Minutes 04/23/1996

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Donald R. Campbell, President, Nancy Stein, Secretary, Ed Contreras, Linda B. Rosenthal, Roy C. Amrein

ADMINISTRATION
Paul A. Elsner, William F. Waechter, Alfredo G. de los Santos Jr., Rufus Glasper, Ron Bleed, Janice Bradshaw, Raul Cardenas, Larry Christiansen, Kay Martens for John Cordova, Art Decabooter, Oscar Gibbons for Stan Grossman, Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor, Tessa Martinez Pollack, Arnette Ward

ABSENT
STATE BOARD
Jim Ullman

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Don Campbell.

EXECUTIVE SESSION
President Campbell called for a motion convening an executive session, notice having been previously given.

MOTION 8521
Linda Rosenthal moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:40 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

CITIZEN'S INTERIM
Evelyn Sanchez, Principal of Herrera School, spoke in support of a Maricopa Community College District policy that would allow the transfer of surplus computer equipment to public schools. Principal Sanchez indicated that Herrera School has a high minority student population and low access to computers, and looked forward to the District moving ahead with this policy and putting a system in place. Dr. Campbell thanked Principal Sanchez for coming forward.

CHANCELLOR'S REPORT
There was no report.

SECRETARY'S REPORT
Mrs. Stein read three letters received by the Governing Board. The first letter was from Thomas Quinn, Chairperson, State Council on Vocational Education and gave notification that the Maricopa Skill Center Business Initiative Program was selected to receive recognition as the 1996 Outstanding School/Business Partnership in Arizona. The second letter read by Mrs. Stein was sent by Dorothy Fulton, President of the Central Arizona College Governing Board. Ms. Fulton expressed concern regarding repeated incidences of distribution of Maricopa Community College District recruitment materials to Pinal County students, questioned the necessity for Maricopa Community Colleges to recruit outside its service area, and expressed her desire to meet regarding this matter. Dr. Campbell asked that the Chancellor meet with the presidents of the campuses mentioned in the letter. The third letter was sent by Ray Taylor, President, Association of Community College Trustees, regarding immigration reform legislation and requesting assistance to stop Congress from imposing the deeming (inclusion of sponsor's income in financial aid analysis) of the sponsor income requirement on student financial aid programs for legal immigrants.

STATE BOARD REPORT
There was no report.

AADGB REPORT
Mrs. Rosenthal indicated that at the AADGB meeting Linda Thor, on behalf of the ACCPC, had reported that a committee has begun work on the articulation/transfer issue and will have a status report for the June State Board meeting. Also, at the meeting, Doreen Daily, President of Yavapai College, gave a report on technology-assisted learning, for which the legislature has appropriated $100,000 to develop a statewide plan. Mrs. Rosenthal also reported on a joint AADGB/ACCPC/State Board Issues Forum that will meet in June to identify issues and platform determination for the next year, a status report given by and request for assistance made by Ann Adams regarding the upcoming ACCT Regional Conference to be held in Phoenix May 30-June 1, 1996, and suggested that the ACCT Convention in Miami, Florida to occur October 9-12, 1996, be calendared. Mrs. Rosenthal noted that she is a member of the Committee on Futures, called attention to the "call for papers; present in the packets and asked that consideration be made to submit a paper which will be used to in discussions by the Committee on Futures concerning the future of Arizona community colleges. Mrs. Rosenthal gave notice that a trustee seminar, "Leadership for the Future," will be held in Tucson November 15 and 16. A new AADGB meeting schedule will considered for the future, due to the State Board starting a new schedule in June. State Board will hold strategic conversations/work study sessions on Friday mornings and business meetings on Friday afternoons.

