Minutes 03/26/1996

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Donald R. Campbell, President, Nancy Stein, Secretary, Ed Contreras, Member, Linda B. Rosenthal, Member, Roy C. Amrein, Member

ADMINISTRATION
Paul A. Elsner, Donna Schober for William F. Waechter, Alfredo G. de los Santos Jr., Rufus Glasper, Bill Cureton for Ron Bleed, Janice Bradshaw, Raul Cardenas, Larry Christiansen, John Cordova, Herman Walker for Art Decabooter, Stan Grossman, Homero Lopez, Morris Johnson for J. Marie Pepicello, Phil Randolph, Linda Thor, Tessa Martinez Pollack, Margaret Hogan for Arnette Ward

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Don Campbell.

EXECUTIVE SESSION There was no executive session.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

CITIZEN'S INTERIM
Jamey Taylor, representing himself, expressed concerns regarding student government issues at Mesa Community College, such as, individual students not being allowed to impeach student government members, student government meetings not being advertised in the student paper, the way in which the homecoming royalty elections were handled, and that taping of student government meetings is not allowed. Dr. Campbell indicated that Mr. Taylor's concerns appeared to be internal student government problems and should be addressed to the campus president.

CHANCELLOR'S REPORT
Dr. Elsner reported that the District received a nine percent increase in State appropriations, approximately 3.7 million new dollars, upon the Governor signing the budget. The Chancellor recognized Speaker Killian for his efforts in holding two hearings for the leadership of Maricopa and Pima Community College District.

Dr. Elsner participated in the dedication of the Fannin Library at Phoenix College, where three members of the Fannin family were honored. He also attended the 1996 Community Colleges Futures Assembly in Orlando, Florida. Dr. Elsner recognized and congratulated the Maricopa County Community College District teams who were finalists in the Bellwether Award Competition which was held at the Futures Assembly. Maricopa finalists in the Instructional Programs and Services Category were Yvonne Zeka and Margie Aker, GateWay Community College, for their presentation, "Applying Chaos: A Problem Solving Learning Community - A Pattern for Success"; Liz O'Brien, Connie Cagley, and Mike Mitchell, Phoenix College, for their presentation, "The Communication Cluster: Making Connections"; and Stephen Williams, Karen Conzelman, Michael McKinley, Glendale Community College for their presentation, "Life Science Academies Link Public Schools to Community Colleges." Winners in the Planning Governance and Finance Category were Linda Rosenthal and Donna Schober for their presentation, Reinventing Governance for the Maricopa Learning Community.

SECRETARY'S REPORT
There was no report

STATE BOARD REPORT
There was no report.

AADGB REPORT
Mrs. Rosenthal reported that at the March AADGB meeting, current legislation, the need for a joint legislative platform for the next year, the trustee conference to occur in the fall of 1996, and the AADGB vision and mission statements were discussed. At the meeting, Dr. Thor, on behalf of ACCPC, had reported on the status of the articulation discussions and the appointment of an articulation task force to carry out legislative mandate.

LEGISLATIVE REPORT
Jack Lunsford recognized those who had worked on the budget legislation and reported on the articulation wordage in a footnote in the legislation, which was referred to in Mrs. Rosenthal's AADGB report. Mr. Lunsford also reported on bills currently being considered in the legislature concerning concealed weapons, provision for community colleges to seek ownership of their own buildings from the State Board of Directors for Community Colleges, the treatment of premiums from District bonds, and a new proposal on property taxes. Mr. Lunsford noted that he and his staff are working with the District Legal staff to draft amendment language for the proposed concealed weapons bill that would prevent weapons from being permitted on District campuses.

FOUNDATION REPORT
There was no report.

