Minutes 05/25/2004

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Linda Rosenthal, President
Don Campbell, Secretary
Ed Contreras, Member
Nancy Stein, Member
Scott Crowley, Member

ADMINISTRATION

Rufus Glasper
Steve Helfgot
Mike McIntyre for Debra Thompson
Kate Dillon Hogan for Anna Solley
Ron Bleed
Jose Leyba
Pete Kushibab
Paul Dale
Larry Christiansen
Joyce Elsner for Ken Atwater
Art DeCabooter
Ernie Lara for Homero Lopez
Gene Giovannini
Corina Gardea
Linda Thor
Phil Randolph
Lee Garza for Maria Hesse

CALL TO ORDER

The executive session was called to order at 5:30 p.m. by President Rosenthal.

EXECUTIVE SESSION

The Governing Board met in executive session, notice having been previously given.

The executive session recessed at 6:05 p.m.
The regular meeting convened at 6:30 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Ed Contreras.

President Rosenthal acknowledged the presence of the MCBAA Leadership Academy Fellows.

CITIZEN'S INTERIM

No citizens came forward.

BOARD MEMBER REPORTS

Mrs. Stein reported attending graduation ceremonies at Scottsdale Community College. Dr. Campbell reported that he attended graduation at South Mountain Community College. In addition, he commented that his nephew had graduated that evening at SMC and a niece graduated from Thurgood Marshall Law School. Scott Crowley stated that he attended graduation at Glendale Community College. Mrs. Rosenthal reported that she attended Phoenix College's graduation and Rio Salado's, and that she echoed the excitement of seeing friends and family receive degrees.

CHANCELLOR'S REPORT

Chancellor Glasper called attention to the Strategic Planning Initiative which has evolved into a handbook consisting of ten individual college plans, however, taking on the same format and all addressing the vision, mission, and values of the Maricopa District. The handbook, titled Maricopa Community Colleges Operational Plans FY 2004-2005, was developed for the Governing Board/CEC Retreat held on April 20. He commented that since May 2003 many milestones have been reached and cultural shifts have taken place. There is now a multi-year plan in plan versus the silo format plan in the past by each of the ten colleges and the district office. The previous process gave the appearance of being "top down" and it has been developed to have everyone move together. The strategic planning process has revealed the rich diversity of the different colleges and the operational plans identify efforts being carried out at each college. Effective planning is occurring at all levels of the district and the plans developed through this unified framework are being linked to the vision, mission, and goals of the Maricopa Community College District. Individual plans have been submitted and outcomes will be reported on at a later date. Dr. Glasper reported that for the first time in a long time we have funding from the state level and this will help in building a new future. He acknowledged the assistance of staff, faculty and presidents who have been involved in this effort. He commented that it is recognized the uniqueness of the ten colleges, however, acknowledged that they share a central theme.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

Faculty Executive Council President Willie Minor was acknowledged for his past year of service and new President Sandra Steubner came forward to express her enthusiasm in working with everyone during this next fiscal year. She reported that a retreat was held on May 17 and attendees included many members of CEC, as well as incoming and outgoing Faculty Executive Council members. Good conversation was held to facilitate transition in leadership.

EMPLOYEE GROUP REPORTS

Adjunct Faculty Acting President Jeanne Christen came forward to present a check to GCC President Phil Randolph in memory of Yuliya Kumirova. MCBAA President Genevieve Watson came forward to present an end-of year report on MCBAA's activities and to acknowledge outgoing and incoming officers. Activities includes the Arizona Black Expo, Governor's Youth Summit, Soujourner Truth Service Project, Black History Month, MCBAA Leadership Academy, Convocation at Phoenix College, and numerous training opportunities. Their organization awarded eight $1500 scholarships and five $500 scholarships. Ms. Watson was acknowledged by members of MCBAA for her leadership efforts these past two years and received a gift from her fellow members.

UTEC President Lynette Jim also came forward to report on spring activities which included their Hoop of Learning attended by more than 125 students from Phoenix College, GWC, SMC, SCC, and GCC. She reported that the National Indian Association Conference will be held in October. Lastly, she expressed appreciation to CGCC President Maria Hesse for hosting the Native American Convocation on May 15. 240 graduation petitions were submitted this year and 48 participants took part in the convocation. Members of UTEC look forward to continued growth.

