Minutes 05/25/1999

An executive session and regular meeting of the Maricopa County Community College District Governing Board were scheduled to be held at 5:30 p.m. and 6:30 p.m. respectively at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Linda B. Rosenthal, President, Gene Eastin, Secretary, Nancy Stein, Member, Donald R. Campbell, Member, Ed Contreras, Member

ADMINISTRATION
Paul Elsner, Bill Waechter, Bertha Landrum for Alfredo G. de los Satnos Jr., Marilyn Anderson for Rufus Glasper, Ron Bleed, Janice Bradshaw, Raul Cardenas, Brian Johnson for Larry Christiansen, Ken Roberts for John Cordova, Art DeCabooter, Stan Grossman,Ernie Lara for Homero Lopez, Morris Johnson for J. Marie Pepicello, Carol Scarafiotti for Linda Thor, Tessa Martinez Pollack, Maria Hesse for Arnette Ward Phil Randolph

ABSENT
STATE BOARD
Nick Balich

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Linda Rosenthal.

EXECUTIVE SESSION
President Rosenthal called for a motion convening an executive session, notice having been previously given.

MOTION NO. 8865
Donald Campbell moved that executive session be convened. Motion carried 5-0.
The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.

Mrs. Rosenthal recognized the presence of students from Art DeCabooter's NAU 580 class.

CITIZEN'S INTERIM
Thomas Dempster read a statement to the Governing Board regarding the circumstances which he believed led to the recommendation for his non-renewal as an instructor at GateWay Community College. Mr. Dempster asked that the Board make inquiry into the circumstances prior to approving his non-renewal, which was on the evening's agenda.

BOARD MEMBER REPORTS

1. Ed Contreras attended the commencement ceremony at Mesa Community College and the annual meeting for accounting instructors in two year institutions.
2. Gene Eastin - no report
3. Nancy Stein Nancy Stein attended a performance of "The Dining Room" at the Black Box Theater and the end-of-the-year celebration at Paradise Valley Community College; a retirement reception for Dr. Herman Walker, an Excellence Under the Stars awards event, a nursing pinning ceremony, and commencement exercises at Scottsdale Community College; an honors and awards dinner at GateWay Community College; and the-end-of-the- year banquet at Mesa Community College.
4. Don Campbell attended the graduation ceremony at Phoenix College; the graduation ceremony for GED students at Rio Salado College; the graduation ceremony for healthcare program students at GateWay Community College; and the awards ceremony for the Hispanic Honors Program at Mesa Community College.
5. Mrs. Rosenthal read a statement into the record addressed concerns raised regarding that item in a statement made by Mr. Eastin at the April 27 Governing Board meeting. Mr. Eastin stood by his comments. It was suggested that the statements made by Mrs. Rosenthal and Mr. Eastin be widely distributed, including to the newspapers. The statement follows: Many of you know that last Tuesday night, April 27, the preliminary Fiscal Year 1999-00 budget was presented to the Governing Board for adoption. The preliminary budget was approved by a 3-2 vote, and a final budget document will be brought to the board for adoption on June 8. On this date, the District also will hold a separate Truth in Taxation hearing.

   At the Board meeting, a lengthy prepared speech was delivered by a Board member. The remarks were critical of the budget as a document and as a representation of the operations of the Maricopa Community Colleges. After the remarks, a call was made for a motion to approve the budget; subsequently the budget was adopted as proposed.

   In hindsight, I should have delayed the call for a vote until after a response from the administration. While the speech did not pose issues as requests for information, a response would have provided some answers to the points that were raised. The additional perspective then would have become part of the public record of the meeting. I have asked the Chancellor and Business Services to prepare a detailed response to the remarks of April 27. In the meantime, I'd like to share a few points that have been reemphasized to me:

   --Budget development for the district occurs almost continuously between August and March. This allows for the most up-to-date planning for the coming fiscal year. Differences or changes therefore will occur between the March, April and even final June budgets. A written summary overview, full financial reconciliation and verbal explanation were provided to the Board.

   --Changes reflect revised estimates of revenues as well as allocations. Many changes are in response to Board action (e.g., tuition), state legislative action on state aid or Financial Advisory Council (FAC) or Chancellor's Executive Council recommendations that occur after the March or April budgets. Many changes or specific uses of funds also are local college or district office recommendations; the deliberative processes that exist lead to changes at different budgets. These recommendations reflect the varied planning, accreditation and budget needs of our ten separately accredited colleges and the District Office. Travel allocation amounts are an example of a local college/district office proposed allocation. District staff does not determine local college travel budgets.

   --Much of the increase in MATP (management, administrative and technical staff) and PSA (professional support staff) comes as a result of the allocation of operating cost funds for the new facilities developed through the capital program. Types of positions include computer programming staff, program advisors and other technical positions. The operating costs also cover increases in utilities and supplies for the new buildings. The capital development program operating costs can be used for any purpose, but were targeted to at least cover the cost of utilities and support costs. Another area of growth in MATP positions is Health Care Reform.

   --A number of new faculty positions are pending allocation recommendations from CEC.

