Governing Board Meeting
June 26, 2001
An executive session scheduled to be held at 5:30 p.m. and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. ¤38-431.02, notice having been duly given.
Donald R. Campbell, President
Nancy Stein, Secretary
Linda B. Rosenthal, Member
Gene Eastin, Member
Ed Contreras, Member
Nick Balich - Absent
ADMINISTRATION Fred Gaskin
Nancy Greenlaw for Homero Lopez
Tessa Martinez Pollack
Patti Johnson for Arnette Ward
CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Don Campbell.
The Governing Board met in executive session, notice having been previously given.
The meeting recessed at 6:40 p.m. The meeting reconvened at 6:48 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Board President Don Campbell
Dr. Campbell acknowledged the presence of Dr. Quentin Bogart's ASU Community College Class.
Two citizens came forward. Dr. John Kavanagh requested to speak on Item B-4 in the event the section on professional growth funding for doctorate level employees was pulled. Dr. John Hoffa also requested to speak on this same item. Dr. Campbell indicated he would wait until the Board reached Item B-4 to call on both of them to speak.
BOARD MEMBER REPORTS
There were no reports.
Dr. Gaskin announced that Board Member Linda Rosenthal the Regional Soroptimist Women Helping Women Award representing Western Texas, California, and Arizona. She was presented this award recently in Tucson.
Dr. Gaskin reported that the pilot "Grow Your Own Program" intended to identify and prepare future faculty has been renamed the "Faculty In Progress Program" with the acronym FIPP. One individual from each campus will participate in this new initiative.
There was no report.
Linda Larsen, Co-Chair of Faculty Executive Council Meet and Confer, spoke of the excellent work that resulted in the Faculty Meet and Confer Professional Growth package. She spoke about the process they followed to accomplish their results.
Wilbert Nelson, President of MCBAA (Maricopa Council of Black American Affairs), provided a year end report of the group's activities REPORTS which included revision to their constitution and by-laws, fund-raising of approximately $18,000, and one their most successful African-American Convocations with 150 person in attendance. A hard copy report was distributed to the Board and College Presidents.
Dorothy Strait, outgoing PSA President, provided highlights of the past year for the Professional Services Group. She spoke of the successful summer conference, their participation in a Strategic Conversation on Shared Issues, the well-attended holiday luncheon, their day-of-learning workshops, and the scholarships and funding they were able to provide to approximately 297 employees. She expressed her appreciation for being allowed to serve in this capacity and stated that it had been a wonderful experience.
Virginia Korte, Faculty at SCC, and Roy Barnes, Professor of Biology at SCC, gave a presentation and overview on the Center for Native and Urban Wildlife located at Scottsdale Community College. They spoke about the different dimensions of this educational and research program whose mission is to conserve desert wildlife through education, restoration and preservation.
STUDENT GOVERNMENT REPORTS
There were no reports.
STATE BOARD REPORT
There was no report.
Linda Rosenthal reported that at the last ACCA/AADGB meeting issues discussed were ALS, legislative issues, and site visits. She also reported that at the last State Board meeting Debbie Thompson of the MCCCD Budget Office gave an exemplary report on expenditure limitations.
There was no report.
AWARDS AND RECOGNITIONS
Dr. Art DeCabooter, Dr. Fred Gaskin, and Dr. Don Campbell presented Eric Carter of Glendale Community College with two certifications of completion of the MCCCD Apprenticeship Program.
APPROVAL OF THE AGENDA
President Campbell requested a motion to approve the agenda.
MOTION NO. 9041
Mrs. Stein moved that the Governing Board agenda be approved. Motion carried 5-0.
CONSIDERATION OF CONSENT AGENDA
President Campbell asked if there were any requests to remove items from the Consent Agenda. Phil Randolph requested that Items B-1 and B-4 be removed from the Consent Agenda. Mrs. Stein requested that Items C-2 and E-1 be removed from the Consent Agenda.
The following items are included in the Consent Agenda:
APPROVAL OF MINUTES - of the Minutes of May 22 and June 12, 2001 meetings.
