JULY 22, 2003
An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.
Linda Rosenthal, Secretary, Presiding Chair
Gene Eastin, Member
Don Campbell, Member
Nancy Stein, Member
Ed Contreras, Via Teleconference
Kate Dillon Hogan for Anna Solley
Janet Gesin for Ron Bleed
Nancy Greenlaw for Homero Lopez
Jim Van Dyke for Linda Thor
Bill Guerriero for Maria Hesse
CALL TO ORDER
The executive session was called to order at 5:30 p.m. by Presiding Chair Linda Rosenthal on behalf of Ed Contreras who joined the meeting via teleconferencing.
The Governing Board met in executive session, notice having been previously given.
The executive session recessed at 6:25 p.m.
The regular meeting convened at 6:35 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Don Campbell.
The following citizens came forward to speak.
Samuel Esquivel, State Director of League of United Latin American Citizens, remarked that he was present to speak about concerns that have been brought forward regarding the possible dismissal of one of the college presidents within the Maricopa Community College District. He indicated that he personally was concerned about a statement in the District's Vision pertaining to Diversity. He stated that five years ago there were five Latino presidents and that the Latino community was very concerned regarding this impending dismissal and was offering their assistance in working with the Governing Board to resolve this issue.
Rosie Lopez of the Arizona Hispanic Community Forum came forward to urge the Governing Board to conduct a national search to fill the Chancellor position. She indicated that her organization has met with Governing Board Members Nancy Stein, Linda Rosenthal, Ed Contreras, and Rufus Glasper, however, would like to have the opportunity to meet with Dr. Campbell and Mr. Eastin. She also commented regarding the possible dismissal of the current President of Phoenix College. She indicated she hoped this was rumor only because two Hispanic Presidents was not enough. She commented Dr. Gardea was new and that the Governing Board needed to be patient.
Esther Duran Lumm of the Arizona Hispanic Community Forum also came forward to state that as a member of the search committee for the President of Phoenix College, she recognized the challenges at Phoenix College. She commented that Dr. Gardea has done a good job of staying above water to get the various agendas completed in a fair manner with acceptable resolutions to various issues.
Representative Ben Miranda of Phoenix expressed that he was mindful of the important decision needing to be made. As a member of the Education Committee he stated he has and will continue to defend the importance of the state's community colleges. He requested that the Board be cognizant of an open process as they seek to fill the Chancellor position. Following the open process will make the job they do at the state legislature easier.
Clorinda Quiroz Lozano, representing the Arizona Hispanic Pioneer Organization, remarked that she has been associated with Phoenix College as a student and parent since 1992. She has observed the problems at Phoenix College with minorities and has acted as an advocate on their behalf. Minorities walk on eggshells. She is once again attending college because of the encouragement she has received on behalf of Dr. Corina Gardea and was requesting that the Governing Board retain her as current President at Phoenix College if indeed it was true she was going to be dismissed.
Representative Ted Downing of Tucson indicated he was pleased to be present to speak as a former president of university professors, professor at the University of Arizona, and as a member of the House Education Committee. Speaking as a citizen he felt it was important that the reputation of the community college system remain untarnished and polished. Education is the doorway into the future and a level playing field should be maintained. He stated he felt it important to follow OEE guidelines and open the position of the Chancellor to a national search.
BOARD MEMBER REPORTS
Mr. Contreras reported that he and three fellow board members had recently attended the ACCT Regional Trustee Leadership Conference in San Francisco where they had the opportunity to hear discussions on various topics of interest relating to the budget problems and demographic changes in the population makeup.
Acting Chancellor Rufus Glasper indicated he had no report, however introduced Vice Chancellor Steve Helfgot. Dr. Helfgot took this opportunity to introduce Tonya Drake, a new member of the Student Development & Community Affairs Division. Ms. Drake who will serve as the Director of Student Development Services comes to the Maricopa Community College as a former Arizona Board of Regents Office where she served as Assistant Executive Director for Student Services, and most recently from GateWay Community College where she worked with Upward Bond Program. Ms. Drake has also worked at Arizona State University and the University of Washington and is currently working on her doctorate degree.
There was no report.
There was no report.
EMPLOYEE GROUP REPORTS
Conrad Mills, President of the M&O Crafts Executive Council announced that $500 was being given by the M&O Crafts Employee Group to the Dr. Art DeCabooter Scholarship Fund in appreciation for his unwavering support of promoting a safe and healthy campus. Mr. Mills also expressed the support in appointing Dr. Rufus Glasper as Chancellor on behalf of the M&O Craft Employee Group. He voiced that Dr. Glasper has demonstrated the leadership expertise necessary for the position. It is stated that we hire the best and the brightest and now is the time to put that in place.
