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Minutes 04/26/1994



GOVERNING BOARD
APRIL 26, 1994
MINUTES

 

An executive session convened at 6:00 p.m., pursuant to A.R.S. 38-431.02, notice having been duly given.

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.

PRESENT

GOVERNING BOARD
Linda B. Rosenthal, President, Roy C. Amrein, Secretary,Donald R. Campbell, Member, M. Grant Christensen, Member, Nancy Stein, Member

ADMINISTRATION
Paul A. Elsner, William Waechter, Bertha Landrum/Alfredo G. de los Santos Jr., Dan Whittemore, Ron Bleed, Janice Bradshaw, Raul Cardenas, Larry Christiansen, John Cordova, Art DeCabooter, Stan Grossman, Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor John Waltrip, Arnette Ward

ABSENT
STATE BOARD
Jim Ullman

CALL TO ORDER
The meeting was called to order at 6:00 p.m. by President Linda B. Rosenthal

EXECUTIVE SESSION
President Rosenthal called for a motion convening an executive session, notice having been previously given.

MOTION NO. 8223
M. Grant Christensen moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 6:01 p.m.
The meeting reconvened at 7:00 p.m.

President Rosenthal acknowledged Bertha Landrum representing Alfredo G. de los Santos Jr.

APPROVAL OF MINUTES
President Rosenthal requested a motion approving the minutes of the March 22 and April 12, 1994 meetings.

MOTION NO. 8224
M. Grant Christensen moved that the minutes of the March 22 and April 12, 1994 meetings be approved. Motion carried 5-0.

CITIZEN'S INTERIM
Shirlee Schneider, R. Goldberg, Manuel Burruel, Marie Mallak, and B. J. Gould requested reconsideration of Glendale Community College faculty member, Brian Quinn's contract renewal. Petitions in support of reconsideration were presented to the Governing Board. It was requested that Chancellor Elsner investigate the non-renewal and report back to the Governing Board.

CHANCELLOR'S REPORT
Chancellor Elsner reported on the budget decisions reached by the Arizona State Legislature.

SECRETARY'S REPORT
Roy C. Amrein read a letter from Grace A. Kilbane, U.S. Department of Labor, regarding a letter written on behalf of the Governing Board in support of the One-Stop Career Center Team.

STATE BOARD REPORT
In Mr. Ullman's absence, there was no report.

AADGB REPORT
Linda B. Rosenthal reported that at the April 15 meeting the second portion of the John Carver Tape on Governance was reviewed. The State Legislative report, federal legislation, the ACCA assessment and budget, and the Fall Conference Committee were discussed.

LEGISLATIVE REPORT
Jack Lunsford reported on several bills and expressed gratitude to college presidents and student leaders for their participation during the legislative session. Paul Elsner noted, for clarification, that the increased dollars must be used for those purposes specified by the legislature, i.e. restoration of classes and William Air Force Base development.

BOARD MEMBER REPORTS
Governing Board members reported as follows:

  1. Nancy Stein attended the Employee Recognition Reception, the MCCCD Foundation luncheon and the American Indian Benefit Dinner.
  2. M. Grant Christensen attended the Employee Recognition Reception and expressed appreciation to District employees for their contributions.
  3. Roy C. Amrein--no report.
  4. Donald R. Campbell attended a Cultural Diversity Awareness Workshop at South Mountain Community College, a PEW Roundtable Discussion, Quality Initiative meetings, and an Honors Program.
  5. Linda B. Rosenthal attended a Women's Week luncheon at South Mountain Community College, the Creative Writing Awards Program, a Foundation Recognition luncheon, the AACC Annual meeting in Washington, D.C., an art show at Phoenix College, an art show and award program at Mesa Community College, the Employee Recognition Reception, was a judge at the District Office Spring Fling, attended the Foundation Annual luncheon and meeting, the Honors Forum, the Honors Convocation, a breakfast at Gateway Community College, two college programs, a Sneaker Tour at ASU, and will conclude campus visits this week.
FACULTY REPORT
Nancy Miller, Faculty Association President, spoke about a need for review and possible revision of District policies relating to non-renewal and retrenchment.

GROUP REPORTS
There were no reports.

