MARCH 22, 1994
An executive session convened at 6:00 p.m., pursuant to A.R.S. 38-431.02, notice having been duly given.
A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.
Linda B. Rosenthal, President, Roy C. Amrein, Secretary,Donald R. Campbell, Member, M. Grant Christensen, Member, Nancy Stein, Member
William Waechter for Paul A. Elsner, Bertha Landrum for Alfredo G. de los Santos Jr., Rufus Glasper for Dan Whittemore, Ron Bleed, Janice Bradshaw, Raul Cardenas, William Holt for Larry Christiansen, John Cordova, Art DeCabooter, Stan Grossman, Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor, John Waltrip, Arnette Ward
ABSENT STATE BOARD
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by President Linda B. Rosenthal
President Rosenthal called for a motion convening an executive session, notice having been previously given.
MOTION NO. 8208
M. Grant Christensen moved that an executive session be convened. Motion carried 5-0.
The meeting recessed at 6:01 p.m.
The meeting reconvened at 7:02 p.m.
President Rosenthal acknowledged administrative substitutions: William Waechter for Paul Elsner, Bertha Landrum for Alfredo G. de los Santos Jr., Rufus Glasper for Dan Whittemore, and William Holt for Larry Christiansen, and welcomed students from Malcolm Enger's class at the University of Phoenix, Quentin Bogart's class at Arizona State University, and MCCCD students from Jack McGill's EDU 250 class.
APPROVAL OF MINUTES
President Rosenthal requested a motion approving the minutes of the February 22 and March 8, 1994 meetings.
MOTION NO. 8209
M. Grant Christensen moved that the minutes of the February 22 and March 8, 1994 meetings be approved. Motion carried 5-0.
No one requested to speak during this portion of the meeting.
William Waechter reported that Chancellor Elsner was absent because of a minor back injury.
There was no report.
STATE BOARD REPORT
In Mr. Ullman's absence, there was no report.
Linda B. Rosenthal reported on the March 18, 1994 meeting. Trustees were encouraged to return ACCA surveys to Pat Hill. State legislation, budget and federal legislation were discussed at the meeting.
Jack Lunsford reported that currently a 3.4 million dollar appropriation was currently being considered by the State. Mr. Lunsford noted that if appropriated, the use of these funds will probably be held to the areas of need specified--restoration of classes, ADA changes, State Retirement, and matching funds for use at Williams Air Park facilities. Discussion of SB 1120 and SB 1362 was held. Mrs. Rosenthal requested that a full explanation of the impact be provided when SB 1362 is passed.
BOARD MEMBER REPORTS
Governing Board members reported as follows:
1. Donald R. Campbell met with the president and other staff at South Mountain Community College, visited the Skill Center, visited Highland High School in Gilbert with President Arnette Ward, and attended the Honors Program.
2. Roy C. Amrein--no report.
3. M. Grant Christensen attended the Honors Program and commented on the quality of the presentation.
4. Nancy Stein attended the ACCT National Legislative Seminar in Washington, D.C., a seminar on Education in the Workplace, a State Board study session, and a math video conference.
5. Linda B. Rosenthal attended the ACCT Board Meeting and National Legislative Seminar, the Education in the Workplace seminar, Women's Week luncheons, the Phoenix College Alumni Century Club luncheon, and the MUSE dinner.
Nancy Miller, Faculty Association President, shared faculty responses to the Flex Benefit proposal, indicating that there was relatively even distribution of those in favor and those opposed to the proposal.
Ginny Stahl, MAT President, stated that employees in the MAT group endorse the Flex Benefit proposal. Dr. Stahl explained that various meeting and discussions had resulted in more support for the proposal.
Raul Cardenas, President of Paradise Valley Community College, announced the Community Festival to be held March 25-27, 1994. Arnette Ward, President of Chandler Gilbert Community College, announced the 6th Annual San Tan Arts Festival which will be held March 24-26, 1994.
Joe Kramer, Glendale Community College Student Association, commented on student legislative efforts.
REWARDS & RECOGNITION
No reward or recognitions were announced.
APPROVAL OF AGENDA
Approval of the agenda was recommended.
MOTION NO. 8210
Donald R. Campbell moved that the agenda be approved. Motion carried 5-0.
