Minutes 04/22/1997

An executive session convened at 5:30 p.m., pursuant to A.R.S. §38-431.02, notice having been duly given.

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Nancy Stein, President, Ed Contrerass, Secretary, Linda B. Rosenthal, Member, Donald Campbell, Member, Gene Eastin, Member

ADMINISTRATION
Paul A. Elsner, William F. Waechter, Alfredo G. de los Santos Jr.,Rufus Glasper, Ron Bleed, Janice Bradshaw, Gina Kranitz for Raul Cardenas, Mary Vanis for Larry Christiansen, John Cordova, Art DeCabooter, Susan McRae for Stan Grossman, Homero Lopez, Norm Godin for J. Marie Pepicello, Phil Randolph, Linda Thor, Tessa Martinez Pollack, Arnette Ward

STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Nancy Stein.

EXECUTIVE SESSION
President Stein called for a motion convening an executive session, notice having been previously given.

MOTION 8646
Linda Rosenthal moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 5:31 p.m.
The meeting reconvened at 7:10 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

BOARD EVALUATION PROCESS
Mrs. Stein explained the Board Evaluation Process to the assembly.

CITIZEN'S INTERIM
Marty Welter and Norman Smith, part-time faculty at the GateWay Community College Fitness Center,  and Michael S. Carrol, representing members of the student body at GateWay Community College, came  forward to express concern regarding the possible closure of the GateWay Fitness Center due to lack of  funding and/or generation of revenue. Mr. Welter indicated that many of the students attending the Fitness  Center are from lower-income neighborhoods or retirees who are taught correct exercise and nutrition at  the Fitness Center and would not be candidates for a private health club. He inquired if the purpose of the  Fitness Center is to generate revenue or educate students. Mr. Carrol indicated that many students feel the  Fitness Center is important to student life on campus and presented petitions signed by students opposing its closure. Mr. Smith indicated that he felt the Fitness Center could be successful with a marketing effort  and, if the problem is space, the Fitness Center could be operated with less. Mrs. Stein thanked the three gentlemen for coming forward. Dr. Elsner indicated that the matter is still under consideration and a briefing will be forthcoming to the Governing Board. Dr. Randolph also indicated that the matter is still  under consideration, but should the space be reassigned, it would be utilized for student activities.

BOARD MEMBER REPORTS

1. Linda Rosenthal - no report.
2. Gene Eastin reported that within the District an unsponsored, highly trained group of technicians has been meeting to brainstorm the problem of the reduction of travel within the District. He indicated that Ron Bleed and ITEC will be asked to provide support and sponsorship for this committee.
3. Ed Contreras - no report.
4. Don Campbell - no report.
5. Nancy Stein reported that she was pleased to have participated in a walk-through inspection of the Sun Lakes Education Center. Mrs. Stein thanked Iris Love and Ernie Lara for inviting her to attend an advisement staff meeting at Estrella Mountain Community College where discussion was held regarding the importance of the students to the advisement staff and how effective advisement should and could    be given to the students. She also attended a joint meeting between the South Mountain and Estrella Community Colleges which was held to share information on providing customer service and strategies for cross training of staff.

CHANCELLOR'S REPORT
Dr. Elsner asked for a moment of silence to honor Richard Young, Assistant General Counsel for the  District, who had recently passed away. Dr. Elsner recognized Dick for the distinguished service he provided in his private, military, and business life.

Dr. Elsner reported that he was asked to moderate a four-hour, pre-AACC Conference workshop regarding policy governance. Attendees at the workshop included representatives from Elgin Community College, Lansing Community College, and community colleges located in North Illinois and Central Oregon. Issues reported from the representatives were similar as those being addressed by the Maricopa  Governing Board. Dr. Elsner indicated that the Maricopa policy governance tape was viewed and well received by the workshop attendees.