BOARD MEMBER REPORTS
1. Linda Rosenthal attended the Service Learning Dialogue Day at Scottsdale Community College, the Tenth Anniversary of the Buxton Art Collection and participated in a panel discussion as part of the International Forum and a dinner for their International Center for Asian Studies dedication at Paradise Valley Community College. Mrs. Rosenthal also attended the Honor's Forum lecture by Mr. Ghandi, was present at a cultural chat at GateWay Community College on education in Central America, and attended a teleconference at Glendale Community College regarding confronting diversity issues on a campus. Also, Mrs. Rosenthal attended the Futures Assembly in Orlando, Florida, where she and Donna Schober were winners of the Bellwether Award in the Planning Governance and Finance Category.
2. Roy Amrein - no report.
3. Ed Contreras - no report.
4. Nancy Stein attended the Service Learning Dialogue Day at Scottsdale Community College and the Buxton Art Collection event at Paradise Valley Community College. Mrs. Stein indicated that she would be visiting every employee group at each college, the Skill Center and the District offices before the end of the year, and had begun these visits with Paradise Valley Community College. Also, Mrs. Stein reported that she attended the Center for Public Policy and Services Advisory Board at Mesa Community College where Rose Mofford was the speaker, heard Mr. Ghandi speak as part of the Honors Lectures series and spoke and participated in Rio Salado Community College's Phi Beta Kappa Honor Society induction ceremony.
5. Don Campbell - no report.

FACULTY REPORT
There was no report.

EMPLOYEE GROUP REPORTS

There were no reports.

COLLEGE REPORTS
President Cordova, South Mountain Community College, introduced Lorraine Calbow and Liz Warren who gave an overview of the Story Telling Institute and the benefits of story telling as a way of teaching personal and staff development, and family community building. Mugs, which are used for fundraising for the Institute, were given to the board members, with a schedule of upcoming story telling events. An invitation was given to attend the Asian story telling program to be held on March 27. Ms. Calbow indicated that the Institute has a page on the Web. Liz Warren gave a report and history on the formation of the Labyrinth at South Mountain Community College. President Christiansen, Mesa Community College, presented students and coaches from the MCC men's basketball team and President Pollack, Glendale Community College presented students and coaches from the GCC women's basketball team. President Christiansen and Presidents Pollack congratulated the student athletes for the sportsmanship awards and competition achievements they had attained. The students and coaches came forward, thanked the District administration and the Governing Board for the opportunities open to the students because of sports programs available at the community colleges.

Dean Morris Johnson, Phoenix College, reported on a national mathematics competition that 121 colleges participated in. Dean Johnson introduced Dr. Jeanne Fitzgerald, who reported that Phoenix College student, Vin Swan Linn, is first in the national competition at the conclusion of the second round, and thanked Phoenix College for supporting the students by providing scholarships for the top scorers in the competition.

STUDENT GOVERNMENT REPORTS
Chandler Gilbert Community College Student Representative, Katie Campbell, reported that in the previous week the San Tan Arts Festival was held and the Cultural Awareness Week is scheduled for the next week. Ms. Campbell invited the Governing Board to attend a Luau event to be held May 10.

REWARDS AND RECOGNITIONS
Larry Christiansen recognized Barbara Mezzio, who was selected to receive the First Place National Director Award for Childcare Centers Directors of Community Colleges.

Stan Grossman reported that the Maricopa Skill Center team received a United States Department of Labor nomination for the Exemplary Public Interest Contribution Award, which was submitted by the Phoenix Office of Contract Compliance.

Dr. Elsner recognized Dr. Linda Thor for having a chapter in the book, High Performance Colleges, which describes the process Rio Salado Community College went through when testing the Baldridge criteria while participating in the Martin Baldridge Awards.

APPROVAL OF AGENDA
Approval of the agenda was recommended, with the movement of Item C-3 to the front of the agenda.

MOTION 8510
Linda Rosenthal moved that agenda be approved, with the movement of Item C-3 to the front of the agenda. Motion carried 5-0.

(C-3) EAST MESA CENTER - EXECUTIVE ADVISORY COMMITTEE RECOMMENDATIONS - Officially receive the recommendations of the East Mesa Executive Advisory Committee pertaining to the development of an Education Center to be located at the MCCCD site located on Power Road north of McKellips Road in Mesa. Dr. Christiansen gave opening comments, background information on the work done by the advisory committee, a description of the East Mesa service area and introduced members of the advisory committee scheduled to speak before the Board to give their recommendations. Committee Chairperson, Don Evans, appeared by videotape, due to other commitments. Upon completion of the presentation, the following questions and comments were brought forward by members of the Governing Board. Referring to Appendix B, Map of Six Mile Service Area, in the East Mesa Environmental Scan and Community Recommendations for the East Mesa Community College Center, Mrs. Stein noted that the circle for Williams overlaps the other circles and inquired if FTSE will be sacrificed. Dr. Christiansen indicated that the citizens on the advisory committee indicated that careful planning and unnecessary duplication of services will be very important. He also indicated that the service area for the East Mesa site has in excess of the 100,000 students that had been used for a model in the past and projected numbers for the future are higher. Mrs. Stein inquired as to what type of courses would be delivered by the East Mesa Center. Dr. Christiansen responded that specifics of curriculum were not addressed in the report, and would be premature for this specific report. Mrs. Stein expressed a concern regarding transportation for students and cited page 15 of the report which indicates projected freeways, some of which are not committed. Dr. Christiansen responded that this property is well positioned from a long-term transportation initiative, and this center is better positioned than the Williams site. Mr. Contreras asked what reception has been given by the developers around the East Mesa Community Center. Dr. Christiansen responded that signs point to the campus having good relationships with the developers and referred to an existing good relationship with the 2,000 acre developer next the site. Dr. Campbell called for the motion.

