Minutes 06/14/2005

An executive session, public hearing for consideration of adoption of the budget for 2005-2006, truth in taxation hearing, and special meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.


PRESENT

GOVERNING BOARD

Don Campbell, President
Scott Crowley, Secretary
Linda Rosenthal, Member
Ed Contreras, Member
Jerry Walker, Member

ADMINISTRATION

Rufus Glasper
Steve Helfgot
Debra Thompson
Jose Leyba
Kate Dillon Hogan for Maria Harper-Marinick
Anna Solley
Darrel Huish for Ron Bleed
Pete Kushibab
Paul Dale for Mary Kay Kickels
Larry Christiansen
Clay Goodman for Homero Lopez
Gene Giovannini
Linda Thor
Charles Jeffery for Phil Randolph
Maria Hesse
Absent:
Ken Atwater
Art DeCabooter

CALL TO ORDER

The regular meeting was called to order at 6:10 p.m.

EXECUTIVE SESSION

The executive session was called to order by President Campbellat 5:30 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Linda Rosenthal.

PUBLIC HEARINGS - CONSIDERATION OF ADOPTION OF BUDGETS FOR 2005-2006 AND TRUTH IN TAXATION HEARING

I.A. Truth in Taxation - Notice to Increase Tax

The first item on the agenda was a truth in taxation hearing, as required under state law. In accordance with relevant statutory and constitutional provisions, President Campbell explained that the Maricopa County Community College District proposed to increase primary property taxes in fiscal year 2005-2006 on existing property. The proposed increase was two percent, equaling five million, four hundred forty-one thousand, one hundred sixty-eight dollars in additional property tax revenues ($5,441,168.00).

President Campbell afforded any resident or taxpayer the opportunity to address the Governing Board concerning the District's proposed action to increase primary property taxes on existing property.

No citizens came forward.

President Campbell asked if there were any comments from members of the Board.

There were no board member comments.

There being no further comments, President Campbell concluded the truth in taxation hearing.

I.B Adoption of Budgets for 2005-2006

President Campbell introduced the next item on the agenda which was the public hearing concerning the adoption of the proposed budget of the Maricopa County Community College District for fiscal year 2005-2006. These hearings are required by law every year when the board presents its budget. The purpose of these hearings is to give any resident or taxpayer the opportunity to protest the inclusion of any item in the proposed budgets. President Campbell asked Vice Chancellor of Business Services, Debra Thompson, to come forward to explain, on behalf of the Governing Board, the proposed budgets.

Vice Chancellor Thompson requested that Associate Vice Chancellor Gaye Murphy come forward to present an overview of the proposed budget. Ms. Murphy presented a powerpoint presentation highlighting changes in the various components of the budget compared to the budget for the previous year. A total of $1,090.9M was being presented over the previous year's total of $989.8M in the general fund, auxiliary fund, restricted fund, and capital fund. A copy of Ms. Murphy's powerpoint presentation in included in this board minutes' packet.

Chancellor Glasper requested the opportunity to speak on behalf of the proposed budget. He specifically commented that the fully funded state aid was a remarkable achievement and that the Maricopa Community College District has a very good relationship with the State Legislature and the Governor's Office. Education is a top priority and we are being recognized for our efforts and achievements and that it is important that we continue to maintain our revenue stream. A commitment the community that we would have a ten-year program and that we would building new facility and be able to heat and cool these facilities, and therefore operating costs are also part of this budget. Included in the budget are $55 million in additional new monies to fulfill these promises. It is important that this budget not be viewed as a one-year budget but rather a multi-year commitment. As the organization identifies land sites for acquisition it is doing what the public has asked and the organization must maintain their part of the agreement, otherwise plans will need to be changed. Dr. Glasper requested favorable consideration of the proposed budget.

President Campbell afforded any resident or taxpayer the opportunity to address the Governing Board concerning the inclusion of any item in the proposed budgets.

No residents or taxpayers came forward.

President Campbell asked if there were any comments from members of the Board.

Mr. Contreras inquired about the $100,000 designated for district-wide initiatives as it was his understanding that more money was available for this effort. Ms. Thompson responded that the $100,000 was set aside for the 24-7 Library Reference Program and $900,000 was available in the contingency fund if needed for district-wide initiatives.

There being no further comments, President Campbell concluded the hearing for the adoption of the budget for 2005-2006.

SPECIAL MEETING - ACTION

II.A.1 Truth In Taxation - Notice to Increase Tax Roll Call Vote - Levy to Increase Taxes

Approve the Maricopa Community College District's proposed increase in primary property taxes on existing property in FY 2005-2006 by 2.00%, which equals $5,441,168.00 in additional property tax revenues.

MOTION NO. 9319

Board Member Linda Rosenthal moved to approve through roll call vote the levy to increase taxes on existing property in FY 2005-2006 by 2.00%, which equals $5,441,168.00 in additional property tax revenues. President Rosenthal called for the roll call vote: Ed Contreras - aye; Don Campbell - aye; Linda Rosenthal - aye; Jerry Walker - aye ; Scott Crowley - aye. Motion approved 5-0.

II.A.2 Quasi Endowment Transfers Related to the Self-Insurance Medical Reserve and Approval of Use for Medical Insurance Claims in Excess of Amounts Budgeted for Flex Credits

Approve the transfer of up to $1,000,000 from the Worker Compensation Reserve in the Quasi-Endowment Fund to the Medical Reserve in the General Fund, and transfer these funds as well as another $1,106,444 from Medical Insurance Reserve in the General Fund to Medical Insurance Claim in the Quasi Endowment Fund. These funds are being accumulated and to be used if needed, to cover the medical insurance claims beyond FY2005-06 levels that are funded from flex benefits. It further is recommended that the board approve the use of this $2,106,444 for medical insurance claims in excess of amount funded by budgeted flex benefits.

MOTION NO. 9320

Board Member Linda Rosenthal moved to approve the transfer of up to $1,000,000 from the Worker Compensation Reserve in the Quasi-Endowment Fund to the Medical Reserve in the General Fund, and transfer these funds as well as another $1,106,444 from Medical Insurance Reserve in the General Fund to Medical Insurance Claim in the Quasi Endowment Fund. Motion approved 5-0.

II.A.3 Proposed Fiscal Year 2005-2006 Budget

Approve the expenditure of budgeted revenues and realized or designated fund balances within the total amount budgeted within each fund (Current Unrestricted, Auxiliary, Restricted, and Plant Funds). The proposed FY 2005-06 Budget total $1.1 billion as summarized below:

MOTION NO. 9321

Board Member Linda Rosenthal moved to approve the expenditure of budgeted revenues and realized or designated fund balances within the total amount budgeted within each fund (Current Unrestricted, Auxiliary, Restricted, and Plant Funds). The proposed FY 2005-06 Budget total $1.1 billion as summarized above. Motion approved 5-0.

ADJOURNMENT

The meeting adjourned at 6:30 p.m.

NEXT BOARD MEETING

The next Governing Board Meetings will be a Regular Board Meeting on June 28, 2005 at 6:30 p.m. at the District Office.

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Scott Crowley
Governing Board Secretary