Minutes 06/11/1996

A public hearing, special meeting, and workstudy session/strategic conversation of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Donald R. Campbell, President, Nancy Stein, Secretary, Linda B. Rosenthal,Member, Roy C. Amrein, Member

ADMINISTRATION
Paul A. Elsner, William F. Waechter, Alfredo G. de los Santos Jr., Rufus Glasper, Ron Bleed, Richard Young for Janice Bradshaw, Raul Cardenas, Jim Mancuso for Larry Christiansen, John Cordova, Art DeCabooter, Stan Grossman, Homero Lopez, J. Marie Pepicello, Phil Randolph, Jim Van Dyke for Linda Thor, Jean Ann Abel for Tessa Martinez, Pollack Arnette Ward

ABSENT
GOVERNING BOARD
Ed Contreras

STATE BOARD
Jim Ullman

CALL TO ORDER
The meeting was called to order at 6:30 p.m. by President Don Campbell.

Dr. Campbell introduced Rick DeGraw, who informed the audience that a governance video was being filmed during the meeting.

EXECUTIVE SESSION

There was no executive session.

PUBLIC HEARING
The special meeting recessed at 6:31 p.m. and the Public Hearing was called to order.

Rufus Glasper reviewed the Proposed Budget for FY 1996-97. Debbie Thompson then gave an overview of the detail material. Dr. Amrein asked Ms. Thompson to explain the bond operating cost, which he felt appeared high. Ms. Thompson explained that CFAC had been working over the past year reviewing the financing of operating costs for all bond projects and came up with a formula allocation which has two components. One component is reserving a certain amount of dollars per square foot of new construction plus tuition and fee rebates which may be available due to FTSE increase from having the additional capacity. To date, for all of the projects that have been approved, there is a need for approximately seventeen million dollars. CFAC has recommended a building of a reserve for when those buildings come on line. Dr. Elsner further explained that the reserve allowed for having funds available to staff the buildings once they are built and gives an opportunity to draw down on reserves and help relieve some of the operating budget.

Dr. Amrein asked if the letter that was given to the Governing Board from the Arizona Tax Research Association was the one that suggested that the reserveis too high. Dr. Glasper responded that it was. Dr. Amrein asked for clarification on this issue, as he was under the impression that the District was doing a good job on that issue. Dr. Elsner indicated that throughout the eighteen years he has been with the District, there have been philosophical differences on budget management between ATRA and the District, but the Governing Board should get credit for setting aside a stability factor. Dr. Elsner also indicated that the reserves are fund balance reserves and the desire is for the District not to be on the cutting edge as it was three years ago. Dr. Elsner stated that there is to be a young person on the staff of ATRA that keeps "picking away" at the District on minute issues and this misrepresents the best judgment of financial policy on the part of ATRA. In response to Dr. Amrein's question that the differences were more of a philosophical nature, Dr. Glasper agreed. There were no further questions.

The Public Hearing closed at 6:55 p.m.

SPECIAL MEETING
Dr. Campbell called the special meeting to order.

CONSIDERATION OF CONSENT AGENDA
President Campbell asked if there were any requests to remove items from the Consent Agenda. Nancy Stein requested that Item B-1 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1) PROPOSED FY 1996-97 BUDGET ADOPTION - Adopt the FY 1996-97 Current Unrestricted General and Auxiliary Fund Budgets, Current Restricted Fund Budget, and Unrestricted Plant Fund Budget totaling $467,632.165.

(B-2) GATEWAY COMMUNITY HIGH SCHOOL FY 1996-97 BUDGET ADOPTION - Adoption of the proposed FY 1996-1997 Charter School Annual Budget for the GateWay High School in teh amount of $1,307,130.

(B-3) GATEWAY COMMUNITY HIGH SCHOOL APPLICATION FOR NCA MEMBERSHIP- Approve GateWay Community High School's request for application for membership in the North Central Association (NCA) Commission on Schools.

MOTION 8555
Linda Rosenthal moved that the Governing Board approve the Consent Agenda with the exception of Item B-1. Motion carried 4-0.

(B-1)  GATEWAY COMMUNITY HIGH SCHOOL FY 1995-1996 REVISED BUDGET - Adoption of the revised FY 1995-1996 (Revision 2) Charter School Annual Budget for the GateWay Community High School in the amount of $1,325,391. This represents a reduction of $8,928 from the previously revised FY 1995-1996 budget (Revision 1). Mrs. Stein noted the reduction of the budget and expressed concern over what appeared to be a transportation issue. Dr. Randolph indicated that the State has reduced the transportation allowance for high schools and adjustments had to be made in the budgets, but that the high school is robust and on track with its enrollment. Mrs. Stein's inquired that if the GateWay High School was gaining momentum with its enrollment, would its enrollment be adversely affected due the decrease in backing of transportation. Dr. Randolph responded that GateWay's enrollment is not suffering, that the decrease in transportation support is for one year only and will be looked at again by the legislature at that time.

MOTION 8556
Linda Rosenthal moved that the Governing Board adopt the revised FY 1995-96 (Revision 2) Charter School Annual Budget for the GateWay Community High School int he amount of $1,325,391. Motion carried 4-0.

ADJOURNMENT
The special meeting adjourned at 7:00 p.m.

III. STRATEGIC CONVERSATION
A Strategic Conversation convened at 7:00 p.m. following the Special Meeting of the Governing Board on June 11, 1996 .

