Minutes 05/27/2003

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Ed Contreras, President
Linda Rosenthal, Secretary
Don Campbell, Member
Nancy Stein, Member
Gene Eastin, Member

ADMINISTRATION

Rufus Glasper for Fred Gaskin
Steve Helfgot
Debra Thompson, Acting VC
Anna Solley
Ron Bleed
Jose Leyba, Acting VC
Pete Kushibab
Gina Kranitz
Larry Christiansen
Ken Roberts for Ken Atwater
Art DeCabooter
Homero Lopez
Gene Giovannini
Corina Gardea
Linda Thor
Phil Randolph
Maria Hesse

STATE BOARD
Nick Balich, Absent

CALL TO ORDER

The executive session was called to order at 5:30 p.m. by President Ed Contreras.

EXECUTIVE SESSION

The Governing Board met in executive session, notice having been previously given.

The executive session recessed at 6:20 p.m.
The regular meeting convened at 6:35 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Linda Rosenthal.

CITIZEN'S INTERIM

No citizens came forward.

BOARD MEMBER REPORTS

Mrs. Rosenthal commented that it had been a pleasure to be on the campuses during the month of May and having the opportunity to attend graduations. The busyness of the month was most enjoyable.

Dr. Campbell indicated he had the opportunity to attend Estrella Mountain Community College's Scholarship Program where a significant number of students received scholarships. He stated that he wished he could have attended more events such as this. Dr. Campbell also commented on the surprising number of people from the community at the SMC Listening Session and appreciated President Contreras' session summary.

Mrs. Stein reported attending the following events during April and May: Innovation of the Year Awards Reception, the Outstanding Performers Concert at the SCC Performing Arts Center, the United Tribal Council Convocation at SC, the Asian-Pacific Island Association Banquet, Dr. DeCabooter's 25th Anniversary Event, the MCBAA and AACHE Convocations, MCC's Spring Brunch, PVC's Employee Recognition Events, and Graduation on the Mall at Chandler-Gilbert Community College.

Mr. Contreras briefly commented that the Board had been very busy this past month and are very mindful every time it does its business to the people that are served. The Board takes very seriously the actions taken and are mindful of employees, students, and citizens of the county. Many have seen articles in the newspaper that the Maricopa Community Colleges have not been forthright in not disclosing executive session discussion information. Right now the Board is struggling with this issue and is being mindful of governance policies. When there is finalization of action at a public meeting, results will be known. With respect to graduation ceremonies, Mr. Contreras commented that he always looks at graduation as a culmination of work done. The Maricopa Community Colleges impact a lot of individuals within the community. There are a growing number of people attending these ceremonies and we need to look at expanding our horizons. He expressed gratitude for all employees who help make these events possible.

CHANCELLOR'S REPORT

Acting Chancellor Rufus Glasper called attention to a new course in ethics being implemented under the Philosophy category as a result of the efforts of three individuals who have been working on this for the past three years. He commended Debra Campbell, Barry Vaughan, and Lorie O'Brien for the fine work done.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

Willie Minor, Incoming Faculty Executive Council President, came forward to convey a message of confidence on behalf of faculty at the Maricopa Community Colleges in Dr. Glasper's leadership and knowledge of fiscal matters, as well as strategic planning, during these critical financial times.

Linda Larson came forward on behalf of Faculty Professional Growth to speak about the work accomplished during the last four years in an effort to revitalize the professional growth process. She spoke about the charge to the committee and the outcomes pertaining to opportunities for faculty to participate in professional growth activities, having information more accessible, and having information available on-line. Ms. Larson also spoke about the vision, mission, and values of the Professional Growth Committee which are intended to recognize the need for strong leadership and keeping faculty enthused.

EMPLOYEE GROUP REPORTS

Genevieve Watson came forward on behalf of MCBAA (Maricopa Council on Black American Affairs) to express congratulations to the Board on their appointment of Rufus Glasper as Acting Chancellor. She expressed MCBAA's strong support of Dr. Glasper because of his hard work and dedication to the continued success of the Maricopa Community College District.

COLLEGE REPORTS

The following college reports were made.

GateWay Community College made an announcement that the Maricopa Skills Center under the directorship of John Underwood had been the recipient of two gold and three silver Arizona Printing Awards. In addition, Ron Klock, who oversees the auto body and painting program, was the recipient of the Pride Award for humanitarian deeds performed.