CONSIDERATION OF CONSENT AGENDA
President Linda B. Rosenthal asked if there were any requests to remove items from the Consent Agenda. There were none from the audience. Nancy Stein requested that items A-1, B-4, B-5, B-7, B-8, B-9, and B-10 be removed from the Consent Agenda. Linda B. Rosenthal requested that item C-2 be removed from the Consent Agenda.
The following items are included in the Consent Agenda:
(B-1) CURRICULUM - Approval of the curriculum.
(B-2) ARIZONA SMALL BUSINESS DEVELOPMENT CENTER NETWORK AND LEAD CENTER - Acceptance of a negotiated contract in the amount of $2,294,932 between the Small Business Administration and the Maricopa Community College District.
(B-3) SCOTTSDALE COMMUNITY COLLEGE SUMMER PROGRAM IN FRANCE IV- Approval of the concept of a field trip to Paris, France from June 20 to June 26, 1994, for the study of French Conversation (FRE 115 - 3 credits).
(C-3) VOUCHERS - The following vouchers were submitted to the Board for its approval:
Payroll: 02/18 and 03/04/94
Accounts Payable: 02/02, 02/03, 02/04, 02/07, 02/08, 02/09, 02/10, 02/11, 02/14, 02/15, 02/16, 02/17, 02/18, 02/22, 02/23, 02/24, 02/25, and 02/28/94
MOTION NO. 8211
Roy C. Amrein moved that the Governing Board accept the Consent Agenda with the exception of items A-1, B-4, B-5, B-7, B-8, B-9, B-10 and C-2. Motion carried 5-0.
(A-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS, AND TERMINATIONS - William Waechter recommended approval of the personnel actions. Nancy Stein asked for clarification of "Reallocation of Funds" on page one of the agenda item. It was explained that funds were reallocated from one unfilled position to provide funding for a needed computer lab technician.
MOTION NO. 8212
M. Grant Christensen moved approval of the employments, resignations, retirements, and terminations. Motion carried 5-0.
(A-2) FLEX BENEFIT CREDIT PROPOSAL - William Waechter recommended approval of the implementation of the Flex Benefit Credit Proposal. Diane Johns spoke in support of the proposal on behalf of the Benefit Committee. Marie O'Gara, President of the Professional Staff Association; Ken Chlason, Maintenance and Operations; and Rick Weimer, Crafts, expressed support for the proposal on behalf of their respective employee units.
MOTION NO. 8213
M. Grant Christensen moved that the Governing Board approve the Flex Benefit Credit Proposal to be effective July 1, 1994, consisting of the following main components: 1) Differing levels of Flex Credits provided based upon tier of medical coverage selected; 2) Cash limitation of 90% of unexpended flex credits; 3) Cash limitation of 50% of unexpended flex credits for employees hired July 1, 1994 and thereafter; and 4) The medical premium increase of 1.9% will be offset by using $131,500 of the medical reserve dollars. Motion carried 4-1. Linda B. Rosenthal was opposed.
President Rosenthal read the following statement supporting her opposition to the proposal: "I rarely find it necessary to vote against a proposal brought to the Board by the Chancellor upon the recommendation of a broad group of employees from various levels in our organization.
I have truly agonized over my decision to vote against the new benefit proposal. Philosophically I find it difficult to understand why an employee without a spouse or dependent--1100 in our current work force--should pay for the other 750 employees who have a spouse and/or family. I believe each of us is responsible for ourselves and must make the decision as to what costs will be incurred by us. Those who say they cannot afford health care for their families are assumed to be thrifty and 'just don't have the necessary resources.' I would ask if this is so in all cases, or don't people make their own choices as to the items they buy in the marketplace. Health care to some may not be of the highest priority.
In the end, though this proposal may have been supported by many in our organization, I must reluctantly vote no as in addition to the above reasons, I have heard from some folks of the uncertainty of the impact of the new plan on the budget. This also weights heavily on my thinking."
(B-4) HVAC CONTROLS WORK AT SOUTH MOUNTAIN COMMUNITY COLLEGE - Awarding of a contract in the amount of Twenty-seven thousand three hundred forty and no/100 dollars ($27,340.00) to Johnson Controls, Inc. for the procurement and installation of HVAC controls and devices in each of four buildings, Student Services, Student Services-Unit 2, Learning Resources Center and Administration, at South Mountain Community College was recommended.
