so far this year as compared to 49.4% expended at this same point in time last year. 22.5% of the budget remains unexpended or unencumbered compared to 24.5% in the prior year. Revenue analysis indicates that 66.2% of the budget has been recognized to date. Projected fund balance will increase by about $0.7 million during this fiscal year. 6% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2006 is $79.3 million and equates to about 45 days of operating budget, or more than six payrolls.

NEXT BOARD MEETING
The next Governing Board Meeting will be a Strategic Conversation on March 7, 2006 at 4:00 p.m. at the District Office.

ADJOURNMENT
The meeting adjourned at 8:10 p.m.

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Ed Contreras
Governing Board Secretary