INTERNATIONAL STUDENT HEALTH INSURANCE COVERAGE - award a contract to Renaissance Agencies (Guarantee Life) of Santa Monica, California for international student health insurance coverage at an annual premium of $408 per student.
CONSIDERATION OF HEARING OFFICER REPORT REGARDING SCC REDUCTION IN FORCE Ð pursuant to Section 188.8.131.52 of the Residential Faculty Policy manual, adopt the recommendation of the hearing officer and uphold the dismissal of Steve Durham pursuant to a reduction in force effective June 29, 2001. It is further recommended that the Board adopt the hearing officer's facts relied upon for the decision, determination of the issues, and conclusions regarding the appeal as its own.
EARLY/ACTIVE RETIREMENT PROGRAM POLICY - approve the revisions as presented to the MCCCD Early/Active Retirement Program Procedures Manual.
CONSIDERATION OF HEARING COMMITTEE'S RECOMMENDATION TO UPHOLD DISMISSAL - ESTEBAN URQUIETA - adopt the recommendations of the Hearing committee and uphold the dismissal of Mr. Esteban Urquieta from his employment at Glendale Community College
CURRICULUM Ð approve the curricula as submitted.
INTERGOVERNMENTAL AGREEMENTS FOR DUAL ENROLLMENT WITH PUBLIC SCHOOL DISTRICTS - authorize entry into intergovernmental agreements (IGA's) on behalf of its colleges with the Queen Creek Unified School District No. 95.
INTERGOVERNMENTAL AGREEMENT BETWEEN MARICOPA COUNTY HUMAN SERVICES DEPARTMENT AND MARICOPA COMMUNITY COLLEGE DISTRICT THROUGH MCC/EDUCATIONAL DEVELOPMENT TRAINING CENTER Ð approve the $28,000 Human Services Department Intergovernmental Agreement between Maricopa County Human Services and Mesa Community College/Educational Development Training Center, to provide the educational services, training, and mentoring necessary for eligible Head Start staff and parents, for the period of July 1, 2001 to June 30, 2002.
2001-2002 INTERGOVERNMENTAL AGREEEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S GENESIS WEST PROGRAM AND BUCKEYE'S UNION HIGH SCHOOL DISTRICT Ð extend an Intergovernmental Agreement between the Maricopa Community College District and Buckeye Union High School District to continue the Genesis West Program at Estrella Mountain Community College for an additional year.
2001-2002 INTERGOVERNMENTAL AGREEEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S GENESIS WEST PROGRAM AND TOLLESON UNION HIGH SCHOOL DISTRICT *TOLLESON AND WESTVIEW CAMPUSES AND THE CONTINUING EDUCATION ACADEMY Ð extend an Intergovernmental Agreement between the Maricopa Community College District and TollesonUnion High School District to continue the Genesis West Program at Estrella Mountain Community College for an additional year.
2001-2002 INTERGOVERNMENTAL AGREEEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S GENESIS WEST PROGRAM AND DYSART UNIFIED SCHOOL DISTRICT Ð extend an Intergovernmental Agreement between the Maricopa Community College District and Dysart Union High School District to continue the Genesis West Program at Estrella Mountain Community College for an additional year.
2001-2002 INTERGOVERNMENTAL AGREEEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S GENESIS WEST PROGRAM AND AGUA FRIA UNIFIED SCHOOL DISTRICT *AGUA FRIA AND MILLENIUM CAMPUSES Ð extend an Intergovernmental Agreement between the Maricopa Community College District and Agua Fria Union High School District to continue the Genesis West Program at Estrella Mountain Community College for an additional year.
UNDERGROUND UTILITIES EASEMENT FOR THE NEW PERFORMING ARTS CENTER AT CHANDLER-GILBERT COMMUNITY COLLEGE Ð approve granting an underground utilities easement to Salt River Project, and forwarding this item for State Board action.
AWARD FOR FITNESS CENTER EXPANSION AND K BUILDING REMODELING AT PARADISE VALLEY COMMUNTY COLLEGE - approve awarding a contract in the amount of Four Hundred Seventeen Thousand and no/100ths Dollars ($417,000.00) to Vizor, L.L.C. for Fitness Center Expansion and K Building Remodeling at Paradise Valley Community College.
