MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
MAY 26, 2009
An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.
Colleen Clark, President
Randolph Lumm, Secretary
Debra Pearson, Member
Don Campbell, Member
Jerry Walker, Member
Joyce Elsner for Ken Atwater
The regular meeting was called to order at 6:32 p.m.
The executive session was called to order by President Clark at 5:00 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the
SUBSTITUTE ANNOUNCEMENTS, AND CLASS ACKNOWLEDGEMENTS
There was one substitute present and no classes present.
Three citizens came forward:
Donald W. Croonenberghs
Mr. Croonenberghs came forward to speak on his son’s behalf. His son, Carl Croonenberg, is an employee at Glendale Community College and was unable to speak for himself because he is presently serving time at Tent City for a DUI offense. His son has worked at GCC for seven years and plans on studying music in hopes of becoming a music teacher. His son ran into difficulties and his request for a work furlough was denied. The father appealed to the Board for an opportunity to have his son be able to return to his position on a temporary basis upon his release. His son had gone astray for a while but understands that people need a second chance. He understood that his son was on the list for termination and requested that he possibly have employment to return to. (Governing Board Member Debra Pearson inquired about the offense: Mr. Croonenberg was a custodian at GCC for 7 years and is scheduled to be released on July 15. He will have been absent from work for four months and has used his vacation and personal time for part of this time. It was his hope that he could have received a work furlough, however, this was denied.)
Ms. Harris, a faculty member at GCC, came forward to speak on behalf of the GCC Children’s Center. Ms. Harris stated that she was interested in closing the information loop on something which affected children at Glendale Community College due to decisions that have long-term effects. As a faculty member she hears student’s stories and how decisions affect them due to problems caused by decisions made by administration. On May 8 a group of Vice President decided to close the children’s center at GCC and although she understood that this decision was made due to a budget reduction of $600,000, cutting this program (which saves $300,000 per year) affects children who do not have a voice. She felt it was a hasty decision and hoped it could be reconsidered if people could come together and think this through again.
Mr. Kruse, math faculty at GCC for close to 20 years, came forward regarding what he felt to be a hasty decision in closing the children’s center. The action was taken when no student were available to speak on what the center means to them. Students affected by this are unaware of this decision because of the timing. This program provides an incredible amount of nurturing and love that has existed for twenty years. Caring and understanding are provided by the staff. Faculty met and went to administration and arranged for a meeting. Hope that a good faith effort will be made to save the center. They need help from the Governing Board or Administration. FTSE affected this decision. He petitioned that $300,000 be given back to save the center for one year and provide an opportunity to come up with alternative sources of funding.
BOARD MEMBER REPORTS
Governing Board Member Randolph Lumm reported that he had attended the graduation ceremonies Estrella Mountain Community College. He commended them on their thorough planning and sense of organization.
Governing Board Member Dr. Don Campbell announced that he had attend graduation ceremonies for GateWay Community College which were held at North Phoenix Baptist Church. There were 350 student graduates and over 2,000 people in attendance at this outstanding graduation.
Governing Board Member Jerry Walker stated that he was pleased to be able to attend the graduation ceremonies at Mesa Community College and be one of the speakers.
Governing Board Member Debra Pearson thanked everyone that she has been able to meet with this past month, including Chandler-Gilbert Community College, Vice Chancellor Maria Harper-Marinick, the Asian Pacific Islander Association’s graduation ceremonies, the Native American Convocation, and Phoenix College’s graduation. She also was able to attend a Native American Summit put on by the College Board and the University of Arizona through which she hopes to be able to meet and reach agreement on articulation.
Governing Board President Colleen Clark commented that she had been able to attend graduation festivities for both Mesa Community College and Chandler-Gilbert Community College.
Chancellor Glasper approached the podium to acknowledge the President Emeritus Distinction of Retired Scottsdale Community College President Dr. Art DeCabooter. Dr. DeCabooter was present to receive this honor and remarked that he was grateful for this award and looked forward to working with the District in raising funds for student scholarships.
