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Minutes 03/07/2000



GOVERNING BOARD
March 7, 2000
MINUTES

An executive session and strategic conversation of the Maricopa County Community College District Governing Board were scheduled to be held at 5:30 p.m. and 6:30 p.m. respectively at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. 38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Gene Eastin, President, Donald R. Campbell, Secretary, Nancy Stein, Member,Ed Contreras, Member, Linda B. Rosenthal, Member

ADMINISTRATION
Raul Cardenas, Phil Randolph, Bertha Landrum, Rufus Glasper, Ron Bleed, Pete Kushibab, Gina Kranitz, Larry Christiansen, John Cordova, Stan Grossman, Art DeCabooter, Homero Lopez, J. Marie Pepicello, Linda Thor, Joyce Elsner for Tessa Martinez Pollack Arnette Ward,Fred Gaudet

ABSENT
STATE BOARD, Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Gene Eastin.

EXECUTIVE SESSION
An executive session was held, notice having been previously given.
The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:35 p.m.

STRATEGIC CONVERSATION

PRIORITIZING GOVERNING BOARD GOALS
Rufus Glasper introduced the topic for the conversation and noted that the information derived from the evening's activity will be used in the process for planning for the 2001-2002 budget. The small group activity focused on the annual planning cycle recently adopted by the Governing Board. Participants were requested to not think of dollars, but process in their considerations. He discussed what activities are called for to be accomplished in March per the planning cycle which includes the prioritization of Board goals as well as preparation of an action item with a recommendation for tuition and fees and an information item for budget approval. Dr. Glasper noted that at this time the activity was not data driven as a repetitive cycle is needed in order to have the data to work with. At this point personnel are near the end of the first year of gathering data but it is not yet complete. More sufficient data should be available from the cycle in the same time next year to assist the Governing Board in prioritizing goals. The outcome for the eveningÂ’s conversation was to look at the data that is available and assist in using it in the development of the 2001-02 budget. Teresa Toney provided an overview of the background material which discusses the survey process and the identified areas of need. The five goals identified from the survey as priorities were those used in the small group exercises.

The feedback from the small group discussions follows:

Group One: Facilitator/Reporter - Debbie Thompson
Goal: Students will be provided programs and services that support their learning, educational and employment/career goals.

1. What future steps need to be taken in order to accomplish this Goal over the next two to three years?

  • Improved Career Planning
  • Info about careers (better info especially about new careers)
  • Training for advisors and staff in improved career planning
  • Train staff to have global knowledge about offerings in all colleges
  • Training for faculty and staff in information system databases (i.e. use of the Internet)
  • Colleges work as a team, know each others strengths, match students with right person to do career planning.
  • New Student Information System must support all student services, most appropriate use of technology possible.
  • Enable students to establish personal goals and do personal planning.
  • Personal decision-making
  • Develop multiple models of learning (own manager of own learning)
  • Self-assessment
  • Make it count (carry through with self-assessment)
  • How to access resources to accomplish these things
  • Review existing services and programs to determine needs for learning support
  • Develop matrix for all colleges
  • Do business process analysis of services
  • Support staff to review and conduct benchmarking
  • Goals of support system must be part of culture of college
  • Training for technology
  • Uniform for all persons - Critical
  • How to do...(web searches)
  • For students and staff
  • System analysis of new SIS must be done before moving into new Student Information System
  • Support staff should do a review of services and conduct benchmarking

2. How do we translate this Goal into a budget priority?

  • Short-term: Review of services and benchmarking - first activity
  • Improve career planning - services should be provided
  • Training in technology and other areas
  • Long-term: Many relate to new student system
  • Perform system analysis and make sure that SIS supports all student services
  • Enable students to set personal goals
  • Student service goals should be part of culture
  • We all need training for new technology

    • Want money to do this! For:

  • Training
  • Capital needs
  • Additional staffing
  • Analysis (done by external group) - provide objective view and bring their expertise

Group Two: Facilitator/Reporter - Dean Hermanson
Goal: Students will complete occupational programs or courses with skills sought by themselves or employers.