COLLEGE REPORTS
Raul Cardenas, Paradise Valley Community College President, named the faculty members who will be participating in the East West Center Asian Studies Program. Larry Christiansen, Mesa Community College President, reported that he had participated in the official ribbon cutting for ASU East.

STUDENT GOVERNMENT
Joe Kramer, Glendale Community College, spoke in support of the request for reinstatement of the faculty contract for Brian Quinn.

REWARDS & RECOGNITION
Paul Elsner commented on the number of articles about former Scottsdale Community College design students in Southwest Passages. The Chancellor also commented on the following: an item about Linda Thor and the Governor's Pioneer Award in CHANGE magazine; an article and photo of Bernie Ronan, Arnette Ward, Larry Christiansen and the Superintendent of Mesa Public Schools in Journal; an article co-authored by Rufus Glasper; and a National Science Foundation Award received by Alfredo G. de los Santos Jr. Debbie Dillon and Kevin Snow presented an award to Karen Mills for her work on the literacy program through Rio Salado Community College.

Dr. Elsner announced that Linda B. Rosenthal has been appointed to an AGB committee. Dr. Elsner received a Valley Leadership Visionary award and a student received a $500 award from the League for Innovation in a recent art competition at Mesa Community College. It was announced that Glendale Community College students received nine medals at a Forensics competition in Florida.

APPROVAL OF AGENDA
Approval of the agenda was recommended.

MOTION NO. 8225
M. Grant Christensen moved that the agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Linda B. Rosenthal asked if there were any requests to remove items from the Consent Agenda. There were none from the audience.

Nancy Stein requested that items A-1, B-1, B-2, B-9, B-10, and C-1 be removed from the Consent Agenda. Roy C. Amrein requested that item B-6 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(B-3-1, b, c, d) TEXTBOOK APPROVALS- the approval of textbook The Independent Writer: At a Distance published by Ginn Press for use in the Distance Learning Program, written by Julie Bertch, Rio Salado Community College faculty; approval of Using Windows as the required textbook for students enrolling in BPC 102AD, Scottsdale Community College; approval of Using Lotus 1-2-3 as the required textbook for students enrolling in BPC 104AA, Scottsdale Community College; and approval of Excel 5 Projects for Windows, by Gary R. Brent and William J. Belisle for use as a component of the CIS 105 required textbook set, and as the principal required text for CIS 114, Scottsdale Community College.

(B-4) SUMMER HUMANITIES OUTDOOR WORKSHOP - approval of the Summer Humanities Outdoor Workshop at the United World College in Montezuma, New Mexico during the dates of July 10-16, 1994.

(B-5) GLENDALE COMMUNITY COLLEGE, PHOENIX COLLEGE, ARCHAEOLOGY FIELD SCHOOL TO MITCHELL SPRINGS, CORTEZ, COLORADO, MAY 15-26, MAY 28-JUNE 8, JUNE 12-23, 1994- approval of three sections of an archaeological field school, ASB 231 Introduction to Archaeological Field School in Cortez, Colorado, for the hands-on study of prehistoric Anasazi culture and the techniques and methodology required in carrying out an archaeological excavation, the three sections being jointly offered by Glendale College and Phoenix College in May and June 1994.

(B-7) ACCEPT USEPA/USDOE GRANT FOR SUNRAYCE 95' ELECTRIC CAR RACE - authorization to accept a $3,000.00 seed grant from the U.S. Environmental Agency and the U.S. Department of Energy to help support entry and travel costs for the electric car developed by the physics department at Scottsdale Community College to participate in a 1,000 mile race from Indianapolis to Colorado Springs, Colorado from June 20-28, 1995.

(B-8) PARKING LOT REPAIR AT GLENDALE COMMUNITY COLLEGE - awarding of a contract in the amount of Twenty-eight Thousand Six Hundred and no/100 Dollars ($28,600.00) to Ace Asphalt Company for the repair of parking lots at Glendale Community College.

(B-11) GRAND CANYON FIELD SCHOOL 1994 - approval of a field school studying the geology and biology of the Grand Canyon to be offered at the Grand Canyon June 4 to 12, 1994; students enroll on the MCC campus in BIO 149 AF Field Biology: Natural History of the Grand Canyon (2 unit credit) and GLG 251 MC Grand Canyon Field Geology (1 unit credit).