Chancellor Glasper introduced Nicola Perry who proceeded with update on the Maricopa Wellness Initiative. The “Year in Review” included:
• Nine Wellness Fairs
• Health Screenings for blood pressure, mammograms, glucose, cholesterol, skin cancer
• 13 Health Risk Assessments for 796 participants
• Fitness Center usage
• The Maricopa 5K participation
• A report on Maricopa’s Disease Management
• Statistics on Maricopa’s Wellness Insurance Claims by age category
• Future recommendations on identifying and reducing high risk behaviors, collection of health data, and helping employees make healthier choices
There was no report.
Faculty Executive Council President Elect Jim Simpson made the following statement pertaining to the upcoming property tax levy of 2%. His remarks were as follows:
“Good evening Madam Chair, Governing Board members, CEC, and guests. The Board will soon consider whether or not to exercise its statutory authority to increase the property tax levy by 2%. Please allow me to briefly speak on the relationship between property taxes and the funding of inflationary pressures.
As you know, our revenue from property taxes represents approximately 60% of our budget. A portion of this revenue stream comes from taxes on property that already exists on the tax rolls; the balance comes from new property that has been added to the tax rolls since the last assessment notices were sent.
The formulas to arrive at assessed valuations and tax rates are extremely complex, but the bottom line is the actual dollar amount Maricopa receives on existing property cannot be more than 102% of the previous year.
On the other hand, Maricopa can receive the tax on property that is added to the tax rolls without the 2% limitation or Governing Board approval. It can often take two or more years for new property to show up on the tax rolls due to construction timeframes, assessor backlog, and process deadlines. So how does this revenue source compare with inflation?
Let’s assume a 3.6% rate of inflation, which is less than the current Western CPI but perhaps an approximation of long-term inflation. If the Board approves the 2% levy, that will fund 1.2% of the inflation bump. Historically, we have used tuition hikes as another revenue stream. If we had increased tuition, that would have contributed another 1.4% to inflationary pressures. What funds the balance? Historically, we have received minor increases to state aid based on enrollment growth, but we all know that has not been a stable source of revenue. New property has funded the inflation gap as well as provided funding for growth. What do we have to look forward to in the next few years?
The Planning and Budget Office has projected the rate of property tax growth. Allow me to draw your attention to 2010. These projections assume the Board will approve a 2% increase, so in 2010 our projections are forecasting 0 new property growth. This expectation aligns with all the stories in the media on new building permits and project financing. So how will we fund the inflationary gap?
The Board has exhibited effective stewardship by carefully monitoring expenses, but effective stewardship may also require protecting revenue streams. If we rely entirely on budget cuts to carry us through these financially difficult times, we will eventually have to cut services to students. We see this happening at the universities and other governmental units. I urge you to protect the one stable revenue stream we have to combat inflation and use your authority to increase the tax levy.”
EMPLOYEE GROUP REPORTS
Ted Georgas, President of M&O Crafts Employee Group, came forward to present a check in honor of Vice Chancellor Al Crusoe to the Maricopa Foundation for the support he provides to the Crafts employees.
VICE CHANCELLOR REPORTS
• Vice Chancellor of Academic and Student Affairs, Dr. Maria Harper-Marinick, introduced Dr. Andrea Buehman who spoke about the Maricopa Alliance with Arizona State University. There is a history of collaboration that exists between the two largest providers of higher education in the state of Arizona who have complementary academic mission. There are decades of successful student transfer from the Maricopa Community Colleges to Arizona State University.
Dr.. Buehman provided the following statistics:
Academic Year 2007-08
o 19,904 of ASU’s undergrads had transferred 12+ credits from a Maricopa College
o 4,745 of ASU’s new transfers were from one of the Maricopa Colleges
o 32% of the new transfers transferred 64+ credit hours
o 31% of the new transfers had earned an Associate’s Degree at Maricopa
Top 10 Majors
• Business and related
• Health Professions
• Social Sciences
• Visual/Performing Arts
• In 1997-98, Maricopa transfer students accounted for 44% of ASU degrees awarded.
• In 2006-07, the percentage represented 50% of ASU degrees awarded.
