Minutes 03/28/2000

GOVERNING BOARD
March 28, 2000
MINUTES

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Gene Eastin, President, Donald R. Campbell, Secretary, Nancy Stein, Member, Linda B. Rosenthal, Member, Ed Contreras, Member

ADMINISTRATION
Raul Cardenas, Phil Randolph, Bertha Landrum, Rufus Glasper, John Schroeder for Ron Bleed, Pete Kushibab, Gina Kranitz, Larry Christiansen, Ken Roberts for John Cordova, Art DeCabooter, Stan Grossman Homero Lopez, J. Marie Pepicello, Linda Thor, Alberto Sanchez for Tessa Martinez Pollack, Arnette Ward, Fred Gaudet

STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Gene Eastin.

EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.

The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:30 p.m

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

Mr. Eastin recognized the presence of students from the following classes:
Fred Stahl's EDU250 class from Paradise Valley Community College, Ginny Stahl's EDU 250 class from Scottsdale Community College, and Linda Thor's NAU 580 class.

CITIZEN'S INTERIM
Irina Gowen, representing herself, came forward to express concern regarding the attendance policy and the instructors' ability to withdraw students at their discretion. She noted although she carried a 3.7 average, her instructor withdrew her from a class, although absences were necessary and attempts had been made to contact the instructor. Noted was the hardship that this policy puts on students. There is also the opportunity for some instructors to discriminate against students. Ms. Gowen provided her written statements of concerns for the record.

BOARD MEMBER REPORTS
Ed Contreras - no report
Nancy Stein attended the annual Woman's Day Luncheon at South Mountain Community College and Women's Week events at Phoenix College and Glendale Community College.
Don Campbell - no report
Linda Rosenthal - no report
Gene Eastin - no report

CHANCELLOR'S REPORT
Dr. Cardenas reported that the Governor's Taskforce on Higher Education continues to meet to discuss improvements for higher education. He provided information on the Governor's proposal to incur a sales tax increase to be used for the improvement of public schools.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
There was no report.

EMPLOYEE GROUP REPORS
Wanda Elie, PSA President, provided information on an Enhancing Your MCCCD PSA Experience Seminar.

COLLEGE REPORTS
Dr. Larry Christiansen announced that the groundbreaking ceremony for the Red Mountain will occur on Thursday, April 13.

STUDENT GOVERNMENT REPORTS
Diana Rodriquez, Mesa Community College Community College Student Government President provided a report on activities and events, which included a variety show, student elections for officers for the next year, and status on an Emerging Leaders Program. Kristie Brown reported that meetings are being held with Mesa City Council Member Cavanaugh to address a traffic problem on Dobson Road.

Ricky Turner, Student Government President from Chandler-Gilbert Community College, invited the Governing Board to attend a Luau event scheduled for April 8. Concern was expressed regarding the proposed tuition and fee increase and the hardship it may cause for students.

Dianne Coker, Student Government President from GateWay Community College, introduced Scott Owen, recipient of an All-USA Academic Team scholarship. Information was provided on a spring fling scheduled for April 12. Support was expressed for the tuition and fee increase. Noted was the need for a performing arts center to be built on the GateWay campus.

Mahogany Cherry, President of the South Mountain Community College Student Government reported on the following events and activities – the participation of 50 volunteers in cleaning up two neighborhood streets and painting two houses, Women’s Week celebrations, a spring fling, and a Cinco de Mayo celebration. The student government is in the process of re-writing its constitution.

STATE BOARD REPORT
Nick Balich reported that he had attended the meeting of the Governor’s Taskforce with Dr. Cardenas and five other community college representatives. He noted that the lifeline process for the K-12 education pipeline should be a top priority for Arizona.

AADGB REPORT
No report, as no meeting was held. Linda Rosenthal introduced Carol Hughes, the new Executive Director for the Arizona Community College Association.

AWARDS AND RECOGNITIONS
There were none.

LEGISLATIVE REPORT
Mr. Lunsford reviewed information in the legislative brief and provided updated information.

APPROVAL OF THE AGENDA
President Eastin requested a motion to approve the agenda.

MOTION
MOTION NO. 8948
Don Campbell moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Eastin asked if there were any requests to remove items from the Consent Agenda. Dr. Randolph requested that item C-1 be removed from the Consent Agenda. Linda Rosenthal requested that item E-1 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:
(A-1) APPROVAL OF MINUTES - of the February 22 and March 7, 2000 meetings.

(B-1) ESTABLISHMENT OF A MARICOPA STRATEGIC PLANNING TASK FORCE - Commission for a Districtwide Strategic Planning Task Force by affirmation of the following statement:
The Chancellor is charged to convene a Strategic Planning Task Force.
The Strategic Planning Task Force will report directly to the Chancellor’s Executive Council (CEC) and will be responsible for all phases currently recognized as essential in the development of an organizational strategic plan. These phases include:
- the Plan-to-Plan
- the Strategy Formulation (Planning)
- the Strategy Implementation (Action Plan)
A Maricopa Strategic Plan will:
- be developed by a Task Force representing all colleges and DSSC units
- include any key stakeholders identified during the Strategic Planning phases and processes
- reflect the goals established by the Governing Board
- provide direction to decision-making at all levels of the organization
The Chancellor will maintain the authority to assign responsibility for regular review of the resulting Maricopa Strategic Plan, and for the development of future recommendations to amend the Maricopa Strategic Plan as needed. Recommendations for amendment will be presented to the Governing Board for consideration.
A chart of recommended steps is included.

(D-1) CONTRACT AWARD FOR ATHELTIC FACILITIES MODIFICATIONS AT MESA COMMUNITY COLLEGE – Approve awarding a contract in the amount of $267,000.00 to J.A.C. Inc. for modifications to the baseball and softball dugouts at Mesa Community College.