UNDERGROUND UTILITIES EASEMENT AT MESA COMMUNITY COLLEGE AT RED MOUNTAIN - approve granting an underground utilities easement to Salt River Project, and forwarding this item for State Board action.
RATIFICATION OF CONTRACT AWARD FOR RECONSTRUCTION OF PARKING LOT A AT PHOENIX COLLEGE - ratify awarding a contract in the amount of Seven Hundred Fourteen Thousand Six Hundred Fifteen and no/100ths Dollars ($714,615.00) to Nesbitt Contracting Co., Inc. for the reconstruction of parking lot A at Phoenix College.
CONTRACT AWARD FOR THE SOUND SYSTEM OF THE PERFORMING ARTS CENTER (PAC) AT CHANDLER GILBERT COMMUNITY CENTER - approve awarding a contract in the amount of One Hundred Ninety Nine Thousand Three Hundred Thirty Seven and No/100ths Dollars ($199,337.00) to ProTech for the sound system in the new Performing Arts Center (PAC) at Chandler Gilbert Community College.
CONTRACT AWARD FOR THE REMODELING OF THE FIRST & FIFTH FLOORS AT THE DISTRICT OFFICE - approve awarding a contract in the amount of One Hundred Thirty Seven Thousand and No/100ths Dollars ($137,000.00) to Mikco Contracting for the remodeling of the first and fifth floors at the District Office.
AWARD FOR AUDIO VISUAL SYSTEMS INSTALLATION AT MESA COMMUNITY COLLEGE AT RED MOUNTAIN - approve awarding a contract in the amount of One Hundred Sixty-Eight Thousand Five Hundred Seventy-Eight and 16/100ths Dollars ($168,578.16), plus applicable use taxes, to Performance Systems and Contracting, L.L.C., for new audio visual systems installation at Mesa Community College at Red Mountain.
CONSULTANT SELECTIONS FOR DISTRICT-WIDE SURVEYING, UTILITIES MAPPING AND AERIAL PHOTOGRAPHY - approve awarding consulting contracts as presented for district-wide surveying, utilities mapping and aerial photography with a combined fee budget of $300,000.
LEASE OF OFFICE SPACE AT 165 CENTENNIAL WAY, MESA - approve the lease of the second floor of 165 Centennial Way. That is an extension of an existing lease initially entered into in August 9, 1993. The annual lease payment is $122,387.52, plus all appropriate taxes and utilities estimated to be $12,000 annually effective August 1, 2001.
(F-1) APPROVE TO AWARD A CONTRACT FOR BOOKSTORE MANAGEMENT SERVICES - approve contracting with Follett Higher Education Group for the provision of bookstore management services.
MOTION NO. 9041
Linda Rosenthal moved that the Consent Agenda be approved with the exception of Item B-1, B-4, C-2, and E-1. Motion carried 5-0.
CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Dr. Randolph requested that the proposed personnel actions be approved with the exception of removing the name of Cindy E. Morrill from New Hires at Rio Salado College, and the change in retirement date for Mary Briden from August 17, 2001 to July 27, 2001.
MOTION NO. 9042
Linda Rosenthal moved that the proposed personnel actions be approved with the exception of removing the name of Cindy E. Morrill from New Hires at Rio Salado College, and the change in retirement date for Mary Briden from August 17, 2001 to July 27, 2001.
Motion approved 5-0.
RESIDENTIAL FACULTY POLICY MANUAL CHANGES - approve changes in the Residential Faculty Policy manual that have been agreed to by meet and confer teams representing the Residential Faculty and the Governing Board. Documents relating to the changes are on file in the Vice Chancellor of Human Resources office and the District Faculty Association office. The Governing board has been provided a summary of these changes.
Dr. Phil Randolph thanked Linda Larson and co-chair Jim Daugherty for their presentation and also reaffirmed the significant positive changes made in the professional growth policies. Dr. Randolph acknowledged being personally supportive of some form of recognition for academic achievement beyond the doctorate level, however, discussions of the proposal resulted in a decision that this concept needs further study. Dr. Randolph recommended that the Residential Faculty Policy Manual changes be approved with the exception of Section 4.3.1 and 4.5.1.