Dr. Buehman spoke about the new ASU/Maricopa Alliance in which A Memorandum of Understanding (MOU) was signed by Chancellor Rufus Glasper and President Michael Crow in December 2008. The MOU establishes the terms of an expanded transfer partner relationship between Maricopa Community Colleges and Arizona State University. The MOU builds on our transfer successes and sets ambitious goals for the future that are based upon best practices in supporting the success of transfer students.
Dr. Buehman also highlighted the Alliance’s goals which were to:
• Double the number of Maricopa students transferring to ASU over the next five years.
• Double the percentage of Maricopa students transferring to ASU with an associate's degree.
• Increase the rate of Maricopa transfer students earning a bachelor's degree.
• Ensure seamless transition of students between Maricopa and ASU.
• Expand opportunities for direct transfer to specified ASU degree programs through Maricopa to ASU Program Pathways (MAPPs)
She explained that a MAPP is a prescribed course sequence, that includes an associate’s degree and an AGEC, that leads directly into a specific program at ASU with no loss of credit. The benefits of completing a MAPP include Priority or guaranteed admission to ASU programs, tuition incentives, merit-based scholarships, and dedicated advisement by ASU transfer advisors. The MAPP life cycle is comprised of the following:
• Declaration by student of intent to transfer to ASU.
• Maricopa student is referred to MAPP options, chooses a MAPP and works with Maricopa and ASU advisors
• Students completes terms of the MAPP, coursework, GPA, during a three-year timeframe.
• Student is guaranteed admission into ASU program and receives other benefits.
The following reports were made:
Mesa Community College President Dr. Shouan introduced members of his staff who were instrumental in working with the Arizona Special Olympics Organization to plan the Summer Games 2009. Wink Harner, Director of MCC’s Disability Resource Center, and Jeff Fore, Director of MCC’s Athletics Program, reported that over 1500 athletes participated in the events, along with 3,000 volunteers. $10,000 was received from Special Olympics as an endowment for students with disabilities. The funds were to be used for scholarships, tuition, books, evaluations, technology.
Paradise Valley Community College President Dr. Paul Dale introduced Dr. Jacalyn Askin who provided an update on the Black Mountain Campus Site. She stated that this location would serve north Phoenix, north Scottsdale, Carefree and Cave Creek. They are working collaboratively with Glendale Community College and Rio Salado College to jointly market to the Anthem community. They plan to provide the following credit courses:
• Arizona General Education Curriculum (AGEC)
• Early College
• Special Interest Courses
– Fine Arts/Music
– College Success
They also plan to provide the following noncredit offerings: Computers
– Personal Enrichment
• Xeriscape Landscaping
• Bird Watching
• Medicinal Plants and Foods Lecture and Hike
The scheduled timetable for all this is:
• July, 2009: Substantial Completion of PVCC Classroom Building
• August 22, 2009: Classes Begin at Black Mountain
• September, 2009: Completion of YMCA
• October 3, 2009: Community Celebration and Ribbon Cutting
Rio Salado College President, Dr. Linda Thor, took pleasure in announcing several awards that have brought national and state recognition to Rio Salado College. First, Dr. Vernon Smith, Dean of Instruction, received the Distinguished College award during the Phi Theta Kappa International Convention held last month in Texas. He was recognized for his strong support of Rio Salado’s Alpha Theta Omicron Chapter which also received other international honors including recognition as a Top 100 Chapter for the 13th straight year. Dr. Smith was one of 25 individuals to be honored out of more than 1200 chapters around the world. In addition, one of Rio Salado’s three radio stations, Sun Sounds of Arizona, received the 2009 Governor’s Volunteer Service Award in the category of Non-Profit and Faith-based organizations. This award from the Governor’s Commission on Service and Volunteerism is considered to be the highest volunteer award in the state of Arizona.
Chandler-Gilbert Community College President Dr. Maria Hesse announced that on Friday, May 8, CGCC held its annual employee awards and recognition event. Many faculty and staff were recognized for their contributions and this evening she wanted to highlight a few of these special recognitions to everyone’s attention:
• Pushpa Ramakrishna, Biology Faculty, was names a Higher Education Sustainability Fellow by the American Association of Community Colleges.
• Engineering faculty member Bassam Matar, and a team of math and science faulty, were awarded more than $573,000 from the National Science Foundation for student scholarships in science, technology, engineering, and mathematics disciplines.
