Minutes 05/24/1994

GOVERNING BOARD
MAY 24, 1994
MINUTES

An executive session convened at 6:00 p.m., pursuant to A.R.S. 38-431.02, notice having been duly given.

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.

PRESENT

GOVERNING BOARD
Linda B. Rosenthal, President, Roy C. Amrein, Secretary, Donald R. Campbell, Member. M. Grant Christensen, Member, Nancy Stein, Member

ADMINISTRATION
Paul A. Elsner, William Waechter, Alfredo G. de los Santos Jr., Dan Whittemore, Ron Bleed, Janice Bradshaw, Larry Christiansen, Kay Martens for John Cordova, Irwin Noyes/Art DeCabooter, Stan Grossman Anna Solley for Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor,John Waltrip, Margaret Hogan for Arnette Ward

STATE BOARD
Jim Ullman

CALL TO ORDER
- The meeting was called to order at 6:00 p.m. by President Linda B. Rosenthal

EXECUTIVE SESSION
President Rosenthal called for a motion convening an executive session, notice having been previously given.

MOTION NO. 8232
M. Grant Christensen moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 6:01 p.m.

The meeting reconvened at 7:00 p.m.

PUBLIC HEARING
The meeting was recessed and the Public Hearing called to order.

President Linda B. Rosenthal explained the process followed in developing the budget for presentation and adoption. Dan Whittemore provided highlights of the proposed FY 1994-95 budget which totals $381,304,265. This figure includes seventy-five million dollars from a proposed bond election. There were no questions from the audience or the Governing Board.

The Public Hearing adjourned at 7:09 p.m.

SPECIAL MEETING
President Rosenthal called the Special Meeting for consideration and adoption of budgets for 1994-95 to order.

MOTION NO. 8233
M. Grant Christensen moved that the Governing Board adopt the FY 94-95 Current Unrestricted General and Auxiliary Fund Budgets, Current Restricted Budget, and Unrestricted Plant Fund Budget totaling $381,304,265.00.

Nancy Stein requested additional information about the budget and stated that she could not approve the budget without further clarification .

MOTION NO. 8234
Nancy Stein moved that adoption of the budget be postponed until further budget explanation had been provided.

Dan Whittemore stated that State Statutes require adoption of the budget by early June (June 5).

Motion No. 8234 was defeated 1-4. Linda B. Rosenthal, Roy C. Amrein, Donald R. Campbell and M. Grant Christensen were opposed.

Motion No. 8233 carried 4-1. Nancy Stein was opposed.

ADJOURNMENT
The Special Meeting adjourned at 7:13 p.m. and the regular meeting reconvened.

President Rosenthal acknowledged administrative substitutions as follows: Kay Martens for John Cordova, Margaret Hogan for Arnette Ward, Fred Stahl for Raul Cardenas, Anna Solley for Homero Lopez, and Irwin Noyes for Art DeCabooter who was present for part of the meeting.

APPROVAL OF MINUTES
President Rosenthal requested a motion approving the minutes of the April 26 and May 10, 1994 meetings. President Rosenthal noted that corrections had been made on page two of the May 10, 1994 minutes correcting $1.5 to $15 and AZ to A-2.

MOTION NO. 8235
Donald R. Campbell moved that the minutes of the April 26 and May 10, 1994 meetings be approved as corrected. Motion carried 5-0.

CITIZEN'S INTERIM
There were no requests to speak during this portion of the meeting.

CHANCELLOR'S REPORT
Chancellor Elsner reported on a press announcement regarding the $15 million dollar National Science Foundation grant which will be used to improve math and science skills in urban inner city schools.

SECRETARY'S REPORT
Roy C. Amrein read letters from Governor Fife Symington and Maricopa County Treasurer, Doug Todd.

STATE BOARD REPORT
Mr. Ullman reported that no meeting had been held because of graduations. Mr. Ullman attended the graduation ceremony at Mesa Community College and assisted in presenting diplomas. He commented on a report compiled from a survey including forty-three states on articulation agreements. Linda B. Rosenthal requested copies of the report be sent to the MCCCD Governing Board.