(B-5) HVAC CONTROLS WORK AT DISTRICT SUPPORT SERVICES CENTER- Awarding of a contract in the amount of Twenty-six thousand two hundred sixty-six and no/100 dollars ($26,266.00) to Johnson Controls, Inc. for the procurement and installation of HVAC controls and devices for each of the six floors of the District Support Services Center.
Nancy Stein expressed her concern about the lack of other bids on the two HVAC Controls items. Lionel Diaz provided explanation relative to the negotiated requirements contract with Johnson Controls, Inc. Donald R. Campbell requested that the District Legal Department research legal issues relating to the use of negotiated contracts.
MOTION NO. 8214
Roy C. Amrein moved that the Governing Board award contracts in the amount of Twenty-seven thousand three hundred forty and no/100 dollars ($27,340.00) to Johnson Controls, Inc. for the procurement and installation of HVAC controls and devices in each of four buildings, Student Services, Student Services-Unit 2, Learning Resources Center and Administration, at South Mountain Community College; and in the amount of Twenty-six thousand two hundred sixty-six and no/100 dollars ($26,266.00) to Johnson Controls, Inc. for the procurement and installation of HVAC controls and devices for each of the six floors of the District Support Services Center. Motion carried 4-1. Nancy Stein was opposed.
(B-6) PROPOSED STUDENT RELATED POLICIES - Approval of the Student-Related Policies was recommended. Linda B. Rosenthal noted that on page 21, Section III. I. referrs to a policy in progress, and the policy is not in progress. Donald R. Campbell requested feedback on the policies at a later date.
MOTION NO. 8215
M. Grant Christensen moved that Governing Board approve the Student-Related Policies. Motion carried 5-0.
(B-7) ARIZONA DEPARTMENT OF EDUCATION CHILD AND ADULT FOOD PROGRAM > - Approval of the Arizona Department of Education Child and Adult Food Program was recommended. In response to a question from Nancy Stein, the entire project, including Murphy Elementary School District No. 21 is funded by the Arizona Department of Education for an amount not to exceed $10,000.
MOTION NO. 8216
Donald R. Campbell moved that the Governing Board approve the Arizona Department of Education Child and Adult Food Program, Food Service Agreement for South Mountain Community College's Child Care Center to provide a breakfast, mid-morning snack and lunch through the Murphy Elementary School District No. 21 Nutrition Program during the regular academic year and summer session(s). Motion carried 5-0.
(B-8) JUPITER COLLISION PROGRAM - Acceptance of the Eisenhower Math and Science Education grant award of $48,331 for the Jupiter Collision Project from the Arizona Board of Regents for the period of May 1, 1994 through April 30, 1995 was recommended. Nancy Stein asked how teachers and students benefit from this grant. In response to a question from Donald R. Campbell, gender discrimination in the classroom is exhibited in the types of questions asked, the time allowed for response, and the amount of teacher assistance provided. Dr. Campbell commented on the fact that many of the elementary level teachers are female.
MOTION NO. 8217
Nancy Stein moved that the Governing Board accept the Eisenhower Math and Science Education grant award of $48,331 for the Jupiter Collision Project from the Arizona Board of Regents for the period of May 1, 1994 through April 30, 1995. Motion carried 5-0.
(B-9) COMMISSION ON HIGH PRIORITY STUDENT ISSUES - Governing Board approval of the creation of a district-wide commission to address a number of high priority issues determined by the At-Risk Student Task Force was recommended. Nancy Stein asked that "At-Risk" be deleted in the Commission Charge. Linda B. Rosenthal noted that the Charge was developed by the At-Risk Student Task Force and that the statement pertained particularly to the at-risk student.
MOTION NO. 8218
Donald R. Campbell moved that the Governing Board approve the creation of a district-wide commission to address a number of high priority issues as outlined by the At-Risk Student Task Force. Motion carried 5-0.
(B-10) INTERGOVERNMENTAL AGREEMENT: RIO SALADO COMMUNITY COLLEGE AND CITY OF PHOENIX/HOUSING DEPARTMENT - Approval of an intergovernmental agreement between Rio Salado Community College and the City of Phoenix to provide basic skills and English-as-a-second-language courses for the city's housing projects in the amount of $4,980.00 was recommended. Karen Mills responded to a question from Nancy Stein, stating that residents of the Osborn Housing Project would be the only participants in the program. Donald R. Campbell noted that a Boy Scout project was also being conducted in the Osborn Housing project at 1720 East Adams Street, Phoenix, and that a contact with Sergeant Kevin Nance might provide an opportunity to develop linkages between the District and other community organizations.