• Randy Wright, CGCC music faculty, received the Excellence in Music Administration Award given by the Arizona Music Educators Association.
• Doug Bullock, Associate Dean of Enrollment Services, was given the Arizona Association of Student Financial Aid Administrators highest honor, the Robert Thompson Memorial Leadership Award.
• Ernie Chavez, mathematics faculty, was one of only 40 recipients internationally to receive Phi Theta Kappa’s Distinguished Advisor Award.
There were no reports.
Governing Board Member Jerry Walker, AADGB Representative, announced there was no report.
Chancellor Glasper requested that Bernie Ronan, Associate Vice Chancellor for Public Affairs, come forward. Dr. Ronan introduced Kevin DeMenna who provided an update on stimulus funding.
AWARDS AND RECOGNITIONS
Vice Chancellors Dr. Linda Thor and Dr. Steve Helfgot introduced three Maricopa colleagues who were the first to earn their doctoral degrees in a program that is collaborative partnership between the District and Northern Arizona University. These individuals were:
William Guerriero who is Vice President for Academic Affairs at Chandler-Gilbert Community College. His dissertation topic was “College Aspirations of Men Currently or Recently Enrolled in Community College: A Descriptive Study.’
Lauren Shellenbarger, Dean of Student Services at Estrella Mountain Community College, titled her dissertation “An Evaluation of College Goal Sunday Arizona.”
Rene Willekens, Dean of Research, Planning and Effectiveness at Estrella Mountain Community College, wrote his doctoral dissertation on “Maintaining Student Engagement in Community College Hybrid Courses.”
Dr. Thor acknowledged the support and leadership of Dr. Gaye Luna, NAU Professor of Educational Leadership, without which this doctoral program would not have been possible. Dr. Luna was present, along with her department chair, Dr. Minnie Andrews. Dr. Luna came forward to briefly describe the components of this customized doctoral program for community college.
District Director of Marketing and Communications, Tom Gariepy, announced that the Maricopa Community Colleges were honored by receiving the Silver Award in the Wildcard Category from the National Council for Marketing and Public Relations the Experts Book which has been put together for the media in their efforts to contact appropriate people within the Maricopa system.
MOMENT OF SILENCE
Governing Board Member Debra Pearson requested a moment of silence in honor of State Treasurer Dean Martin’s wife who died during childbirth. She also requested for the baby who was in critical condition and not expected to live.
APPROVAL OF THE AGENDA
President Clark requested a motion to approve the agenda. Mrs. Pearson requested the removal of name of Carl Croonenberg from Item V.C.4 for further information. Dr. Glasper requested that Item V.C.5 be removed from the agenda. Governing Board Member Don Campbell moved that agenda be approved with the exception of the removal of the name of Carl Croonenberg from Item V.C.4 and the removal of Item V.C.5 be removed from the agenda.
MOTION NO. 9558
Governing Board Member Don Campbell moved that agenda be approved with the exception of the removal of the name of Carl Croonenberg from Item V.C.4 and the removal of Item V.C.5 be removed from the agenda. Agenda approved 5-0.
APPROVAL OF THE CONSENT AGENDA
President Clark requested approval of the Consent Agenda with the exception of the removal of the name of Carl Croonenberg from Item V.C.4 until thorough documentation was provided to the Board on actions taken, the removal of V.C.5 from the Agenda, and the pulling of Item V.E.10 for a separate vote due to the dollar amount being considered.
The following items were included on the Consent Agenda:
A.1 APPROVAL OF THE APRIL 18, 2009 GOVERNING BOARD RETREAT, THE APRIL 21, 2009 GOVERNING BOARD RETREAT, AND THE APRIL 28, 2009 REGULAR GOVERNING BOARD MEETING
B.1. APPROVAL OF PENDING LITIGATION SETTLEMENT – MENCHACA V. MCCCD - approve the payment of an amount not to exceed $150,000 toward the settlement of a pending action by Denise Menchaca, arising out of litigation involving GateWay Community College.
