APRIL 25, 2006
An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.
Scott Crowley, President
Ed Contreras, Secretary
Linda Rosenthal, Member
Don Campbell, Member
Jerry Walker, Member
Mary Kay Kickels
Linda Lujan for Ken Atwater
Carl Couch for Art DeCabooter
(part of meeting only)
Ernie Lara for Homero Lopez
Jean Ann Abel
CALL TO ORDER
The regular meeting was called to order at 6:29 p.m.
The executive session was called to order by President Crowley at 5:30 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Linda Rosenthal
No citizens came forward this evening.
BOARD MEMBER REPORTS
President Crowley presented Chancellor Glasper with a certificate and pin commemorating his twenty year anniversary with the Maricopa Community College District. Dr. Glasper received a standing ovation from everyone present.
Dr. Campbell made reference to the presence of three board members at the recently held AACC Conference in Long Beach, California. He stated that it had been an excellent conference.
Mr. Walker echoed the same comments.
Chancellor Glasper announced the appointment of Dr. Anna Solley to the permanent position of President of Phoenix College and Dr. Maria Harper-Marinick to the permanent position of Vice Chancellor of Academic Affairs. He also introduced Paul Langworthy and Michelle Hamm who presented a report on Wellness Maricopa. A copy of their powerpoint presentation is included with these minutes.
There was no report.
Faculty Executive Council President Jamie Moore announced the newly elected members of Meet and Confer that would represent the Faculty Association. These included: Sharon Luczu, Patty Swindle, Barry Vaughan, and Dianna Dwyer, as well as Jamie Moore. She introduced PVC Faculty Senate President Reyes Medrano who highlighted faculty accomplishments at Paradise Valley Community College. This included the expansion of curriculum, participation in partnerships with John C. Lincoln, Scottsdale Healthcare, and Harquahala Fire District, mentoring and advisement, extending the learning experience through external workshops, symposiums, and conferences. Mr. Medrano also spoke about their Learning Connections Consortium which provides opportunities in the areas of Careers in Education, Faculty/Staff Development, Technology Learning Opportunities, Teacher Development Center, Counseling/Advisement, Fine Arts, Library, Science Opportunities, Diversity (ELL), Honors Options, Math Articulation, and Service Learning. Plans for the future include continual review of academic and occupational programs to meet community needs and participation in Ed Specs process for capital development. (A copy of their powerpoint slides is included with this meeting’s minutes.)
EMPLOYEE GROUP REPORTS
MAT President Shirley Green came forward to introduce two members of the Tri-Chair Planning Team for the recent MAT Conference which took place March 30 at Mesa Community College. These included Jeanne Lombardo and Todd Aakhus who on the successful outcome of this conference attended by over 200 MAT employees. It was assessed that the keynote speaker, Dr. Cheryl Keen, author of the book “Common Fire”, contributed to an increased awareness of civic engagement and helped them understand the connection between MCCCD’s mission and the importance of civic responsibility.
Heather Anderson, Director of Student Life and Leadership at Paradise Valley Community College, came forward at the request of President Kickels to report on the PEAL Leadership Institute. She was joined by Marianne Roccaforte from the Counseling Division and Pam Ernst who recently completed an internship with the Institute. She explained that PEAK is an umbrella program that encompasses many existing leadership programs and classes offered at PVCC and is progressive and integrative in nature and culminates in a certificate of achievement (non-academic) for students who participate. She highlighted programs such as the student leadership council, the summer service leadership institute, honors program, and other that were utilized as part of PEAK, as well as pointing out the vision and mission statements. Ms. Roccaforte commented on the tiered aspect of the program and its competencies. Lastly, Ms. Ernst spoke about the benefits of the program which included a simulation of “real world” experience, discovery of personal leadership styles, and the ability to gain greater confidence and initiative. (A copy of the powerpoint presentation is included with these minutes.