LEGISLATIVE REPORT
Jack Lunsford reported on the Immigration Reform Bill and indicated his staff is gathering information on it. Mr. Lunsford also reported on the bill concerning concealed weapons, and a bill concerning state retirement options, both of which did not pass. Bills that Mr. Lunsford reported on that did pass concerned expenses from bond elections, the bill which allows the mortuary science class to occur, and the buy back of service from other localities over time at a new, lower actuarial rate by employees. Mr. Lunsford also reported that bills that may be vetoed included those concerning appropriation of block grants and property tax reduction. Other legislative matters reported on by Mr. Lunsford concerned rollback in assessed values of properties to 1995 values, state retirement options, capital appreciation bonds, and election dates defined so that there are now three dates a year when elections can be held, including the general election date.

Mr. Lunsford also indicated that House Bill 2472, regarding the ownership of community college property, passed. This bill allows for a college district to own its own property upon the request of its governing board. Mrs. Rosenthal asked for a copy of the bill when available. Dr. Campbell indicated that he did not want to give the impression that the Maricopa Community College District Governing Board is contemplating requesting ownership of District property. Mr. Lunsford indicated that Yavapai was the driving force behind this bill. Mrs. Rosenthal stated that AADGB took no position on this bill. FOUNDATION Rea Bennett reported that the Foundation has given out approximately REPORT 7,000 scholarships over the last eight years. A survey was conducted to track the value of the scholarships and some of the following data that was received was
1) education had a significant impact on the students' lives and livelihoods,
2) 49 percent entered a community college to obtain a better job or promotion,
3) 78 percent were employed and 47 percent were employed full-time,
4) the medium income was $20,000, 5) 79 percent found their college education useful on the job,
6) 87 percent were employed while in college,
7) 87 per cent agreed that receiving a Foundation scholarship allowed them to complete a higher level of education,
8) 82 percent indicated that scholarships are very important as financial sources,
9) 36 percent were the first members of their families to attend college,
10) 78 percent felt that their college education had a positive impact on their family stability, and 11) 86 percent indicated that college had a significant, positive impact on college education fortheir children. Scholarships were the tool that made the education possible in many cases.

BOARD MEMBER REPORTS
1. Linda Rosenthal attended several Ocotillo meetings, three strategic conversations regarding policy governance, the ASSET Ford graduation at Glendale Community College, and an all employee meeting at Estrella Mountain Community College Center to discuss their NCA accreditation process. Mrs. Rosenthal also attended meetings of the Women's Political Caucus of the AAUW, a Cultural Chat where Rabbi Maynard Bell discussed Passover at GateWay Community College, a Dialogue Day regarding Learning Communities, a National Conference of Christians and Jews dinner, a country fair at GateWay Community College, and a student art show and awards ceremony at Mesa Community College. Mrs. Rosenthal also participated in an informational meeting regarding RISE (Rio Institute for Senior Education) at Sun City, where some classes will take place this summer. Two out-of-town meetings that Mrs. Rosenthal attended were an AGB Conference in Chicago and took part in their Board Advisory meeting, and she attended the AACC meeting in Atlanta where Dr. Elsner was honored and Dr. Elsner, Donna Schober and Mrs. Rosenthal presented a session on strategic conversations.

2. Roy Amrein - no report. 3. Ed Contreras - no report.

4. Nancy Stein attended the PowWow at Scottsdale Community College, the Integrated Communities Dialogue Day at GateWay Community College, and the Sun Lakes Education Center Advisory Board meeting. Mrs. Stein also attended the the Country Fair at GateWay Community College and the Board Candidate Forum.

5. Don Campbell reported that he attended many of the events previously mentioned by the other board members. Dr. Campbell also attended a Community Forum at South Mountain High School consisting of people from the high school, the Roosevelt Elementary School District and the Maricopa Community College District.