MOTION 8511
Ed Contreras moved that the Governing Board receive the recommendations of the East Mesa Executive Advisory Committee pertaining to the development of an Education Center to be located at the Maricopa County Community College District site located on Power Road north of McKellips Road in Mesa. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Campbell asked if there were any requests to remove items from the Consent Agenda. Nancy Stein requested that Items A-1, C-9, C-10, C-11, and D-2 be removed from the Consent Agenda. Linda Rosenthal requested that Items E-1, E-2 and D-4 be removed from the Consent Agenda. Donna Schober requested that Item B-1 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(C-1) CURRICULUM - Approval of the curricula which has been processed through all procedures by Maricopa County Community College District and the State Community College Board for Community Colleges of Arizona.

(C-2) 1996-97 GRADUATION/GENERAL STUDIES POLICIES, FOR MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT - Approve the 1996-97 Graduation/General Studies Policies and Requirements including the following degrees attached: Graduation/General Studies Policies; Associate of Arts (AA); MCCCD Transfer Partnership Degree; Associate of General Studies (AGS); and Associate of Applied Science (AAS), and the maintenance of the MCCCD Transfer General Education Core Curriculum (TGECC) on moratorium for 1996-97.

(C-4) ARIZONA DEPARTMENT OF COMMERCE AWARD - SAFEWAY, INC. - Accept an award in the amount of $190,000.00 to the Maricopa Community College District for a work force recruitment and custom training program with Safeway, Inc. for the expansion of an existing facility in Phoenix, Arizona, for budget year January 1, 1996 through December 31, 1997.

(C-5) ARIZONA DEPARTMENT OF COMMERCE AWARD - SITIX OF PHOENIX, INC. - Accept an award in the amount of $145,000.00 to the Maricopa Community College District for a work force recruitment and custom training program with Sitix of Phoenix, Inc. for the opening of a new facility in Phoenix, Arizona, for the first year of a three year project totaling $435,000.00

(C-6) EAST VALLEY SCHOOL-TO-WORK CONSORTIUM GRANT- Accept the East Valley School-to-Work consortium grant award in the amount of $483,315.00. These federal monies are from the School-to-Work Opportunities Act which have been awarded to Arizona and eighteen other states in order to develop School-to-Work systems. The funds are administered through the Governor's School-to-Work Division.

(C-7) WESTERN MARICOPA CONSORTIUM SCHOOL TO WORK GRANT AWARD - Accept a School-to-Work grant award in the amount of $108,270 for the Western Maricopa Consortium through Estrella Mountain community College Center. These federal monies are from the School to Work Opportunities Act which have been awarded to Arizona and eighteen other states in order to develop School to Work systems. The funds are administered through the Governor's School-to-Work Division.

(C-8) MESA TOBACCO CESSATION AND PREVENTION PROGRAM- Accept the Mesa Tobacco Cessation and Prevention grant award of $869,880 from the Arizona Department of Health Services. The grant is being awarded jointly to Mesa Community College, the Mesa Public Schools, and the Mesa United Way. This award is the first installment of a proposed five year grant which totals approximately $6.5 million. Mesa Community College will provide overall coordination of this partnership and will serve as fiscal agent to the program.

(C-12) INDIVIDUAL REFERRAL PROCESS TRAINING FACILITY CONTRACT - Approve individual Referral Process Training Facility Contract from July 1, 1996 to June 30, 1997 with the Arizona Department of Education for a maximum reimbursement amount of $250,000.