Ralph Campbell, Director of Marketing and Public Relations at Estrella Mountain Community College, announced that their college had been the recipient of the National Council for Marketing and Public Relations Gold Paragon Award for the innovative recruitment tool they had developed. He stated that this is the third time they have won this award in the last ten years.
MCC President Larry Christiansen announced that Mesa Community College has two international teams visiting their campus. One was from China and the other from the Netherlands.
STUDENT LIFE REPORT
Herschel Jackson, Director of Student Life at Estrella Mountain Community College, introduced three students who spoke about activities they have held this year. Tina Robertson represented Phi Theta Kappa, Gabriella Saaverda represented the Honors Program, and Timmesse Thompson represented the Black Student Union.
Dan Lufkin, Director of Student Life at GateWay Community College, came forward and introduced four students: Reese McLean, Tammy Alford, Shelby Bybee, Napua Gouveia. The students reported that GWC has 23 active clubs and are presently modifying current constitutions to enable them to be more student driven. Activities included participation in the Race for Cure walk, addressing retention efforts at GWC, a Blackboard workshop, Spirit Day, among others. An update was provided on athletic activities sponsored by their campus.
WORK SESSION FOLLOW-UP REPORT
Kate Dillon Hogan provided a follow-up report on the Work Session of
April 11 on the topic of University/MCCCD Initiatives. The session included discussion of four categories: Sharing of Resources, Workforce Development, Professional Development, and University Transfers. The discussion session focused on two questions which were (1) What in the Maricopa environment has allowed us to be successful in developing existing initiatives and partnerships? (2) Imagine initiatives we can create in the future … How will they benefit our students and communities? She commented that a full report will be forthcoming.
Mrs. Rosenthal reported that these groups had met on April 20 wherein ACCA approved their budget and reviewed their bylaws and audit report. AADGB reviewed a draft of their revamped bylaws and the districts’ student retention efforts.
Matt Ortega provided an overview of legislation currently being considered by the state legislature. He commented that the session has gone well beyond the 100 days predicted. The Governor has had 176 bills sent to her and she has vetoed 10%. 100 bills are still active out of the 2,000 bills introduced this session. The Appropriations committees continue to hear bills and are awaiting the drafting and assignment of budget bills as negotiations occur between legislative leadership and the Governor. Mr. Ortega commented that there is lots of activity behind closed doors and that the Governor spend two hours with the Republican Leadership and one hour with the Democratic Leadership and they have agreement on revenue figures as a starting point for further budget discussion. The numbers include an overall revenue figure of $9.39 billion. $48 million dollars is considered one-time revenue with $107 million ongoing. There is still lots of discussion taking place on how to reduce property taxes.
AWARDS AND RECOGNITIONS
Phoenix College President Solley announced that the Higher Learning Commission Accreditation Team concluded their visit on April 12 and recommended a ten year reaccreditation. Phoenix College was provided ideas for improvement and they will take this into consideration as they continue to provide the services for students, faculty and the community through their campus.
APPROVAL OF THE AGENDA
President Crowley requested a motion to approve the agenda.
MOTION NO. 9363
Dr. Campbell moved that the Governing Board agenda be approved. Motion carried 5-0.
CONSIDERATION OF CONSENT AGENDA
President Crowley requested a motion to approve the Consent Agenda. Mrs. Rosenthal requested that item V.D.3 be pulled for discussion. Dr. Helfgot requested that item V.E.8 be withdrawn, and it was noted that item V.B.1 had an addendum.
The following items included on the Consent Agenda:
A.1. APPROVAL OF THE MINUTES – Approve the minutes of March 28, 2006 Regular Governing Board Meeting
B.1. APPROVAL OF FACULTY/MANAGEMENT/ ADMINISTRATIVE/ SUPPORT - Approve the recommended personnel actions as presented with addendum.
B.2. APPROVAL OF EMPLOYEE GROUP SALARY SCHEDULE
ADJUSTMENTS FY 2006-2007- Authorize the proposed compensation adjustments for FY 2006 –2007.
