JUNE 22, 2004
An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.
Linda Rosenthal, President
Don Campbell, Secretary
Ed Contreras, Member
Nancy Stein, Member
Scott Crowley, Member
Margaret McConnell for Pete Kushibab
Jane Saldana-Talley for Paul Dale
Todd Simmons for Linda Thor
Jean Ann Abel for Phil Randolph
CALL TO ORDER
The executive session was called to order at 6:00 p.m. by President Rosenthal.
The Governing Board met in executive session, notice having been previously given.
The executive session recessed at 6:15 p.m.
The regular meeting convened at 6:30 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Scott Crowley.
No citizens came forward.
BOARD MEMBER REPORTS
There were no reports.
Chancellor Glasper requested that Rick DeGraw come forward to report on the current advertising efforts. Mr. DeGraw indicated that three commercials calling attention to the Maricopa Community Colleges has been produced for viewing during the upcoming International Olympics. The commercials will focus on displaying the message: "Training for tomorrow's jobs and carrying for today's community" and they will show the diversity of students and community served. The commercials will be shown on six of eight channels carrying the Olympics between now the end of September.
Mrs. Stein expressed that she would like to see the people moving rather than the still pictures. Mr. Contreras indicated that he would like to see more advertising, not just before the bond.
There was no report.
Faculty Executive Council President Sandra Steubner came forward to provide an update on the activities of faculty during the summer months. She reported that Janice Reilly would be traveling to China with the group from Mesa Community College. Dr. Brent Alvar presented at the National Strength & Conditioning Conference in Minneapolis; Jeff Ricker will be presenting at the American Psychology Convention in Honolulu; Scott Geddis presented at the National Association of Athletic Directors of two year colleges in Dallas; Jamie Moore is hosting a disadvantaged teen in her home for the summer and this student is also enrolled at SCC. Lastly, Ms. Steubner indicated that she had participated in helping grade part of 72,000 essay portions of the Advanced Placement Psychology exams in Florida. .
EMPLOYEE GROUP REPORTS
Outgoing PSA President Sue Burrola came forward to report on the activities and accomplishments of the Professional Staff Association this past year. She remarked that she has seen many changes in the past twenty years and especially this year when many victories have been experienced such as the new Chancellor and an additional step for PSA employees. She introduced officers for the 2004-2005 fiscal year and these included: Kevin Vahle, President, Don Jensen-Bobadilla, President-Elect, Cheryl Badone, Treasurer, and Secretary - Carlene Weberg. Ms. Burrola provided information on the PSA employee numbers, council participation, PSD Internships, PEL participants, and community service participation. Mr. Vahle invited the Governing Board Members to attend the upcoming PSA Summer Conference scheduled for July 23 at the Mesa Hilton.
Jean Ann Abel, representing GCC President Phil Randolph, reported that Glendale Community College had received a $400,000 planned gift to support students pursuing a degree in business administration, accounting or finance. The gift is from Mrs. Gloria Boels as part of an endowment established in honor of her late husband Victor Boels whose encouragement and support was the driving force behind her return to school at the age of forty. She subsequently received an Associate in Arts with Highest Distinction from GCC and is also a former adjunct faculty member. Ms. Abel also announced that a scholarship has been established at GCC in memory of Veteran Police Officer Don Schultz who died in the line of duty on May 12, 2004.
GCC President Gene Giovannini acknowledged the presence of Kirsten Berdahl who has been recognized as the FA Davis Outstanding Physical Therapist Assistant Educator. This award will be presented at the national meeting of the American Physical Therapy Association on July 1.
STUDENT LIFE REPORT
There were no student reports.
STRATEGIC CONVERSATION FOLLOW-UP REPORT
Vice Chancellor Ron Bleed provided a summary report on the Strategic Conversation he facilitated on June 8. A written summary of his remarks was provided.
Mrs. Rosenthal reported attending meetings on June 10 at Cochise College in Sierra Vista. Discussion was held on the provisional district status of Santa Cruz due to their election failure to establish a county tax rate. There was discussion of the ABOR proposal and articulation commitments requested by the Universities.
Vice Chancellor Steve Helfgot reported that the Joint Committee on capital review was favorable to the General Obligation Bond.