B.2. APPROVAL OF INTERGOVERNMENTAL AGREEMENT – ARIZONA COMMUNITY COUNCIL PRESIDENTS’ COUNCIL - approve an intergovernmental agreement with Arizona community college districts representing the counties of Cochise, Coconino, Graham, Mohave, Navajo, Pima, Pinal, Yavapai and Yuma/La Paz to establish the Arizona Community College Presidents’ Council.
C.1. CONSIDERATION OF EMPLOYMENTS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.
C.2. CONSIDERATION OF SPECIALLY FUNDED EMPLOYMENTS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.
C.3. CONSIDERATION OF SHORT TERM EMPLOYMENTS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.
C.4. CONSIDERATION OF SEPARATIONS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item. (Note: The name of Carl Croonenberg was removed from this item.)
C.5. CONSIDERATION OF RECOMMENDATION FOR DISMISSAL OF GCC EMPLOYEE - issue a final decision for the dismissal from employment of Ibrahim Naim effective May 26, 2009, and that the Board deny Dr. Naim’s appeal of the recommendation for dismissal.
(Item removed from agenda by Chancellor Glasper.)
C.6. CONSIDERATION OF RECOMMENDATION FOR DISMISSAL OF MCC EMPLOYEE - issue a final decision to deny the appeal by Timothy Grant of his dismissal from employment with the Maricopa County Community College District, and to dismiss Mr. Grant from his employment, effective May 26, 2009.
D.1. APPROVAL OF CURRICULUM PROGRAM AND COURSE PROPOSALS - that the proposals be approved as submitted.
D.2. APPROVAL OF AGREEMENT FOR DUAL ENROLLMENT WITH PRIVATE SCHOOL - authorize entry into an agreement on behalf of its colleges with the private school listed below for their dual enrollment programs.
Joy Christian School
D.3. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH NAVAJO COUNTY COMMUNITY COLLEGE DISTRICT – authorize entry into an Intergovernmental Agreement (IGA) for the academic year 2008-2009 on behalf of Mesa Community College with Navajo County Community College District (Northland Pioneer College) to permit MCCCD to provide certain dual enrollment courses to students attending high school within the Snowflake Unified School District No. 5 (SUSD).
D.4. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE’S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND AGUA FRIA UNION HIGH SCHOOL DISTRICT NO. 216 - approve an Intergovernmental Agreement between the Maricopa County Community College District and Agua Fria Union High School District No. 216 to continue the Cisco Regional Academy Program at Estrella Mountain Community College.
D.5. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE’S CISCO REGIONAL NETWORKING ACADEMY PROGRAM AND PEORIA UNIFIED SCHOOL DISTRICT - approve an Intergovernmental Agreement between the Maricopa County Community College District and the Peoria Unified School District #11 to continue the Cisco Regional Academy Program at Estrella Mountain Community College.
D.6. APPROVAL OF INTERGOVERNMENTAL AGREEMENT — CLINICAL EXPERIENCE AGREEMENT BETWEEN MCCCD AND MARICOPA COUNTY SPECIAL HEALTH CARE DISTRICT (DBA MARICOPA INTEGRATED HEALTH SYSTEM) - approve the proposed Intergovernmental Agreement (IGA) between MCCCD and Maricopa County Special Health Care District. This IGA serves as a clinical experience agreement allowing MCCCD students from various health-related programs to participate in coordinated clinical experiences and instructional programs. There is no cost associated with this agreement. All stipulations of the agreement are within routine operating procedures and responsibilities of our health programs and in compliance with accreditation requirements of MCCCD’s healthcare programs. The IGA is effective immediately upon approval and takes the place of our current agreement.
D.7. APPROVAL OF FIRST THINGS FIRST EMERGENCY CHILD CARE SCHOLARSHIPS GRANT - approve GateWay Community College’s Children’s Learning Center’s participation in the United Way First Things First Emergency Scholarships Program and waive the previously approved childcare registration fees for the parents receiving this temporary emergency assistance as per First Things First contractual requirements.
D.8. APPROVAL OF GWECHS 2009-2010 CALENDAR - approve the 2009-2010 GateWay Early College High School calendar. The 2009-2010 calendar includes 180 instructional days as required by the Arizona Department of Education.