(D-2) CITY OF MESA GAS LINE EASEMENT AT MESA COMMUNITY COLLEGE – Approve the following: a) granting an easement to the City of Mesa, and b) forwarding this item for State Board action.

UTILITY EASEMENT FOR ELECTRICAL SERVICE AT GLENDALE COMMUNITY COLLEGE NORTH – Approve the following: a) granting an easement to Arizona Public Service (APS), and b) forwarding this item for State Board action.

(D-4) SIDEWALK EASEMENT AT GLENDALE COMMUNITY COLLEGE NORTH - Approve the following: a) granting a 10 foot sidewalk easement to the City of Phoenix, and b) forwarding this item for State Board action.

CURRICULUM - Approve the curricula as submitted.

FERPA AGREEMENT FOR CGCC/ASUE PARTNERSHIP - Approve the Intergovernmental Agreement that allows specified Chandler-Gilbert Community College and Arizona State University East employees to access educational records in one another’s student records systems for students involved in the Partnership for Baccalaureate Education program.

(D-8)

SPECIAL EDUCATION POLICIES FOR GATEWAY COMMUNITY HIGH SCHOOL – Approve proposed Special Education Policies for GateWay Community High School as submitted.

(F-1)

SPECIAL SERVICES CONTRACTS – Approve special services contracts executed with 15 Maricopa MAT employees, in the total amount of $35,627.49, for services performed between July 1, 1998 and November 1, 1999. The purpose of these contracts is to pay these employees additional compensation beyond their base salaries.

MOTION
MOTION NO. 8949
Linda Rosenthal moved that the Consent Agenda with the exception of items C-1 and E-1 be approved. Motion carried 5-0.

(C-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Phil Randolph recommended that the employments, resignations, retirements and terminations be approved as presented with the following correction under Resignations – Mary Chase is the Supervisor of the GateWay Preschool.

MOTION
MOTION NO. 8951
Linda Rosenthal moved that the employments, resignations, retirements and terminations be approved as presented with the following correction – Mary Chase is the Supervisor of the GateWay Preschool. Motion carried 5-0.

(D-6) ADOPTION OF MEASURES TO MONITOR BOARD GOALS – Adopt the measures as presented for use in monitoring the current Goal statements. The adopted measures would appear along with the Goals in Section A-2 of the Maricopa Governance Policies.

MOTION
MOTION NO. 8952

Linda Rosenthal moved that the Governing Board adopt the measures as presented for use in monitoring the current Goal statements and that the adopted measures would appear along with the Goals in Section a-2 of the Maricopa Governance Policies. Motion carried 5-0.

(E-1) PROPOSED TUITION AND FEE SCHEDULE FY 2000-2001 - Approve a $1.00 increase per credit hour to the current tuition and fee rate, to total $41.00 per credit hour. The proposed per credit hour tuition rate is $28.50 ($0.50 increase), and the proposed per credit hour fee rate is $12.50 ($0.50) increase. The annual cost to full-time students taking 30 credit hours per year is 41,230; an increase of $30.00 per year. The annual estimated revenue impact is $1,652, 790. Approve forwarding the approved tuition and fee schedule to the State board of Directors for action at their April 21, 2000 meeting. Mrs. Rosenthal expressed that she could not support item due to the recommended increase to fund the performing arts centers. Although not opposed to the arts, the construction of performing arts centers should be funded in the same way as other instructional buildings. Mrs. Stein expressed her support for the fee increase recommended for the performing arts center, but expressed concern for the hardship a tuition increase would cause for students. She recommended that the item be split into two votes – one for the recommended fee increase and one for the recommended tuition increase.

MOTION
AMENDED MOTION NO. 8953

Nancy Stein moved that the Governing Board approve the $.050 increase in fees as proposed, but reconsider the $0.50 proposed increase in tuition. Motion did not carry 4-1. Mrs. Rosenthal, Mr. Contreras, Mr. Eastin, and Dr. Campbell were opposed.

MOTION
MOTION NO. 8954

Ed Contreras moved that the Governing Board approve a $1.00 increase per credit hour to the current tuition and fee rate, to total $41.00 per credit hour. The proposed per credit hour tuition rate is $28.50 ($0.50 increase), and the proposed per credit hour fee rate is $12.50 ($0.50) increase. The annual cost to full-time students taking 30 credit hours per year is 41,230; an increase of $30.00 per year. The annual estimated revenue impact is $1,652, 790. Also, approve forwarding the approved tuition and fee schedule to the State board of Directors for action at their April 21, 2000 meeting. Motion carried 3-2. Mrs. Rosenthal and Mrs. Stein were opposed.

INFORMATION ITEMS

(VI.A.) Preliminary Proposed FY 2000-2001 Budget

Debbie Thompson provided an overview presentation. Rufus Glasper indicated the budget item coming to the Governing Board at the next regular meeting will contain more refinements.

(VI.B.) Goal Priorities for FY 2000-2001 and FY 2001-2002
The item was presented by Teresa Toney.

(VI.C.) Maricopa Risk Assessment Process FY 2000-2001

Rufus Glasper presented the item as a critical initiative for the District. Noted was the growth of the District and the need to manage the risks relating to factors of growth and “appetites” of the District. This initiative is a very proactive approach and directly related to the Strategic Planning Initiative. It is too premature at this time to estimate costs associated with the program, but it is anticipated that any costs could be absorbed by the budget adopted by the Governing Board.

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Eight Months Ended February 29, 2000

NEXT BOARD MEETING
The next Governing Board meeting will be a Work Session on April 11, 2000

ADJOURNMENT
The meeting adjourned at 8:15 p.m.

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