GOVERNING BOARD
JUNE 23, 1992
MINUTES
An executive session convened at 6:00 p.m., pursuant to A.R.S. 38-431.02, notice having been duly given.A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.
PRESENT
GOVERNING BOARD
Barbara Hitchcock, President, M. Grant Christensen, Secretary, Roy C. Amrein, Member, Linda B. Rosenthal, Member
ADMINISTRATION
Paul A. Elsner, Alfredo G. de los Santos Jr., William Waechter, Dan Whittemore, Ron Bleed, Janice Bradshaw, Raul Cardenas, Larry Christiansen, Stan Grossman, John Cordova, John Messer for Art DeCabooter, Myrna Harrison, Homero Lopez, Phil Randolph, Linda Thor, John Waltrip, Andy Bernal for Arnette Ward
STATE BOARD
Jim Ullman
ABSENT
Donald R. Campbell, Member
CALL TO ORDER The meeting was called to order at 6:00 p.m. by President Barbara Hitchcock.EXECUTIVE SESSION
President Hitchcock called for a motion convening an executive session, notice having been previously given.MOTION NO. 7828
M. Grant Christensen moved that an executive session be convened. Motion carried 4-0.The meeting recessed at 6:01 p.m.
The meeting reconvened at 7:06 p.m.
President Hitchcock welcomed students from Richard Perez, Quentin Bogart, and Nancy Greenlaw's classes; and acknowledged administrative representatives, John Messer for Art DeCabooter and Andy Bernal for Arnette Ward.
APPROVAL OF MINUTES
President Hitchcock requested a motion approving the minutes of the May 26 and June 9, 1992 meetings.MOTION NO. 7829
Roy C. Amrein moved that the minutes of the May 26 and June 9, 1992 meetings be approved. Motion carried 4-0.SECRETARY'S REPORT
There was no report.
CHANCELLOR'S REPORT
Dr. Elsner expressed his appreciation for the support of District employees in the bond election. "We are only a few hours away from the final tally on today's special bond election. We are estimating that we'll have the final results by 9 p.m. tonight. I know that many of you are even now performing a multitude of tasks to bring this effort to a successful conclusion.I just want to say how grateful I am to each and every one of you. In all my years of working for community colleges, here and elsewhere, I have never witnessed such total dedication from our employees working together toward a common goal. I've seen you work your hearts out days, nights, and weekends, these last few days especially. Many of you have sacrificed hours of personal time toward this bond election. And District employees have contributed the major portion of $110,000 raised for the citizen volunteer organization, Citizens for Community Colleges. The community at large will never know the full extent of what you have done and are still doing on behalf of the Maricopa Community Colleges.
We have had to take some hard hits from the press. But on the whole, the support we have received from the print media has been remarkably strong. And this includes the recent eight-page Phoenix Magazine article. You have done a terrific job of obtaining the endorsements from every corner of the community and we know that support will continue long after today.
If the bond election passes, it is due primarily to your work. If it fails it will not be because we have not given this our wholehearted effort. I want to assure you that, regardless of the outcome tonight, this institution will continue to move forward and to maintain its local and national standing as the best in the nation. Again, thanks to all of you."
Dr. Elsner announced, with regret, President Myrna Harrison's request to step down from the Presidency at Phoenix College effective January 1, 1993, and to assume other duties until her retirement in 1994.STATE BOARD REPORT
Mr. Ullman extended best wishes for a successful bond and expressed his support to the District.AADGB REPORT
Mrs. Rosenthal reported on the June 20, 1992 meeting of the Arizona Association of District Governing Boards. She noted that three members from the Yavapai Board attended the meeting. Discussion focused on legislative actions, the state budget, and a positive vote was made to support Proposition 102.The ACCPC elected Phil Randolph, President; Jim Klein, Vice President; and Jeff Hockaday, Secretary/Treasurer. New ACCA officers are Ric Mattice, John Glenn, and Chuck Hall. Mrs. Rosenthal noted that there are 187 applicants for the ACCA Executive Director's position.