1. What future steps need to be taken in order to accomplish this Goal over the next two to three years?
*Identified as high priorities

  • Focus advisory activities on skills sought*
  • Do needs assessment on occupational programs periodically for relevance and sustainability.  Re-establish need for program.*
  • Enhance skills for faculty - retraining issues*
  • Work with high schools for career pathways*
  • Do a Bellwether-type of report regarding benefits of Associate of Applied Sciences degree and join with area employers to support hiring of AAS graduates*
  • Track to verify skills obtained by students are relevant
  • Review/streamline occupational faculty certifications (changes are constant and fast)
  • Encourage active learning through cooperative education - service learning
  • Encourage general education courses/activities and linking closely with technical Courses
  • Funding for equipment

2. How do we translate this Goal into a budget priority?

  • Focus marketing efforts where money is currently spent on issues relating to AAS degree
  • Actively seek donations for equipment and scholarships for occupational programs
  • Occupational Deans develop "standards of good practice" for advisory committees. Strategically place people on those committees

Group Three: Facilitator/Reporter - Rene Willekens
GOAL: Students who transfer to a baccalaureate degree granting institution will be prepared to successfully attain their educational goals.
Issues identified relating to goal statement:

  • Concern with language of goal - students can only be successful if they transfer. There are students who have barriers in getting to the universities.
  • Issue with benchmarking and looking at graduation rates

1. What future steps need to be taken in order to accomplish this Goal over the next two to three years?
  • Issues regarding pathways of students. Research has shown that students coming to community colleges may not have a goal to transfer. Need to help student sooner to help them in making their choices
  • Ensure seamless transfer
  • Need hard data on success
  • Focus on access and barriers
  • Focus on partnerships with universities
  • Research/ensure best practices
  • Address technology needs
  • Pathways advisement
2. How do we translate this Goal into a budget priority?
  • Pathways and advisement
  • Technology - make sure there is a continuous flow (perhaps can seek some donations)
  • Research questions
  • Make sure there are appropriate staff and resources to ensure successful transfer
  • Strengthen partnerships to help students identify their goals sooner

Group Four:Facilitator/Reporter - Margaret Hogan

Goal #1:Students will demonstrate post-secondary competencies in communication (writing, speaking, listening), reading, the humanities, science, critical thinking, problem solving, computer and information literacy and mathematics.

Goal #2:Students will demonstrate competencies in courses below 100 level (reading, mathematics, English) that prepare them for success in college level courses.

1.What future steps need to be taken in order to accomplish this Goal over the next two to three years?

  • What is going to be the measure of student success in these course competencies. How to define the success? What students will be measured? Measures have been identified by the assessment committees, although they may vary from campus to campus - efforts are going on.
  • Faculty development - especially adjunct faculty
  • More full-time faculty - examine how to keep them, especially with competition with private sector
  • Need to increase involvement of adjunct faculty in institution
  • Need to increase involvement of adjunct faculty in assessment
  • Need to study the developmental student and who they are. If recent high school graduate, work with high schools to improve quality of education
  • Review waiver policy for placement
  • Look at what kind of support services for developmental students - do pre and post testing
  • Need to seriously look at fact we are year round institutions - should appoint a task force
  • Provide incentives both to developmental ed and transferring students
  • Second tier courses
  • Reduce tuition

2. How do we translate this Goal into a budget priority?

  • Let colleges identify their individual and college needs, given the priority goal.
  • Think more broadly at goal levels regarding budget proposals, not just Fund One but Capital as well

Teresa Toney discussed with the group that a housekeeping need exists for the Board policies to reflect what will take place for the 2000-01 fiscal year. She recommended that 1) all Board goals be considered as priorities for measuring and monitoring, and 2) advisement and articulation are part of the budget development process for 2000-01. Ms. Toney also indicated that the five goals presented at this meeting will be recommended to the Governing Board as priority goals for fiscal year 2001-02. Gene Eastin asked that Teresa prepare the necessary Governing Board agenda items to present the recommendations to the Governing Board. Mr. Eastin also asked Dr. Cardenas to present the recommendations made from the group activities to CEC for further discussion with a view toward implementation.

PLUS (+)/DELTA (-)
+ Good advance staff work
+ Prioritized goals should help colleges
+ Good move date
+ Good feedback

The meeting adjourned at 8:30 p.m.

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