C.1. APPROVAL OF PROPOSED CURRICULUM AND PROGRAMS - Approve the proposed curriculum and programs as submitted.
C.2. APPROVAL OF U.S. DEPARTMENT OF LABOR GRANT FOR ESTABLISHMENT OF THE NATIONAL NUCLEAR ENERGY TECHNOLOGY WORKFORCE IN PARTNERSHIP WITH THE UNIVERSITY OF MISSOURI, ESTRELLA MOUNTAIN COMMUNITY COLLEGE AND ARIZONA PUBLIC SERVICE/PALO VERDE NUCLEAR GENERATING STATION – Accept a grant from the U.S. Department of Labor for a total of $130,000. The grant request period is from July 1, 2005 – June 30, 2007, with one-year no cost extension through June 30, 2008. The first year’s funding of $100,000 will be used to hire appropriate staff and secure lab equipment. The second year’s funding of $30,000 will be used to support faculty salaries for teaching and curriculum development.
C.3. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE’S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND NOGALES UNIFIED SCHOOL DISTRICT #1– Approve an Intergovernmental Agreement between the Maricopa County Community College District and Nogales Unified School District #1 to continue the Cisco Regional Academy Program at Estrella Mountain Community College.
C.4. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE’S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND CIBECUE COMMUNITY SCHOOL – Approve an Intergovernmental Agreement between the Maricopa County Community College District and Cibecue Community School to continue the Cisco Regional Academy Program at Estrella Mountain Community College.
C.5. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE’S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND AGUA FRIA UNION HIGH SCHOOL DISTRICT NO. 216 – Approve an Intergovernmental Agreement between the Maricopa County Community College District and Agua Fria Union High School District No. 216 to continue the Cisco Regional Academy Program at Estrella Mountain Community College.
C.6. APPROVAL OF NURSING FACULTY HIRING QUALIFICATIONS – Approve the proposal from the Nursing Instructional Council on updated hiring qualifications be approved as submitted.
C.7. APPROVAL OF CHINA FACULTY EXCHANGE PROGRAM, 2006– Approve travel for three MCCCD faculty to participate in the MCCCD-Wuyi University China Faculty Exchange Program from May 17 to June 17, 2006. The three faculty-participants are Ms. Sui-Lin Li from Phoenix College, Dr. Jacqueline Fergusson from GateWay Community College and Ms. Clarissa Davis-Ragland from Estrella Mountain Community College. Estimated cost per person is $2,600.
D.1. APPROVAL OF ACQUISITION OF PROPERTY LOCATED AT 938 WEST AVALON, PHOENIX, ARIZONA 85013 FOR PHOENIX COLLEGE – Approve the purchase of the property located at 938 West Avalon, Phoenix, AZ, from Mr. Brent Crosby. The purchase price for this property is $200,000 plus closing costs.
D.2. APPROVAL OF ACQUISITION OF A 90 ACRE PARCEL OF LAND IN THE NORTHWEST VALLEY – Approve the purchase of an approximately 90 acre parcel, one-half mile north of Grand Avenue and 203rd Avenue, in Surprise, Arizona, from Element Homes. The purchase price for this property is $6,000,000 plus closing costs.
D.4. APPROVAL OF AWARD A CONTRACT FOR MAJOR GIFT FUNDRAISING/DEVELOPMENT SERVICES – Approve a contract with Mr. John Olson, a private consultant, for the provision of Major Gift Fundraising/Development Services for Mesa Community College, Chandler-Gilbert Community College, GateWay Community College, Rio Salado College and the Maricopa Foundation.
D.5. APPROVAL OF CMAR SELECTION FOR SOUTHWEST PHYSICAL SCIENCE BUILDING AT MESA COMMUNITY COLLEGE – Approve the selection of Barton Malow Company to provide Construction Manager at Risk (CMAR) services for the construction of the new Southwest Physical Science Building at Mesa Mountain Community College. The pre-construction phase fee is not to exceed $146,000, including reimbursable expenses.