LEGISLATIVE REPORT
Jack Lunsford reported that the State budget has not been approved. Mr. Lunsford noted that 4,318 absentee ballots were cast in the bond election and expressed his appreciation to the election staff. Dr. Amrein commented on Mr. Lunsford's participation on a radio program.FACULTY REPORT
Paul de Pippo made no formal report
EMPLOYEE GROUP REPORT
There were none.STUDENT GOVERNMENT REPORTS
There were none.
CITIZEN'S INTERIM
No one requested to speak during this portion of the meeting.
APPROVAL OF AGENDA
Approval of the agenda was recommended.MOTION NO. 7830
M. Grant Christensen moved that the agenda be approved. Motion carried 4-0.(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENT, AND TERMINATIONS - William Waechter recommended approval of the personnel item with two corrections: page 8, Harrison, new grade 4/step 1; and page 13, delete resignation/termination of Donna Ross. Mrs. Rosenthal expressed concern about a temporary change in assignment and salary increase with a step increase after one month.
MOTION NO. 7831
M. Grant Christensen moved that the Governing Board approve the recommended employments, resignations, retirements, and terminations with two corrections: page 8, Harrison, new grade 4/step 1; and page 13, delete resignation/termination of Donna Ross. Motion carried 3-0-1. Mrs. Rosenthal abstained.(B-2) EMPLOYMENT AGREEMENT - Mrs. Hitchcock recommended approval of an extended agreement with the Chancellor.
MOTION NO. 7832
Roy C. Amrein moved that the Governing Board ratify the current agreement with the Chancellor and extend the agreement for an additional two years and approve modifications to the agreement as indicated. Motion carried 4-0.
(B-3) EMPLOYEE GROUP POLICY MANUALS 1992-93 - William Waechter recommended ratification of the agreements with Maintenance and Operations, Professional Staff, Management, Crafts and Faculty.
MOTION NO. 7833
Linda B. Rosenthal moved that the Governing Board postpone all step and cost of living increases until July 6, 1992, or the legislature and Governor complete action on the 1992-93 State budget, and that all salaries of present policy manuals remain in force until future action is taken by the Governing Board. Motion carried 4-0.Chancellor Elsner expressed concern that employee groups not get a signal that agreements would not be honored. He noted that the most recent report indicated a possible 1.4 million dollar cut in the State budget. Dr. Waechter noted that the pay rates for temporary employees (D-2) would also remain under current rates.
(C-1) CURRICULUM - Alfredo G. de los Santos Jr. recommended approval of the curriculum. Mrs. Rosenthal questioned the technical math assessment test, page 4, and the total number of hours for the Associate of Applied Science in Electromechanical Process Technology.
MOTION NO. 7834
M. Grant Christensen moved that the Governing Board approve the curriculum. Motion carried 4-0.(C-2) CONSTRUCTION AWARD FOR MAJOR MAINTENANCE PARKING LOT REPAIRS PROJECT, PHASE 2 - Alfredo G. de los Santos Jr. recommended that a contract be awarded to Arizona Pavement Profiling, Inc. for major maintenance parking lot repairs. In response to a question from Dr. Amrein, only one bidder responded because of the heavy workload of paving companies during the summer months. Dr. Amrein asked if minority contractors have been encouraged to participate in the bid process.
MOTION NO. 7835
Roy C. Amrein moved that the Governing Board award a contract in the amount of $341,131.55 to Arizona Pavement Profiling, Inc. for Phase 2 of the major maintenance parking lot repairs project at five colleges: GWCC, GCC, MCC, PC, and SCC. Motion carried 4-0.(C-3)NATIONAL YOUTH SPORTS PROGRAM SUMMER, 1992 - President Cardenas recommended approval of the 1992 National Collegiate Athletic Association National Youth Sports Program. Mrs. Rosenthal asked about the program dates and the apparent drop in numbers from application to participation. The program is currently underway.
