Minutes 07/22/2008

MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
JULY 22, 2008
MINUTES

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Don Campbell, President
Colleen Clark, Secretary
Linda Rosenthal, Member
Jerry Walker, Member
Scott Crowley, Member

ADMINISTRATION
Al Crusoe for Rufus Glasper
Sylvia Manlove for Maria Harper-Marinick
Debra Thompson
Darrel Huish
Jose Leyba for Steve Helfgot
Anna Solley
Pete Kushibab
Mary Kay Kickels
Shouan Pan
Ken Atwater
Sue Tavakoli for Ernie Lara
Gene Giovannini
Karen Mills for Linda Thor
Velvie Green
Lois Bartholomew for Maria Hesse
Jan Gehler

EXECUTIVE SESSION
The executive session was called to order by President Campbell at 5:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Linda Rosenthal.

CITIZEN'S INTERIM
No citizens came forward.

CLASSES PRESENT
President Campbell acknowledged the presence of the NAU EDL723 Publicity & Politics in Education Class taught by Dr. Chris Bustamante.

BOARD MEMBER REPORTS
There were no reports.

CHANCELLOR'S REPORT
Acting Chancellor Al Crusoe called attention to the retirement of PVC President Dr. Mary Kay Kickels and this being her last board meeting, and also welcomed SCC President Dr. Jan Gehler on this being her first board meeting of the Maricopa Community College District. He offered congratulations to both of them on this milestone in their careers.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Faculty Executive Council President Dr. Barry Vaughn announced that there was no report this evening.

EMPLOYEE GROUP REPORTS
There were no reports.

VICE CHANCELLOR REPORTS
Vice Chancellor of Business Services Debra Thompson announced that
the Maricopa Community College District had been awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association of the U.S. and Canada. This is the 17th consecutive year that the District has received this award. The Certificate of achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a governmental entity and its management. In order to attain this Certificate, a governmental entity must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal regulations. The district’s CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive “spirit of full disclosure” to clearly communicate its financial story and motivate potential users and user groups to read the CAFR. Ms. Thompson expressed appreciation to the Controller’s Office as well as the college business offices for continuing to achieve this goal as it takes teamwork and the contributions of many to attain this certificate year after year.

COLLEGE REPORTS
There were no reports.

STUDENT LIFE REPORTS
There were no reports.

SYSTEMIC DIALOGUE FOLLOW-UP REPORT
There was no report.

ACCA/AADGB REPORT
Mrs. Rosenthal reported that the Association held a meeting on July 8 at Yavapai College and the discussion centered on the future of the statewide organization.

LEGISLATIVE REPORT
There was no report.

AWARDS AND RECOGNITIONS
There were no awards or presentations.

APPROVAL OF THE AGENDA
President Campbelll requested a motion to approve the agenda.

MOTION NO. 9503
Linda Rosenthal moved that the Governing Board agenda be approved. Motion approved 5-0.

President Campbell requested a motion to approve the Consent Agenda.

The following items were included on the Consent Agenda:

A.1 APPROVAL OF THE MINUTES OF THE JUNE 10, 2008 TRUTH IN TAXATION HEARING AND SPECIAL GOVERNING BOARD MEETING AND THE JUNE 24, 2008 REGULAR GOVERNING BOARD MEETING

B.1. APPROVAL OF PROPOSED AMENDMENT TO ALCOHOLIC BEVERAGE USAGE - adopt the proposed amendment to the administrative regulation for Alcoholic Beverage Usage.

C.1. CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS – approve the proposed personnel actions with addendum.

C.2. APPROVAL OF RETIREMENT INCENTIVE FOR EMPLOYEES - adopt a one-time retirement incentive (as detailed below) for employees who meet all eligibility criteria as outlined below and direct the administrative to take necessary steps to offer this incentive in FY09-10. It further is recommended that the Board direct the administration that another retirement incentive will not be considered any earlier than 2014.

D.1. APPROVAL OF CURRICULUM PROGRAMS AND COURSES – approved the proposed curriculum programs and courses.

D.2. APPROVAL OF PHOENIX SHEET METAL JOINT APPRENTICESHIP & TRAINING COMMITTEE (PHOENIX SHEET METAL) - approve the Educational Service Agreement for fiscal year 2008-2009 with Phoenix Sheet Metal Joint Apprenticeship and Training Committee.