D.6. APPROVAL OF UNDERGROUND UTILITIES EASEMENT AT 63RD AVENUE & OLIVE FOR GLENDALE COMMUNITY COLLEGE – Approve awarding utilities easements to Salt River Project (SRP) at 63rd Avenue & Olive at Glendale Community College.
D.7. APPROVAL OF PUBLIC UTILITIES AND FACILITIES EASEMENT AT TAHOE & SOSSAMAN AT CHANDLER-GILBERT COMMUNITY COLLEGE WILLIAMS CAMPUS – Grant a public utilities and facilities easement to the City of Mesa to install and maintain improvements at the intersection of Tahoe and Sossaman Road at Chandler-Gilbert Community College at the Williams Campus.
D.8. APPROVAL OF CONTRACT AWARD FOR NEW PAINT SHOP AND STUDENT CENTER ELECTRICAL IMPROVEMENTS AT SCOTTSDALE COMMUNITY COLLEGE - Removed from agenda
D.9. APPROVAL OF CONSULTANT SELECTION FOR SOUTHWEST PHYSICAL SCIENCE BUILDING AT MESA COMMUNITY COLLEGE – Approve awarding a contract to SmithGroup, with a fee budget of $1,684,685.00, to provide architectural and engineering services for the Southwest Physical Science Building at Mesa Community College.
E.1. APPROVAL OF GATEWAY EARLY COLLEGE HIGH SCHOOL REVISED BUDGET FY 2005-2006 – Approve the 2005-2006 revised budget for GateWay Early College High School (GWECHS).
E.2. APPROVAL OF TEACHER PREPARATION CHARTER HIGH SCHOOL REVISED BUDGET FY 2005-2006 – Approve the revised budget for Teacher Preparatory Charter High School for the 2005-06 school year.
E.3. APPROVAL OF PRELIMINARY PROPOSED MCCCD FY2007 BUDGET – Approve the preliminary Proposed FY 2006-07 Budget. The current Unrestricted Fund, Current Auxiliary Fund, Current Restricted Fund, and Plant Fund budgets total $1.5 billion. This budget then will be published pursuant to legal requirements. Truth in Taxation notices also will be published. Final adoption of the proposed budget and a Truth in Taxation hearing is scheduled for June 13, 2006.
E.4. APPROVAL OF COURSE FEE INCREASES AT MESA COMMUNITY COLLEGE FOR FY 2006-2007 – Approve the proposed Mesa Community College course fee increases for FY 2006-2007.
F.1. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT TO SUPPORT NEW STUDENT INFORMATION SYSTEMS IMPLEMENTATION- Approve Professional Services funding to support the New Student Information System implementation project in the amount of $3,154,000.00. Contracts will be executed with CedarCrestone Corporation for increments of work as defined by specific Statements of Work. Other vendors may also be used depending on availability and expertise. This amount will cover the following: Additional consulting assistance required by the upgrade to version 8.9 of the PeopleSoft application and the migration to the Oracle database.
F.2. APPROVAL OF DISTRICT WIDE LICENSE FOR DATABASE TECHNOLOGY FOR NEW STUDENT INFORMATION SYSTEM IMPLEMENTATION – Approve a contract with Oracle Corporation for a district-wide database license and related training for $2,213,000.00. This amount will cover the following:
1. A district-wide software license for the Oracle database. This will cover usage with the New Student System as well as all other uses, either existing or new, at any of the MCCCD colleges and district office.
2. 2 Years of Support cost for the licenses.
3. Related training for staff with New Student System project.
MOTION NO. 9364
Mrs. Rosenthal moved for approval of the Consent Agenda with the exception of V.C.3 which was pulled and the withdrawal of V.C.8. Motion approved 5-0.
