MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
MAY 27, 2008
An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. Â§38-431.02, notice having been duly given.
Don Campbell, President
Colleen Clark, Secretary
Linda Rosenthal, Member
Jerry Walker, Member
Absent: Scott Crowley, Member
Pat Harris for Maria Harper-Marinick
Steve Schenk for Steve Helfgot
Brachel Mejia for Albert Crusoe
Mary Kay Kickels
Joyce Elsner for Ken Atwater
Ginny Stahl for Art DeCabooter
Lois Bartholomew for Maria Hesse
The regular meeting was called to order at 6:30 p.m.
The executive session was called to order by President Campbell at 5:30 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the
One citizen came forward. Dr. Willie Minor, President of the Maricopa Community College District Retirees Association, came forward to present a $5,000 check to the Maricopa Foundation to be used for student scholarships.
No classes were present.
BOARD MEMBER REPORTS
Mrs. Rosenthal reported that she had recently attended the Community College National Center for Community Engagement Conference where excellent presentations were made regarding service learning programs. She encouraged other colleges to endorse this effort to help students participate in these experiences.
Dr. Campbell commented that he had attended graduation ceremonies hosted by Rio Salado College and South Mountain Community College.
Chancellor Glasper reported that he had recently attended the Summit for Global Engagement in Washington D.C. This summit was attended by 100 college presidents from the United States and 94 international college presidents. He had the opportunity to engage in conversation with many individuals to learn more about what they were doing around the world. Dr. Glasper also reported that he had attended the graduation ceremonies at GateWay Community College and was pleased to be part of this graduation which included students from GateWay Early College High School. He congratulated President Giovannini and Principal Yvonne Watterson for the services being provided to these students.
There was no report.
Thre was no report.
EMPLOYEE GROUP REPORTS
Lori Girshick, President of Equality Maricopa, came forward to comment on the convocation held on May 3. She reported that approximately forty people attended the event which honored four graduates. Neil Guiliani, President of GLAAD and former Mayor of Tempe, was their keynote speaker. Chancellor Glasper also made remarks at the ceremony.
VICE CHANCELLOR REPORTS
There were no report.
There were no reports.
STUDENT LIFE REPORTS
There were no reports.
SYSTEMIC DIALOGUE FOLLOW-UP REPORT
There was no report.
There was no report.
Page Gonzales provided the following legislative report:
“135th day of session
At this point in the session, 16% of the bills introduced in for the 2008 session have become law.
Many out-of-county members are becoming restless with their drive to the capitol every week to see NO visible progress on the budget, while other members occupy their time by resurrecting bills that had previously failed.
I will cover a few bills and their status with you tonight.
A proposal to allow a conceal carry permit holder to possess a firearm on the grounds of a community college or university--- is no longer moving through the process.
The Community College State Board bill, which as written, would have had affects on district budgets and operations as well as the accreditation of our institutions ---is no longer progressing.
The textbook information bill was signed by the Governor. This bill required publishers to provide certain written information when course materials are considered including price and also required that higher education institutions request specific information from publishers when course materials are being chosen.
The bill containing the large educational reform that allows JTEDs to serve adult students during the daytime hours was defeated three times now. The language still remains in one bill that may go to a conference committee to remove adult student provisions.
Finally, on the budget front ---negotiations continue as legislative leaders attempt to come up with a plan for the ‘09 budget. Reduction proposals remain fluid through these discussions. The sticking point again for this budget is the bonding for K-12 construction. Many options are hovering over the caucuses including one to send a budget to the Governor that she will surely veto in order to start the real process and bring the discussions from the strong opposing sides to the center.”
AWARDS AND RECOGNITIONS
There were no awards or presentations.
APPROVAL OF THE AGENDA
President Campbelll requested a motion to approve the agenda.
MOTION NO. 9486
Linda Rosenthal moved that the Governing Board agenda be approved. Motion approved 5-0.
President Campbell requested a motion to approve the Consent Agenda.
The following items were included on the Consent Agenda:
A.1. APPROVAL OF MINUTES – Approve the minutes of the April 22, 2008 Systemic Dialogue and the April 29, 2008 Regular Governing Board Meeting.
C.1. CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS – Approve the proposed employments, resignations, retirements and terminations as submitted with noted addendum.
D.1. APPROVAL OF CURRICULUM PROGRAMS AND COURSES - approve the curriculum programs and courses as submitted
D.2. APPROVAL OF ANTI-BULLYING AND HAZING PREVENTION POLICY AND PROCEDURES: GATEWAY EARLY COLLEGE HIGH SCHOOL – approve the revised anti-bullying and hazing prevention policies and procedures for the 2008-2009 GWECHS handbook to include the following:
• A confidential process that allows pupils to report incidents of harassment, intimidation or bullying to school officials.