AWARDS AND RECOGNITIONS
President Rosenthal reported on the Charles Kennedy Equity Award presented to the Maricopa Community College District at the recent ACCT Regional Community College Trustee Leadership Conference in San Antonio, Texas. The criteria for the award called for demonstration of evidence of Board and CEO Leadership in setting policies and assuring results for the enhancement and expansion of opportunities for minorities and women in a number of areas.
APPROVAL OF THE AGENDA
President Rosenthal requested a motion to approve the agenda.
MOTION NO. 9250
Mrs. Stein moved that the Governing Board agenda be approved. Motion carried 5-0.
CONSIDERATION OF CONSENT AGENDA
President Rosenthal asked for any requests to remove items from the Consent Agenda. The following items were removed from the Consent Agenda: B1 (Dr. Leyba), D-3 (Mrs. Stein), D-5 (Dr. Helfgot), and E-2 (Mr. Contreras).
The following items are included in the Consent Agenda:
(A-1) APPROVAL OF MINUTES of the May 25, 2004 Regular Governing Board Meeting and May 11, 2004 Strategic Conversation.
(B-2) APPROVAL OF AMENDMENT TO CHANCELLOR'S CONTRACT OF EMPLOYMENT - Approve the proposed amendment to the Chancellor's Contract of Employment. The amendment is dated June 22, 2004..
(C-1) APPROVAL OF CURRICULUM - Approve the proposed curriculum program and courses as submitted.
(C-2) APPROVAL OF FY2004 HISPANIC/BILINGUAL NURSING FELLOWSHIP ROGRAM AND NATIONAL CENTER FOR TEACHER PREPARATION AND EDUCATION- Accept Congressionally-directed funding for a U.S. Department of Education award to be utilized by the Hispanic/Bilingual Nursing Fellows Program and the national Center for Teacher Education for an amount of $298,230 to be divided equally between the two program areas. The project dates are from July 1, 2004 to June 30, 2007.
(C-3) APPROVAL OF RIO SALADO COLLEGE - A COUNTYWIDE ABE/GEC/ESOL PROGRAM FY 2005- Approve an Intergovernmental Agreement from the Arizona Department of Education Adult Education Division. This agreement is for a continuation grant to extend the Countywide Adult Basic Education, GED preparation, and English for Speakers of Other Languages program for the period of July 1, 2004 to June 30, 2005.
(C-4) APPROVAL OF INTERGOVERNMENTAL AGREEMENT - RIO SALADO COLLEGE AND CITY OF PHOENIX HUMAN SERVICES DEPARTMENT ADULT BASIC EDUCAITON AND ENGLISH FOR SPEAKERS OF OTHER LANGUAGES CLASSES FY 2004-2005 - Approve an Intergovernmental Agreement for $9,555 between Rio Salado College and the City of Phoenix Human Services Department for a continuation grant to provide Adult Basic Education and English for Speakers of Other Languages classes for two of the City's Human Services Centers.
(C-5) APPROVAL OF RIO SALADO COLLEGE INTEGRATED ENGLISH LITERACY AND CIVICS - Approve an Intergovernmental Agreement between the Arizona Department of Education, Division of Adult and Family Literacy Education and Rio Salado College to provide English Literacy and Civics education to adults in Maricopa County for the period of July 1, 2004 through June 30, 2005.
(D-1) APPROVAL OF CONSTRUCTION AWARD FOR LANGUAGE COMMUNICATINS ANNEX AT SCOTTSDALE COMMUNITY COLLEGE- Approve establishing the guaranteed maximum prices in the amount of One Million Seven Hundred Thirty Thousand and no/a00ths Dollars to Concord Companies for the construction of the Language Communications Annex at Scottsdale Community College.
(D-2) APPROVAL OF JOC CONTRACT AWARD FOR REROOFING AT SCOTTSDALE COMMUNITY COLLEGE - Approve awarding a contract in the amount of $231,166.00 to 3D/International for reroofing of four buildings at Scottsdale Community College.
(D-4) APPROVAL OF MARICOPA COUNTY WORKFORCE DEVELOPMENT CENTER LEASE- Approve the one-year lease between Maricopa County Workforce Development (Maricopa County) and the SouthWest Skill Center located on the Estrella Mountain Community College campus for rental of office space and facilities commencing July 1, 2004 through June 30, 2005 at an annual rental rate of $60,000 plus one-seventh (1/7) of the building's utilities.