COLLEGE REPORTS

MCC President Christiansen called attention to the upcoming Center for Civic Engagement Conference to be held this week in Scottsdale. The group was formerly known as Campus Compact. Dr. Christiansen also announced that MCC's baseball team was successful in winning the Regional Conference title and will represent Arizona at the National Tournament in Tennessee. Lastly, he acknowledged Dean Brian Johnson on being extended the President position at Allegheny County Community College as of July 1.

RSC President Thor announced that Rio's Dual Enrollment Program is the first program to be accredited by the National Alliance.

Phoenix College President Corina Gardea announced that Genevieve Watson has received the Distinguished Service Award from the Western Association of Student Financial Aid Administrators. She reported on the success of the recent fund raising golf tournament held to raise money for their ACE program. Lastly, she reported that the women's softball team had recently won their fourth NJCAA Division II National Championship.

STUDENT LIFE REPORT

There were no student reports.

STRATEGIC CONVERSATION FOLLOW-UP REPORT

Debra Campbell, Philosophy & Religious Studies Department Chair at MCC, was present to report on the strategic conversation held on May 11. She reported that their planning team presented five moral dilemmas and offered two solutions. The answers were rigged to be either utilitarian or Kantian (based on duty, justice, or fairness). The dilemmas were used to demonstrate the complexity of moral theory and peak interest. They revealed participant inconsistencies. Predictable utilitarian answers were given until or unless it ran against fairness or values of MCCCD. She indicated there was a method to their madness because it proved that justice and fair play prevailed. It was recommended that more conversations be held and get more people involved. They encouraged everyone to attend the ethics workshop and Ethics in Higher Ed Course to be held in the fall.

ACCA/AADGB REPORT

Mrs. Rosenthal indicated there was no report since no meetings had been held.

LEGISLATIVE REPORT

Vice Chancellor Steve Helfgot reported that the Arizona House of Representatives and Senate had approved fully funding M&O, capital and equalization statutory formulas for community colleges in FY 2005 and contained no cuts to dual enrollment, adult basic education, and family literacy programs. The effect was an increase of $15.3M over current fiscal year state aid levels and Maricopa will receive approximately $6.7M of this proposed increase. He credited Government Relations Director Chris Bustamante and his staff for staying the course and holding their ground to see this budget through. On the national level, Dr. Helfgot reported that he and Chancellor Glasper completed a two day visit to Washington D.C. where they met with six members of the Arizona congressional delegation. In addition, meetings were held with Senator Tom Harkin of Iowa, Representative Bud McKeon of California, and Senator Arlen Specter of Pennsylvania due to their interest in issues or the influence they hold in committees that deal with issues of interest to MCCCD, including land issues at Chandler-Gilbert's Williams campus and bilingual nursing, bi-lingual closed captioning and bioscience.

AWARDS AND RECOGNITIONS

There were no additional awards and recognitions reported on.

APPROVAL OF THE AGENDA

President Rosenthal requested a motion to approve the agenda.

MOTION NO. 9238

Dr. Don Campbell moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA

President Rosenthal asked for any requests to remove items from the Consent Agenda. Mrs. Stein requested that Item D-12 be removed from the agenda.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES of the April 27 2004 Regular Governing Board Meeting, and April 20, 2004 Governing Board Retreat.

(C-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of proposed personnel actions with addendum.

(D-1) APPROVAL OF CURRICULUM - Approve the proposed curriculum program and courses as submitted.

(D-2) APPROVAL OF 2004-2005 INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGES' GENESIS WEST PROGRAM AND AGUA FRIA UNION HIGH SCHOOL DISTRICT - Extend an Intergovernmental Agreement between the Maricopa Community College District and Agua Fria Union High School District to continue the Genesis West Program at Estrella Mountain Community College for an additional year.

(D-3) APPROVAL OF 2004-2005 INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGES' GENESIS WEST PROGRAM AND DYSART UNIFIED HIGH SCHOOL DISTRICT - Extend an Intergovernmental Agreement between the Maricopa Community College District and Dysart Unified High School District to continue the Genesis West Program at Estrella Mountain Community College for an additional year.