Faculty Member, Dr. John Kavanagh, spoke to the removal of Sections 4.3.1 and 4.5.1. He stated that for personal reasons he had a vested interest in the approval of these sections. Faculty with doctorate degrees pursue additional education because they are lifelong learners. They are interested in educational classes that will help them teach better. Non-approval of this incentive also removes incentives from the benefits of attracting doctoral candidates for faculty positions and thus improving the educational levels of teachers at the community colleges.
Faculty member, Dr. Alan Haffa, spoke next on the same issue. He strongly supported the complete passage of this proposal. He spoke to the ethics of keeping one's word and respecting the process of the organization. If the proposed changes were not approved it would undermine the faculty executive process.
Board Member Gene Eastin responded that the non-approval was only a temporary effort and indicated that the proposal was one which needed further study. Board Member Linda Rosenthal responded to the issue of ethics brought up by Dr. Haffa.
MOTION NO. 9043
Linda Rosenthal moved that the proposed changes in the Residential Faculty Policy manual that have been agreed to by meet and confer teams representing the Residential Faculty and the Governing Board be approved with the exception of Sections 4.3.1 and 4.5.1.
Motion approved 5-0.
MCCCD/MOTOROLA TRAINING PARTNERSHIP AT MESA COMMUNITY COLLEGE - approve the budget for fiscal year 2001-02 per the existing agreement between Motorola Inc. (Motorola University located at the ASU Research Park) and the Maricopa County Community College District.
Board Member Nancy Stein expressed concerns about Motorola's recent downsizing efforts and the completion of this training agreement. Dr. Larry Christiansen responded that MCC has weathered the ups and downs of Motorola and that lines of communication are very open. The training commitments are in place through December, 2001. The contract will be discontinued if training needs are not required.
MOTION NO. 9044
Linda Rosenthal moved to approve the budget for fiscal year 2001-02 per the existing agreement between Motorola Inc. (Motorola University located at the ASU Research Park) and the Maricopa County Community College District.
Motion approved 5-0
ADDITIONAL PEOPLESOFT PRODUCTS - approve the purchase of the two software products from PeopleSoft Inc. -- "e-Recruit Manager" in the amount of $52,000 (plus approximately $10,000 in annual maintenance costs) and "Portal" in the amount of $198,000 (plus approximately $40,000 in annual maintenance costs).
Nancy Stein that she was concerned with the amount of maintenance costs associated with these purchases. Vice Chancellor Ron Bleed responded to her concerns by stating that he too was concerned, however, the industry standard was 20%. PeopleSoft has given educational discounts and that the maintenance of two previous products purchased have been capped.
MOTION NO. 9045
Linda Rosenthal moved to approve the purchase of the two software products from PeopleSoft Inc. -- "e-Recruit Manager" in the amount of $52,000 (plus approximately $10,000 in annual maintenance costs) and "Portal" in the amount of $198,000 (plus approximately $40,000 in annual maintenance costs).
Motion approved 4-1 (Mrs. Stein opposed).
Special Services Employments - that the Governing Board adopt the proposed policy regarding special services employment for Management, Administrative and Technological (MAT) and Residential Faculty employees.
Mrs. Stein questioned who was going to assess these contracts. Dr. Gaskin responded that he and the Vice Chancellor's have discussed these employments and will put checks-and-balances in place.
Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Eleven Months Ended May 31, 2001
Dr. Rufus Glasper reported that with the eleven months ending May 31, 2001, the prognosis was good for fiscal year end comparable with previous years. The optional transfer of capital funds to operating funds will not be done this year because expenditures are at 97%.
Dr. Glasper introduced Jeff West as the new controller for the Maricopa
Dr. Gaskin recognized Dr. John Cordova on attending his last official board meeting as President of South Mountain Community College. He begins his 49% retirement assignment on July 2 at Mesa Community College as Acting Dean of Student Services.
NEXT BOARD METING
The next Governing Board meeting will be a Regular Meeting on July 24 2001 at District Support Services Center.
The meeting adjourned at 8:10 p.m.
Nancy Stein Governing Board Secretary
Governing Board Minutes