AADGB REPORT
Linda B. Rosenthal reported that there had been no meeting in May.

LEGISLATIVE REPORT
There was no report.

BOARD MEMBER REPORTS
Governing Board members reported as follows:

1. Roy C. Amrein--no report.

2. M. Grant Christensen attended the Mesa Community College graduation ceremony.

3. Nancy Stein attended the Sun Sounds Corporate and Volunteer Recognition Reception, Take Our Daughters to Work day at the District, Cooperative Education--a strategy for success, the 8th Annual Hispanic Convocation held at Phoenix College, the "Hats Off" Honors and Awards Brunch at Scottsdale Community College, a discussion with Phil Randolph and others relating to the demolition of the Aloha Motel, the 4th Annual Tutor Certification Ceremony at Paradise Valley, the Nursing Pinning Ceremony at Scottsdale Community College, "Brunch with the Stars" at Mesa Community College, Commencement Exercises at Gateway Community College, the Ocotillo Retreat, and the Major Taxpayers Meeting.

4. Linda B. Rosenthal attended two ACCT regional seminars--San Antonio and LaJolla. Donna Schober and Linda Rosenthal presented "Quality and Board Governance" at the meeting in LaJolla. Mrs. Rosenthal attended the Arizona Gives celebration luncheon, ASEP (Automotive Students Educational Program) at Glendale Community College, Child Development Center graduation at Paradise Valley Community College, Rio Salado Community College Graduation, ITS Victory Celebrations, Gateway Community College Certificate Graduation, Phoenix College Nurses Pinning Ceremony, the Think Tank Symposium, Ocotillo, Major Taxpayers Meeting, Think Tank Dinner, and Rio Salado GED graduation.

5. Donald R. Campbell attended the graduation ceremony at Gateway Community College and commented on the excellent keynote speaker Peterson Zah, President of the Navajo Nation. Dr. Campbell also attended a pre-graduation ceremony at Estrella Mountain Community College Center.

FACULTY REPORT
Freddie Antilla, Faculty Association President, expressed appreciation for Nancy Miller's service as 1993-94 Faculty Association President. Dr. Antilla introduced new presidents from individual campus faculty groups and commented on the Faculty Association affiliation with AAUP (American Association of University Professors). A copy of the AAUP Principles and Standards was provided for each Governing Board member.

GROUP REPORTS
There were no reports.

COLLEGE REPORTS
Linda Thor announced a COABE (Commission on Adult Basic Education) conference to be held at the Pointe at South Mountain, June 1-4, 1994. Dr. Thor complimented Karen Mills for her role in planning the conference which will be attended by approximately 1300 individuals. The conference is a joint effort of Rio Salado Community College and the Arizona Department of Education.

John Waltrip announced that Glendale Community College Women's Softball team recently won a national championship.

STUDENT GOVERNMENT
There were no reports.

REWARDS & RECOGNITION
William Waechter commented on the 1994 League for Innovation Student Art Competition. Larry Christiansen presented the first place award and check for $500 to Mesa Community College student Sherry Thomas-Keele.

APPROVAL OF AGENDA
Approval of the agenda was recommended.

MOTION NO. 8236
M. Grant Christensen moved that the agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Linda B. Rosenthal asked if there were any requests to remove items from the Consent Agenda. There were none from the Nancy Stein requested items A-1, B-1, B-3, and B-11 be removed from the Consent Agenda. Linda B. Rosenthal requested item C-2 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-2) FUNDING FOR SELF-FUNDED WORKER'S COMPENSATION PROGRAM - the funding level of the Worker's Compensation Quasi Endowment Account (the Account) be maintained each fiscal year (FY) at an amount up to the aggregate stop loss insurance limit plus administrative costs of the program with funds remaining in the Account after payment of claims and costs during a FY will carry forward to subsequent FY's, funds will be added to the Account each year as necessary to maintain the required funding level, and only with the approval from the Governing Board may funds be transferred out of the Account to be used for purposes other than claims and costs of the Worker's Compensation Program.