E.1. APPROVAL OF JOC CONTRACT AWARD FOR PAVEMENT RECONSTRUCTION AT PARADISE VALLEY COMMUNITY COLLEGE - approve a contract award in an amount not to exceed One Hundred Twenty-two Thousand Seven Hundred Twenty-four and five/100ths Dollars ($122,724.05) to Sunland Asphalt for pavement reconstruction and driveway repairs at Paradise Valley Community College
E.2. APPROVAL OF JOC CONTRACT AWARD FOR PAVEMENT RECONSTRUCTION AT SOUTH MOUNTAIN COMMUNITY COLLEGE - award a contract in an amount not to exceed One Hundred twenty-eight Thousand Three Hundred Sixty and 57/100ths Dollars ($128,360.57) to Sunland Asphalt for pavement reconstruction and driveway repairs at South Mountain Community College.
E.3. APPROVAL OF KBAQ ANTENNA PURCHASE/INSTALLATION - approve a contract award in the amount of $103,580.76, including sales tax, to Klein Broadcast Engineering to purchase and install a new FM transmission antenna at the District’s South Mountain Tower Site.
E.5. APPROVAL OF UTILITIES EASEMENT FOR QWEST CORPORATION AT PHOENIX COLLEGE - grant an easement to Qwest Corporation to install and maintain communications facilities along 11th Avenue at Phoenix College.
E.6. APPROVAL OF JOC CONTRACT AWARD FOR THE REPLACEMENT OF BALL FIELD IRRIGATION AT PHOENIX COLLEGE - approve a contract award in the amount of One Hundred Seventy Four Thousand, One hundred Ninety Three and 64/100ths ($174,193.64) to: Diamond Ridge Development for a new landscape irrigation system for the athletic fields at Phoenix College.
E.7. APPROVAL OF CONCEPTUAL APPROVAL OF MARICOPA SKILL CENTER EXPANSION REMODEL - provide Conceptual Approval for the expansion and remodeling of the Maricopa Skill Center with a Total Project Budget of $20,443,000.
E.8. APPROVAL OF CONTRACT AWARD FOR FIRE LANE EXTENSION AT SCOTTSDALE COMMUNITY COLLEGE - approve a contract award in the amount of Two Hundred Thirty-Five Thousand and no/100ths Dollars ($235,000.00) to W.E. O’Neil Construction Co. of Arizona for the construction of a new fire lane and associated site improvements at Scottsdale Community College.
E.9. APPROVAL OF INTERGOVERNMENTAL AGREEMENT OPERATION OF SHARED USE COMMUNITY COLLEGE LIBRARY - approve an Intergovernmental Agreement between the Maricopa County Community College District on behalf of South Mountain Community College and the City of Phoenix, Phoenix Public Library Department to operate a shared-use community library at the College.
E.11. APPROVAL OF LICENSE, LEASE AND EDUCATIONAL SERVICES AGREEMENT BETWEEN JOHNSON CONTROLS, INC., AND GATEWAY COMMUNITY COLLEGE - approve the License, Lease and Educational Services Agreement between Johnson Controls, Inc., and GateWay Community College, the term of the contract to run from July 1, 2009 through June 30, 2012.
MOTION NO. 9559
Dr. Campbell moved to approve the Consent Agenda with the exception of the removal of the name of Carl Croonenberg from Item V.C.4 until thorough documentation was provided to the Board on actions taken, the removal of V.C.5 from the Agenda, and the pulling of Item V.E.10 for a separate vote due to the dollar amount being considered. Consent Agenda approved 5-0.
E.4. APPROVAL OF 2009-10 STUDENT INSURANCE PROGRAM RENEWAL - approve the renewal of our student insurance policies per the attached schedule for FY 2009-10 with the selection of Option A, B, C, or D.
MOTION NO. 9560
Mr. Walker moved for approval of Option C by roll call vote. Motion approved 4-1 (Pearson – nay).
