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Minutes 03/08/1994



GOVERNING BOARD
MARCH 3, 1994
MINUTES

 

An executive session convened at 6:00 p.m., pursuant to A.R.S. 38-431.02, notice having been duly given.

A work study session of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411, West 14th Street, Tempe, Arizona.

PRESENT

GOVERNING BOARD
Linda B. Rosenthal, President, Roy C. Amrein, Secretary, Donald R. Campbell, Member, M. Grant Christensen, Member, Nancy Stein, Member

ADMINISTRATION
Paul A. Elsner, William Waechter, Alfredo G. de los Santos Jr., Dan Whittemore, Ron Bleed, Janice Bradshaw, Fred Stahl for Raul Cardenas, Larry Christiansen, John Cordova,> Art DeCabooter, Stan Grossman, Homero Lopez, J. Marie Pepicello, Phil Randolph, John Waltrip, Linda Thor, Arnette Ward

ABSENT
STATE BOARD
Jim Ullman

CALL TO ORDER
The meeting was called to order at 7:00 p.m. by President Rosenthal.

EXECUTIVE SESSION
President Rosenthal called for a motion convening an executive session, notice having been previously given.

MOTION NO. 8207
Donald R. Campbell moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 6:01 p.m.
The work study session/strategic conversation reconvened at 7:07 p.m.

Linda B. Rosenthal introduced members of the Governing Board, and welcomed students from Quentin Bogart's and Gary Filan's classes. Ground rules for strategic conversations were restated: 1) No rank in the room; 2) everyone is encouraged to participate, no one should dominate; and 3) have fun.

(I-A)QUANTUM QUALITY - Donna Schober and Cheryl Kubash introduced the topic. The anticipated outcome of the strategic conversation was to begin development of the Vision of the Maricopa County Community College District. Vision was described as a desirable state, an ideal state, our deepest expression of what we want. Qualities of a vision statement, the Fifth Discipline, alignment of vision and mission, and a flow chart of vision, mission, goals, objectives and strategies were discussed.

A brainstorming session was conducted with the audience. The following ideas were generated:

LEARNING ENVIRONMENT

- Provide education and services in a supportive environment
- Flexible
- Learning-focused
- Innovative
- Provide best possible learning environment for students
- Foster environment conducive to high quality learning experiences
- Ensure student success
- Celebrate excellence in instruction (whether or not it uses high tech)
- An environment that promotes professional "excellence" and
- Data driven
- Excellence is a system in motion, not at rest
- Foster environment that emphasizes lifelong learning
- Learning to learn process
- Encourage networking as a source of learning
- Value cultural diversity
- Celebrate differences
- Use of cooperative learning techniques in the classroom
- Guaranteed transfer of credit into the University system
- Documentation of effectiveness both academically and occupationally
- Increase number of guest speakers who are dynamic and positive who can influence students and faculty --role models, attitudes
- Commitment to excellence
- Team-centered
- Collaborative
- Leadership model
- Customer oriented
- Quantum Quality is pervasive

PHYSICAL ENVIRONMENT

- Use campuses, homes, other sites for delivery of education
- Use municipal and county buildings for classes
- Light, airy, friendly facilities
- State of the art facilities
- Energy efficient
- Well maintained facilities
- Technology, both academic and administrative, integrated into buildings and work spaces
- Environmentally sensitive
- Value cultural diversity

STUDENTS

- Provide the best possible learning environment for students
- Ensure student success and define
- Provide open access for all students at all educational levels
- Stimulate access to all students
- Provide strong retention programs
- Encourage the development of student creativity in a structured learning environment
- Diversity-"How about building on our 'sameness'"
- Simple policies
- Encourage and support student diversity
- Help students to believe in themselves and to pursue their dreams
- Help students to understand that their hard work now is an investment in their future
- Eliminate competitive grading
- Equality of students success in MCCCD (gender, race, etc.)
- Greater transferability of courses between MCCCD colleges and universities
- On line registration and transcript access for students
- Expand student populations served
- Learn to learn as the basis for lifelong learning
- Support and encourage student responsibility
- Define what we mean by "student successes"
- Teaching and learning--a shared responsibility
- Provide students with practical skills in resume writing, job hunting, networking, etc. (These are career long activities that should have a solid foundation)
- Develop plans to accommodate the likely huge increases in the community college student population
- Mission alignment--everything aligned towards students; no District for District sake or TQM for TQM sake
- Measurable student service outcomes
- Value cultural diversity

INTERNAL COMMUNITY
- Eliminate fear in the workplace
- Create more harmonious relationships between administration, faculty, staff
- Equality for all employees
- Utilize outstanding faculty
- Foster caring and concerned citizens of the world
- Family friendly environment
- Hire faculty who are proactive and forward thinkers
- Value employees
- Colleges are collaborative, not competitive
- Customer service orientation on all levels both internally and externally
- We care
- Maximize environmental consciousness--set an example
- Slim, agile organization
- Biggest can also be best
- Incentives are provided for cooperation among the District's colleges
- Be an ethical, moral force in the community
- The Uniqueness of the colleges is a strength of the District
- Value cultural diversity