   --There are variations in cost per FTSE (full-time student equivalents) at the ten colleges. Similarly, there is variation in the cost per FTSE of the ten community colleges in Arizona, with Maricopa's average roughly the same as the average Statewide cost. The differences reflect economies of scale, cost differences in emphasized programs (example, occupational programs versus academic programs), instructional delivery modes and staffing, enrollment growth cycles and rates and initial funding. Each year, all colleges and the District Office examine their own budgets for reallocation and reduction potential. It is agreed that more and more needs to be done to limit cost increases as resources grow tighter and tighter and demand for services continues to grow.

   The all funds budget since Fiscal Year 1978-79 has grown from $56.1 million to a proposed Fiscal Year 1999-00 budget of $642.9 million. Through this growth, the Maricopa Community Colleges have met the demands for higher education from a rapidly growing population throughout a county that is larger than four states. Additionally, some budget growth is due to inflation over the past 20 years, while some is due to factors that were not activities 20 years ago. Since Fiscal Year 1978-79, three major areas have added $251.6 million: grants and contracts and the 1994 capital development program as well as the addition of performing arts centers.

   In this period, full-time student equivalents have grown from 26,110 to a projected enrollment of 55,400. This growth and inflation allowances have increased MCCCD's limits on local funding (e.g., property taxes and State aid) to total $221,181,000 plus tuition and fees and other exempt resources to support the cost of providing higher education services.

   The District Business Office will continue to make itself available to answer questions and issues raised by Board members and others, either at the meetings or in advance.

   This letter briefly provides some answers to some issues were raised. They all deserve discussion. I welcome everyone to the June 8 Board meeting to pose questions and offer opinions as the Board makes its final determination of the budget for Fiscal Year 1999-00.

CHANCELLOR'S REPORT
Dr. Elsner attended the ESL graduation at PC, the commencement ceremony at Scottsdale Community College, and the annual meeting of the MCCCD Foundation.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Dr. Willie Minor, Faculty Executive Council President, introduced Rosemary Kessler, Faculty Executive Council President-elect, and other Council members who were present. Mrs. Rosenthal requested that Dr. Minor provide a list of the FEC members.

EMPLOYEE GROUP REPORTS
There was no report.

COLLEGE REPORTS
Carol Scarafiotti reported that Sun Sounds had received three awards from the National Association of Radio Reading Services.

STUDENT GOVERNMENT REPORTS
Paradise Valley Community College Student Leadership President Brian Anderson introduced the new officers for the Student Leadership group, including Sandy Beesely as the new Chairperson.

STATE BOARD REPORT
There was no report.

AADGB REPORT
There was no report.

LEGISLATIVE REPORT
Chris Bustamante provided updates on legislative issues including House Bill 2436 regarding provisional community college districts, the bill proposed that regards the use of social security numbers for student identification numbers, Bill 1083 regarding retirement, and the veto of the governor on funding requests for community colleges. It was suggested that an attempt be made to make the governor more aware of community college issues. Mr. Bustamante recognized the college presidents for their efforts in meeting with state legislators.

AWARDS AND RECOGNITIONS

Dr. Paul Elsner congratulated Stan Grossman on receiving a Certificate of Merit from Grand Canyon University.

Chris Bustamante presented letters to Dr. Elsner from state and federal government officials recognizing and thanking Dr. Elsner for his years of service and contributions to education. Letters presented included those from President Bill Clinton, Governor Jane Hull, and Secretary of State Betsy Bayless.

The Governing Board presented a resolution to Dr. Elsner recognizing him on the occasion of his retirement from the Maricopa County Community College District.

APPROVAL OF THE AGENDA
President Rosenthal noted that requests were made to pull items C-5 and C-13 were pulled from the agenda. President Rosenthal asked for a motion to approve the Governing Board agenda as modified.

MOTION NO. 8866
Don campbell moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Rosenthal asked if there were any requests to remove items from the Consent Agenda. There were no requests to remove any items from the Consent Agenda.

The following items are included in the Consent Agenda:

APPROVAL OF MINUTES - of the April 27, May 4 and May 11, 1999 meetings.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS -Dr. Waechter recommended that the Employments, Resignations, Retirements and Terminations be approved as submitted.

(C-1) CONTRACT AWARD FOR ASBESTOS ABATEMENT IN THE LIBRARY MEDIA CENTER AT GLENDALE COMMUNITY COLLEGE - Ratify awarding a contract in the amount of Two Hundred Three Thousand Three Hundred Thirty-Three and 00/100ths Dollars ($203,333.00) to Spray Systems Environmental for asbestos abatement in the Library Media Center at Glendale Community College.

CONSTRUCTION CONTRACT AWARD FOR THE NEW FITNESS CENTER AT SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of Two Million Five Hundred Eighty-Eight Thousand Eight Hundred Seventy-Seven and No/100ths Dollars ($2,588,877.00) to Telstar Construction Co., Inc. for the construction of the new Fitness Center at Scottsdale Community College.