STRATEGIC ISSUES ASSOCIATED WITH LEADERSHIP STYLES AND EFFECTIVENESS - The outcome was to explore and discuss issues regarding developing personal leadership habits at Maricopa County Community College District, with an overview of the Seven Habits of Highly Effective People and Principle-Centered Leadership by Stephen Covey. Kathleen Murphy gave an overview of her training background and experience with the Covey Seven Habits of Highly Effective People. Ms. Murphy then showed a portion of a video in which Stephen Covey gave an overview of the seven habits, how they relate to each other and the potential of effectiveness when the habits are implemented. Following Ms. Murphy's presentation, Dr. John Cordova presented to the group his experience with the Covey program and workshop on Principle-Centered Leadership. Dr. Cordova gave testimony how how the workshop enlightened his approach to leadership and interrelationships of personal and professional life. He spoke of how effective leadership builds from a balance of all aspects of life - family, work, spiritual, values, ethics, etc. Dr. Cordova also discussed the importance of developing a personal mission statement. The Seven Habits of Highly Effective People as identified by Stephen Covey are as follows:

Habit 1: Be Proactive The Habit of Personal Vision

Habit 2: Begin With The End In Mind The Habit of Personal Leadership

Habit 3: Put First Things First The Habit of Personal Management

Habit 4: Think Win -Win The Habit of Interpersonal Leadership

Habit 5: Seek First To Understand, Then To Be Understood The Habit of Empathic Communication

Habit 6: Synergize The Habit of Creative Cooperation

Habit 7: Sharpen The Saw The Habit of Self-Renewal

Shirlene Bruce asked that the audience split into three small groups. Groups were given headlines and asked to process Habit 4 - identify what win-win is, and identify how win-win applied to the article. After processing Habit 4, groups could then process any of the 7 habits.

Reporting from the small groups was as follows:

GROUP ONE
Facilitator: RaNae Healy

What is win-win? - Everybody gets something - Mutual benefit - Sharing - Nobody loses

Headline: Parks Plan Program For Kids

This article concerned park programs for water safety and fun which are funded by Cigna Healthcare of Arizona.

How this article applied to Habit 4: It was a win-win for everyone involved - Kids win - Parents win - Cigna wins - Community wins Other habits touched on: Proactivity - Habit One Vision/Begin With End In Mind - Habit Two

Headline: Political Debate on Ethics

This article discussed ethics and values in politics and an essay contest for high school students which asked them to contrast ethics of teenagers today to teenagers in the 1940's.

How this article applied to Habit 4: Lose-lose for everyone - Ethics are "going down the tubes" Lose-win - Politicians are in the loss category - Kids are a "win" Want an awareness and knowledge Boundaries are desired Kids opening doors to be understood

Other habits that were built on: Proactivity - Habit One Seek to Understand... - Habit Five Synergizing - Habit 6

Headline: Fountain Hills School Officials Predict Bleak Future After Vote

This article describes the cuts and freezes that will occur in the school district because the voters voted down budget overrides.

How this article applied to Habit 4: Win-Lose Win Side - Work harder - Be more creative - Educate public - Strategize Lose Side - Loss of dollars - Loss to students - Loss to faculty

Other habits that were built on: Proactive - Habit One Seek to Understand.... - Habit Five

GROUP TWO
Facilitator: Melinda Chapin

What is Win-Win: - Everybody benefits (99% of time) - Nobody loses - Negotiating to find a concensus point - Change in attitude: your mentality of how you interpret things - Abundance - Removing yourself emotionally from situation - We better than me

Headline: Clinton Proposes Tax Incentives For Higher Education

The articles relates President Clinton's proposal for tax incentives to help students pay for college education.

Win-lose for the short term Win Side - Incentives for students to achieve higher education Lose Side - cost to travelers on surcharges to offset tax incentives

Win-win for the long term - People would be getting an education - Incentive to stay in school - Community colleges would benefit

Other habit that was built on: Proactivity - Habit One

GROUP THREE
Facilitator: Yvonne Zeka

What is Win-Win: - Nobody loses at the expense of others - Non-competitive; results of cooperative energy - More units of benefits - A group effort - A shared fate - Everybody ends up with self-esteem, worth, balance and perspective - Creativity - No wrong ideas - just different

Headline: Statewide Teenage Help Line Could Be Silenced by Cuts

his article reports on the recommendation for the cut of funds for Teen Lifeline, a help line for teens.

Lose-Lose - Media focusing on problem rather than solution Should be reversed - Nobody started with values What are the priorities, - What do you like; what is good about it - Use media to seek solutions - Make headline more positive The media could have been used to turn it into a win-win.

Other Habits built on: Proactivity - Habit One Values - Habit Three Understanding - Habit Five

John Cordova went over the importance and the steps of preparing a personal mission statement, a part of the inside-out process used to define individual principles, personal needs, what one wants to be, etc. Dr. Cordova described the mission statement to be an evolving document. He related that family mission statements can also be very effective.

Kathleen Murphy introduced and thanks those who facilitated with the strategic conversation - Shirlene Bruce, Gloria Smith, RaNae Healy, Yvonne Zeka, Rhonda Barger, Melinda Chapin, and Robert Jeffers.

The Covey Web Site: http://www.covey.com

Plus Participation Inspirational Principles Good overview Renewal with review Win-Win

Delta Timing (summer not good)

ADJOURNMENT