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Minutes 07/23/1994



GOVERNING BOARD
JULY 23, 1994
MINUTES

An executive session convened at 6:00 p.m., pursuant to A.R.S. [[section]]38-431.02, notice having been duly given.

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.

PRESENT

GOVERNING BOARD
Linda B. Rosenthal, President, Roy C. Amrein, Secretary,Donald R. Campbell, Member, M. Grant Christensen, Member, Nancy Stein, Member

ADMINISTRATION
Paul A. Elsner,William Waechter, Alfredo G. de los Santos Jr., Dan Whittemore, Jan Baltzer for Ron Bleed, Janice Bradshaw, Gina Kranitz for Raul Cardenas, Jack Twitchell for Larry Christiansen, Kay Martens for John Cordova, Art DeCabooter, Stan Grossman, Jim Jacob for Homero Lopez, J. Marie Pepicello, Phil Randolph, Carol Scarafiotti for Linda Thor, Joyce Elsner for John Waltrip,Arnette Ward

STATE BOARD
Jim Ullman

CALL TO ORDER
- The meeting was called to order at 6:00 p.m. by President Linda B. Rosenthal

EXECUTIVE SESSION
President Rosenthal called for a motion convening an executive session, notice having been previously given.

MOTION NO. 8267
Roy C. Amrein moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 6:31 p.m.
The meeting reconvened at 7:00 p.m.

President Rosenthal welcomed Betty Elliot's class and acknowledged administrative substitutions: Jan Baltzer for Ron Bleed, Gina Kranitz for Raul Cardenas, Jack Twitchell for Larry Christiansen, Kay Martens for John Cordova, Jim Jacob for Homero Lopez, Carol Scarafiotti for Linda Thor, and Joyce Elsner for John Waltrip.

APPROVAL OF MINUTES
President Rosenthal requested a motion approving the minutes of the June 22 and June 28, 1994 meetings.

MOTION NO. 8268
M. Grant Christensen moved that the minutes of the June 22 and June 28, 1994 meetings be approved. Motion carried 5-0.

CITIZEN'S INTERIM
Manny Burruel expressed his support for the proposed November Bond Election and voiced his disappointment that Brian Quinn had not been rehired by the District.

Bil Bruno expressed his concerns relating to the proposed November Bond Election, citing other Maricopa County issues which might affect the outcome of the election. Mr. Bruno suggested that District needs be prioritized and that a smaller amount be requested at the November election.

CHANCELLOR'S REPORT
Chancellor Elsner reported that he had concluded his review of the non-renewal of Brian Quinn at Glendale Community College and that he did not find sufficient reason to reverse the Governing Board position on this matter.

SECRETARY'S REPORT
Roy C. Amrein read a letter from Kimball Arnold, President of the Phoenix Union High School District Governing Board, announcing the appointment of Rene X. Diaz, Ed.D., as Acting Superintendent. Dr. Amrein read a letter and resolution from Yavapai College supporting the MCCCD request to the State Board to hold a bond election.

STATE BOARD REPORT
Mr. Ullman reported that he had been on a trip outside the United States in June and had, therefore, not been present at the State Board meeting where the request to hold a bond election had been turned down. Mr. Ullman was in attendance at the Special Meeting of the State Board on July 5 when the MCCCD revised proposal for a November Bond Election was unanimously passed. Mr. Ullman stated that he would assist in any way possible to assure the passage of the bond, indicating that he felt the success of the MCCCD bond would affect other community colleges in the state.

AADGB REPORT
Linda B. Rosenthal reported that there was no meeting.

LEGISLATIVE REPORT
There was no report.

BOARD MEMBER REPORTS
Governing Board members reported as follows:

1. Donald R. Campbell - no report.

2. Roy C. Amrein - no report.

3. M. Grant Christensen - no report.

4. Nancy Stein - laryngitis prevented her from participating in most activities during the past month.

5. Linda B. Rosenthal - no report.

FACULTY REPORT
Freddie Antilla, President, reported that the District Faculty Association had ratified the 1994-95 meet and confer proposal. Dr. Antilla expressed her gratitude to the administrative team and commented on the courteous and professional manner in which this year's negotiations were conducted.

GROUP REPORTS
There were no reports.

COLLEGE REPORTS
President Marie Pepicello commented on Camp MariMUSE and the ongoing partnership between Longview Elementary and Phoenix College. Dr. Pepicello announced that on July 27, Vice President Al Gore will be sending an Internet message to the students participating in Camp MariMUSE.

STUDENT GOVERNMENT
There were no reports.

REWARDS & RECONGITION
Paul Elsner announced that the Maricopa Community College District will be recognized as the Corporation of the Year by the International Women's Forum. The award will be presented on October 7, 1994 in New York.

APPROVAL OF AGENDA
Approval of the agenda was recommended.

MOTION NO. 8269
M. Grant Christensen moved that the agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Linda B. Rosenthal asked if there were any requests to remove items from the Consent Agenda. There were none from the audience. Roy C. Amrein requested that item B-9 be removed from the Consent Agenda. Nancy Stein requested that items A-1, B-9, B-10, B-11, and B-12 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(B-1) CURRICULUM - approval of the curriculum.