(C-3) CONSTRUCTION CONTRACT AWARD FOR PARKING LOT WORK AT GLENDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of Six Hundred Fifty Nine Thousand Four Hundred Seventy-Seven and no/100ths Dollars ($659,477.00) to Asphalt Services of Arizona for the following at Glendale Community College: construction a new 654-space parking lot, replacement of 143 existing spaces, modifications and additions to existing circulation driveways, and a new loading dock.

(C-4) CONSTRUCTION CONTRACT AWARD FOR MULTI-BUILDINGS PROJECT AT PHOENIX COLLEGE - Approve awarding a contract in the amount of Eight Million Seven Hundred Eighty Four Thousand and no/100ths to C.R. Klewin Construction for the construction of a) a new three story multipurpose classroom and lab building; b) renovations and an addition to the "H" building; and c) general site improvements including a faculty parking lot.

(C-6) CURRICULUM - Approve the curricula as submitted.

(C-7) INTERGOVERNMENTAL AGREEMENT BETWEEN GLENDALE COMMUNITY COLLEGE AND CITY OF GLENDALE, GLENDALE PUBLIC LIBRARY - Authorize entry into an intergovernmental agreement with the City of Glendale, Glendale Public Library (GPL), to provide library services to Glendale Community College (GCC) students from June 1, 1999, through August 31, 2000, with the option to extend the agreement for up to three (3) additional months, if needed. This revision shifts payment of student temporary workers from GCC to GPL.

(C-8) INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR SUBSIDIES FOR MCCCD CHILD CARE CENTERS - Authorize entry into an intergovernmental agreement providing for Arizona Department of Economic Security (DES) subsidized child care at Child Care Centers at GateWay Community College, Glendale Community College, Mesa Community College, Paradise Valley Community College, Phoenix College, Scottsdale Community College and South Mountain Community College.

(C-9) SCOTTSDALE COMMUNITY COLLEGE AND MARICOPA COUNTY HUMAN SERVICES DEPARTMENT INTERGOVERNMENTAL AGREEMENT - HEAD START PROGRAM - Approve the intergovernmental agreement between Scottsdale Community College and the Maricopa County Human Services Department Head Start Program to establish a working relationship to provide Early Childhood Education and related services to low-income, special-need children of enrolled Scottsdale Community College students. The effective date of the agreement would be July 1, 1999, to June 30, 2000.

(C-10) CHILDREN'S SPECIAL MILK PROGRAM - PARADISE VALLEY COMMUNITY COLLEGE - Approval between the Maricopa Community Colleges for Paradise Valley Community College and the State Board of Education, for the purpose of participating in the Children's Special Milk Program.

(C-11) CHILDREN'S SPECIAL MILK PROGRAM - GATEWAY COMMUNITY COLLEGE - Approve GateWay Community College's Child Care Center's participation in the Children's Special Milk Program sponsored by the U.S. Department of Agriculture and the State Board of Education.

(C-12) GATEWAY COMMUNITY HIGH SCHOOL ENROLLMENT - Approve a change in the charter for GateWay Community High School. If approved this change will allow the high school to: 1. Increase the enrollment limit to 400 students per year, 2. Increase the number of students accepted with less than ten credits to 100 students per year.

(D-1) NETWORK ELECTRONICS - GATEWAY COMMUNITY COLLEGE - Approve awarding a contract for network electronics for GateWay Community College's new Center for Health Careers Education building to Cisco Systems in the amount of $298,088.25. This contract is to be awarded under Arizona State Contract 01821-AB.

MOTION NO. 8867
Gene Eastin moved that the Consent Agenda be approved. Motion carried 5-0.

(B-2) INTERIM CHANCELLOR - Authorize the appointment of Dr. Raul Cardenas as Interim Chancellor for the Maricopa Community College District effective July 1, 1999 through June 30, 2000 in accordance with the agreement which will bear the signatures of Dr. Cardenas and Governing Board Chair, Mrs. Linda B. Rosenthal.

MOTION NO. 8868
Don Campbell moved that the Board approve Dr. Raul Cardenas as Interim Chancellor effective July1, 1999 through June 30, 2000. Motion carried 5-0.

(B-3) ADJUNCT RESIDENTIAL FACULTY OVERLOAD COMPENSATION 1999-2000 - Amend its action of April 27, 1999, and increase the adjunct faculty and residential faculty overload rate from $539.58 per credit hour to $540.00 per credit hour.

MOTION NO. 8869
Gene Eastin moved that the increase for the Adjunct Residential Faculty Overload Compensation for 1999-2000 be approved. Motion carried 5-0.

INFORMATION ITEMS

(VI.A.) 1999/2000 Temporary Pay Rates
Temporary Employee Administrative Regulations

(VI.B.) Specially Funded Policies 1999-2000

(VI.C.) G.O. Bond Project of 1994
Issues Costs to Date

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Ten Months Ended April 30, 1999

NEXT BOARD MEETING
The next Governing Board meeting will be a Strategic Conversation on on June 8, 1999.

ADJOURNMENT
The meeting adjourned at 7:30 p.m.