Genevieve Watson, President of MCBAA, introduced the slate of officers for the 2003-04 fiscal year. They are: Pam Williams, Treasurer, Brachel Pennington, Vice President; Ralph Thompson, Secretary; and Wilbert Nelson, Ex Officio. She also voiced the following: "The Maricopa Council on Black American Affairs (MCBAA) requests you appoint Dr. Rufus Glasper as Chancellor of the Maricopa County Community Colleges District (MCCCD). Our students, employees and Maricopa county residents deserve the very BEST. Dr. Glasper knows the history of this District, believes in education for all and has the vision to help develop a successful Bond Campaign. He has provided leadership, stability, dedication and excellence in service for students, employees and Maricopa county residents. In the interest of limited budgetary resources, please do the right thing for this District and appoint the most qualified person as our Chancellor, Dr. Rufus Glasper."
Dr. Ken Atwater, President of South Mountain Community College, extended an invitation to the Charter School Open House scheduled for July 24 from 1:00 - 7:00 p.m. He also asked everyone to mark their calendars for grand opening activities of the their performing arts center scheduled for the week of October 20.
STUDENT GOVERNMENT REPORT
There were no reports.
STATE BOARD REPORT
In view of this being his last board meeting due to the dissolution of the State Board of Directors for Community Colleges, Mr. Balich expressed that he has great faith in the community college system and the people that administrate these organizations. He has enjoyed his association with the Maricopa Community Colleges over the past six years and was appreciative of the work they do to promote life-long learning for people from all walks of life.
Dr. Rufus Glasper presented Mr. Balich with a plaque expressing gratitude for his many years of service to the Maricopa Community College District.
ADGB announced the slate of officers for the upcoming year: Jan Guy from Cochise County will serve as President, John Wayne Lines from Graham County will serve as Vice President, and Mrs. Rosenthal will serve as Secretary-Treasurer. Both ADGB and ACCA provided legislative budget and legislative bill update summaries. Both groups also discussed forming workgroups to review and assign responsibility for committees requiring District and ACCA participation as a result of the elimination of the State Board of Directors effective June 30, 2003. They also discussed making recommendations to nominate representatives to a joint legislative community college oversight study committee and internal work group. The next meeting will be held in August in Flagstaff.
There was no report.
AWARDS AND RECOGNITIONS
There were no awards or presentations.
APPROVAL OF THE AGENDA
Mrs. Rosenthal requested a motion to approve the agenda.
MOTION NO. 9183
Gene Eastin moved that the Governing Board agenda be approved. Motion carried 5-0.
CONSIDERATION OF CONSENT AGENDA
Mrs. Rosenthal asked for any requests to remove items from the Consent Agenda. Dr. Jose Leyba commented that Item V.B.1 had been revised and an addendum distributed. Mrs. Stein removed item V.E.3.
The following items are included in the Consent Agenda:
(A-1) APPROVAL OF MINUTES of June 10, 2003 Public Hearing, June 12, 2003 Community Listening Session, June 17, 2003 Regular Governing Board Meeting, and June 30, 2003 Special Governing Board Meeting.
(B-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of personnel actions with addendum as presented.
(C-1) APPROVAL OF SOUTH MOUNTAIN COMMUNITY COLLEGE TECHNOLOGY INSTRUMENTATION PROPOSAL - Acceptance of an award in the amount of $134,432 from the Department of Defense to SMCC for equipment and instrumentation upgrades for its instructional programs.
(C-2) APPROVAL OF MARICOPA MATHEMATICS MENTORING AND RENEWAL PROJECT (M3R) - Approve an award of $441,190 for the final two years of a four-year grant from the National Science Foundation to fund the Maricopa Mathematics Mentoring and Renewal Project, effective August 1, 2003 through July 31, 2005.
(C-3) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND ROUND VALLEY HIGH SCHOOL - CCNA CURRICULUM - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Round Valley USA #10 on behalf of Round Valley High School for training and support services for the CCNA curriculum to be provided to Round Valley High School as a Cisco Local Academy.
(C-4) APPROVAL OF AGREEMENT BETWEEN PARADISE VALLEY COMMUNITY COLLEGE AND JOHN C. LINCOLN HEALTH NETWORK TO ESTABLISH A NURSING PROGRAM - Approve the agreement between Paradise Valley Community and John C. Lincoln Health Network to establish an associate degree in nursing program beginning January, 2004.