• A procedure for parents/guardians of students to submit written reports concerning harassment, intimidation or bullying to school officials.
• A requirement that school employees report suspected harassment, intimidation/bullying.
• A formal process for the documentation and investigation of reported or suspected incidents of harassment, intimidation or bullying.
• Disciplinary procedures for students admitting to, or who are found guilty of, committing harassment, intimidation or bullying.
• A procedure that provides consequences for submitting false reports of harassment, intimidation or bullying.
D.3. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN GATEWAY AND GLENDALE COMMUNITY COLLEGES AND THE CITY OF PHOENIX – approve an amendment to the Intergovernmental Agreement dated June 2007 in the amount of $90,000 to provide Workplace Readiness training to Workforce Investment Act (WIA) Title I Adult and Dislocated Workers. This intergovernmental agreement is between GateWay Community College, Glendale Community College, and the City of Phoenix. The amended agreement period is from July 1, 2008 through June 30, 2009.
E.1. APPROVAL OF SMCC/OTTAWA UNIVERSITY SUBLEASE - approve sublease from Ottawa University a total of 5,709 square feet that includes 10 classrooms and administrative space. Ottawa University will handle the tenant improvements. Ottawa University will also provide the needed classroom furniture. The sublease will begin when the site is ready for occupancy later this summer and will end on May 31, 2012. The address is 10430 South 51st Street, Phoenix, AZ 85044. SMCC will pay a base rent of $150,000 per year and will include the tenant improvements, paid at $7,500 per year for two years. The lease agreement has been
reviewed by Legal Counsel.
E.2. APPROVAL OF FY2008 -2009 LAB FEE SCHEDULE FOR MARICOPA SKILL CENTER - approve the proposed Maricopa Skill Center course lab fee schedule for the FY2008 – 2009.
E.3. APPROVAL OF 2008-09 STUDENT INSURANCE PROGRAM RENEWAL - approve the renewal of our student insurance policies per the attached schedule for FY 2008-09.
E.4. APPROVAL OF CONTRACT AWARD TO TROXELL COMMUNICATIONS - award a contract to Troxell Communications under its State of Arizona contract for audio visual equipment and installation at the Glendale Community College North site in an amount not to exceed $275,000.00.
E.5. APPROVAL OF UTILITIES EASEMENT FOR INTERFAITH COMMUNITY CARE CENTER AT SUN CITIES EDUCATION CENTER – RIO SALADO COLLEGE - approve a utilities easement to Arizona Public Service at Rio Salado College’s Sun Cities Education Center on behalf of Interfaith Community Care Center.
E.6. APPROVAL OF CONTRACT AWARD FOR SUMMER 2008 PAVEMENT MAINTENANCE AT MULTIPLE DISTRICT LOCATIONS – approve awarding a contract in the amount of One Hundred Fifty Eight Thousand Seven Hundred Eight and 20/100ths Dollars ($158,708.20) to Cactus Transport, Inc. to provide annual preventive maintenance and rehabilitation of the asphalt paving at forty-nine parking lots at the following locations: PC, GCC, GWCC, MCC, MCC Red Mountain, SCC, RSC, SMCC, CGCC, PVCC, EMCC and CGCC Williams.
E.7. APPROVAL OF PARTIAL GMP AWARD FOR EQUIPMENT PURCHASES FOR CENTRAL PLAN UPGRADES – PHASE III FOR PVCC< EMCC AND CGCC - approve partial Guaranteed Maximum Price (GMP) with an amount not to exceed Two Million Three Hundred Nine Thousand Two Hundred Sixty Five and no/100ths Dollars ($2,309,265) to Bill Stacey Construction for the early equipment purchases for Central Plant Upgrades at Paradise Valley Community College, Estrella Mountain Community College and Chandler-Gilbert Community College. A second GMP for the balance of the work will be presented to the Board at a later date.
E.8. APPROVAL OF PARTIAL GMP AWARD FOR EARLY PURCHASE OF CHILLERS AND COOLING TOWERS FOR THE CENTRAL PLAN T EXPANSION AT SOUTH MOUNTAIN COMMUNITY COLLEGE - approve a partial Guaranteed Maximum Price (GMP) in the amount of Six Hundred Thirty Thousand Seven Hundred Eighteen and 58/100ths Dollars ($630,718.58) to Jokake Construction for the early purchase of chillers and cooling towers for the New Central Plant at South Mountain Community College. A second and final GMP for the balance of the project will be presented to the Board for approval at a later date.
E.9. APPROVAL OF GMP CONTRACT AWARD FOR NEW LIFE SCIENCES BU9ILDILNG AT PARADISE VALLEY COMMUNITY COLLEGE - approve Contract Amendment Number One to an existing Construction Manager at Risk (CMAR) contract in the amount of Twelve Million Four Hundred Twenty Thousand Nine Hundred Ninety Two and no/100ths Dollars ($12,420,992.00) with Barton Malow to establish the Guaranteed Maximum Price (GMP) for construction of the new Life Sciences Building.
