Minutes 04/26/2005

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Don Campbell, President
Scott Crowley, Secretary
Ed Contreras, Member
Linda Rosenthal, Member
Jerry Walker, Member

ADMINISTRATION

Rufus Glasper
Steve Helfgot
Debra Thompson
Jose Leyba
Maria Harper-Marinick
Darrel Huish for Ron Bleed
Pete Kushibab
Mary Kay Kickels
Larry Christiansen
Ken Atwater
Art DeCabooter
Homero Lopez
Gene Giovannini
Anna Solley
Linda Thor
Phil Randolph
Maria Hesse

CALL TO ORDER

The regular meeting was called to order at 6:36 p.m.

EXECUTIVE SESSION

The executive session was called to order by President Campbell at 5:30 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Scott Crowley.

CITIZEN'S INTERIM

The following citizens came forward. These minutes reflect summarized/paraphrased comments of their full remarks:

Lou Ann Durden, Paradise Valley Community College: Ms. Durden came forward as an active PVC Fitness Center member and indicated she represented many other senior adults who are on fixed incomes and take advantage of the fitness facility available at PVC. She spoke about the personal attention that is given to members, especially aerobics instructor Dale Hauser who helped her tremendously. She expressed appreciation for the aquatic center that is being planned for this campus.

BOARD MEMBER REPORTS

There were no reports.

CHANCELLOR'S REPORT

Chancellor Glasper introduced members of the Wellness Committee which included Nicola Perry from Phoenix College, Louise Keough from GCC, and Lyle Bartelt from EMC. The restated their mission statement which reads that they “empower faculty and staff to make healthier lifestyle choices and informed healthcare decisions by providing comprehensive wellness opportunities through communication, education, and screenings. They reported on activities held during the past year and those planned in future months. A copy of their presentation is enclosed with this board packet. The handout includes campus contact names, their goals, objectives, and their budget for 2004-05.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

Faculty Executive Council President Sandra Steubner expressed support on behalf of the faculty for the meet and confer negotiations which have and are taking place. She introduced John Storslee, Faculty Senate President and PVC, who highlighted activities and accomplishments of faculty on their campus. (A copy of his presentation is included in this board packet.)

EMPLOYEE GROUP REPORTS

There were no group reports.

COLLEGE REPORTS

MCC President Larry Christiansen and GCC President Phil Randolph came forward to speak about their 40th Anniversaries. They provided comments on the “birth” of their campuses on April 12, 1965 and that during the past forty years they have jointly served over 750,000 students. They spoke about special activities and commemorations that will have taken place to day or will be taking place throughout the rest of the year.

PVC President Mary Kay Kickels introduced four members who took part in a special academic seminar that took place in Washington, D.C. on January 8-20. Team members were: Linda Knoblock (faculty), Sherry Adams (Faculty), Bonnie Wentzel (Student), and Abigail Downer (Student). They took part in the Presidential Inauguration, workshops on politics and the media, and site visits to numerous historical and national venues. All four members spoke about how enriching the experience had been.

STUDENT LIFE REPORT

Phi Theta Kappa students from Rio Salado College were present. They included Dawn Sears, Donald Demestre, Susan Boulanger, Beth McNally, and Cynthia Maxson. They reported on their attendance of the Phi Theta Kappa National Conference and the awards they received which included the Most Distinguished Chapter President, Long Service Advisor Award, and the Officer Award.

STRATEGIC CONVERSATION FOLLOW-UP REPORT

Tonya Drake, District Director of Student Development Services, provided the Summary of the April 5 Governing Board Strategic Conversation held at Red Mountain Community College. A copy of her remarks are included in the meeting packet.

ACCA/AADGB REPORT

Mrs. Rosenthal stated that meetings took place on April 21 and representatives spent a great deal of time discussing the budget and legislative reports, as well as the process for hiring the ACCA Director.

LEGISLATIVE REPORT

Government Relations Director Page Gonzales provided an overview of major issues being considered by the state legislature. These included the state budget, lowering percentage increases over two years for retirement contributions to ASRS, decreasing the business property tax assessment ration from 25% to 20% over a 10 year phase-in, and the establishment of a 7-member Community Implementation Committee charged with reviewing annual community college reports on 300 and 400 level credit courses that lead to a baccalaureate degree and funding options for those offerings. A copy of Ms. Gonzales’ report in included in this meeting packet.

AWARDS AND RECOGNITIONS

There were no awards or recognitions.

APPROVAL OF THE AGENDA

President Campbell requested a motion to approve the agenda.

MOTION NO. 9306
Mrs. Rosenthal moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA

President Campbell asked for any requests to remove items from the Consent Agenda. Mr. Crowley requested that item V.E.6 be pulled. It was noted that item V.C.1 had an addendum. Item V.E.5 was withdrawn.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES of the February 22, 2005 Regular Board Meeting, the April 5, 2005 Strategic Conversation, and March 22, 2005 Regular Board Meeting.