(B-2) TEXTBOOK ADOPTION - adoption of the "Keyboard Mastery on the Computer--Short Course," by Barbara Ellsworth, faculty member at Mesa Community College, as a required text in: OAS 090, 1/2 credit course entitled "Typing--Short Course" and Non-credit classes in "Typing--Short Course."

(B-4) APPROVAL OF USDE TITLE VIII COOPERATIVE EDUCATION GRANT - approval of the third year funding of the United States Department of Education Title VIII Cooperative Education Grant in the amount of $129,748.00.

(B-5) ACCEPT HELENE FULD HEALTH FUND GRANT TO NURSING DEPARTMENT - SCOTTSDALE COMMUNITY COLLEGE- acceptance of a $50,740.00 grant from the Helene Fuld Health Fund.

(B-6) RIO SALADO COMMUNITY COLLEGE ADULT LITERACY AND JOB READINESS TRAINING FY 1994-95 - approval of an intergovernmental service agreement for $70,000 from the Arizona Department of Education/Adult Education Division in cooperation with the Arizona Department of Economic Security (DES) pending receipt of approved application, to continue the current Adult Basic Education and English for Speakers of Other Languages Program through Rio Salado Community College for single parents receiving AFDC (Aid to Families with Dependent Children) benefits, for the period July 1, 1994 to June 30, 1995.

(B-7) INTERGOVERNMENTAL AGREEMENT: RIO SALADO COMMUNITY COLLEGE AND CITY OF PHOENIX/HUMAN SERVICES DEPARTMENT FOR ADULT BASIC EDUCATION AND ENGLISH-AS-A-SECOND-LANGUAGE CLASSES FY 1994-95 - approval of an intergovernmental agreement between Rio Salado Community College and the City of Phoenix to continue to provide Basic Skills and English-as-a-Second Language courses for the city's Human Services Centers, in the amount of $9,100.00.

(B-8) RIO SALADO COMMUNITY COLLEGE A COUNTYWIDE ABE/GED/ESOL PROGRAM FY 1994-95 - approval of an intergovernmental agreement of $1,170,204 from the Arizona Department of Education/Adult Education Division, pending receipt of approved application, to continue countywide Adult Basic Education, GED (High School Equivalency Diploma) Preparation, and English for Speakers of Other Languages Program through Rio Salado Community College for the period of July 1, 1994 to June 30, 1995.

(B-9) INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY SOCIAL SERVICES DEPARTMENT BUDGET FY 1994-95 - approval of an intergovernmental agreement for $133,199 with the Maricopa County Social Services Department for the coordination and delivery of a Basic Education component in the Northwest, Southwest, and Eastern JTPA (Job Training Partnership Act) Training Centers for the fiscal year July 1, 1994 to June 30, 1995, pending receipt of approved application, including a reimbursement ceiling of $165,000 for tuition and fees for occupational training at the Maricopa Skill Center or any of the ten Maricopa Colleges and Centers.

(B-10) UNITED STATES ARMY PRACTICAL NURSE PROGRAM - acceptance of an award in the amount of $19,856 to the Maricopa County Community College District for a Practical Nurse Program designed to address a shortage of U.S. Army nurses.

(C-3) VOUCHERS - The following vouchers were submitted to the Board for its approval:

Payroll: 04/29/94

Accounts Payable: 04/04, 04/05, 04/06, 04/07, 04/08, 04/11, 04/12, 04/13, 04/14, 04/15, 04/18, 04/19, 04/20, 04/21, 04/22, 04/25, 04/26, 04/27, 04/28, 04/29/94

MOTION NO. 8237
M. Grant Christensen moved that the Governing Board accept the Consent Agenda with the exception of items A-1, B-11, B-3, B-11, and C-2. Motion carried 5-0.

(A-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS, AND TERMINATIONS - William Waechter recommended approval of the personnel actions with the following corrections/changes: page 2, Dillard, MA Level should be Entry Level; page 4, Fierro salary should have two asterisks; Anderson should be a Reallocation not a new position; page 6, Willekens should be a current Annual salary rather than Biweekly; page 8, dates are one year off, should be 94-95, not 93-94; and page 10, Murphree should be pulled from the agenda. Dr. Waechter explained that three asterisks indicate salary placement and pending salary schedule approval. Nancy Stein asked about movement of employees from one college to another, frequency of such moves, and the length of acting positions.