E.10. APPROVAL OF CONCEPTUAL APPROVAL FOR NURSING/EXERCISE SCIENCE REMODELING OF THREE BUILDINGS AT MESA COMMUNITY COLLEGE - provide Conceptual Approval for the remodeling of three buildings for Nursing and Exercise Science at Mesa Community College with a Total Project Budget of Seven Million Three Hundred Fifteen Thousand Seven Hundred Fifty and no/100ths Dollars ($7,315,750).
E.11. APPROVAL OF CONCEPTUAL APPROVAL BAYLOR HALL COMPLEX AT CHANDLER-GILBERT COMMUNITY COLLEGE AT WILLIAMS - provide conceptual approval for the Baylor Hall Complex with a Total Project Budget of $1,398,000.
E.12. APPROVAL OF RATE INCREASE FOR THE CHILDREN’S LEARNING CENTER AT GATEWAY COMMUNITY COLLEGE - approve a new fee scale for the Children’s Learning Center at GateWay Community College.
The new fee scale is as follows:
Registration fees: $ 15.00 per student $ 15.00 per student
$ 30.00 family maximum $ 30.00 family max
Uses the facility 40 or more hours $ 2.25/hour $ 3.25/hour
30 -39 hours $ 2.50/hour $ 3.50/hour
20-29 hours $ 2.75/hour $ 3.75/hour
Less than 20 hours $3.00/hour $ 4.00/hour
Drop-in Rates $ 3.50/hour $4.50/hour
E.13. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN RIO SALADO COLLEGE AND THE ISAAC SCHOOL DISTRICT FOT THE CONSTRUCTION OF AN ADULT LEARNING CENTER - approve the intergovernmental agreement with the Isaac School District #5 (ISD) that allows the College to build an Adult Learning Center on property leased from the ISD.
F.1. APPROVAL OF CONTRACT WITH WORLD WIDE TECHNOLOGIES FOR PURCHASE AND INSTALLATION OF CAMPUS WIDE NETWORK BASED IP DIGITAL VIDEO SURVEILLANCE SYSTEM AND DOOR ACCESS CONTROL SYSTEM - approve award of this contract in the amount of Two Hundred Seventy Two Thousand Six Hundred and Sixteen and 76/100ths Dollars ($272,616.76) to: World Wide Technologies under their State of Arizona contract # T0659A0015 for the purchase and installation of IP (internet) based video surveillance and access control system.
F.2. APPROVAL OF UPGRADE AND EXPANSION OF NETWORK CAPABILITIES AT CHANDLER-GILBERT COMMUNITY COLLEGE WILLIAMS CAMPUS - approve the expenditure of $171,000 to provide core network infrastructure upgrades in the Williams campus datacenter to support IP telephony and wireless upgrades.
F.3. APPROVAL OF CONTRACT FOR HOSTING THE BLACKBOARD LEARNING MANAGEMENT SYSTEM- approve a contract with Blackboard, Inc. in the amount of $450,000 per year for their application hosting services. Blackboard is the sole provider of application hosting for its software.
MOTION NO. 9487
Linda Rosenthal moved for approval of the Consent Agenda be approved. Motion approved 4-0.
B.1. APPROVAL OF PROPOSED NEW EXECUTIVE DUTIES AND RESPONSIBILITIES - adopt a new Executive Duties and Responsibilities Policy Title called Executive Stewardship.
MOTION NO. 9488
Linda Rosenthal moved for approval of Item V.B.1. Motion passed 4-0.
VI.A. INFORMATION ITEMS
2008/2009 TEMPORARY PAY RATES – TEMPORARY EMPLOYEE GUIDELINES - The attached 2008/2009 Temporary Pay Rates and Temporary Employee Guidelines were respectfully submitted to the Governing Board for their information.
(VII.A.) MONITORING REPORTS
BUDGET ANALYSIS REPORT SUMMARY
FUND 1 - GENERAL UNRESTRICTED FUND
FOR THE TEN MONTHS ENDED APRIL 30, 2008
Expenditure analysis indicates 71.2% of the budget has been expended this year as compared to 71.8% expended at this same point in time last year. 16.7% of the budget remains unexpended or unencumbered compared to 16.4% in the prior year. Revenue analysis indicates that $496.8M of the budget has been recognized. The projected fund balance will increase by $0.5 million this fiscal year and the projected ending fund balance for June 2008 is $89.0M.
President Campbell announced that the next Governing Board Meetings would be a Public Hearing, Truth in Taxation Hearing on June 10 and a Regular Board Meeting on June 24.
The meeting adjourned at 7:45 p.m.
Governing Board Secretary