(D-5) APPROVAL OF GRANT FROM U.S. DEPARTMENT OF EDUCATION FOR STUDENT SUPPORT SERVICES PROGRAM AT PHOENIX COLLEGE
MOTION NO. 9251
Dr. Campbell moved for approval of the Consent Agenda with the exception of Items B1, D-3, D-5, and E-2 which were pulled for comment. Motion approved 5-0.
(B-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of proposed personnel actions with addendum.
MOTION NO. 9252
Mr. Crowley moved for approval of the proposed personnel actions with addendum. Motion approved 5-0.
(B-3) APPROVAL OF EMPLOYEE POLICY MANUALS - Approval of the Professional Staff (PSA) Employee group policy manual
MOTION NO. 9253
Dr. Campbell moved for approval of the proposed employee group policy manual as submitted to date. Motion approved 5-0.
(B-4) APPROVAL OF CONSIDERATION OF EMPLOYMENT - PARADISE VALLEY COMMUNITY COLLEGE PRESIDENT- Approval of the appointment of Dr. Mary Kickels as the President of Paradise Valley Community College with a recommended start date of September 1, 2004.
MOTION NO. 9254
Dr. Campbell moved that the Governing Board approve the proposed appointment of Dr. Mary Kickels as the President of Paradise Valley Community College with a recommended start date of September 1, 2004. Motion approved 5-0.
(D-3) APPROVAL OF EXTENSION OF LEASE - PARADISE VALLEY MALL - Approval of a five-year extension of the lease with Westday Associates Limited Partnership for student support services space as per the terms noted.
MOTION NO. 9255
Mr. Crowley moved that the Governing Board approve a five-year extension of the lease with Westday Associates Limited Partnership for student support services space as per the terms noted. Motion approved 5-0.
(E-1) APPROVAL OF GWECHS PROPOSED BUDGET FY 2004-2005 - Approve the 2004-2005 proposed budget for GateWay Early College High School (GWECHS) in the amount of $1,208,786.
MOTION NO. 9256
Mrs. Stein moved that the Governing Board approve the 2004-2005 proposed budget for GateWay Early College High School (GWECHS) in the amount of $1,208,786. Motion approved 5-0.
(E-2) APPROVAL OF PROPOSED FEE CHANGES - Approve the varied fee changes detailed on the attached. These changes relate to course fees at several colleges across the district, detailed by college, as well as parking violation fines and new charges for producing copies of public record materials.
MOTION NO. 9257
Mr. Crowley moved that the Governing Board approve the varied fee changes detailed on the attached. These changes relate to course fees at several colleges across the district, detailed by college, as well as parking violation fines and new charges for producing copies of public record materials. Motion approved 5-0.
INFORMATION ITEMS/FIRST READINGS
(VI.A.) 2004/2005 TEMPORARY PAY RATES - TEMPORARY EMPLOYEE GUIDELINES - The attached 2004/2005 Temporary Pay Rates and Temporary Employee Guidelines were submitted to the Governing Board for their information.
(VI.B.) PROPOSED AMENDMENTS TO TRAVEL ADMINISTRATIVE REGULATION - Adopt the attached proposed amendments to the Travel Administrative Regulation and the new Travel Acknowledgment Form.
(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Eleven Months Ended May 31, 2004
Expenditure analysis indicates 84.0% of the budget has been expended so far this year as compared to 84.0% expended at this same point in time last year. 10.3% of the budget remains unexpended or unencumbered compared to 10.5% in the prior year. Revenue analysis indicates that 98.5% of the budget has been recognized to date. Projected fund balance will increase by about $296 thousand during this fiscal year. 8% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2004 is $69.6 million and equates to about 47 days of operating budget, or more than six payrolls
NEXT BOARD MEETING
The next Governing Board Meetings will be a Regular Meeting on July 27, 2004 at 6:30 p.m. and a Strategic Conversation on August 10, 2004 at 6:30 p.m. at the District Office.
The meeting adjourned at 7:20 p.m.
Dr. Donald R. Campbell
Governing Board Secretary