MOTION NO. 8238
M. Grant Christensen moved that the Governing Board approve the personnel actions with the following corrections: page 2, Dillard, MA Level should be Entry Level; page 4, Fierro salary should have two asterisks; Anderson should be a Reallocation not a new position; page 6, Willekens should be a current Annual salary rather than Biweekly; page 8, dates are one year off, should be 94-95, not 93-94; and page 10, Murphree should be pulled from the agenda. Motion carried 5-0.

(A-3) MARICOPA SKILL CENTER POLICIES - Phil Randolph recommended approval of the policies of the Maricopa Skill Center, effective May 24, 1994.

MOTION NO. 8239
M. Grant Christensen moved that the Governing Board approve the policies of the Maricopa Skill Center, effective May 24, 1994. Motion carried 5-0.

(B-1) CURRICULUM - Approval of the curriculum was recommended. Nancy Stein asked about the changes in course numbers on pages five, seven and nine.

MOTION NO. 8240
Roy C. Amrein moved that the curriculum be approved. Motion carried 5-0.

(B-3) USE OF COLLEGE VAN TO TRAVEL TO INDIANAPOLIS - Approval of the use of a college van for travel to Indianapolis, Indiana, June 14 to June 25, 1994 was recommended. Nancy Stein requested a breakdown of the $1,500.00 budget for the use of the van.

MOTION NO. 8241
Roy C. Amrein moved that the Governing Board approve a request to use a college van for travel to Indianapolis, Indiana, June 14-25, 1994. Motion carried 5-0.

(B-11) EMERGENCY LIGHTING PROCUREMENT AT GLENDALE COMMUNITY COLLEGE - It was recommended that the Governing Board award a contract to Brown Wholesale for the procurement of Emergency lighting fixtures and accessories at Glendale Community College. Nine firms responded to the bid call. In response to a question from Nancy Stein, Lionel Diaz explained that a "dummy" item is often provided when the timing of the bid receipt doesn't coincide appropriately with agenda preparation. M. Grant Christensen commented that it is a common practice to provide factual information after agenda preparation but prior to the Governing Board meeting when bid opening occurs after agenda deadlines.

MOTION NO. 8242
Donald R. Campbell moved that the Governing Board award a contract in the amount of Forty Thousand Eight Hundred Eighty-eight and 04/100 dollars ($40,0888.04) to Brown Wholesale for the procurement of emergency lighting fixtures and accessories to be installed in eight areas/buildings at Glendale Community College--Gym Annex, Gymnasium, Language Arts, Music, Nursing/Life Sciences, Performing Arts, Men's Locker Room, and the basement of the Student Union. Motion carried 5-0.

(C-1) REQUEST STATE BOARD CONSENT FOR THE GENERAL OBLIGATION BOND ELECTION- Conceptual approval and adoption of a resolution for a general obligation bond election and bond issue and request for consent of the State Board were recommended. Nancy Stein expressed her opposition to the proposed bond election and indicated a need for further justification for the proposed bond election. M. Grant Christensen expressed his opinion that growth has often been accompanied by opposition, but that a bond election was an vital component to planning for the future.

MOTION NO. 8243
M. Grant Christensen moved that the Governing Board adopt the following resolution:

WHEREAS, the Maricopa Community College District is dedicated to serving the present and future educational and job training needs of the citizens of the county; and,

WHEREAS, it is projected that the population growth of the county will increase by approximately one million persons by 2005; and,

WHEREAS, the increase in the number of students served by Maricopa Community College District historically reflects the county population growth, and will continue to do so.