FACULTY REPORT
Carl Samuels indicated that this would be his last time coming forward as Faculty President. He acknowledged the following individuals for their support and encouragement during his term as Faculty President: Linda Back, Lisa Haar, Debbie Fox, Dina Jaramillo, Cheryll Eliason, Carol Myers, Gloria Smith, Brent McMannon, Sharon Ramirez, Frank Ramirez, Nonie Bernard, Doug Allenberg, Dick Young, Janice Bradshaw, Ron Bleed, Rufus Glasper, Bill Waechter, and Paul Elsner for including faculty input in the CEC. Dr. Samuels also thanked the Governing Board for welcoming input from the faculty for the governance policy model. Dr. Samuels introduced Judy Boschult, Faculty President, and Pat Case, Faculty President-Elect. Judy Boschult thanked Carl Samuels and introduced the new campus faculty presidents: Jeanne Franco - Paradise Valley Community College, Freddie Antilla - Glendale Community College, Jim Smith - South Mountain Community College, Roger Yohe, Estrella Mountain Community College Center, and Marie Fenske - GateWay Community College. Dr. Boschult gave an overview of the past year and made a presentation of what she anticipates for the coming year.

Also presented were some of the ways the faculty contribute to the community, such as, buying supplies for students in the El Mirage area, backpacks for students who are children of migrant workers, working with U.S. West to distribute school supplies, and holding a legislative summit to discuss ways to become stronger legislatively. The faculty group contributed to the last bond campaign by sending mailings out to 70,000 voters. Dr. Boschult asked that the governing board look forward to continued insights and productive communication; on-going meetings with the governing board and administration; systematic, consistent, and representative faculty input into curriculum and issues of importance to the District, sharing of expertise, and a well-grounded political and legislative agenda. Dr. Boschult then referred to Item D-2, Proposed Preliminary FY 1996-97 Budget, and expressed concern regarding the 1.1% decrease in Fund One Instruction. Dr. Campbell thanked Judy Boschult and Carl Samuels and expressed hope that the open communication would continue.

EMPLOYEE GROUP REPORTS
There were no reports.

COLLEGE REPORTS
Linda Thor, President, Rio Salado Community College, reported that KBAQ and KJZZ have finished their spring fundraising campaigns. KBAQ had 2,164 callers who pledged $121,994 toward programming. KJZZ had 5,540 callers who pledged $257,550, which is a record, and more than $100,000 was pledged during the morning edition alone.

Larry Christiansen, President, Mesa Community College, reported that at the AACC Conference in Atlanta Mesa Community College received a National Campus Compact Service Award for Collaboration Efforts with Business and Industry. One of the five items which contributed to this recognition was work done with the Mesa Chamber of Commerce on "Mesa Speaks," a thirty-plus year old program where citizens come together for a day to talk about issues of importance. Three years ago this program was brought to Mesa Community College. Homero Lopez, President, Estrella Mountain Community College Center, introduced students, Barb Smith, Secretary, and Pat Fredly, Treasurer, of Beta Alpha Xi - a chapter of Phi Beta Kappa, and faculty advisors, Gail Snyder and Laura Cannon. Laura Cannon recognized the students for achieving five-star status in their organization in their first year. Barb Smith presented the Chapter Development Award and Pam Fredly presented the Achievement Award which were earned by their chapter of Beta Alpha Xi.

STUDENT GOVERNMENT
Chandler Gilbert Community College Student Government President, Katie Campbell, congratulated Estrella Mountain REPORTS Community College Center on their awards. Ms. Campbell invited the Governing Board to the end-of-the-year banquet on May 3, a high school day at the college on May 8, and a luau on May 10. Ms. Campbell thanked the Governing Board for their support for the past year.

REWARDS AND RECOGNITIONS
Mrs. Rosenthal recognized Dr. Elsner for the award he received at AACC.

APPROVAL OF AGENDA
Approval of the agenda was recommended.

MOTION 8522
Linda Rosenthal moved that agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Campbell asked if there were any requests to remove items from the Consent Agenda. Roy Amrein requested that Items C-16 and D-2 be removed from the Consent Agenda. Linda Rosenthal requested that Item D-4 be removed from the Consent Agenda. Nancy Stein requested that Item B-1, C-3, C-12, C13, and C-14 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES - of the March 26, 1996, and April 9, 1996, Governing Board meetings.