(D-1) PROPOSED FY 1996/97 TUITION AND FEE SCHEDULE- Approve Tuition and Fee Schedule as submitted for submission to the State Board of Directors for Community Colleges for approval. No increase in the General Tuition and Fee rate is recommended for FY 1996/97 in light of the expected level of increases in State aid and property taxes.

(D-3) VOUCHERS - Approve Payroll Vouchers for 02/02/96 and 02/16/96 and Accounts Payable Vouchers for 02/01/96, 02/02/96, 02/05/96, 02/06/96, 02/07/96, 02/08/96, 02/09/96, 02/12/96, 02/13/96, 02/14/96, 02/15/96, 02/16/96, 02/20/96, 02/21/96, 02/22/96, 02/23/96, 02/26/96, 02/27/96, and 02/28/96. MOTION MOTION NO. 8512

MOTION 8512

Linda Rosenthal moved that the Governing Board approve the Consent Agenda with the exception of items A-1, B-1,C-9, C-10, C-11, D-2, D-4, E-1 and E-2. Motion carried 5-0.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Donna Schober indicated that there was a typographical error in the start date for the employee at the bottom of page two, Rick DeGraw. The start date should reflect March 27, 1996, not March 26, 1996. The prorated salary to be changed accordingly.

MOTION 8513

Linda Rosenthal moved that the Governing Board approve the Consideration of Employments, Resignations, Retirements and Terminations with the change in the start date of Rick DeGraw to reflect March 27, 1996 and the prorated salary changed accordingly. Motion carried 5-0. Mrs. Stein expressed concern regarding the assignment of Mr. DeGraw to the position of Executive Assistant to the Chancellor, as he had highly publicized legal problems in the past. Mrs. Stein stated that although Mr. DeGraw may be a very hardworking individual, it is not appropriate that he be assigned to this position.

(C-9) SELECTION OF DISTRICT-WIDE ENERGY MANAGEMENT SYSTEM VENDOR - Approve awarding a contract in the amount of $622,834.00 to Johnson Controls, Inc. as the District-wide management system (EMS) vendor for the next three years with an option to renew for an additional two years, and proceed with EMS work at Paradise Valley Community College, Phoenix College, South Mountain Community College, Mesa Community College, Chandler Gilbert Community College, and Scottsdale Community College. In answer to a question from Mrs. Stein regarding who is paying for the cost of the training, Lionel Diaz stated that the cost listed includes $16,000.00 for training and training will be given to one to two Crafts personnel at each college.

MOTION 8514

Linda Rosenthal moved that the Governing Board approve awarding a contract in the amount of $622,834.00 to Johnson Controls, Inc. as the District-wide energy management system (EMS) vendor for the next three years with an option to renew for an additional two years and proceed with EMS work at Paradise Valley Community College, Phoenix College, South Mountain Community College, Mesa community college, Chandler Gilbert Community College, and Scottsdale Community College. Motion carried 5-0.

(C-10) ARCHITECTURAL FEES FOR THE NEW LIBRARY/LEARNING RESOURCE CENTER AND LIBRARY REMODEL AT PHOENIX COLLEGE - Approve architectural fees in the amount of $682,500.00 to Durrant Roberts/Dinsmore to provide architectural services for the new Library/Learning Resource Center and Library Remodel projects Phoenix College.

(C-11) ARCHITECTURAL FEES FOR THE NEW LIBRARY/HIGH TECH CENTER AND LIBRARY REMODEL AT MESA COMMUNITY COLLEGE - Approve architectural fees in the amount of $1,464,794.00 to DWL Architects and Planners to provide architectural services for the new Library/High Tech Center and Library Remodel projects at Mesa Community College. Mrs. Stein expressed concern over the term "probable" for the construction costs given under the justification sections in C-10 and C-11 and asked how close the fees are, when inflation could up raise the price in two - three years. Dr. Campbell responded that a contingency fund is available, because of inflation that could possibly happen in the future. Mrs. Rosenthal indicated that the District had not yet gone to bid on the construction project as the architects would have to first provide the design, so a firm dollar amount is not available. Mrs. Stein asked if the cost would be close to, but not over the probable construction cost. Mr. Diaz responded that the figure in the budget is available, that there is a factor for escalation and the cost would not exceed that budget.