(B-12) ARIZONA DEPARTMENT OF COMMERCE AWARD--ORBITAL SCIENCES CORPORATION - acceptance of an award in the amount of $170,000 to the Maricopa County Community College District for a workforce recruitment and custom training program with Orbital Sciences Corporation for the economic conversion and expansion of their operations in Chandler, AZ.

(B-13) ARIZONA DEPARTMENT OF COMMERCE AWARD--TRW VEHICLE SAFETY SYSTEMS - acceptance of an award in the amount of $254,100 to the Maricopa County Community College District for a workforce recruitment and custom training program with TRW Vehicle Safety Systems for the expansion of their operations in Mesa and Queen Creek, AZ.

(C-2) TRANSFER OF CONTINGENCY FUNDS COMMUNICATION PROGRAM - Approval of a transfer of $97,450 for the purpose of providing the necessary technical expertise, temporary staff, and printing and mailing costs to produce and distribute a minimum of three major mailings to constituents regarding the community college district.

(C-3) VOUCHERS - The following vouchers were submitted to the Board for its approval:

Payroll: 03/16, 04/01, and 04/15/94

Accounts Payable: 03/02, 03/03, 03/04, 03/07, 03/08, 03/09, 03/10, 03/11, 03/14, 03/15, 03/16, 03/21, 03/22, 03/23, 03/25, 02/28, 03/29, 03/30, and 03/31/94

MOTION NO. 8224
M. Grant Christensen moved that the Governing Board accept the Consent Agenda with the exception of items A-1, B-1, B-2, B-6, B-9, B-10 and C-1. Motion carried 5-0.

(A-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS, AND TERMINATIONS - William Waechter recommended approval of the personnel actions. Nancy Stein requested clarification for the funding dates and funding source for the KJZZ Membership Coordinator, page 3.

MOTION NO. 8225
Donald R. Campbell moved approval of the employments, resignations, retirements, and terminations. Motion carried 5-0.

(B-1) CURRICULUM - Approval of the curriculum was recommended. In response to a question from Nancy Stein, Bertha Landrum explained the process for development of an occupational program.

MOTION NO. 8226
Roy C. Amrein moved that the Governing Board approve the curriculum. Motion carried 5-0.

(B-2) HIRING QUALIFICATIONS - COMPUTER SCIENCE INSTRUCTORS - Bertha Landrum recommended approval of the hiring qualifications for both part-time and full-time computer science instructors, effective immediately. Nancy Stein asked about the difference in qualifications for part-time and full-time faculty and the impact these differences might have on students. M. Grant Christensen asked about the new hiring standards not being applicable for those part-time faculty who have taught Computer Science courses previously in the District.

MOTION NO. 8227
Nancy Stein moved that the Governing Board approve the hiring qualifications for both part-time and full-time computer science instructors, effective immediately, as indicated on the agenda item. Motion carried 4-1. Nancy Stein was opposed.

(B-6) SCC CHAMBER SINGERS TRIP TO NEW YORK CITY - MAY 12-16, 1994 - authorization for a faculty sponsor, accompanist, and eighteen to travel to New York City May 12-16, 1994, to perform at the Lincoln Center on May 15, and the Ninth Avenue Street Festival on May 16 was recommended. Roy C. Amrein suggested that inconsistencies in faculty and administrative costs and costs per person be eliminated in similar agenda items in the future. He requested that Dr. Elsner examine current policy relating to trips of this nature and that more data be provided in the future.

MOTION NO. 8228
Roy C. Amrein moved that Governing Board authorize a faculty sponsor, accompanist, and eighteen students to travel to New York City, May 12-16, 1994, to perform at the Lincoln Center on May 15, and the Ninth Avenue Street Festival on May 16, 1994. Motion carried 5-0.

(B-9) HVAC CONTROLS CONTRACT AT PARADISE VALLEY COMMUNITY COLLEGE - It was recommended that a contract in the amount of Forty-four Thousand Eight hundred Nineteen and 00/100 Dollars ($44,819.00) be awarded to Johnson Controls, Incorporated for the procurement and installation of HVAC controls and devices in the Student Union Building at Paradise Valley Community College.