MOTION NO. 7836
Linda B. Rosenthal moved that the Governing Board approve the 1992 National Collegiate Athletic Association (NCAA) National Youth Sports Program (NYSP) in the amount of $45,600.00. Motion carried 4-0.(C-4) INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA OFFICE OF THE GOVERNOR AND RIO SALADO AND GATEWAY COMMUNITY COLLEGES - President Linda Thor recommended approval of an intergovernmental agreement with the Arizona Office of the Governor and Rio Salado and Gateway Community Colleges to provide business management training and consulting for a selected group of minority and/or women entrepreneurs. The Rio Salado program will be from July, 1992 through September, 1992; the Gateway program from September, 1992 through November, 1992. MOTION NO. 7837
Roy C. Amrein moved that the Governing Board approve an intergovernmental agreement with the Arizona Office of the Governor and Rio Salado and Gateway Community Colleges to provide business management training and consulting for a selected group of minority and/or women entrepreneurs. Motion carried 4-0.
(C-5) CONTINGENCY TRANSFER - Jack Lunsford recommended that $279,000 be transferred from the contingency fund to the Bond Election Administration Account. Significant changes in election law, cost of legal notice publishing, and the expense of election poll workers has increased the costs of the election. Mrs. Rosenthal asked a number of questions related to the expense of the bond election, and expressed her view that the costs were exorbitant.MOTION NO. 7838
M. Grant Christensen moved that the Governing Board authorize transfer of $279,000 from the contingency fund to the Bond Election Administration Account. Motion carried 4-0.(C-6) RESOLUTION DESIGNATING OFFICER TO DECLARE OFFICIAL INTENT FOR PURPOSES OF REIMBURSEMENT FROM BORROWING - Dan Whittemore recommended approval of a resolution designating an office to declare official intent on behalf of the district with respect to reimbursement of selected election expense in the administration of election expense in the amount of $668,000. Mrs. Rosenthal expressed her discomfort with some of the procedures included in the resolution and asked if it could be structured so that more than notes to the Board were required.
MOTION NO. 7839
Roy C. Amrein moved that the Governing Board approve a resolution designating an officer (Vice Chancellor for Business Affairs), to declare official intent on behalf of the district with respect to reimbursement of selected election expenses from General Obligation Bond borrowing pursuant to U.S. Treasury regulations. Motion carried 3-1. Mrs. Rosenthal was opposed.(C-7) RESOLUTION DIRECTING A.D.A. COMPLIANCE - Chancellor Elsner recommended adoption of a resolution confirming the District's intent to comply with A.D.A. requirements.
MOTION NO. 7840
Linda B. Rosenthal moved that the Governing Board adopt the following resolution: WHEREAS, the Congress of the United States has passed into law the Americans with Disabilities Act (AIA) to provide "a clear and comprehensive mandate for the elimination of discrimination against individuals with disabilities;" andWHEREAS, this Governing Board heartily concurs in the philosophy that no persons should be excluded from jobs, services, activities or benefits based upon disabilities over which they have no control; and
WHEREAS, it is the desire of this Governing Board to make clear its commitment that the Maricopa County Community College District shall comply with the provisions of the Americans with Disabilities Act;
NOW, THEREFORE, BE IT RESOLVED that the Maricopa County Community College District, acting through its Governing Board in this Resolution, hereby declares its support of the Americans with Disabilities Act and its corporate intention to comply with the terms thereof and, further, hereby directs the Chancellor of the District to formulate and implement a plan to assure compliance with the terms of said Act.
Motion carried 4-0.
(C-8.a,b,c) SUN SOUNDS INTERGOVERNMENTAL AGREEMENTS - President Thor recommended approval of intergovernmental agreements as follows: between the City of Phoenix and Rio Salado Community College on behalf of Sun Sounds for $37,000 to be used by the Phoenix facility of the Radio Reading Program for the blind, visually impaired, elderly and physically disabled; between the City of Tucson and Rio Salado Community College on behalf of Sun Sounds for $5,000 to be used for the Tucson satellite facility of the Radio Reading Program for the blind, visually impaired and physically disabled; and between the City of Mesa and Rio Salado Community College on behalf of Sun Sounds in the amount of $2,500 to be used by the Phoenix facility of the Radio Reading Program for the blind, visually impaired and physically disabled. Mrs. Hitchcock asked about the total amount of the grant and the cost of leasing facilities.