D.3. APPROVAL OF ACQUISITION OF A 43 ACRE PARCEL OF LAND IN LAVEEN FOR SOUTH MOUNTAIN COMMUNITY COLLEGE - Approve the purchase of an approximately 43 acre parcel or raw land, located south of the southwest corner of 59th and Southern Avenues, in the area of the City of Phoenix known as Laveen, from Rexco, LLC. The purchase price for this property is $8,000,000 plus closing costs. This site will serve as a future college site for the District.
Mrs. Rosenthal stated that she could not support this action item as it was not a good use of funds for 43 acres at this location. She stated she knew we had funds but $8 million was too much money.
Mr. Crowley commented that he agreed the price of $8 million for 43 acres was a lot of money but he was concerned that if we waited too long, the price would only go up.
MOTION NO. 9365
Dr. Campbell moved to approve Item V.D.3 for the purchase of an approximately 43 acre parcel or raw land, located south of the southwest corner of 59th and Southern Avenues, in the area of the City of Phoenix known as Laveen, from Rexco, LLC. The purchase price for this property is $8,000,000 plus closing costs. This site will serve as a future college site for the District. Motion approved 4-1 (Rosenthal – no).
Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Nine Months Ended March 31, 2006
Expenditure analysis indicates 68.8% of the budget has been expended so far this year as compared to 65.1% expended at this same point in time last year. 14.1% of the budget remains unexpended or unencumbered compared to 15.9% in the prior year. Revenue analysis indicates that 72.0% of the budget has been recognized to date. Projected fund balance will increase by about $0.8 million during this fiscal year. 5.3% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2006 is $79.4 million and equates to about 45 days of operating budget, or more than six payrolls.
1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), and Series D (2001) and GO Bond Refunding Series (2002 & 2004), 2004 General Obligation Bonds Series A (2004), and 1994 Capital Development Plan Summary
As of March 31, 2006
As of March, 2005, $383 million of 1994 bond proceeds have been expended representing about 99% of total proceeds available from the bond authorization and capital development plan. Bond Proceeds are invested until expended. As of March 31, 2006, the net remaining balance on the 1994 GO Bond is $13.2 million, categorized as follows:
Bond Proceeds $2.6 million
Interest Allocated to Life Without the Bond $4.5 million
Interest NOT Allocated to Life Without the Bond $6.4 million
Remaining earnings are invested and will be used for future debt service or capital projects such as Life Without the Bond. As of March 31, 2006, $37.1 million of 2004 bond proceeds have been expended and encumbered representing about 19% of total proceeds from the bond authorization and capital development plan. This report is also provided to the Capital Development Advisory Council and the Audit and Finance Committee on a quarterly basis. Detail is provided to the colleges monthly.
Revenue Bond Projects
Receipts and Disbursements Analysis
As of March 31, 2006
The 2002 series funded the South Mountain PAC and portions of the SIS project. The South Mountain PAC has been completed and is operational. Total commitments for the SIS project approximate $10.30 million, with a remaining project fund balance of $151 thousand or 1% of original budget. The 2003 series funded the Paradise Valley PAC. Total commitments (expenditures and encumbrances) for the Paradise Valley PAC approximate $8.5 million, resulting in remaining project funds of $293 thousand or 3% of the original budget. In addition to Revenue Bond proceeds, resources from general obligation bonds, student fees, interest earnings, or college capital accounts may fund PAC and SIS projects.
Bond proceeds are invested until expended. As of March 31, 2006, approximately $1.8 million in net interest has been received on invested proceeds. These funds have been used to pay professional fees, additional project costs, and debt service. Additionally, a reserve has been established to pay future professional fees on the bond issue. This report is also provided to the Capital Development Advisory Council and the Audit and Finance Committee on a quarterly basis.
NEXT BOARD MEETING
The next Governing Board Meeting will be on May 23, 2006 at 6:30 p.m. at the District Office.
The meeting adjourned at 7:46 p.m.
Governing Board Secretary