Minutes 06/17/1993

An executive session convened at 6:00 p.m., pursuant to A.R.S. 38-431.02, notice having been duly given.

A retreat of the Maricopa County Community College District Governing Board was scheduled to be held at 8:00 a.m. at the Scottsdale Marriott Suites, 7325 East Third Avenue, Scottsdale, Arizona.

PRESENT

GOVERNING BOARD
M. Grant Christensen, President, Linda B. Rosenthal, Secretary, Roy C. Amrein, Member, Donald R. Campbell, Member, Nancy Stein, Member

ADMINISTRATION
Paul A. Elsner, Alfredo G. de los Santos Jr., William Waechter, Dan S. Whittemore, Ron Bleed, Janice Bradshaw, Larry Christiansen, Art DeCabooter, Lionel Diaz, Rufus Glasper, Manny Griego, Linda Thor, Arnette Ward

GUESTS
Chris Bustamonte, Bernie Ronan, Donna Schober

CALL TO ORDER
The meeting was called to order at 8:00 a.m.

EXECUTIVE SESSION
The meeting recessed to executive session at 8:01 a.m.

The meeting reconvened at 8:30 a.m.

(1) ENERGY COSTS/SAVINGS - Roy C. Amrein reported on the Energy Conservation Committee composition, discussions, and goals including education. Dr. Amrein and Lionel Diaz provided an historical background on energy costs and discussed possible future savings. An APS proposal, benefits of reduced operating costs, and legislation were discussed. A number of ways of conserving energy were discussed and include central plant equipment and HVAC controls, replacement of old and inefficient light fixtures, turning off unused lights and computers, rate structures and appropriate scheduling of classes. Both long-term and short term solutions to the CFC refrigerant issue were discussed. Emphasis was placed on the need for participation at all levels within the District. Donald R. Campbell asked about the length of time to recoup dollars invested in new fixtures and equipment.

(2) WILLIAMS AIR FORCE BASE RE-USE - Presidents Larry Christiansen, Arnette Ward, Phil Randolph, and Linda Thor discussed the Williams Air Force Base closure, the involvement of the ERT (Education, Research and Training) Consortium, the role of the East Valley Think Tank in the ERT, the role of MCCCD, proposed MCCCD programs, benefits to MCCCD, and MCCCD funding. Reasons for participation in this proposal include new ways of doing business--public benefit transfer of land/buildings, new partnerships and collaborations, new linkages and an opportunity to act as a good citizen. Dr. Christiansen stated that a resolution would be submitted for Governing Board action at the June 22 meeting and forwarded to the State Board for information. Dr. Campbell noted that waivers for unsatisfactory portions of the agreement required by the Department of the Air Force could be requested from the Department of the Air Force.

(3) THE 1994 LEGISLATIVE PLATFORM - Art DeCabooter and Chris Bustamonte gave an overview of the legislative process for community colleges, discussed a variety of roles, provided an update on preparations for the 1994 legislative session, discussed the state and Maricopa platforms, the 1994 legislative priority, and answered questions.

(4) CONVERSION OF DISTRICT OFFICE TO MORE TRAINING- TELECOMMUNICATIONS FUNCTIONS - Possibilities for use of space made available at the District Office site through attrition, downsizing, and the hiring freeze were discussed. Possible uses include training classrooms and facilities for business/industry, special programs, etc., cross college telephone registration and student service operations, and distance learning delivery center. Linda Rosenthal and Donald Campbell expressed approval of a centralized phone registration system housed at the District Office. Linda Thor explained a number of Rio Salado programs that could be located in the District Office. Dr. Elsner voiced the need to be sensitive to fear of deletion of programs/personnel in relocating programs but added that several colleges had space needs that might be met by the District Office. Nancy Stein inquired about the number of programs that might be housed in available space at the District Office. M. Grant Christensen reiterated the rationale for the purchase of the District Office building.

(9) THE IMPLICATIONS OF NOT HAVING PROCEEDS FROM A BOND - Manny Griego, Mark Montanus and Chuck West spoke about the need for technology in reaching more students for less money, the use of multi-media instruction and for research and development. Nancy Stein asked about student and faculty responses to multi-media instruction. Larry Christiansen reported on equipment needs and the inability to meet population and demand areas, infrastructure and space limitations. Ron Bleed spoke about network and support needs; and Lionel Diaz stated that 2.5 million dollars are needed for maintenance.

(8) OVERVIEW OF THE ALLOCATIONS FOR THE CAPITAL DEVELOPMENT PROGRAM - REPORT OF WORK ON A REVISED PACKAGE - Alfredo G. de los Santos Jr. provided an overview of the capital Development Program and discussed questions and issues pertinent to bond planning in the District. Don Campbell spoke about moving away from library collections being located on one campus as magazine articles and other library collections may be put on-line and shared. Advantages of computer technology, college facilities, community education, alternative funding sources, and timing for possible future bond election were discussed. The importance of mutual agreement on a possible bond was emphasized.

(5) TURNING THE CORNER ON THE BUDGET - Rufus Glasper discussed the FY 1993 budget which exhibited a $6-8 million structural deficit, the imposition of discipline to balance the budget, revisiting FTSE projections, the development of incentives and the current status of the District as it moves toward a stable financial situation.

(6) ENDING BALANCE;REPORT FOR ALL - Bruce Dickson provided a summary of ending balances for colleges and centers, noting that Phoenix College and South Mountain Community College ended FY 1991-92 over-expended. Payback by both colleges is nearly accomplished. Herb Green asked about the excess dollars from the previous year. The year-end balances are transferred back to the college the following year.