(C-1) CURRICULUM - Approval of the curricula which has been processed through all procedures by Maricopa County Community College District and the State Community College Board for Community Colleges of Arizona.

(C-4) MCC FIELD BIOLOGY - BIO 149 AH MARINE BIOLOGY IN MEXICO - Approve a one-week field trip course to Rocky Point, Mexico from May 27 to June 3, 1996, for the purpose of studying the marine biology, ecology, and natural history of this area.

(C-5) NORTHEAST VALLEY SCHOOL-TO-WORK CONSORTIUM GRANT - Accept a grant award to the Consortium in the amount of $50,400.00 from the reauthorized School to Work Opportunities Act and administered through the State Procurement office. The Consortium includes Scottsdale Community College and Paradise Valley Community College with secondary partners Scottsdale, Paradise Valley, Cave Creek and Fountain Hills Unified School Districts.

(C-6) CHILDREN'S SPECIAL MILK PROGRAM - PARADISE VALLEY COMMUNITY COLLEGE - Approve an agreement with the State Board of Education for the purpose of participating in the Children's Special Milk Program.

(C-7) INDIVIDUAL REFERRAL PROCESS TRAINING FACILITY CONTRACT- Approve an Individual Referral Process Training Facility contract from July 1, 1996 to June 30, 1997 between the Maricopa Skill Center and the Arizona Department of Education for a maximum reimbursement amount of $250,000. (C-8) COUNTYWIDE ABE/GED/ESOL PROGRAM FY 1996-1997 - RIO SALADO COMMUNITY COLLEGE - Approve an intergovernmental agreement for $1,337,536 with the Arizona Department of Education/Adult Education Division, pending receipt of approved application. This agreement is for a continuation grant to extend the countywide Adult Basic Education, GED (High School Equivalency Diploma) Preparation, and English for Speakers of Other Languages program for the period of July 1, 1996 to June 30, 1997.

(C-9) ARIZONA DEPARTMENT OF COMMERCE AWARD - THE VANGUARD GROUP PROJECT II - Accept an award in the amount of $136,125 for a Workforce Recruitment and Job Training project with the Vanguard Group for the expansion of an existing facility that will bring 200 new jobs to Maricopa County.

(C10) ARIZONA DEPARTMENT OF COMMERCE AWARD - GUMTECH INTERNATIONAL, INC. - Accept an award in the amount of $35,700.00 for a workforce recruitment and custom training program with Gumtech International, Inc. for the start up of a new facility in Phoenix, Arizona.

(C-11) ARIZONA DEPARTMENT OF COMMERCE AWARD - PACESETTER, INC. - Accept an award in the amount of $146,000.00 for a workforce recruitment and custom training program with Pacesetter, Inc., for the start up of a new facility in Scottsdale, Arizona.

(C-15) ARCHITECTURAL FEES FOR THREE BUILDINGS AT CHANDLER-GILBERT COMMUNITY COLLEGE - Approve architectural fees in the amount of $1,643,370.00 to Durrant Roberts/Dinsmore to provide architectural services for the new Library/LRC. Classroom/Lab Building, Central Plant, and utilities at Chandler-Gilbert Community College.

(C-17) CONTRACT AWARD FOR PARKING LOT LANDSCAPING AT SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of $107,800.00 to M. Anderson Construction to complete the parking lot landscaping at Scottsdale community College.

(D-3) VOUCHERS - Approve Payroll Vouchers for 03/01/96, 03/13/96, and 03/29/96. Accounts Payable Vouchers for 03/04/96, 03/05/96, 03/06/96, 03/07/96, 03/08/96, 03/11/96, 03/12/96, 03/13/96, 03/18/96, 03/19/96, 03/20/96, 03/21/96, 03/22/96, 03/25/96, 03/26/96, 03/27/96, 03/28/96, and 03/29/96.