D.3. APPROVAL OF ARIZONA PIPE TRADES JOINT APPRENTICESHIP TRUST AKA PHOENIX PIPE TRADES JOINT APPRENTICESHIP AND TRAINING COMMITTEE – approve the Educational Service Agreement for fiscal year 2008-2009 with Phoenix Pipe Trades Joint Apprenticeship and Training Committee.

D.4. APPROVAL OF PHOENIX ELECTRICAL JOINT APPRENTICESHIP AND TRAINING COMMITTEE (PHOENIX ELECTRICAL) - approve the Educational Service Agreement for fiscal year 2008-2009 with Phoenix Electrical Joint Apprenticeship and Training Committee.

D.5. APPROVAL OF SOUTHWEST CARPENTERS TRAINING FUND – approve the Educational Service Agreement for fiscal year 2008-2009 with Southwest Carpenters Training Fund.

D.6. APPROVAL OF 2008-2009 INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGES’ GENESIS WEST PROGRAM AND AGUA FRIA UNION HIGH SCHOOL DISTRICT - extend an Intergovernmental Agreement between the Maricopa Community College District and Agua Fria Union High School District to continue the Genesis West Program at Estrella Mountain Community College for an additional year.

D.7. APPROVAL OF 2008-2009 INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGES’ GENESIS WEST PROGRAM AND TOLLESON UNION HIGH SCHOOL DISTRICT - extend an Intergovernmental Agreement between the Maricopa Community College District and Tolleson Union High School District to continue the Genesis West Program at Estrella Mountain Community College for an additional year.

D.8. APPROVAL OF 2008-2009 SPANISH MEDICAL INTERPRETER PROGRAM (NEW PROGRAM) – ESTRELLA MOUNTAIN COMMUNITY COLLEGE - approve the new Spanish Medical Interpreter Program for 2008/2009.

D.9. APPROVAL OF MARICOPA ADVANCED TECHNOLOGY EDUCATION CENTER (MATEC) - NATIONAL RESOURCE CENTER - accept this award from the National Science Foundation for supplemental support in the amount of $122,153 to the current National Resource Center grant funded through June 30, 2009 to MCCCD for the Maricopa Advanced Technology Education Center (MATEC).

D.10. APPROVAL OF MARICOPA ADVANCED TECHNOLOGY EDUCATION CENTER (MATEC) - ELECTRONICS 2010 - accept this award from the National Science Foundation for supplemental support in the amount of $146,946 to the current Electronics 2010 grant funded through June 30, 2010 to MCCCD for the Maricopa Advanced Technology Education Center (MATEC).

D.11. APPROVAL OF SCHOLARSHIPS AND SUPPORT EQUAL ACADEMIC ACHIEVEMENT GRANT GLENDALE COMMUNITY COLLEGE - accept an award for year one of a four year grant from the National Science Foundation to Glendale Community College for the Scholarships and Support Equal Academic Achievement grant. Year one project funding will be available from 07/01/08 to 06/30/09 and in the amount of $132,313.

D.12. APPROVAL OF ONLINE REGISTERED NURSE RECERTIFICATION GRANT – MESA COMMUNITY COLLEGE - accept an award for a Congressionally Directed grant from the U. S. Department of Education in the amount of $118,886 to Mesa Community College for an Online Registered Nurse Recertification grant program. This project will commence on July 1, 2008 and conclude on June 30, 2010.

D.13. APPROVAL OF ARIZONA DEPARTMENT OF COMMERCE COMMUNITY COLLEGE GRANT FOR NURSING PROGRAMS – GATEWAY COMMUNITY COLLEGE - approve this grant between GateWay Community College and the Arizona Department of Commerce in the amount of $257,706 for funding period July 13, 2008 – July 12, 2009, for the proposal entitled Accelerated Traditional Associate Degree Nursing Program submitted by GateWay Community College. (Pending final award from the Arizona Department of Commerce.)

D.14. Approval of U. S. Department of Education – FIPSE Bilingual Nursing Fellowship Program (BNFP) – GateWay Community College - approve this Congressionally-directed grant between GateWay Community College and the U.S. Department of Education – Fund for Improvement of Post Secondary Education (FIPSE) in the amount of $335,043 for funding period July 1, 2008 – June 30, 2009, for the proposal supporting the Bilingual Nursing Fellowship Program submitted by GateWay Community College. (Pending final award from the U.S. Department of Education - FIPSE.)