E.10. APPROVAL OF FIRST PARTIAL GMP AMENDMENT FOR NEW COMMUNITY LIBRARY BUILDING AND REMODELING THE EXISTING LEARNING RESOURCE CENTER AT SOUTH MOUNTAIN COMMUNITY COLLEGE - approve the award of a first partial Guaranteed Maximum Price (GMP) Amendment in the amount of two million four hundred thirty four thousand seven hundred twenty-seven dollars and no/100ths ($2,434,727.00) to Haydon Building Corporation for new parking areas and chilled water line installation related to the proposed Community Library and LRC remodeling at South Mountain Community College. The balance of the project cost remains within budget, and a final GMP will be awarded at a future date.
MOTION NO. 9561
Mr. Lumm moved that Item V.E.10 be approved. Motion approved 5-0.
E.12. APPROVAL OF CMAR SELECTION AND GMP AWARD FOR REMODELING THE NEW DATA CENTER AND DISASTER RECOVERY FACILITY - approve the selection of Caliente Construction to provide Construction Manager at Risk (CMAR) services for the remodeling of the New Data Center and Disaster Recovery Facility, and approve the Guaranteed Maximum Price (GMP) of $1,583,768.00. TABLED
MOTION NO. 9562
Mr. Lumm moved to table Item V.E.12 and bring up at later date until he knows better how money will be spent. Item tabled 4-0 (Pearson abstained).
E.13. APPROVAL OF BOOKSTORE CONTRACT MANAGEMENT SERVICES - approve a management contract with Follett College Stores for the provision of bookstore management services for the District. This is for a ten year term in order to allow continuity for this highly specialized and critical auxiliary service. The current contract expires June 30, 2009. We received proposals from Barnes & Noble Booksellers and Follett College Stores, our current contractor. One other bookstore management firm, Nebraska Books/Validis, chose to respond with a “No Bid”.
MOTION NO. 9563
Mr. Lumm moved Item V.E.13 be approved. He expressed appreciation for the additional information provided. Item V.E.13 approved 5-0.
VI.A. GATEWAY EARLY COLLEGE HIGH SCHOOL PRELIMINARY BUDGET FY 2009-2010 - Attached for review is the FY 2009-2010 preliminary proposed budget for Gateway Early College High School (GWECHS) in the amount of $1,717,025. gateway Early College High School’s proposed budget for 2009-2010 reflects a conservative end of year Average Daily Membership (ADM) of 220 students.
VI.B. TEACHER PREPARATION CHARTER HIGH SCHOOL PRELINIARY BUDGET FY 2009-2010 - Attached for review is the 2009-2010 preliminary proposed budget for Teacher Preparation Charter High School (TPCHS) in the amount of $493,632. Teacher Preparation Charter High School’s proposed budget for 2009-2010 reflects a conservative end of year Average Daily Membership (ADM) of 70 students.
VI.C. 2009-2010 TEMPORARY PAY RATES TEMPORARY EMPLOYEE GUIDELINES - 2009/2010 Temporary Pay Rates and Temporary Employee Guidelines are respectfully submitted to the Governing Board for their information.
VI.D. PROPOSED AMENDMENT TO JURY DUTY POLICY - It is recommended that the Governing Board review and adopt the proposed amendment to the policy language for jury duty service by employees. As this language rests in the All Employee Policy Manual, changes require approval by the Governing Board. The purpose of the change is to reflect on how jury duty summons are actually processed by the Human Resources Division. In order for the time absent from work to be processed appropriately, verification of actual attendance at jury duty (signed by the appropriate clerk or commission) should be submitted by employees for documentation purposes; not just receipt of a summons.
BUDGET ANALYSIS REPORT SUMMARY
FUND 1 – GENERAL UNRESTRICTED FUND
FOR THE TEN MONTHS ENDED APRIL 30, 2009
Expenditure analysis indicates 69.4% of the budget has been expended this year as compared to 71.2% expended at this same point in time last year. 18.1% of the budget remains unexpended or unencumbered compared to 16.7% in the prior year. Revenue analysis indicates that $523.0M of the budget has been recognized. The projected fund balance will increase by ~$0.1 million this fiscal year and the projected ending fund balance for June 2009 is $102.0M.
President Clark announced that the next Governing Board Meetings would be a Public Hearing on June 9 at 6:00 p.m. and a Regular Board Meeting on June 23, 2009 at 6:30 p.m.
The meeting adjourned at 8:30 p.m.
Randolph Elias Lumm
Governing Board Secretary