Dr. Linda Thor introduced Carl Matthusen, General Manager of the KJZZ/KBAQ Radio Stations. Mr. Matthusen enumerated the many news awards won recently from the Associated Press and Arbitron. He also made mention of the total listening hours for each station and that KJZZ was ranked seventh in Arizona.

STUDENT GOVERNMENT REPORT

There were no reports.

STATE BOARD REPORT

There was no report.

ACCA/AADGB REPORT

Mrs. Rosenthal reported that no meetings had been held.

LEGISLATIVE REPORT

The Legislative Report was given by Jack Lunsford who kept his comments focused on two things: the visit of May 27-28 by Congressman McKeon, Chairman of the Subcommittee on 21st Century Competitiveness of the House Committee on Education and Workforce. Mr. Lunsford also spoke about the ticking clock of the State Budget which was still being deliberated. He called attention to the Summary of Bills contained in the Legislative Packet, specifically SB1105 pertaining to the transfer of duties from the State Board to the local community college district boards. He stated that passage by both houses was expected and that no opposition was expected from the Governor. Mrs. Rosenthal questioned whether oversight was a part of the charge to the study committee in the agreement. It was confirmed that oversight was agreed to in order to ensure the amendment was passed.

AWARDS AND RECOGNITIONS

Vice Chancellor Anna Solley called attention to two awards received in the Division of Academic Affairs. The first award was received by Dr. Jeffrey Pommerville of the Maricopa Center for Learning and Instruction in a Faculty in Residence role. Mr. Pommerville was awarded the Gustav Ohaus Award (College Level) for Innovations in Science Teaching given by the National Science Teachers Association (NSTA) for the Systemic Reform in Science (SyRIS) project. This award recognizes science initiatives that develop innovative programs in new curriculum design, instructional methods or techniques, unique organization, administrative patterns, new approach to laboratory activities, or other enhanced learning activities for students. The second award was given to Mr. Gilberto Padilla who serves as the special programs coordinator for the Maricopa Small Business Development enter. Mr. Padilla received the Arizona Minority Small Business Advocate Award for his efforts in reaching out to the minority community and providing much needed counseling and guidance in small business affairs.

APPROVAL OF THE AGENDA

President Contreras requested a motion to approve the agenda.

MOTION NO. 9164

Don Campbell moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA

President Contreras asked for any requests to remove items from the Consent Agenda. No items were removed, however, attention was drawn to the fact that Items V.B.1 and V.B.2 had been revised and appropriate copies distributed.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES of April 22, 2003 Regular Governing Board Meeting and May 1, 2003 Community Listening Session.

(B-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of personnel actions as presented.

(C-1) APPROVAL OF THE CURRICULUM INCLUDING COURSE PROPOSALS AND PROGRAM PROPOSALS - Approval of the proposed curricula.

(C-2) APPROVAL OF NATIONAL SCIENCE FOUNDATION WORK-READY ELECTRONICS GRANT - Approve acceptance of an award from the National Science Foundation in the amount of $900,012 for support of a project by the Maricopa Advanced Technology Education Center for the time period May 15, 2003 through April 30, 2006.

(C-3) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN SCOTTSDALE COMMUNITY COLLEGE AND CAVE CREEK UNIFIED SCHOOL DISTRICT TO OFFER NONCREDIT CLASSES - Approve an intergovernmental agreement between Scottsdale Community College and Cave Creek Unified School District to offer noncredit classes

(C-4) APPROVAL OF NATIONAL CENTER FOR TEACHER EDUCATION APPROPRIATION FROM THE U.S. DEPARTMENT OF EDUCATION - Approval of accepting funding for a one-year grant award commencing on June 1, 2003 and concluding on May 31, 2004 in the amount of $99,350 from the U.S. Department of Education to fund the National Center for Teacher Education.

(C-5) APPROVAL OF COLLEGE AND CAREER TRANSITIONS INITIATIVE - LEAGUE FOR INNOVAITON IN THE COMMUNITY COLLEGE GRANT - Approve accepting funding for a grant award from the League from Innovation in the Community College in the amount of up to $150,000 which will commence on June 1, 2003 and conclude on May 31, 2004 to implement the proposed activities and programs. The grant is potentially a five-year grant with a conclusion date of May 31, 2008.