D.15. APPROVAL OF EXPANDING UNDERGRADUATE BIOSCIENCE ENGAGEMENT TRACK (EUBET) SOUTH MOUNTAIN COMMUNITY COLLEGE/UNITED STATES DEPARTMENT OF AGRICULTURE - accept an award of $290,000 to SMCC for instrumentation upgrades and faculty training in support of its dual enrollment instructional programs from the United States Department of Agriculture (USDA).

E.1. APPROVAL OF GWECHS FOOD PROGRAM PERMANENT SERVICE AGREEMENT ADE CONTRACT NO. ED09-000 - approve the Food Program Permanent Service Agreement contract with Arizona Department of Education.

E.2. APPROVAL OF COURSE FEE CHANGES – PARADISE VALLEY COMMUNITY COLLEGE - approve the proposed course fees shown below for new courses at Paradise Valley Community College. The fees will be effective Fall Semester 2008.

Course and Title New Fee
ART180AD Designer’s Tools: Adobe Illustrator $5
ART183 Computer-Aided Graphic Arts I $5
ART184 Computer Animation $5
ART190 Art of Web Site Design $5

E.3. APPROVAL OF FIRST PARTIAL GMP AMENDMENT FOR NEW MULTI-PURPOSE BUILDING AND REMODELING AT MCC @ RED MOUNTAIN - approve a partial Guaranteed Maximum Price (GMP) to Johnson Carlier in the amount of $2,514,734 for the New Multi-Purpose Building and Remodeling at Mesa Community College at Red Mountain.

E.4. APPROVAL OF PURCHASE OF EASTERN HALF OF THE BUILDING LOCATED AT 4110 E. WOOD STREET, PHOENIX, ARIZONA - approve the purchase of the eastern half of the building located at 4110 East Wood St, Phoenix, AZ for the price of $2,300,000, plus closing costs, from the owner International Capital Partners.

E.5. APPROVAL OF CONTRACT AWARD TO NORQUAY CONSTRUCTION, INC. FOR RENOVATION OF THE FORMER CHILD ENRICHMENT CENTER AT SCOTTSDALE COMMUNITY COLLEGE - approve a contract award in the amount of Five hundred Thirty-Three Thousand and no/100ths Dollars ($533,000.00) to Norquay Construction, Inc. for renovation of the former Child Enrichment Center at Scottsdale Community College.

E.6. APPROVAL OF APPROVAL OF FINAL GMP AWARD FOR NEW CENTRAL PLANT EXPANSION AT SOUTH MOUNTAIN COMMUNITY COLLEGE - approve a Guaranteed Maximum Price (GMP) to Jokake Construction in an amount not to exceed $2,919,300 for the construction of the New Central Plant Expansion at South Mountain Community College.

E.7. APPROVAL OF FINAL GMP AWARD FOR DISTRICT-WIDE CENTRAL PLANT IMPROVEMENTS PHASE III - approve the final Guaranteed Maximum Price (GMP) of $5,750,000 to Bill Stacey Construction for the balance of the Phase III of the District-Wide Central Plant Improvements Project.

E.8. APPROVAL OF ROADWAY EASEMENT ALONG SOSSAMAN ROAD AT CHANDLER-GILBERT COMMUNITY COLLEGE/WILLIAMS CAMPUS - grant an easement to the City of Mesa along Sossaman Road at Chandler-Gilbert Community College at the Williams campus.

E.9. APPROVAL OF UTILITIES EASEMENT FOR SOUTHWEST PHYSICAL SCIENCE BUILDING AT MESA COMMUNITY COLLEGE - approve an easement to Salt River Project (SRP) to install and maintain electrical facilities at Mesa Community College.

E.10. APPROVAL OF ROADWAY EASEMENT FOR THE NEW 38TH STREET EXTENSION AT GATEWAY COMMUNITY COLLEGE - grant an easement to the City of Phoenix for the new 38th Street Extension through the western portion of the GateWay Community College campus.

E.11. APPROVAL OF CONCEPTUAL APPROVAL FOR THE CONSTRUCTION OF BRIDGET HALL AT CHANDLER-GILBERT COMMUNITY COLLEGE/WILLIAMS CAMPUS - provide conceptual approval for the construction of a new 17,000 gross square foot (gsf) building at Chandler-Gilbert Community College at Williams, with a Total Project Budget of $7,050,000.

F.1. APPROVAL OF CONTRACT AWARD TO ID SOLUTIONS FOR A VIDEO DISTRIBUTION NETWORK AT GLENDALE COMMUNITY COLLEGE - award a contract to ID Solutions for equipment and installation of a video distribution system (vbrick) at the Glendale Community College North site in the amount of $134,257.97.