MOTION NO. 8219
Donald R. Campbell moved that the Governing Board approve an intergovernmental agreement between Rio Salado Community College and the City of Phoenix to provide basic skills and English-as-a-second-language courses for the city's housing projects in the amount of $4,980.00. Motion carried 5-0.
(C-1) OFFICIAL FUNCTIONS POLICY PROPOSED CHANGES - Modification of the Official Functions Policy was recommended by Rufus Glasper. The change responds to requests for clarification about delegation of approval authority.
MOTION NO. 8220
M. Grant Christensen moved that the Governing Board adopt a change to the Official Functions Policy (SOURCE: Governing Board Minutes, January 22, 1991, Item No. C-4) to provide for delegation of executive approval authority as follows: 8.B.2.D. Official functions funds may only be used with prior approval from the Chancellor, College Presidents/Provosts or District Vice Chancellor. Approval authority may be delegated to designated college deans or administrative directors. Motion carried 5-0.
(C-2) PRIOR YEAR COMMITMENTS - Approval of prior year commitments for FY ended 6/30/93 was recommended. Nancy Stein requested an explanation for the late payment of these items.
MOTION NO. 8221
Roy C. Amrein moved that the Governing Board approve the prior year commitments for FY ended 6/30/93. Motion carried 4-1. Mrs. Rosenthal was opposed.
The following information items were distributed to the Governing Board:
(IV-A)AT-RISK STUDENT TASK FORCE FINAL REPORT
(IV-B)BUDGET ANALYSIS REPORT
NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows: Tuesday, Aril 12, 1994 - 7:00 p.m. - Study Session/Strategic Conversation
Tuesday, April 26, 1994 - 7:00 p.m. - Regular Meeting
Donald R. Campbell commented on the use of the Consent Agenda and suggested that thought be given to using a regular open agenda at the regular meeting and limiting the strategic conversations to the study session.
There being no further business for discussion, the meeting adjourned at 8:10 p.m.
A five-minute break was taken to move the meeting to the Employee Lounge to utilize a less formal format designed to promote and encourage open communication and participation among governing board members, administrators, faculty, staff and individuals attending the meeting.
STRATEGIC CONVERSATION/VISION STATEMENT - Ron Bleed and Betsy Hertzler facilitated discussion on draft Vision Statements. The intended outcome was to review and obtain comments on a draft vision statement for the Maricopa County Community College District.
The following draft vision statements were discussed:
X. The vision of the Maricopa Community Colleges is to provide innovative, learning-focused, flexible, lifelong educational services in a fiscally sound, supportive environment which is responsive to both internal and external needs. We value cultural diversity, continuous improvement, and excellence in all we do.
Y. By the year 2010, the Maricopa Community Colleges is a learning community dedicated to ensuring student success responsive to the needs of the internal and external community.
The shared values upon which the Maricopa learning community is built include:
State-of-the Art Facilities and Technology
Strong Linkages to the Educational, Business and Public Communities
Z. The vision of the Maricopa Community Colleges is to provide effective teaching and learning opportunities which are responsive to the needs of the internal and external communities.
Maricopa's effective teaching and learning is characterized by:
Respect for cultural diversity
Emphasis on lifelong learning
Linkages with the Global Community
State-of-the-art facilities and technology
Focus on change through "innovative" Can we alone make these
Learning focus statements; may not be
Optimistic, upbeat unique; does not talk
"Responsive" about Maricopa Continuous improvement for quality (TQM) County
":Innovative" use of term and
Missing "students" and
Doesn't specify strength of
"Responsive" in reacting
rather than leadership
Missing word "quality"
Drop "cultural" from diversity
Insure student success Dump it; does year 2010
Learning community limit? Don't need to
More of goals and objectives
Define success or what does success look like
State of art technology and
Confuse vision and mission
More of stretch
Add student focus
Effective teaching and learning Responsive to needs beyond
Responsive Looks like a mission
Change action verb
It was suggested that the committee incorporate the additional suggestions into a revised draft Vision Statement. A vote was taken and Draft Statements X and Z were selected for revision; those statements will be revised and a new statement will be sent out for review.
The meeting ended at 8:55 p.m.
Roy C. Amrein