EXTERNAL COMMUNITY- Responsive to business needs
- Strong linkages with high schools and universities
- Retraining-keep a sharp eye on the changing world environment
- Partnerships exist among all levels of education --providing a "seamless web for students"
- Foster caring and concerned citizens of the world
- Serve as an intellectual, cultural resource to community
- Global learning communities
- Tie into high schools in community versus only looking at business. Might help drop-out rate. Increase student content level with higher education
- Utilize more community resources to enhance student learning (i.e. businesses, hospitals, government, etc. (both community and students will benefit)
- Establish international relationships
- Customer service orientation on all levels both internally and externally
- We care
- Maximize environmental consciousness--set an example
- Continue to be a force in economic development
- Create strong relationship with a variety of community employers
- Better understand the needs of employers and structure District programs and classes to directly respond to these needs
- Partner and have academic and developmental successes with Native American community on and off the reservations
- Key in economic development for individuals, families, communities and the State
- Ongoing public relations via television, radio, meetings, etc. What are we about? What are we doing? What are our successes? Keep the public informed.
- Biggest can also be best
- Be an ethical, moral force in the community
- A national model for workforce development
- Overarching direction (building bridges among other major organizations or categories such as small business, county, etc. as opposed to concentrating on ourselves as a major organization)
- International role
- Increased and enhanced promotion and publicity of the MCCCD's successes in achieving its vision via all media sources
- Value cultural diversity

TOOLS AND TECHNOLOGY - Use most modern, available
- Distance learning
- State-of-the-art technology
- Make available the right tools for learning
- Make tools and technology more accessible
- International consortiums for learning through the medium of technology
- Interactive computerized tutorial support
- Provide services on the national information highway
- Utilize workplace applications in both occupational and academic courses
- Respect of institution by public and community leaders to ensure stability
- Appreciated and sustained by Legislature and Governor
- Value cultural diversity

FINANCIAL COSTS
- Reasonable cost to students
- Reasonable cost to taxpayers
- Cost of living raise and compensation for instructors
- Adequate operational budgets to folly use available facilities
- Finances aligned and driven by mission and vision
- Define "reasonable" to all groups affected
- Develop economic models that will insure our survival
- Provide comprehensive financial aid
- Always be competitive in the delivery of our services
- Fiscally sound
- Value cultural diversity

LEARNING OPPORTUNITIES
- Provide life-long learning opportunities
- Comprehensive but realistic
- Add value to Arizona and America
- Serve our learners by providing the best education through most creative mediums
- Occupational/vocational learning which simulates (contrasts with) possibly leads expectations and reflects actuality of/in the workplace
- Recognition of programs considered electives as valuable if not essential, i.e., arts, music
- Seamless Web, K-Ph.D.
- Instruction which builds on student learning styles
- Streamline and rewrite math curriculum so that all students may learn and succeed (math is a stumbling block)
- Education which prepares students for instability of job market
- "Getting there is half the fun!" Encourage the value of the process of education rather than highlight the product
- Value cultural diversity
In response to the question of "where do we go from here?" the following comments were offered:

- Prioritization process--entire Board
- Find unity in multiplicity
- Reflect values - Covey's 4 basic precepts of life are to live, learn, love and leave a legacy.
- Length, shorter is better
- Comprehensiveness
- Summarize and group ideas
- A little bit longer (medium)
- Draft statement, compile options, eliminate duplication
Board chair
Another Board member
Volunteers - Laurita
Chancellor
Donna Schober
- Copies of college mission statements

The comments/suggestions will be summarized, categorized, and prioritized and a draft vision statement will be brought back to the March 22, 1994 Governing Board meeting for further discussion.

(I-B) RESOURCE DEVELOPMENT/GRANTS - Carol Hale reported on grant proposals submitted and funded and spoke about how the District might improve chances of obtaining future grant funds. Matching funds, types of match--cash and in-kind, indirect costs, and grants related support were discussed. Brad Kincaid, Mesa Community College faculty member, spoke about National Science Foundation grant support received for biology undergraduate course and curriculum development and instrumentation and laboratory improvement. Marilyn Zarzecki, Scottsdale Community College, discussed cooperative education grant funding from the U.S. Department of Education. Karen Mills, Rio Salado Community College, reported on grant funding from the Arizona Department of Education.

Trends in resource development/grants include technological change, increasing numbers of at-risk students, economic uncertainty/changes in the labor market, increasing demands for workforce and economic development, national emphasis on restructuring education, increased emphasis on connecting global community, emphasis on service learning, increased integration of academic and occupational disciplines, and steady state or slow growth college budgets. In response to the outcome statement, to develop ideas on where the District should be in terms of grants development in the next five years, the following comments were made:

- How to increase level of grants without building up grants bureaucracy.
- Continue with same process, percentage increase each year and meeting pressing needs.
- Link with community-based organizations--more collaboration.
- Prioritization of what grants we apply for.
- Grant money in some areas will decline--plan for that.
- Willing to do business differently--i.e.. Engineering Coalition--with university partners; first time programmer was assigned to faculty member.
- Partnerships with elementary and secondary schools to improve future students and community agencies.
- Takes money to make money. Dollars need to be available for writing major grants. Investment.
- We need to address how we're going to operationalize program after grant is ended.
- Trend--demographics for year 2000 may result in new grants opportunities.
- Need to be creative to come up with matching funds--district needs to rethink how this is done.
- Feasibility study--Cassidy & Associates--funds to get more monies through the legislative process.
- Some indirect costs ought to be captured by colleges so that they have resources to go after more grants.
- Grants from vendors.

ADJOURNMENT
The meeting adjourned at 9: 00 p.m.

______________________________
Roy C. Amrein
Secretary

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3/09/94