MOTION NO. 9503A
Linda Rosenthal moved for approval of the Consent Agenda. Motion approved 5-0.

B.1. APPROVAL OF PROPOSED AMENDMENT TO ALCOHOLIC BEVERAGE USAGE – That the Board review and adopt the proposed amendment to the administrative regulation for Alcoholic Beverage Usage. The current regulation prohibits the use of alcohol on District owned, leased or rented property. The amendment would establish a few limited exceptions to the policy adopted in September 1975 in that it would permit the purchase of small amounts of alcoholic beverages for use as ingredients in the District’s culinary programs. It will also allow the service through a licensed beverage services contractor of small amounts of beer and wine only on District premises for events sponsored by the Chancellor or by a college president or vice chancellor and approved by the Chancellor. Those events are expected to be primarily development events. (Please refer to proposed information item for further information and exceptions.)
- Approve the proposed amendment to the Chancellor’s Contract of Employment. The amendment is dated June 24, 2008.

MOTION NO. 9504
Scott Crowley moved for approval of Item V.B.1. Motion passed 5-0.

C.2. APPROVAL OF RETIREMENT INCENTIVE FOR EMPLOYEES
- adopt a one-time retirement incentive (as detailed below) for employees who meet all eligibility criteria as outlined below and direct the administrative to take necessary steps to offer this incentive in FY09-10. It further is recommended that the Board direct the administration that another retirement incentive will not be considered any earlier than 2014.

MOTION NO. 9505
Approved 5-0.

VI.A. INFORMATION ITEM

ANNUAL STRATEGIC PLANNING UPDATE - MAJOR ACCOMPLISHMENTS FY 2006-07 & STRATEGIC GOALS FY 2008-09 - This document identifies strategic goals the Maricopa Colleges and District Office have planned for 2008-09 and beyond and major accomplishments for FY 2006-07. This document is brought to the attention of the Governing Board each year as part of ongoing communications about efforts to implement the strategic directions that support the Maricopa Community Colleges’ vision and mission. The strategic directions provide guidance on areas for maximizing access, creating dynamic learning environments, maximizing collaboration, identifying resources for growth, recruiting and retaining a qualified and diverse workforce, and developing a strong identity.

VII.A.
BUDGET ANALYSIS REPORT SUMMARY
FUND 1 – GENERAL UNRESTRICTED FUND
FOR THE TWELVE MONTHS ENDED JUNE 30, 2008 (PRELIMINARY)

Expenditure analysis indicates 88.6% of the budget has been expended this year as compared to 87.9% expended at this same point in time last year. 11.4% of the budget remains unexpended or unencumbered compared to 12.1% in the prior year. Revenue analysis indicates that $492.2M of the budget has been recognized. The projected fund balance will increase by ~$10.3 million this fiscal year and the projected ending fund balance for June 2008 is $98.9M.

VII.B.
1994 GENERAL OBLIGATION BONDS
SERIES A (1995), SERIES B (1997), SERIES C (1999), AND SERIES D (2001) AND GO BOND REFUNDING SERIES (2002 & 2004), 2004 GENERAL OBLIGATION BONDS SERIES A (2004), AND 1994 CAPITAL DEVELOPMENT PLAN SUMMARY
AS OF JUNE 30, 2008 (PRELIMINARY)

As of June 30, 2008, $385.3 million of 1994 bond proceeds have been expended and encumbered representing over 99.9% of total proceeds from the bond authorization and capital development plan. A total of $311.0 million, approximately 72% of proceeds from the Series A and Series B issuance of the 2004 bond, has been expended, encumbered or reserved for specific purposes.
Bond proceeds are invested until expended. As of June 30, 2008 the net uncommitted balances on outstanding GO Bonds are categorized as follows:
1994 GO Bond Remaining Balance
Bond Proceeds $ .5 million
Interest Allocated to Life Without the Bond $ .2 million
Interest NOT Allocated to Life Without the Bond $2.5 million

2004 GO Bond Remaining Balance
Bond Proceeds $119.2 million
Interest $25.5 million
Remaining earnings are invested and will be used for future debt service or capital projects such as Life Without the Bond.

NEXT MEETINGS:
President Campbell announced that the next Governing Board Meetings
would be a Regular Board Meeting on August 26, 2008.


ADJOURNMENT
The meeting adjourned at 6:45 p.m.

———————————
Colleen Clark
Governing Board Secretary