(B-1) APPROVAL OF EMPLOYEE DEVELOPMENT PROGRAM – MARICOPA LEARNS THROUGH SERVICE – Approve the creation of Maricopa Learns Through Service, an employee development program that utilizes short-term placements for employees outside their regular jobs within the community, with specific learning objectives and evaluation tools for each individual employee who participates.

(B-2) APPROVAL OF EMERITUS STATUS DISTINCTION – Award Emeritus Distinction to the proposed MCCCD faculty members for their meritorious contributions and quality of instruction to the Maricopa County Community College District.

(C-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approve the recommended employments, resignations, retirements, and terminations as presented with addendum.

(D-1) APPROVAL OF PROPOSED CURRICULUM AND PROGRAMS – Approve the curriculum proposals and programs as submitted.

(D-2) APPROVAL OF GATEWAY EARLY COLLEGE HIGH SCHOOL CHARTER AMENDMENT - Approve an amendment to the GateWay Early College High School (GWECHS) charter to reflect a four-day instructional program. Arizona Revised Statutes sets the minimum number of instructional hours for charter schools. Based on these statutes, GWECHS will offer during a four-day instructional program the required 720 annual instructional hours and the required 123 hours in each high school subject area.

(D-3) APPROVAL OF PROPOSITION 301 WORKFORCE DEVELOPMENT AND JOB TRAINING PLAN FOR FY 05-05 – Approve the Proposition 301 Workforce Development Job Training Plan. The plan has been developed in accordance with the requirements of the amended Arizona Revised Statutes, Section 15-1472.

(E-1) APPROVAL OF AWEE LEASE AGREEMENT – CITY COLLEGES CENTER - Approve the lease agreement for Arizona Women’s Education and Employment (AWEE) at the City Colleges Center, located at 640 North 1st Avenue, Phoenix, AZ 85003, from July 1, 2005 through June 30, 2007 for the amount of $2,804.00 per month for all areas specified in contract.

(E-2) APPROVAL OF CONCEPTUAL APPROVAL FOR NEW MODULAR CLASSROOM COMPLEX AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE – Approve a new modular classroom complex at Estrella Mountain Community College.

(E-3) APPROVAL TO AWARD A CONTRACT FOR FEDERAL REPRESENTATION SERVICES– Approve a contract with the firm of Parry, Romani, DeConcini and Symms for the provision of Federal Representation Serves for the District.

(E-4) APPROVAL OF CONCEPTUAL APPROVAL FOR NEW LOOP ROAD AND PARKING LOTS AT CHANDLER-GILBERT COMMUNITY COLLEGE– Provide conceptual approval for a new loop road and two new parking lots at Chandler-Gilbert Community College with a total project budget of $1,569,000.

(E-5)WITHDRAWN APPROVAL OF RIGHT OF WAY EASEMENT TO CITY OF GLENDALE AT GLENDALE COMMUNITY COLLEGE - Grant a right of way easement along 59th Avenue to the City of Glendale.

(F-2) APPROVAL OF GWECHS REVISED BUDGET FY 2004-2005– Approve the revised budget for GateWay Early College High School (GWECHS) for the 2004-2005 school year from $1,208,786 to $1,045,229.

(F-3) APPROVAL OF REVISION OF 2004-05 ANNUAL BUDGET FOR TEACHER PREPARATORY CHARTER HIGH SCHOOL– Approve the revised budget for Teacher Preparatory Charter High School for the 2004-05 school year from $385,510 to $336,780.

MOTION NO. 9307

Mr. Crowley moved for approval of the Consent Agenda with the exception of Action Items V.E.5 which was withdrawn and V.E.6 which was pulled. Motion approved 5-0.

(B-3) APPROVAL OF PAYMENT IN SETTLEMENT OF PENDING
LITIGATION – PRATT V. MCCCD – Approve the payment of $161,650 for the benefit of Julia Pratt as consideration for settlement of a tort liability action arising out of GateWay Community College.

MOTION NO. 9308

Mrs. Rosenthal moved for approval of the payment of $161,650 for the benefit of Julia Pratt as consideration for settlement of a tort liability action arising out of GateWay Community College. Motion approved 5-0.

(C-2) APPROVAL OF EMPLOYEE GROUP SALARY SCHEDULE
ADJUSTMENTS FY 2005-2006 - Authorize the recommended compensation adjustment for employee groups and the Skill Centers to be effective in FY 2005 –2006:

• Employees in MAT, PSA, Crafts, Safety, M&O, Skill Centers and CEC will receive a five percent (5%) salary adjustment to their grades. Consistent with standing practice, the exception is for employees in salaries beyond the top of their salary grade. These employees will receive a 2.5% increase. No step adjustments will be made.
• The adjunct faculty rate and residential faculty overload rate will be $709 per load hour.
• Professional growth increases for the aforementioned employee groups will reflect an increase of $1,250 per increase in budgeted positions in each employee group between the FY04-5 adopted and FY05-6 proposed budgets.

Faculty compensation and professional growth recommendations are pending further discussion.