(E-1) FIBER CONDUIT PROJECT BETWEEN RIO TEMPE AND DISTRICT OFFICE -Approve a contract with Netcom Management, Inc., for the installation of conduit and fiber between the Rio Tempe and the MCCCD Support Offices building. The contract is not to exceed $57,613.00

(E-2) NEW PHONE SYSTEM, VOICE, VIDEO AND DATA WIRING FOR RIO TEMPE - Approve a contract with US West communications for the installation at Rio Tempe of an NEC 2400 telephone system, telephone and video cabling, and data communications fiber optics.

MOTION 8523
Linda Rosenthal moved that the Governing Board approve the Consent Agenda with the exception of items B-1, C-3, C-12, C-13, C-14, C-16, D-2 and D-4. Motion carried 5-0.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Mrs. Stein inquired why the effective dates were so late coming in for the last three people on page nine under Terminations/Resignations/Retirements. Dr. Waechter responded that Sheri Wakefield accepted an outside position and gave her resignation too late for it to be submitted for the March Governing Board meeting. Jane Rodriguez terminated for personal reasons after the deadline for the March Board meeting. Maria Santillan was involuntarily terminated due a lack a visa and this was done after the deadline for the last Board meeting. Dr. Waechter recommended that the Governing Board approve B-1 as presented.

MOTION 8524
Linda Rosenthal moved that the Governing Board approve the Consideration of Employments, Resignations, Retirements and Terminations as presented. Motion carried 5-0.

(B-2) ADDENDUM FOR 1995-96 CRAFTS AND M&O POLICY MANUALS - Dr. Waechter indicated that this item corrects the intent of what the Board adopted approximately a year before and clarifies language. Dr.Waechter recommended that the Governing Board approve and add the language to the current language in the Crafts and the Maintenance and Operations Policy Manuals.

MOTION 8525
Linda Rosenthal moved that the Governing Board approve and add the language as presented to the current language in the Crafts and the Maintenance and Operations Policy Manuals. Motion carried 5-0.

(C-2) STUDENT ASSESSMENT AND COURSE PLACEMENT POLICY- Approve proposed changes to the Student Assessment and Course Placement policy as presented.

MOTION 8526
Linda Rosenthal moved that the Governing Board approve the proposed changes to the Student Assessment and Course Placement policy as presented. Motion carried 5-0.

Mrs. Stein inquired that if the Governing Board packets are assembled approximately a week prior to the meeting, how can items, such as C-3, C-13, C-14, and C-15, be included since they indicate that they will be presented to CDEC for approval the day of the Governing Board meeting. Dr. Elsner replied that some items are handled in this manner due to a high volume of construction awards that need to be moved through. Dr. Elsner also indicated that two Governing Board members sit on CDEC. This process has been done for a number of years and to handle it another way may delay construction, which could be costly. There is no intent to put items before the Governing Board before they are approved. These items are submitted subject to approval and should they not be approved by CDEC, they would be pulled prior to the Governing Board meeting. Mrs. Rosenthal indicated that this process has worked very well for the last twelve years and recommended that this process be continued.

(C-3) CONTRACT AWARD FOR PUBLIC ART AT SOUTH MOUNTAIN COMMUNITY COLLEGE - Approve awarding a contract in the amount of $297,000.00 to Marilyn Zwak to provide services for the public art as part of the building exterior renovations at South mountain Community College.

MOTION 8527
Roy Amrein moved that the Governing Board approve awarding a contract in the amount of $297,000 to Marilyn Zwak to provide services for the public art as part of the building exterior renovations at South Mountain Community College. Motion carried 5-0

(C-12) SCOTTSDALE COMMUNITY COLLEGE SPRING SEMESTER START DATE FOR 1996-1997 - Grant permission for Scottsdale Community College to begin the Spring 1997 Semester on Tuesday, January 21, 1997, instead of the prior-approved date of Thursday, January 16, 1997. Mrs. Stein inquired if other colleges are experiencing the same attendance problem as Scottsdale Community College that prompted this request for date change and if there are enough days for students to start later. Dr. Decabooter responded that there are at least three other colleges that will be bringing requests for date changes and that there will be adequate class time to fulfill academic mandates.

