Minutes 04/14/2005

A retreat of the Maricopa County Community College District Governing Board was scheduled to be held at 8:00 a.m. at the Rio Conference Center in Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Don Campbell, President
Scott Crowley, Secretary
Linda Rosenthal, Member
Jerry Walker, Member
ABSENT: Ed Contreras, Member

ADMINISTRATION

Rufus Glasper, Chancellor
Debra Thompson
Steve Helfgot
Anna Solley
Ron Bleed
Jose Leyba
Art DeCabooter
Phil Randolph
Linda Thor
Larry Christiansen
Gene Giovannini
Mary Kay Kickels
Joyce Elsner for Ken Atwater
Homero Lopez
Mark Mason for Maria Hesse

SPAC
Paul Dale
Kevin Vahle
Jean Abel
Pat Case
Jeanne Christen
Carl Couch
Lynda Helminski
Rosemary Kesler
Earl Monsour
Steve Schenk
Ruth Unks
Mary Vanis
Donna Schober

CALL TO ORDER

The retreat was called to order at 8:00 a.m. by Governing Board President Campbell with brief welcome remarks. An overview of the agenda was provided by Vice Chancellor Debra Thompson. The agenda included the following items:

• Update on District-wide Strategic Planning
• Strategic Thinking about “What Matters Most”
• Status/Accomplishments: Planning Framework
• Follow up to What Matters Most

Ms. Thompson then introduced Kathie Gilbert of Western New Mexico University who was responsible for facilitating the morning’s activities on strategy mapping and balanced scorecard tools.

The following agenda was covered by Ms. Gilbert:

• Introduction and overview
• Review of key terms
• Introduction to strategy mapping
• Practice in building a strategy map for the Maricopa County Community College District
• Sharing Strategy Map Results
• Connecting Strategy Maps and the Performance Measurement System

Ms. Gilbert’s powerpoint slides are attached. She used these as her script for the morning’s discussions. Flipchart notes from the group table discussions are also attached.

ADJOURNMENT

The retreat adjourned at 11:30 a.m.

———————————
Scott Crowley
Governing Board Secretary

Perspective: Mission

How do we organize our processes and resources in order to support our mission and longer-term vision achievement?

Group 1:

Answer: We don’t organize to support our mission.
· Map of connections, linkages
· Resources = financial, people & must reallocate existing vs. allocate resources
· Performance management system = FTSE
· Primary Product = course time or credit hours (sequence, seat time) vs. learning with courses as a way to achieve that, organize around learning
· Teaching as strategy, not product

Group 2:
· Communicated Consensus
· Agreed upon goals/outcomes
· Inventory o resources
· Which resources are necessary
· Change factors/issues we don’t change well
· Prioritization of choices
· Accountability/make ultimate decision
· Overall district vs. each college goals/needs
· Feedback/assessment/monitoring

Group 3:
· Tangible: Financial, People, Technology
· Intangible: Reputation, Culture
· Challenges: Flexibility, Processes as Barrier

Group 4:
· Everything should support M/V
· Prioritize/Organize
· Engaging/Participating
· Evaluate/Review accomplishments/goals
· Longer range planning
· Specialized planning
· Generalized planning
· Positive dynamics between colleges/district office

Group 5:
· Organic
· Policy groups
· Balance of Councils
· Organize:
o Centralized & Decentralized
o Shared governance
o Organized like a balanced scorecard
· Core question: how much of resources – teaching & learning
· Carve out of our hide vs. getting out of district

Group 6:
· Leadership defines expected outcomes
· Resources should be attached to objectives
· Allocations to priorities should be defined
· Should be consistent & credible
· Budget ties to strategic plan
· Plans need to be operationalized and “living”
· Board directions flexible/open