MOTION NO. 9309

Mrs. Rosenthal moved to authorize the recommended compensation adjustment for employee groups and the Skill Centers to be effective in FY 2005 –2006. Motion approved 5-0.

(E-6) APPROVAL OF PARTNERSHIP AGREEMENT FOR NEW AQUATIC CENTER AT PARADISE VALLEY COMMUNITY COLLEGE – Approve entering into a partnership agreement with the Arizona Olympic Sports Foundation, Inc. (AOSF), a not-for-profit corporation for the construction of a new Aquatic Center at Paradise Valley Community College.

MOTION NO. 9310

Mrs. Rosenthal moved for approval of entering into a partnership agreement with the Arizona Olympic Sports Foundation, Inc. (AOSF), a not-for-profit corporation for the construction of a new Aquatic Center at Paradise Valley Community College. Motion approved 5-0.

(F-1) APPROVAL OF PROPOSED PRELIMINARY FISCAL YEAR 2005-06 BUDGET – Approve the preliminary Proposed FY 2005-2006 Budget. The current Unrestricted Fund, Current Auxiliary Fund, Current Restricted Fund, and Plant Fund budgets total $1.1 billion. The Proposed Budget will be submitted for preliminary adoption on April 14th, 2005. This budget then will be published pursuant to legal requirements. Truth in Taxation notices also will be published. Final adoption of the proposed budget and a Truth in Taxation hearing is scheduled for June 14, 2005.

MOTION NO. 9311

Mr. Crowley moved for approval of the preliminary Proposed FY 2005-2006 Budget. The current Unrestricted Fund, Current Auxiliary Fund, Current Restricted Fund, and Plant Fund budgets total $1.1 billion. The Proposed Budget will be submitted for preliminary adoption on April 14th, 2005. This budget then will be published pursuant to legal requirements. Truth in Taxation notices also will be published. Final adoption of the proposed budget and a Truth in Taxation hearing is scheduled for June 14, 2005. Motion approved 5-0.

INFORMATIONAL ITEMS

(VI.1) DISCUSSION AND ADOPTION OF NEW POLICY REGARDING EMPLOYMENT OF RELATIVES - Repeal the current policy regarding the hiring of relatives and adopt in its place the recommended proposed policy.

(VI.2) DISCUSSION AND ADOPTION OF ADDITION TO ACSTIVE RETIREMENT PROGRAM – Amend its policy regarding participation in the District’s Active Retirement Program by adding language as proposed.

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Nine Months Ended March 31, 2005

Expenditure analysis indicates 65.1% of the budget has been expended so far this year as compared to 68.6% expended at this same point in time last year. 15.9% of the budget remains unexpended or unencumbered compared to 14.6% in the prior year. Revenue analysis indicates that 72.1% of the budget has been recognized to date. Projected fund balance will increase by about $147 thousand during this fiscal year. 8% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2005 is $70.7 million and equates to about 43 days of operating budget, or more than five payrolls.

(VII.B.) 1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), and Series D (2001) and GO Bond Refunding Series (2002 & 2004), 2004 General Obligation Bonds Series A (2004), and 1994 Capital Development Plan Summary as of March 31, 2005

As of March 31, 2005, about $378.7 million of bond proceeds have been expended representing about 98% of total proceeds available from the bond authorization and capital development plan. Bond Proceeds are invested until expended. As of March 31, 2005, the net remaining balance on the 1994 GO Bond is $18.5 million, categorized as follows:

Remaining Balance
Bond Proceeds: $7.1 million
Interest Allocated to Life Without the Bond: $5.9 million
Interest NOT Allocated to Life Without the Bond: $5.5 million

Remaining earnings are invested and will be used for future debt service or capital projects such as Life Without the Bond. Proceeds from the first issue of 2004 GO Bond of $190.2 million were received in early March. As of March 31, 2005, approximately $240,000 has been encumbered:

Remaining Balance
Bond Proceeds: $190 million

This report is also provided to the Capital Development Advisory Council and the Audit and Finance Committee on a quarterly basis. Detail is provided to the colleges monthly.

(VII.C.) Revenue Bond Projects
Receipts and Disbursements Analysis
As of March 31, 2005

As of March 31, 2005, 100% of bond proceeds have been expended for the Chandler-Gilbert PAC and South Mountain PAC. The expenditures and encumbrances (commitments) for the Paradise Valley PAC have been about $8.1 million, representing 8% of the total project funds remaining. Total expenditures and encumbrances (commitments) for the SIS project approximately $8.5 million, representing 19% of the project funds remaining. Note that in addition to Revenue Bonds proceeds, PACs and the SIS projects may be funded by General Obligation Bonds, student fees, interest earnings, or college capital funds. Bond proceeds are invested until expended. As of March 31, 2005, approximately $1.3 million in interest has been received on invested proceeds.

NEXT BOARD MEETING

The next Governing Board Meeting will be a Strategic Conversation on May 10 at 4:00 p.m. at the District Office.

ADJOURNMENT

The meeting adjourned at 8:10 p.m.

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Scott Crowley
Governing Board Secretary