(C-5) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNICY COLLEGE AND ROUND VALLEY HIGH SCHOOL - CISCO SYSTEMS SPONSORED CURRICULUM - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Round Valley USA #10 on behalf of Round Valley High School for training and support services for the Cisco Systems Sponsored Curriculum to be provided to Round Valley High School as a Cisco Local Academy.
(C-6) APPROVAL OF CYCLE 2 BUDGET FOR THE UPWARD BOUND PROGRAM AT GATEWAY COMMUNITY COLLEGE - Accept the first year of the second cycle of a 4 year grant award in the amount of $234,623.00 from the United States Department of Education for the Upward Bound program at GateWay Community College.
(C-7) APPROVAL OF FACILITIES USE LICENSE AND EDUCATIONAL SERVICES AGREEMENT BETWEEN JOHN CONTROLS AND GATEWAY COMMUNITY COLLEGE - Approve the License for Use of Facilities and Agreement for Educational Services between John Controls, Inc. and GateWay Community College, with a contract term to run from July 1, 2003 through June 30, 2006.
(C-8) APPROVAL OF AMENDMENT #1 - IGA BETWEEN CHANDLER-GILBERT COMMUNITY COLLEGE & ASU EAST FOR THE WILLLIAMS CAMPUS LEARNING CENTER - Approve Amendment #1 to the IGA between Chandler-Gilbert Community and ASU East for the William Campus Learning Center. This amendment provides for an extension beginning July 1, 2003 until June 30, 2004.
(D-1) APPROVAL OF AMENTMENT #1 - IGA BETWEEN CHANDLER-GILBERT COMMUNITY COLLEGE & ASU EAST FOR THE WILLLIAMS CAMPUS COMPUTER LAB RESOURCES - Approve Amendment #1 to the IGA between Chandler-Gilbert Community and ASU East for the William Campus Computer Lab Resources. This amendment provides for an extension beginning July 1, 2003 until June 30, 2004.
(E-1) APPROVAL OF CITY OF PHOENIX WATERLINE EASEMENT ABANDONMENT AND RELATED NEW EASEMENT AT SOUTH MOUNTAIN COMMUNITY COLLEGE - Approve easement transactions with the City of Phoenix regarding the Technology Center and Student Enrollment Services Building at South Mountain Community College. These include abandonment of existing waterline easement and issuing a new waterline easement for this building.
(E-2) APPROVAL TO PURCHASE A 2.9 ACRE PARCEL ON THE NORTHWEST CORNER OF PECOS AND GILBERT ROAD IN CHANDLER, ARIZONA- Approve the purchase of a 2.9 acre parcel near the northwest corner of Pecos Road and Gilbert Road in Chandler, Arizona from Americor Development, LLC at a price of $4.50 per square foot or $567,293.00 plus closing costs.
(E-4) APPROVAL OF GRANT FROM U.S. DEPARTMENT OF EDUCATION FOR STUDENT SUPPORT SERVICES PROGRAM AT PHOENIX COLLEGE - Approve the grant from the United States Department of Education in Washington, D.C., in the amount of $259,273 to fund the Student Support Services Program at Phoenix College which serves low-income, first generation and students with disabilities.
(E-5) APPROVAL INTERGOVERNMENTAL AGREEMENT WITH ARIZONA STATE UNIVERSITY EAST FOR STREET, ROAD AND PARKING LOT MAINTENANCE AND REPAIRS AT CHANDLER-GILBERT COMMUNITY COLLEGE WILLIAMS CAMPUS - Approve an Intergovernmental Agreement between the Maricopa Community College District and Arizona State University East for street, road, and parking lot maintenance and repairs at Chandler-Gilbert Community College Williams Campus.
(E-6) APPROVAL OF CITY OF PHOENIX EASEMENT AT RIO SALADO COLLEGE 6TH AVENUE & 7TH AVENUE LOCATIONS - Approve granting an easement to the City of Phoenix for the purpose of creating a new east-west alley access to 6th Avenue.
(E-7) APPROVAL OF CONTRACT AWARD FOR MARQUEE SIGNAGE - Approve a contract to Young Electric Sign Company to provide marquee signage District-wide, on an as-needed basis, with an individual contract award to install a new marquee sign at South Mountain Community College in the amount of $127,498, plus tax of $6,713 and customization costs.
(F-1) APPROVAL OF PROPOSED NEW COURSE FEES AT MCC FOR FY 2003-2004 - Approve proposed new course fees for FY2003-2004 charged to students enrolled in the MCC Network Academy, Network Security Program and Network Technician Program.