MOTION NO. 7841
Linda B. Rosenthal moved that the Governing Board approve intergovernmental agreements between Rio Salado Community College on behalf of Sun Sounds with the City of Phoenix for $37,000, with the City of Tucson for $5,000, and with the City of Mesa for $2,500 to be used to provide services for the blind, visually impaired and physically disabled. Motion carried 4-0.(C-9) INTERGOVERNMENTAL AGREEMENT AUTHORIZATION FOR MULTIPLE CONTRACTS FOR SUN SOUNDS - President Thor recommended approval of entry into multiple intergovernmental agreements to provide braille raised letter signage and printed materials, and cassette recording to allow other governmental entities to comply with the Americans with Disabilities Act. Dr. Amrein asked about the process for scanning materials by computer to produce braille signage.
MOTION NO. 7842
Roy C. Amrein moved that the Governing Board authorize entry by the District on behalf of Sun Sounds into multiple intergovernmental agreements with other governmental agencies for the provision of braille and raised letter signage and printed materials, as well as cassette recordings, to allow such other governmental entities to comply with the Americans with Disabilities Act. Motion carried 4-0.(C-10.a,b,c)INTERGOVERNMENTAL AGREEMENTS - MARICOPA SKILL CENTER/MARICOPA COUNTY - President Randolph recommended approval of intergovernmental agreements with Maricopa County to provide retraining, basic readjustment, needs related payments and supportive services to dislocated workers in Maricopa County and Williams Air Force Base from July 1, 1992 to June 30, 1993.
MOTION NO. 7843
Linda B. Rosenthal moved that the Governing Board approve intergovernmental agreements between the Maricopa County Community College District/Economic Dislocation Workers Adjustment Assistance Act Center and Maricopa County for $39,895 (60% Formula JTPA Title III), $161,283 (40% Rapid Response Title III), and $1,794,043 (Williams Air Force Base Discretionary Title III Department of Defense) to provide retraining, basic readjustment, needs related payments and supportive services to dislocated workers from Williams Air Force Base from July 1, 1992 through June 30, 1993. Motion carried 4-0.(C-11)GRANT FROM THE U.S. DEPARTMENT OF EDUCATION FOR STUDENT SUPPORT SERVICES PROGRAM AT PHOENIX COLLEGE - President Harrison recommended approval of a continuation grant from the U.S. Department of Education to allow Phoenix College to continue its Special Services program serving low-income, first-generation and disabled students.
MOTION NO. 7844
Linda B. Rosenthal moved that the Governing board approve the Continuation Grant from the United States Department of Education, Washington, D.C., in the amount of $153,201 to continue funding for the Special Services Program at Phoenix College. Motion carried 4-0.(C-12)CARL PERKINS ACT II BASIC GRANT - Alfredo G. de los Santos Jr. recommended acceptance of a grant from the State Board of Directors of Community Colleges to aid in connecting handicapped, disadvantaged, and limited English proficient students with the supportive services need to succeed in the mainstream occupational program of their choice. In response to a question from Mrs. Hitchcock, Dr. de los Santos will provide information relating the number of students served by this program.
MOTION NO. 7845
Linda B. Rosenthal moved that the Governing Board accept a grant in the amount of $483,491 from the State Board of Directors of Community Colleges in Arizona. Motion carried 4-0.(C-13.a,b,c,d,e) TECH PREP PROGRAMS - Approval of Tech Prep Program grant awards for Paradise Valley Community College-$22,410, West Valley Consortium-$36,566, Scottsdale Community College-$25,029, East Valley Consortium-$142,000, and Glendale Urban Consortium-$41,078, for the period July 1, 1992, to June 30, 1993 was recommended.
MOTION NO. 7846
Roy C. Amrein moved that the Governing Board Approve Tech Prep Program grant awards for Paradise Valley Community College-$22,410, West Valley Consortium-$36,566, Scottsdale Community College-$25,029, East Valley Consortium-$142,000, and Glendale Urban Consortium-$41,078, for the period July 1, 1992, to June 30, 1993. Motion carried 4-0.