MOTION 8528
Linda Rosenthal moved that the Governing Board grant permission for Scottsdale Community College to begin the Spring 1997 Semester on Tuesday, January 21, 1997, instead of the prior approved date of Thursday, January 16, 1997. Motion carried 5-0.

(C-13) CONSULTING FEES FOR DISTRICT PAVING CONSULTANT - Approve engineering consulting fees in the amount of $162,715.00 to Terracon Consultants Western, Inc., to provide engineering consulting services for the District-wide paving maintenance and repair program. Mrs. Stein inquired how much, or if any, funding is included for the preventative maintenance program and what fund would it come from. Lionel Diaz indicated that the funding has been previously approved for maintenance, from which approximately $250,000 is reserved for preventative maintenance and this consultant will help plan for a preventative maintenance program. This would be paid from Fund 7.

MOTION 8529
Roy Amrein moved that the Governing Board approve engineering consulting fees in the amount of $162,715.00 to Terracon Consultants Western, Inc. to provide engineering consulting services for the District-wide paving maintenance and repair program. Motion carried 5-0.

(C-14) CONSULTANT SELECTION FOR THE APPLIED SCIENCE BUILDING AT SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract to Wyatt/Rhodes Architects to provide architectural and engineering services for the new Applied Science Building at Scottsdale Community College. Mrs. Stein inquired as to what the bidding process was on this contract. Mr. Diaz indicated that this contractor was selected under a Request for Proposal.

MOTION 8530
Linda Rosenthal moved that the Governing Board approve awarding a contract to Wyatt/Rhodes Architects to provide architectural and engineering services for the new Applied Science Building at Scottsdale Community College. Motion carried 5-0.

(C-16) CONSULTANT AWARD FOR DISTRICT CFC/CHILLER PROGRAM - Approve awarding a contract in the amount of $613,580.00 to Energy Systems Design to provide engineering services for the District-wide program to replace CFC refrigerants and central plant chillers. Dr. Amrein inquired if there is a federal mandate that all chillers using CFC's be eliminated. Lionel Diaz concurred that Dr. Amrein was correct.

MOTION 8531
Linda Rosenthal moved that the Governing Board approve awarding a contract in the amount of $613,580.00 to Energy Systems Design to provide engineering services for the District-wide program to replace CFC refrigerants and central plant chillers. Motion carried 5-0.

(D-1) ADOPTION OF COMPUTER POLICY - Dr. Glasper indicated to this policy would allow for computers deemed surplus property at the discretion of the responsible president or provost to be transferred to a public school or school district, provided the computers are used for educational purposes. Ed Contreras inquired if state law would allow the District to include non-profit organizations with educational components, such as charter schools or day care centers. Mr. Contreras also suggested that this may provide opportunities for the establishment of linkages with schools to foster appreciation for higher education. Janice Bradshaw responded that state law would restrict any surplus property going to a state agency or another political subdivision and non-profits would not fall within those definitions.

The District would be able to donate property to another state agency, but the policy as written limits the donation of surplus computer equipment to other school districts to be consistent with the District's educational vision and mission. Dr. Campbell inquired if the public school could then donate the equipment to a non-profit. Mrs. Bradshaw responded that it is stipulated in the policy that the equipment has to be used for the public school's own educational purposes. Mrs. Stein expressed concern regarding the equipment being donated to public schools when the computer equipment may be needed at the District. Mrs. Stein also expressed concern on how the program would be managed - how does the District know if the equipment is being used for educational purposes or if it has left the state. Dr. Elsner responded there are legal restrictions but efforts will be made to meet the intent of the Governing Board policy. Dr. Campbell indicated that he felt this policy should be in place, but the District should also try to find a way to help the non-profits. Mrs. Stein inquired as to how surplus is defined. Ron Bleed responded that the policy statement would have to have procedures developed for it, although there are existing procedures regarding the disposal of surplus property. Mr. Bleed assured Mrs. Stein that the needs of the District would be met first before donating the property. Mrs. Rosenthal thanked Charles Buzzard who brought a proposal to the Governing Board's attention for donation of the surplus computer equipment to public schools.