Dr. Elsner also reported that he had received an appeal from a charter school located in South Phoenix for surplus computers. Each college president has been asked to forward a name of someone at his or her  college for the Chancellor to work with regarding meeting the needs in this appeal.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Pat Case, Faculty Association President, on behalf of the Faculty Association, expressed appreciation to  Judy Boschult for her leadership as Faculty Association President during the past year. Dr. Case spoke of  the constant changes taking place within the District and the challenges those changes present. She suggested that those challenges could be addressed and met with the unified effort of the Maricopa family. Dr. Case then introduced Faculty Member Jeanne Franco, who provided printed information and an overview to the Board regarding some of the faculty-driven programs, activities and initiatives at Paradise Valley Community College. Those programs included the Open Entry/Open Exit Program, the newly-formed Dream Team, the Work Force Education Center, counseling initiatives, service learning  programs, science initiatives, the Center for International Studies, and Learning Connections. The OE/OE Program has grown from 16 courses to 40 courses since 1993. The Dream Team is an outgrowth from the OE/OE Program and is comprised of faculty and support staff who are exploring additional alternative modes of delivery of instruction with a beginning emphasis on Web development, desktop video and remote site, on-line specialized delivery. The Workforce Education Center offers on-site, individualized  courses, seminars and workshops. The largest client for the Center has been the Paradise Valley Unified School District. Counseling initiatives include Math Success, a tutoring program to help students have  success with math, coupled with academic skills training.

The Service Learning Program allows students to acquire education through service experiences with health care agencies, schools, and businesses.  Science initiatives include the Remote Astrology Project, and the Ambassador Program which is  partnership with Motorola to assist students in math and science programs on presentation skills and  employability. Dr. Franco provided a brief history, including grants received, for the Center for  International Studies. She provided information relating to the activities and initiatives provided through  the Center, including courses of study in Mexico and Columbia. To date there have been one associate  degree program and two certificate programs developed that are related to international business. The Learning Connections Program was the winner of the Paradise Valley Community College League of Innovation Award. The program is focused on developing relationships between the five consortium institutions - PVCC, Paradise Valley Unified School District, Cave Creek Unified School District, ASU West, NAU/Phoenix. Focus is on identification of and responding to the needs of the consortium  members. Dr. Elsner thanked Jeanne Franco for presenting her report and the information she provided. Gene Eastin extended his congratulations to Pat Case and his wishes for a successful year for her as Faculty Association President.

EMPLOYEE GROUP REPORTS
Jack Goodman, Adjunct Faculty President, reported that a meetings will be held May 5 between the Deans  of Instruction and the Adjunct Faculty Association Board, and May 10 with Dr. Waechter. Mr. Goodman  also reported that the Adjunct Faculty newsletter is a positive example of a cooperative effort.

COLLEGE REPORTS
There were none.

STUDENT GOVERNMENT
Chandler Gilbert Community College Associated Student Government President Amanda Dunlap and  Valerie Shumway - President, Performing Arts Student Association, spoke in support of including performing arts centers in the preliminary budget. Ms. Shumway indicated she felt that the performing arts programs are important and their presence, along with the appropriate facilities, would enhance student enrollment in the college. A copy of the Chandler Gilbert Community College production of Guys and Dolls will be made available to the Governing Board should they wish to view it. Ms. Dunlap then reported on the following activities - a luau was held which raised approximately $900 for scholarships and elections for the new student government executive board are in progress. New board representatives will be introduced at the next regular meeting of the Governing Board.

AADGB REPORT
Linda Rosenthal reported that AADGB met April 18. At that meeting reports were given by Executive  Committee members regarding the prior meeting of the ACCPC, State Board, and AADGB executive committee where discussion was held on the need for better communication on legislative and other matters among the groups. Mrs. Rosenthal also reported on a report she provided as ACCA Chair which indicated that the Board had adopted a budget which included a one-time technology assessment that allows for the purchase of new computers for the ACCA office. The ACCA Board further discussed  policy governance policies which were directed on to AADGB and ACCPC for action at their June Board meetings. A brief legislative report was received regarding community college issues and discussion was  held regarding the upcoming strategic conversations that the community college districts will be asked to hold on Charette issues.

REWARDS AND RECOGNITIONS
Dr. Elsner recognized Dr. Alfredo de los Santos Jr. for his appearance before Congress regarding  National Science Foundation funding where he testified to the viability and long-range trends of NSF  funding, particularly for community colleges.

Dr. Elsner recognized Ron Bleed for his service on the Board of EDUCOM and as President of CAUSE, both major national organizations for leadership in information technology.

Dr. Elsner also reported that he had been re-elected to another term on the ETS Board as vice president and will be president-elect. ENDS: OUTCOMES FOR PEOPLE OF MARICOPA COUNTY - STUDY
Have accessible, affordable, life-long quality education which includes developmental, university and transfer, occupational offerings and community service targeted to their diverse needs.