(C-14)MCCCD/MOTOROLA TRAINING PARTNERSHP AT MESA COMMUNITY COLLEGE BUSINESS AND INDUSTRY INSTITUTE - President Christiansen recommended approval of the budget for the fiscal year 1992-93 per the existing agreement between Motorola Inc. (Motorola University located in downtown Mesa) and the Maricopa Community College District. Dr. Elsner recognized Ken Shultz for his contributions to the Motorola Training Partnership. Ken Shultz noted that the decision to close the Fitness Center at the Motorola facility was based on a lack of students.MOTION NO. 7847
M. Grant Christensen moved that the Governing Board approve the budget for the fiscal year 1992-93 per the existing agreement between Motorola Inc. (Motorola University located in downtown Mesa) and the Maricopa Community College District. Motion carried 4-0.(C-15) ACE ACADEMY - President Cardenas recommended approval of a cooperative agreement with the Federal Aviation Administration.
MOTION NO. 7848
Linda B. Rosenthal moved that the Governing Board approve a Cooperative Agreement with the Federal Aviation Administration (FAA) to conduct two (2) Aviation Career Education (ACE) Academies in conjunction with SMCC's National Youth Sports Program (NYSP) and set up an account for the amount of $25,000 for cost coverage with FAA. Motion carried 4-0.(C-16) AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN RIO SALADO COMMUNITY COLLEGE AND THE ARIZONA DEPARTMENT OF CORRECTIONS- President Thor recommended approval of an amendment to an intergovernmental agreement between Rio Salado Community College and the Arizona Department of Corrections. In response to a question from Mrs. Hitchcock, course taught to the incarcerated include computer, chemical dependency, secondary education, drafting, parenting, and personal development.
MOTION NO. 7849
M. Grant Christensen moved that the Governing Board approve an amendment to the three-year (1990-93) intergovernmental agreement between Rio Salado Community College and the Arizona Department of Corrections for $224,366. Motion carried 4-0.(C-17)GENERAL MOTORS TRAINING CENTER (GMTC) GLENDALE COMMUNITY COLLEGE - President Waltrip recommended approval of a General Motors Corporation request to add two training center support personnel at the San Leandro, CA GMTC for and on behalf of the Institute for Business, Industry and Technology of Glendale Community College. Mrs. Rosenthal requested explanation for hiring personnel for a California facility.
MOTION NO. 7850
Roy C. Amrein moved that the Governing Board approve a General Motors Corporation request to add two training center support personnel at the San Leandro, CA GMTC for and on behalf of the Institute for Business, Industry and Technology of Glendale Community College. Motion carried 4-0.(C-18) VOUCHERS - The following vouchers were submitted to the Board for its approval:
Payroll: 05/28 and 06/11/92
General: 04/13, 04/15, 04/17, 04/20, 04/22, 04/24, 04/27, 04/29, 05/01, 05/04, 05/06, and 05/08/92
MOTION NO. 7851
Linda B. Rosenthal moved that the vouchers be approved. Motion carried 4-0.The following information items were distributed to the Governing Board:
(D-1)1992-1993 PAYROLL CALENDAR(D-2)1992-1993 TEMPORARY PAY RATES
Dr. Waechter noted that these pay rates are not accurate based on action taken earlier in the meeting to retain the current policy manuals and salary rates.
(D-3)AUDIT AND FINANCE COMMITTEE REPORT
(D-4)YEAR-END REPORT NATIONAL ASSOCIATION OF CREDIT MANAGEMENT OUT-OF-STATE CLASSES 1991-1992(D-5)BUDGET ANALYSIS REPORT
A revised report was distributed indicating changes in the revenue analysis.NEXT BOARD MEETINGS
The next meetings of the Governing Board will be as follows:
Monday, July 6, 1992 - 7:00 p.m. - Special Meeting
Tuesday, July 28, 1992 - 7:00 p.m. - Regular Meeting
ADJOURNMENT
There being no further business for discussion, the meeting adjourned at 8:24 p.m.
____________________________________
M. Grant Christensen
Secretaryaa
6/27/92