(D-4) APPROVAL OF 2004-2005 INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGES' GENESIS WEST PROGRAM AND TOLLESON UNION HIGH SCHOOL DISTRICT - Extend an Intergovernmental Agreement between the Maricopa Community College District and Tolleson Union High School District to continue the Genesis West Program at Estrella Mountain Community College for an additional year.

(D-5) APPROVAL OF PROPOSED CHANGE TO NURSING FACULTY HIRING QUALIFICATIONS - Approve the proposed change to the current educational minimum hiring qualifications for nursing faculty.

(D-6) APPROVAL OF GATEWAY COMMUNITY COLLEGE - MIDDLE COLLEGE NATIONAL CONSORTIUM GRANT - Accept a grant award from the Middle College National Consortium in the amount of $195,200 payable over four years to GateWay Community High School to implement the Early College initiative.

(D-7) APPROVAL OF ADDENDUM TO THE INTERGOVERNMENTAL AGREEEMENT FOR CISCO NETWORKING ACADEMY PROGRAM - GATEWAY COMMUNITY COLLEGE - Approve Addendum 2 to the Intergovernmental Agreement for the Cisco Networking Academy Program between GateWay Community College and Scottsdale Unified School District No. 48 on behalf of Coronado High School. Addendum 2 is to extend the term from 7-1-03 to 6-30-04.

(D-8) APPROVAL OF NATIONAL SCIENCE FOUNDATION GRANT - FACTORY WISE: PREPARING UNDERSERVED STUDENTS FOR HIGHER EDUCATION AND CAREERS IN HIGHLY AUTOMATED MANUFACTURING - Accept funding for a grant award to be used by the Maricopa Skill Center and the Maricopa Advanced Technology Education Center in the amount of $898,362 which will commence on o about June 1, 2004 and conclude on or about June 30, 2007.

(D-9) APPROVAL OF GENERAL MOTORS TRAINING CENTER - GLENDALE COMMUNITY COLLEGE - Approve a two-year, nine-month extension of the Raytheon contract agreement in the amount of $284,735 to provide technical training and assessment for General Motors dealership automotive technicians through the state. This extension pertains to the facilities and corporate trainer at Glendale Community College. The contract period will be from July 1, 2004 to March 31, 2007.

(D-10) APPROVAL OF GENERAL MOTORS TRAINING CENTER - GM/ISUZU - GLENDALE COMMUNITY COLLEGE - Approve a one-year, nine-month extension of the Raytheon contract agreement in the amount of $162,798 to provide technical training and assessment for GM/Isuzu dealership automotive technicians through the state and parts of the western region. This extension pertains to the facilities and corporate trainer at Western Regional General Motors Training Center in Burbank, California. The contract period will be from June 1, 2004 to February 28, 2006.

(D-11) APPROVAL OF GENERAL MOTORS TRAINING CENTER - BURBANK - GLENDALE COMMUNITY COLLEGE - Approve a two-year, ten-month extension of the Raytheon contract agreement in the amount of $971,718 to provide technical training and assessment for General Motors dealership automotive technicians through the state and parts of the western region. This extension pertains to the facilities and corporate trainer at Western Regional General Motors Training Center in Burbank, California. The contract period will be from June 1, 2004 to March 31, 2007.

(E-1) APPROVAL OF ACQUISITION OF PROPERTY LOCATED AT 3331 NORTH 10TH AVENUE, PHOENIX, AZ 85013 - Approve the purchase of the property located at 3331 North 10th Avenue, Phoenix, AZ 85013 for the price of $150,000 plus closing costs from Mrs. Grade Munsil.

(E-2) APPROVAL OF FACILITIES USE AND SERVICES AGREEMENT BETWEEN THE ARIZONA BOARD OF REGENTS FOR NORTHERN ARIZONA UNIVERSITY AND CHANDLER-GILBERT COMMUNITY COLLEGE - Approve the Facilities Use and Services Agreement between Chandler-Gilbert Community College and the Arizona board of Regents on behalf of Northern Arizona University.

(E-3) APPROVAL OF CONTRACT AWARD FOR REMODEL OF B123, B161, AND PAC122 AT CHANDLER-GILBERT COMMUNITY COLLEGE - Award a contract in the amount of One Hundred Thirty-Seven Thousand Two Dollars and 08/100ths Dollars ($137,002.08) to 3D/International (3D/I).