Dr. Andy Bernal provided the focus of the report as the accessibility of catalogs and class schedules to the students and the public. Dr. Bernal went through the traditional modes of how schedules are accessed and then proceeded to provide a hands-on demonstration of how schedule information is now available through the World Wide Web and navigated through GateWay Community College's information on the Web as an example. Program, course, and competency information is available and updated on a daily basis. In response to Mrs. Stein's inquiry if the number of students has increased due to the accessibility of the information, Dr. Bernal indicated that there has not been an increase as yet, but the GateWay information has only been on the Web since August of 1996.

APPROVAL OF THE AGENDA

MOTION 8647
Don Campbell moved that agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
Mrs. Stein asked if there were any requests to remove items from the Consent Agenda. Mr. Eastin requested that Item C-1 be removed removed from the Consent Agenda. Mrs. Stein requested that Items  D-1 and E-1 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

A-1) APPROVAL OF MINUTES - of the March 25, 1997 and April 8, 1997 Governing Board Meetings.

(D-2) CONSULTANT SELECTION FOR THE NEW HEALTH SCIENCE BUILDING AT GATEWAY COMMUNITY COLLEGE - Approve A) the selection of Gould Evans Associates to provide architectural and engineering services for the new Health Science Building at GateWay Community College with a design fee budget of $1,090,000, and B) forwarding the item to the State Board for action.

(D-3) CURRICULUM - Approval of the curricula which has been processed through all procedures by Maricopa County Community College District and the State Community College Board for Community Colleges of Arizona.

(D-4) ARIZONA DEPARTMENT OF COMMERCE AWARD - JERRIK CONNECTING DEVICES, INC.- Accept an award in the amount of $55,000.00 to the Maricopa Community College District for a workforce recruitment, custom training and Economic Conversation program with Jerrik Connecting Devices, Inc., as part of the expansion of their facility in Tempe, Arizona.

(D-5) ARIZONA DEPARTMENT OF COMMERCE AWARD - WALTER'S PRECISION SERVICES, INC.- Accept an award in the amount of $40,000.00 for a workforce recruitment and custom training program with Walter's Precision Services, Inc. for the expansion of their operations in Tempe, Arizona.

(D-6) ARIZONA DEPARTMENT OF COMMERCE AWARD - SITIX OF PHOENIX, INC.- Accept an award in the amount of $290,000.00 for a workforce recruitment and custom training program with Sitix of Phoenix, Inc. for the start-up and expansion of a new facility in Phoenix, Arizona.

(D-7) RIO SALADO COLLEGE - COUNTY-WIDE ABE/GED/ESOL PROGRAM FOR FY 1997-98 - Approve an intergovernmental agreement for $1,309,026 from the Arizona Department of Education/Adult Education Division pending receipt of an approved application. This agreement is for a continuation grant to extend the Countywide Adult Basic Education, GED (High School Equivalency Diploma) preparation, and English for Speakers of Other Languages program for the period of July 1, 1997 to June 30, 1998.

(D-8) WOMEN'S IMAGES OF SCIENCE AND ENGINEERING (WISE) YEAR 2 - Accept an award from the National Science Foundation for support of year 2 of the three year program "Women's Images of Science and Engineering (WISE)". The effective dates are May 1, 1997 through April 30, 1998, and the amount of the year 2 award is $179,687.

(E-2) ABANDONMENT OF EASEMENTS FOR NORTH SCOTTSDALE LAND - Approve A) abandonment of two road easements which the District owns but which are south of, and contiguous to, the 70 acres of land which the District owns on Carefree Highway near 60th Street, and B) forwarding this item to the State Board for its action.

(F-1) FIBER OPTIC INSTALLATION PHOENIX COLLEGE - Approve awarding a contract for cabling infrastructure at Phoenix College to Adkins Cabling and approve a contingency fund of $62,696 for this project. The contract award to Adkins Cabling is in the amount of $737,304. This contract is to be awarded under Bid No. 1967-2.

MOTION 8648
Linda Rosenthal moved that the Governing Board approve the Consent Agenda with the exception of  items C-1, D-1 and E-1. Motion carried 5-0.