(C-6) APPROVAL OF EAST VALLEY TECH PREP GRANT FOR TRANSITION TO OCCUPATIONAL PROGRAMS - Approve administration of the East Valley Tech Prep Consortium Grant, funded at $251,736.00 effective July 1, 2003 through September 30, 2004.

(D-1) APPROVAL OF SELECTION OF 42 DISTRICT-WIDE ANNUAL
SERVICES CONSULTANTS FOR FUTURE CONSTRUCTION, REMODELING, AND RELATED PROJECTS - Approve the selection of the 42 listed companies to provide consulting services on an as-needed basis in thirteen categories.

(D-2) APPROVAL OF CONTRACT AWARD FOR ANNUAL PAVEMENT MAINTENANCE AT SEVEN COLLEGES - Approve awarding a contract in the amount of $449,294.73 to Southwest Slurry Seal to perform annual pavement maintenance at Chandler-Gilbert Community College, City Center, Glendale Community College, Mesa Community College, Paradise Valley Community College, Phoenix, Scottsdale Community College and South Mountain Community College.

(D-3) APPROVAL OF CONTRACT AWARD FOR NEW WEIGHT ROOM ADDITION TO THE PE BUILDING AT SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of $349,999.00 to Remcon Construction, Inc. for the construction of a new weight room addition to the PE Building at Scottsdale Community College.

(D-4) APPROVAL OF COURTYARD AND LIGHTING AND ATHLETIC FIELD MAINTENANCE LIGHTING AT SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of $249,740.00 to Integrated Facility Construction and Management for the installation of courtyard lighting and athletic field maintenance lighting at Scottsdale Community College.

(D-5) APPROVAL OF LEASE RENEWAL FOR SERVICE CENTER LOCATED AT FREEWAY VILLAGE SHOPPING CENTER - Approve an amendment as proposed of the existing lease for the Rio Salado East Valley Service Center located in the Freeway Village Shopping Center at Stapley Avenue and US 60. The amendment offers a second extension option through June 30, 2009.

MOTION NO. 9165B

Dr. Don Campbell moved that the Consent Agenda be approved. Motion carried 5-0.

(B-2) APPROVAL OF STRATEGIC PLAN AS OF FISCAL YEAR 2003-2004 - Adopt the Strategic Plan as of Fiscal Year 2003-2004 as proposed and adopted by the Governing Board in June 2002.

MOTION NO. 9166

Mrs. Rosenthal moved for approval of Item B-2 for adoption of the Strategic Plan as of Fiscal Year 2003-2004 as proposed and adopted by the Governing Board in June 2002. Motion carried 5-0.

(B-3) APPROVAL OF STUDENT REGISTRATION PROCESSING FEE MODIFICATION - Approve modification of the existing policy regarding registration fee to read: "The registration fee is assessed per student per semester per college and is not refundable unless the student drops all credit classes at a particular college during a semester during the 100% refund period."

MOTION NO. 9167
Mrs. Rosenthal moved that Item B-3 be approved. Motion carried 4-1 (Stein opposed).

(B-4) APPROVAL OF GATEWAY COMMUNITY HIGH SCHOOL REVISED BUDGET FISCAL YEAR 2002-2003 - Approve revision of the Gateway Community High School budget from the original amount of $1,429,625 to the amount of $1,021,724 for Fiscal Year 2002-2003 due to declining enrollment figures caused by adjustment in attendance formulas.

MOTION NO. 9168

Mrs. Rosenthal moved that Item B-4 be approved. Motion carried 5-0.

(VI.A.) 2003/2004 Temporary Pay Rates - Temporary Employee Guidelines

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Ten Months Ended April 30, 2003

Expenditure analysis indicates 77.6% of the budget has been expended so far this year as compared to 78.0% expended at this same point in time last year. 11.8% of budget remains unexpended or unencumbered and projected expenditures have been reduced and set aside to offset the 5.0% reduction in budgeted revenues from State Aid. Revenue analysis indicates that 88.2% of the budget has been recognized to date. Projected fund balance will increase by about $240 thousand during this fiscal year.

NEXT BOARD MEETING

The next Governing Board Meeting will be a Public Hearing/Truth in Taxation Hearing on Tuesday, June 10, 2003 at the District Office

ADJOURNMENT

The meeting adjourned at 7:45 p.m.

———————————
Linda B. Rosenthal
Governing Board Secretary