MOTION NO. 9184
Don Campbell moved that the Consent Agenda be approved. Motion carried 5-0.
(B-2) APPROVAL OF CONSIDERATION AND POSSIBLE ACTION CONCERNING CONTINUED EMPLOYMENT OF CHANCELLOR FRED GASKIN - that the Governing Board, having considered its earlier notice of intent to terminate and the response sent on behalf of Dr. Gaskin, determine that just cause exists to terminate the employment contract of Dr. Fred Gaskin as Chancellor the Maricopa County Community College District, and that the Board further direct counsel to prepare any written notice of termination to Dr. Gaskin that complies with his contractual rights, and effects a termination of his employment effective on the soonest possible date under the contract.
MOTION NO. 9185
Mrs. Stein moved that the Governing Board, having considered its earlier notice of intent to terminate and the response sent on behalf of Dr. Gaskin, determine that just cause exists to terminate the employment contract of Dr. Fred Gaskin as Chancellor the Maricopa County Community College District, and that the Board further direct counsel to prepare any written notice of termination to Dr. Gaskin that complies with his contractual rights, and effects a termination of his employment effective on the soonest possible date under the contract. Motion carried 5-0.
(B-3) APPROVAL OF CONSIDERATION AND POSSIBLE ACTION CONCERNING APPROVAL OF CONTRACT FOR ACTING CHANCELLOR - Approve the contract appointing Dr. Rufus Glasper as Acting Chancellor.
MOTION NO. 9186
Mr. Eastin moved that the Governing Board approve the contract appointing Dr. Rufus Glasper as Acting Chancellor. Motion carried 5-0.
(E-3) APPROVAL TO AWARD A CONTRACT FOR MAJOR GIFT FUNDRAISING/DEVELOPMENT SERVICES - Approve a contract with Mr. Victor P. Cegles, a private consultant, for the provision of Major Gift Fundraising/Development Services for Mesa Community College, Chandler-Gilbert Community College, GateWay Community College and the Maricopa Foundation.
MOTION NO. 9187
Dr. Campbell moved for approval of Item E-3. Motion carried 4-1 (Stein opposed).
Mrs. Stein questioned the cost of this contract at $10,000 per month plus travel and related expenses and also why a bid did not go out. Vice Chancellor Helfgot responded that a consortium of three colleges had proposed hiring Mr. Cegles to focus on fundraising. The RFP was standard practice in looking for a proven track record. The contract for Mr. Cegles will go from month to month as a ways and means to judge production and return on investment. The contract can be terminated at any time. President Christiansen commented that the employment of Mr. Cegles is being requested to enable development of new revenue streams for scholarships. Mrs. Stein commented that she agrees that new methods to augment revenue should be sought but she could not support $10,000 per month. Dr. Campbell indicated he would agree to experiment with this project but would like to have a report after three months.
(VI.A.) Tuition Waiver Handbook
In December 2002, the Governing Board amended its Staff Compensation and Benefits Policy title for the purchase of directing the Chancellor to establish appropriate guidelines and procedures for the tuition waiver process. Per Board directive the Chancellor has established the guidelines and procedures for tuition waivers. Dr. Jose Leyba explained that this handbook contains the revised policy for tuition waivers. The policy also includes a definition of common terms and the eligibility requirements for tuition waivers, affidavits and exemptions.
Mrs. Stein commented that she would like to see "Non-employee" added to the common terms section.
(VII.A.) EXPANSION OF THE INTEL ARCHITECTURE TRAINING AND EDUCATION PROGRAM - Acceptance of a grant from the Maricopa Foundation donated by the Intel Corporation to the Maricopa Advanced Technology Education Center (MATEC) for $71,258 through the Maricopa Foundation. This funding will be used to support new equipment and upgrades in the area of microcomputer architecture at specific community colleges.
(VIII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Twelve Months Ended June, 2003
Expenditure analysis indicates 89.6% of the budget has been expended so far this year as compared to 90.3% expended at this same point in time last year. 9.4% of budget remains unexpended or unencumbered and projected expenditures have been reduced and set aside to offset the 5.0% reduction in budgeted revenues from State Aid. Revenue analysis indicates that 98.9% of the budget has been recognized to date. Projected fund balance will increase by about $270 thousand during this fiscal year.
NEXT BOARD MEETING
The next Governing Board Meeting will be a Regular Governing Board Meeting on Tuesday, August 26, 2003 at the District Office
The meeting adjourned at 7:40 p.m.
Linda B. Rosenthal
Governing Board Secretary