The meeting recessed for lunch at 12:05 p.m.

(8) BDEC - A YEAR-END ASSESSMENT - NEW CHANGES WE SHOULD CONSIDER FOR AN IMPROVED PROCESS - Changes in the structure and process of BDEC, including the use of TQM tools, the BDEC/CEC relationship and improved communication to the Maricopa family were discussed. Linda Rosenthal noted that the distribution of BDEC minutes had been helpful in sharing information and that the additional input from broadened membership had provided different points of view which were helpful in decision-making. Mrs. Rosenthal also stated the BDEC is effective only if there is sufficient data available.

(10) HOW LONG CAN WE GO WITHOUT CAPITAL SUPPORT? - Dr. Elsner indicated that the Board would determine the answer and ultimate action to be taken.

(11) HOW THE NEW INCENTIVE FORMULA HAS BEEN SET UP - HOW IT WILL WORK - Dan Whittemore provided information about the new incentive formula. It was noted that there is a not a district model for a number/titles of administrators for a particular number of students. Dr. de los Santos commented on the need for administrative functions to be performed regardless of the total number of students.

(14) DEMOGRAPHICS AND ENROLLMENT - Mary Day provided statistical information relating to enrollment growth. Donald R. Campbell requested information on the drop-out rate by gender and ethnicity.

(12)MEET AND CONFER - THE FINANCIAL GAINS VS. THE MORALE COSTS - William Waechter and Paul Elsner commented on employee perceptions of devaluation, equity between groups, general morale and learning to live with less, college-district relationships, and the community. Nancy Stein expressed interest in internal equity and offered to chair a group to meet with district representatives, incorporating TQM practices with no "rank in the room." Mrs. Stein suggested that employee groups be invited to attend Governing Board meetings. It was suggested that a portion on the Governing Board agenda allows for participation by employee groups.

Nancy Miller commented on faculty morale and perceptions of lost trust. Herb Green expressed a desire for two-way communication between the Governing Board and part-time faculty. Dr. Christensen suggested that Board meetings provide an opportunity for part-time faculty to speak but that the Governing Board's responsibilities are: 1) to hire the CEO and delegate all personnel matters, 2) to set policy, and 3) to approve all expenditures.

(13) ASSESSMENT TO DATE ON PROGRESS TOWARD IMPLEMENTATION OF TQM - An assessment to date on progress toward implementation of TQM, a Quantum Quality Chronology from February 1992 to the present, and a case study were discussed.

(15) THE PART-TIME FACULTY QUESTION - NEW THOUGHTS, NEW IDEAS - Data relating to part-time faculty were presented including future considerations for part-time faculty. In response to a question from Nancy Stein, exceptions to the 9-hour limitation, for example, may include two sections of art which total 10.2 hours. Also, faculty may teach at several institutions making it difficult to be aware that the 9-hour limit is being breached. Mrs. Stein noted that she felt part-time faculty bring "real world" experiences into the classroom for students.

(16) RENEWAL AND CHANGE AMONG EXECUTIVES - TOP MANAGEMENT LEADERSHIP - Administrative changes will occur as a constant and developing issue with the Chancellor. These changes may include rotations and horizontal and vertical integrations of personnel.

(17) ASSESSMENT OF BOARD INVOLVEMENT OF PRESIDENTIAL SELECTION - Chancellor Elsner commented on different options for presidential selection, the process previously followed by the District, and the use of video interviews. Pros and cons of various levels of Board involvement were discussed.

(18) THE RULES AND ETHICS OF BOARDSMANSHIP - Donna Schober and Ann Adams were asked to propose wording changes to the Statement of Values, to be reviewed by Linda B. Rosenthal and Roy C. Amrein for proposed changes. Linda B. Rosenthal suggested the addition of an item on the Code of Ethics, ethical responsibility relating to recovering expenses.

(19) THE ARRANGEMENTS OF THE BOARD MEETINGS AND EXECUTIVE SESSIONS - It was suggested that Executive Session, prior to Governing Board meetings, be held in Dr. Elsner's office on the sixth floor. This will be instituted at the next meeting. Nancy Stein asked about changing the date of the meeting. Donald R. Campbell suggested that the order of the agenda items be changed so that action items could be earlier in the meeting. A revised agenda format will be developed by Paul Elsner and Ann Adams and tested at the July and August meetings of the Governing Board. M. Grant Christensen commented on the improved quality of the study session presentations. Linda B. Rosenthal agreed with Dr. Christensen and suggested that discussion topics should be included in the study sessions. Chancellor Elsner suggested that three or four issues tied to major policy issues might be suitable for discuss at study sessions. Nancy Stein asked about inviting representatives of other groups to participate in the retreats. Dr. Christensen expressed his view that the purpose of a retreat is to have an opportunity to look at problems and discuss the direction of the District.

+/[[Delta]] COMMENTS + [[Delta]]

Informative
No written data from Mary
Good food
Unevenness of time
Good people
No time designation (Build Agenda)
Up-To-Date $$ "Chancellor Can't tell time" R.A.
Good location Materials in advance
Good presentations
Good dialogue
Covered agenda
Handouts for all


ADJOURNMENT
The meeting adjourned at 4:35 p.m.

______________________________
Linda B. Rosenthal
Secretary

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6/21/93