(B-1) PROPOSED CHANGE TO GOVERNANCE POLICY - GOVERNANCE PROCESS/BOARD OPERATIONS 1.C. - Approve change in paragraph 1.C. to read: The Board will normally participate in strategic conversations on the second Tuesday of each alternating month at the District Support Services Center. Meetings will occasionally be held at community sites throughout the District. The second Tuesday of the other alternating months will normally be devoted to Board activities of a varying nature." Mr. Eastin indicated that it was his intention to recommend an effective date of July, 1997. Mrs. Rosenthal expressed concern regarding placing in Board policy a definitive statement that the Board will do something every other month, in that there may be some months that the Board may wish to carryover some matters from the preceding month. Mr. Contreras suggested that normally in the suggested wording allowed for necessary flexibility.

MOTION SUBSTITUTE 8649
Linda Rosenthal moved that wording be changed in paragraph 1.C. under Governance Process/Board  Operations to read: The Board will normally meet on the second Tuesday of each month for either a work  session or a strategic conversation at the District Support Services Center. Meetings will occasionally be  held at sites throughout the District. Motion did not carry 1-4. Mrs. Stein, Mr. Eastin, Dr. Campbell and Mr. Contreras were opposed.

MOTION 8650
Mr. Eastin moved that wording be changed in paragraph 1.C. under Governance Process/Board  Operations to read: The Board will normally participate in strategic conversations on the second Tuesday  of each alternating month at the District Support Services Center. Meetings will occasionally be held at community sites throughout the District. The second Tuesday of the other alternating months will normally be devoted to Board activities of a varying nature. Motion carried 4-1. Mrs. Rosenthal was opposed.

(C-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS- Dr. Waechter recommended the approval of the Employments, Resignations, Retirements and Terminations as presented. Regarding Mr. Eastin's motion to pull Susan Shuman from the list of terminations on the item, Dr. Elsner noted that by doing so and granting Ms. Shuman another position in the District, the Board would be granting tenure to a probationary employee, who had been recommended for termination by the college president.

MOTION 8651
Mr. Eastin moved that the name Susan Shuman be removed from the Faculty/Management/Administrative Item and that she be continued in her present status at some library in the District commensurate with her  qualifications. Motion carried 3-2. Mrs. Rosenthal and Dr. Campbell were opposed.

MOTION 8652
Mrs. Rosenthal moved that the Faculty/Management/Administrative Item be approved as amended with the  deletion of Susan Shuman from the list of terminations. Motion carried 5-0.

(D-1) THIS ITEM WAS PULLED.

(E-1) PROPOSED PRELIMINARY FY 1997-98 BUDGET- Adopt the proposed preliminary FY 1997-98 budget as presented.

Gordon Jessee, Performing Arts Faculty, Chandler Gilbert Community College, came forward to speak in favor of the inclusion of performing arts centers in the preliminary budget. He cited lack of space for the performing arts at Chandler Gilbert Community College. He also indicated that revenue bonds may be the only way these centers will be built.

Dr. Newman came forward to speak in favor of the performing arts centers, particularly at South Mountain Community College. He stated that they embellish the academic disciplines and all aspects of education.

Mrs. Rosenthal indicated that although she is not opposed to the arts in any way, she will not support using revenue bonds to pay for the performing arts centers. She also indicated that there are great needs to be funded by student fees and she could not support committing half of the fee increase for a very long period of time to pay for revenue bonds. Further discussion between the Board Members and the Chancellor indicated that many students and community members had come forward in favor of the performing arts centers and they should be listened to. To build the centers at the smaller colleges would provide the opportunity to enhance the communities that they serve.

MOTION 8653
Dr. Campbell moved that the Governing Board adopt the preliminary FY 1997-98 budget as presented.  Motion carried 4-1. Mrs. Rosenthal was opposed.

INFORMATION ITEMS
(VII-A) 1997/1998 Temporary Pay Rates Temporary Employee Administrative Regulations

MONITORING REPORTS
(VIII-A) 1994 General Obligation Bonds, Series A (1995)
Receipts & disbursements Analysis and Capital Development Plan Summary. As of March 31, 1997

Dr. Glasper indicated that Moody's was extremely pleased with the District's financial condition. Moody's should be issuing a rating some time later in the week and a high rating is anticipated.

(VIII-A) Budget Analysis Report Summary Fund 1 - General Unrestricted Fund for the Nine Months Ended March 31, 1997

BOARD EVALUATION
Mrs. Stein asked the audience to complete and turn in the Board Evaluation cards.

NEXT BOARD MEETING
 The next Governing Board meeting will be as follows: May 13, 1997

ADJOURNMENT
The meeting adjourned at 9:20 p.m.