MOTION 8532
Linda Rosenthal moved that the Governing Board adopt the language of the new paragraph 8F5 of the Computer Policy. Motion carried 4-1. Mrs. Stein was opposed.

(D-2) PROPOSED PRELIMINARY FY 1996-97 BUDGET - Dr. Rufus Glasper presented the proposed preliminary fiscal year 1996-97 budget for preliminary adoption and provided explanation for the detailed information in the material. Dr. Glasper explained the identification of a sizable amount of new property by the County Assessor's office for the tax rolls, but cautioned that true numbers will not be known until the tax levy information is in. In response to Dr. Amrein's expression of concern regarding the 1.1% decrease in instruction, Dr. Glasper stated that even without the property taxes, there are approximately eight million dollars which has not been allocated which is based upon meet and confer and other program initiatives, will not be allocated until the Governing Board gives its approval and that once those funds are allocated they will then be apportioned by each of the functional categories and those categories will then be equal to or in excess of the prior year. If actual numbers were examined, they are almost 3% higher then what is reflected in the budget document. Mrs. Rosenthal asked for clarification that when dollars are reallocated when meet and confer, etc. is completed prior to the June adoption, the percentages would change and the circles at this point are really inaccurate and just a snapshot as of this date. Dr. Glasper agreed.

Mr. Contreras asked for clarification that these numbers are still dependent on some actions such as meet and confer being done which would affect the numbers, that there is a contingency amount due to not knowing whether dollars will materialize or not and those dollars would affect the numbers, and that this is only a budget and that once the budget and the categories are given to the colleges, historically the colleges spend more money on the educational component for instruction and that affects the numbers. Dr. Glasper responded that once the budget comes back to the Governing Board for approval in June, dollars will be reallocated in areas where they are expected to be expended based on the Governing Board's approval of those areas, including meet and confer and other initiatives.

MOTION 8533
Linda Rosenthal moved that the Governing Board approve the proposed preliminary fiscal year 1996-97 budget. Motion carried 5-0.

(D-4) PRIOR YEAR COMMITMENTS - Dr. Glasper recommended the approval of the prior year commitment for payment to the Arizona State Retirement System in the amount of $1,992.29.

MOTION 8534
Roy Amrein moved that the Governing Board approve the prior year commitment as presented. Motion carried 4-1. Mrs. Rosenthal was opposed.

INFORMATION ITEMS

(IV-A) 1994 General Obligation Bonds, Series A (1995) Receipts and Disbursement Analysis and Capital Plan Summary as of March 31, 1996

(IV-B) Articulation Policy (First Reading)
Mrs. Rosenthal questioned how this policy as presented could be translated into the policy governance model and asked that fellow Governing Board members give it some thought and Janice Bradshaw give it consideration.

(IV-C) Early/Active Retirement Program Revisions (First Reading)
Mrs. Rosenthal inquired as to the rationale for the "option of increasing/decreasing their level of participation" and also suggested that even though the revisions presented may have been approved by the Employee Benefits Advisory Committee, that the EBAC recommend them to the Governing Board for their approval. Dr. Waechter responded that in the past when participants reduced their participation in the program, their level of participation could not be increased again. Now, due to decentralizing of the program and colleges requesting more flexibility, the option is presented.

(IV-D) Budget Analysis Report

NEXT BOARD MEETING
The next Governing Board meeting will be as follows: A Strategic Conversation on May 14, 1996

ADJOURNMENT
The meeting adjourned at 9:00 p.m.