(B-10) HVAC CONTROLS CONTRACT AT PHOENIX COLLEGE - It was recommended that a contract in the amount of Thirty Thousand Five hundred Fifty-nine and 00/100 Dollars ($30,559.00) be awarded to Johnson Controls, Incorporated for providing the hardware and software for the Johnson Controls Metasys energy management system in the Phoenix College central plant. Nancy Stein expressed her opinion that as a member of the Governing Board, she feels a responsibility to serve as a watchdog in the use of public funds, and that there may be other companies capable and interested in providing the same services as Johnson Controls, Incorporated. Linda B. Rosenthal noted that there have been no challenges from other companies interested in providing these services, and Lionel Diaz and Mike McIntire commented on the purchasing process. Chancellor Elsner suggested that more detailed information relating to the bidding process be provided for Mrs. Stein.

MOTION NO. 8229
Nancy Stein moved that the Governing Board contracts be awarded as follows: in the amount of Forty-four Thousand Eight hundred Nineteen and 00/100 Dollars ($44,819.00) to Johnson Controls, Incorporated for the procurement and installation of HVAC controls and devices in the Student Union Building at Paradise Valley Community College; and in the amount of Thirty Thousand Five hundred Fifty-nine and 00/100 Dollars ($30,559.00) to Johnson Controls, Incorporated for providing the hardware and software for the Johnson Controls Metasys energy management system in the Phoenix College central plant. Motion carried 4-1. Nancy Stein was opposed.

(C-1) PRIOR YEAR COMMITMENTS - Approval of prior year commitments for FY ended 6/30/93 was recommended. Nancy Stein requested an explanation for the late payment of this item.

MOTION NO. 8230
Roy C. Amrein moved that the prior year commitments for FY ended 6/30/93. Motion carried 4-1. Linda B. Rosenthal was opposed.

The following information items were distributed to the Governing Board:

INFORMATION ITEMS

(IV-A)BUDGET ANALYSIS REPORT

NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows:

Tuesday, May 10, 1994 - 7:00 p.m. - Study Session/Strategic Conversation
Tuesday, May 24, 1994 - 7:00 p.m. - Regular Meeting

ADJOURNMENT
There being no further business for discussion, the meeting adjourned at 8:18 p.m.

A five-minute break was taken to move the meeting to the Employee Lounge to utilize a less formal format designed to promote and encourage open communication and participation among governing board members, administrators, faculty, staff and individuals attending the meeting.

STRATEGIC CONVERATION
VISION STATEMENT - A final Draft Vision Statement was discussed. The outcome was to review and obtain comments on a revised Vision Statement for the Maricopa County Community College District

The proposed Draft Vision Statement follows: "The Maricopa Community Colleges exceed the expectations of our many communities for effective, innovative, student-centered, flexible and lifelong educational opportunities. Our faculty and staff are committed to continuous quality improvement, respect for diversity, and the efficient use of resources. We are a learning organization, guided by our shared values and our desire to create an enduring legacy."

COMMENTS ON VISION

  • "Respect for Diversity" inadequate hiring-"societal equalizer"
  • Opposite is true--specifics can be tied in with goals that follow Vision and Mission
  • "Exceed" - We're doing better than someone else--look for a substitute
  • Concern about present tense "strive to exceed" - evolutionary
  • "Exceeds expectations" of our customers--not what someone else is doing
  • Vision - Group fantasy
  • Who are the many communities. We have a choice
  • "meet the changing expectations." Quality is not static
  • Vision is out in front of you--not there when accomplished
  • "Exceed" infers static
  • Change reference to students... "The MCCCD college shall strive to exceed the changing expectations of our many communities....
  • Vision--something you want to BE, not DO
  • Committed to diversity (change order of words)
  • Committed to respecting diversity
  • *Committed to diversity
  • Diversity needs to have emphasis
  • What is a "learning organization"?
  • Caution about taking out "respect"
  • Does "enduring legacy" have anything to do with learning organization?
  • Period after values
  • "Enduring" legacy -- redundant
It was suggested that another draft be prepared and discussed prior to bringing the statement to the Governing Board for a First Reading.

MISSION STATEMENT
Discussion was held to begin defining a mission statement, reviewing MCCCD's current mission statement and brainstorming ideas for revising the mission statement.

ADJOURNMENT
The meeting ended at 9:00 p.m.

____________________________________
Roy C. Amrein
Secretary

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4/27/94