WHEREAS, the Maricopa Community College District has successfully completed all components of the program of capital construction and remodeling included in the 1984 approved capital development plan; and,

WHEREAS, the Maricopa Community College District has no general obligation debt; and,

WHEREAS, the Governing Board recognizes that a continuous, carefully planned capital development program is an integral part of the District's effort to meet its mission and has therefore studied the capital needs of the District for the next decade and determined the general obligation bond need to be $459,725,000; and,

WHEREAS, the Governing Board of the Maricopa Community College District desires to inform the State Board of Directors for Community Colleges of its intention to proceed in the implementation of its capital development plan for the next decade;

NOW, THEREFORE, BE IT RESOLVED BY THE MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD, AS FOLLOWS THAT:

1. This board requests the State Boar of Directors of Community Colleges of Arizona consent to a general obligation bond election in and for this District in an mount not to exceed $459,725,000; and,

2. The Chancellor or his designee:

a. Continue analysis for a possible November 8, 1994, date for holding a general obligation bond election; and,

b. Procure a fiscal agent and bond counsel to consult on the details of holding a general obligation bond election as well as determine the proper wording for the ballot; and,

c. Forward this resolution to the State Community College Board for its consideration and request consent approval of the State Board pursuant to ARS Section 15-1465, together with a communication setting forth the purposes for which the bond proceeds will be expended.

Motion carried 4-1. Nancy Stein was opposed.

Dan Whittemore introduced Fred Rosenfeld, Bond Counsel, and Kurt Freund, Bond Fiscal Agent.

(C-2) PRIOR YEAR COMMITMENTS - Approval of the prior year commitments for FY ended 6/30/93 was recommended.

MOTION NO. 4244
Roy C. Amrein moved that the Governing Board approve the prior year commitments for FY ended 6/30/93. Motion carried 4-1. Linda B. Rosenthal was opposed.

The following information items were distributed to the Governing Board:

INFORMATION ITEMS

(IV-A)AUDIT AND FINANCE COMMITTEE REPORT

(IV-B)CONFLICT OF INTEREST POLICY - FIRST READING

(IV-C) VISION STATEMENT - FIRST READING

(IV-D) FINANCIAL STABILITY - FIRST READING

(IV-E) BUDGET ANALYSIS REPORT

NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows:
Tuesday, June 14, 1994 - 7:00 p.m. - Study Session/Strategic Conversation

Tuesday, June 28, 1994 - 7:00 p.m. - Regular Meeting

ADJOURNMENT
There being no further business for discussion, the meeting adjourned at 8:23 p.m.

A five-minute break was taken to move the meeting to the Employee Lounge to utilize a less formal format designed to promote and encourage open communication and participation among governing board members, administrators, faculty, staff and individuals attending the meeting.

STRATEGIC CONVERSATION MISSION STATEMENT
- Mission Statements were discussed. The outcome was to Draft a mission statement, review MCCCD's current mission statement and begin brainstorming ideas for revising the mission statement. Linda B. Rosenthal introduced the facilitators, Karen Mills and William Waechter. The proposed vision, mission characteristics, a checklist for mission, vision and purposes, and the current mission were discussed. The current mission statement is, "The mission of the Maricopa Community Colleges is to create accessible, effective and affordable environments for teaching and learning for the people of our communities in order that they may grow personally and become productive citizens in a changing and multi-cultural world."

Comments:

Current Mission

- Does not emphasize quality first.

- "Learning Organization" introduced-not in current statement.

- Offer effective, affordable...

- No effective use of resources.

- Lacks comprehensiveness.

- Accessible very important--geography and times.

Ideas for Modification

- ...an effective and efficient environment for working and learning.

- Need to capture the quality statement.

- Offer accessible, effective, affordable, lifelong educational opportunities to a diverse population for quality teaching and learning.

- Quality=Good

Effective=Good

- Verb "is" is ineffective.

- Start with Maricopa Community Colleges.

- Vision=what we value

Mission=What we do on a daily basis

- To that end we: (this following core statement).

- Take out "is" replace with "will offer" or "offers"

- Vision -- preferred future, values, standards for excellence

- Determine which items from the checklist are in the vision, the mission, the purpose statements.

- Affordability--Accessibility

- Subcommittee: Paul Elsner, Fred Stahl, Donna Schober, John Waltrip, Bil Bruno.

+ [[Delta]]

Kind of like current mission No chocolate

DeCabooter came in late

ADJOURNMENT
The meeting ended at 9:00 p.m.

____________________________________
Roy C. Amrein
Secretary


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5/25/94