(E-4) APPROVAL OF CONTRACT AWARD FOR NEW PARKING LOT AND DRIVEWAYS AT CHANDLER-GILBERT COMMUNITY COLLEGE - Award a contract in the amount of Three Hundred Forty Thousand and no/100ths ($343,000.00) to Visus Engineering Construction for the creation of a new parking lot and driveway at Chandler-Gilbert Community College.

(E-5) APPROVAL OF CONTRACT AWARD FOR ELEVATOR MODERNIZATION AT RIO SALADO COLLEGE - Approve the awarding of a contract in the amount of Four Hundred Thirty-Nine Thousand Five Hundred and no/100ths Dollars ($439,500.00) to Centric Elevator for elevator modernization at Rio Salado College's Tempe Building.

(E-6) APPROVAL OF CITY OF AVONDALE WATERLINE EASEMENT AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE- Approve granting a waterline easement to the City of Avondale at Estrella Mountain Community College.

(E-7) APPROVAL OF CONTRACT AWARD FOR ANNUAL PAVEMENT MAINTENANCE - Approve awarding a contract in the amount of Four Hundred Forty-Eight Thousand Three Hundred Nine-One and 47/100ths Dollars ($448,391.47) to Southwest Slurry Seal, Inc. to perform annual pavement maintenance at thirteen locations throughout the Maricopa District.

MOTION NO. 9239

Dr. Campbell moved for approval of the Consent Agenda with the exception of Item D-12, which was pulled for comment. Motion approved 5-0.

(B-1) APPROVAL OF PVCC MAIN SOCCER FIELD NAMING - Approve the renaming of the PVCC Main Soccer Field as the Cindy Shoenhair Field.

MOTION NO. 9240

Dr. Campbell moved for approval of the renaming of the PVCC Main Soccer Field as the Cindy Shoenhair Field. Motion approved 5-0.

The following comments were made:

Acting PVC President Paul Dale commented that Cindy initiated the effort of starting athletics at PVC. Her teams won four national titles and 100 all American titles. She had the ability to mention women athletes and he whole-heartedly recommended honoring her memory by naming the soccer field in her name.

Mrs. Stein commented that she felt it was very fitting that the soccer field be named in Ms. Shoenhair's honor. She was very special in many ways and especially to students.

(B-2) APPROVAL OF EMPLOYEE POLICY MANUALS - Approval of the employee group policy manuals which are a result of meet and confer and collaborative policy development discussions with Adjunct Faculty, Crafts, Maintenance and Operations (M&O), and Residential Faculty. Salary and benefits changes are also included for CEC, Specially Funded, Skill Center, and College Safety. The MAT and PSA manuals are not completed and will be submitted for Board approval at the next meeting.

MOTION NO. 9241

Dr. Campbell moved for approval of the proposed employee group policy manuals as submitted to date. Motion approved 5-0.

(D-12) APPROVAL OF PROPOSED CHANGE TO RELIGIOUS STUDIES FACULTY HIRING QUALIFICATIONS - Approval of proposed change to the current educational minimum hiring qualifications for Religious Studies faculty.

MOTION NO. 9242

Dr. Campbell moved that the Governing Board approve the proposed change to the current educational minimum hiring qualifications for Religious Studies faculty. Motion approved 5-0.

Mrs. Stein commended the Instructional Council on the excellent efforts done on this behalf.

MONITORING REPORTS

(VI.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Ten Months Ended April 30, 2004

Expenditure analysis indicates 76.4% of the budget has been expended so far this year as compared to 77.6% expended at this same point in time last year. 12.5% of the budget remains unexpended or unencumbered compared to 11.8% in the prior year. Revenue analysis indicates that 88.3% of the budget has been recognized to date. Projected fund balance will increase by about $29 thousand during this fiscal year. 8% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2004 is $69.3 million and equates to about 47 days of operating budget, or more than six payrolls.

NEXT BOARD MEETING

The next Governing Board Meetings will be a Public Hearing, Truth In Taxation Hearing and Strategic Conversation to be held on Tuesday, June 8, 2004 at the District Office and a regular Governing Board Meeting will be held on June 22, 2004 at the District Office.

ADJOURNMENT

The meeting adjourned at 7:18 p.m.

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Dr. Donald R. Campbell
Governing Board Secretary