MOTION 8515

Linda Rosenthal moved that the Governing Board approve architectural fees in the amount of $682,500.00 to Durrant Roberts/Dinsmore to provide architectural services for the new Library/Learning Resource Center and Library Remodel projects at Phoenix College; and, approve architectural fees in the amount of $1,464,794 to DWL Architects and Planners to provide architectural services for the new Library/High Tech Center and Library Remodel projects at Mesa Community College. Motion carried 5-0.

(D-2) TUITION AND FEE PRICING PARAMETERS - Adopt the parameters for general tuition and fee increases, beginning in Fiscal Year 1997-98. Both the minimum and maximum of the recommended range are based on average changes in the Higher Education Price index; the variation is due to the presumed levels of increased support from other revenue sources for rising costs (inflation). In response to Mrs. Stein inquiry if there is a review process, Dr. Glasper indicated that there is no specific recommendation for review given, however, the Chancellor's Financial Advisory Committee will be making a recommendation annually, based on these parameters and there is at least a three level review available.

MOTION 8516
Linda Rosenthal moved that the Governing Board adopt the parameters for general tuition and fee increases, beginning in Fiscal Year 1997-98. The motion carried 5-0.

(D-4) PRIOR YEAR COMMITMENTS - Approve prior year commitments for listed invoices which were received after July 13, 1995 for goods and services received in prior fiscal year and will be charged to the current fiscal year's budget.

MOTION 8517
Roy Amrein moved that the Governing Board approve the prior year commitments as presented. Motion carried 4-1. Mrs. Rosenthal was opposed.

(E-1) INFORMATION TECHNOLOGY EQUIPMENT - Approve Digital Equipment Corporation storage works for Oracle Government Financial (OGF) server in the amount of $125,593.54.

(E-2) ORACLE CORPORATION CONTRACT - Approve an extension to the contract with Oracle Corporation for $408,039 to provide technical services, programming modifications, training and documentation and assistance to Maricopa County Community College District staff for the implementation of the new financial system. Mrs. Rosenthal inquired as to the funding source on Items E-1 and E-2. Item E-1 states Infrastructure Capital as the funding source and Item E-2 states ITEC Capital as the funding source. Dr. Glasper stated that the funding source should state Bond Capital. Mr. Contreras asked for explanation for the request for additional monies for the Oracle Contract in Item E-2, and if the Board approves this item, that the Board will not be presented with another request for more funds for this phase. Dr. Glasper responded that this extension of the contract will allow Oracle individuals to support District personnel with technical expertise to meet a July 1 deadline, and once Oracle personnel leave, District personnel will be able to run the system. Dr. Glasper also stated that although this request comes to the Board in good faith, Dr. Glasper could not guarantee that this would be the final request for this phase. In response to Mrs. Stein's inquiry as to how much below the market price this additional extension to the Oracle contract is, Bill Cureton stated that Los Angeles has so far spent three million dollars on the OGF general ledger and Maricopa County has spent three million dollars on an AMS, another vendor's system, which was a year late. The original AMS bid to the District was $1.5 million just to set up a system with no extensions or modifications.

MOTION 8518
Linda Rosenthal moved that the Governing Board approve Digital Equipment Corporation storage work for Oracle Government Financial (OGF) server in the amount of $125,593.54; and that the Governing Board approve an extension to the contract with Oracle Corporation for $408,039 to provide technical services, programming modifications, training and documentation and assistance to District staff for the implementation of the new financial system. Motion carried 5-0.

(A-1) APPROVAL OF MINUTES - of the February 27, 1996, and March 12, 1996, Governing Board meetings.

MOTION 8519
Linda Rosenthal moved that the Minutes from the February 27, 1996, and March 12, 1996, Governing Board meetings be approved. Motion carried 5-0.

INFORMATION ITEMS
(IV-A) Management Sabbaticals
(IV-B) Adoption of Computer Policy (First Reading)
(IV-C) Student Assessment and Course Placement Policy (First Reading)
(IV-D) Proposed Preliminary FY 1996-97 Budget -
Dr. Glasper presented the information to the Governing Board. Debra Thompson gave an explanation of the detailed information in the material.
(IV-E) Budget Analysis Report

NEXT BOARD MEETING
The next Governing Board meeting will be as follows: A Strategic Conversation on April 9, 1996

ADJOURNMENT
The meeting adjourned at 9:00 p.m.