(B-2) APPROVAL OF LAB MANUAL, AUTHORED BY A PHOENIX COLLEGE FACULTY - approval of a Lab Manual, Computer Information Systems: Lab Manual,, by Cindy L. Cloud, MBA, for use in Survey of Computer Information Systems, CIS 105.

(B-3) INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF TRANSPORTATION- approval of an intergovernmental agreement between the Arizona Department of Transportation (ADOT) and the Maricopa County Community College District (MCCCD) to enable ADOT employees to be enrolled in courses in the MCCCD and the tuition and fees paid from ADOT budgets.

(B-4) PC MCCONNELL SINGERS CZECH REPUBLIC TRIP - conceptual approval of a trip to the Czech Republic, Austria and Germany from May 16 to May 30, 1995 to perform concerts.

(B-5) TECH PREP VOCATIONAL EDUCATION PROGRAM GRANT PARADISE VALLEY COMMUNITY COLLEGE - approval of a $40,000 grant for continuance of a joint Tech-Prep program with Paradise Valley Unified School District, funded through the State Board of Directors for Community Colleges in Arizona.

(B-6) INTERGOVERNMENTAL AGREEMENT - MARICOPA SKILL CENTER AND ARIZONA DEPARTMENT OF ECONOMIC SECURITY- approval of an Intergovernmental Agreement (IGA) with the Arizona Department of Economic Security (ADES) to provide classes in Job Search Techniques to groups of DES clients receiving welfare assistance, for the period July 1, 1994 through June 30, 1995, and generating from $105,000 up to $183,750.

(B-7) GATEWAY COMMUNITY COLLEGE - CHILDREN'S SPECIAL MILK FUND - approval of Gateway Community College participation in the Children's Special Milk fund sponsored by the U.S. Department of Agriculture and the State Board of Education.

(B-8) CONTRACT AWARD FOR RIO MAIN EXTERIOR STUCCO PROJECT - approval of a contract in the amount of one hundred thousand one hundred and no/100 dollars ($100,100.00) to Lejas Corporation to apply a new stucco finish on the exterior walls of the main Administrative Office for Rio Salado Community College.

(C-2) VOUCHERS - The following vouchers were submitted to the Board for its approval:
Payroll: 06/23, 06/30, and 07/07/94

Accounts Payable: 06/01, 06/02, 06/06, 06/07, 06/08, 06/09, 06/13, 06/14, 06/15, 06/16, 06/20, 06/21, 06/22, 06/23, 06/27, 06/28, 06/28 and 06/30/94

MOTION NO. 8270
Donald R. Campbell moved that the Governing Board accept the Consent Agenda with the exception of items A-1, B-9, B-10, B-11 and B-12. Motion carried 5-0.

(A-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS, AND TERMINATIONS - William Waechter recommended approval of the personnel actions with the deletion of the resignation of Jerel Valenzuela on page 16. REALLOCATION was defined as utilization of a vacant position in one discipline to fill a stronger need in another discipline. In response to a request from Nancy Stein, Dr. Waechter will provide information relating to the number of faculty who have resigned or retired and the number of new faculty positions.

MOTION NO. 8271
Roy C. Amrein moved that the Governing Board approve the personnel actions with the deletion of the resignation of Jerel Valenzuela on page 16. Motion carried 5-0.

(A-2) MANAGEMENT/ADMINISTRATIVE & TECHNOLOGICAL POLICIES 1991-96 - William Waechter recommended that the MAT Polices be adopted for 1994-97.

MOTION NO. 8272
Roy C. Amrein moved that the Governing Board adopt the recommended MAT Policies for 1994-97, including an adjustment upward by one percent (1%) at the midpoint on the salary schedule retroactive to July 1, 1994, a step for eligible employees on January 1, 1995, and an additional one percent (1%) adjustment to the midpoint of the salary schedule on January 1, 1995; redlined employees receive a one percent (1%) adjustment on July 1, 1994 and a one-half percent (.5%) adjustment effective January 1, 1995. Motion carried 5-0.

(A-3) RESIDENTIAL FACULTY POLICIES - Art DeCabooter recommended extension of the Residential Faculty Policy Manual through June 30, 1995 with modifications indicated in the agenda item.

MOTION NO. 8273
M. Grant Christensen moved that the Governing Board extend the provisions of the Residential Faculty Policies through June 30, 1995, with modifications as contained on the agenda item. Motion carried 5-0.

(A-4) PART-TIME FACULTY COMPENSATION- William Waechter recommended increases in the load hour rate for part-time faculty. The term "credit" hour should be changed to "load" hour.

MOTION NO. 8274
Nancy Stein moved that the Governing Board approve an increase in the load hour rate for part-time faculty effective at the beginning of Fall semester 1994, from $457 to $460.50 per load hour and; grant an additional increase on January 1, 1995, to $465 per load hour. Motion carried 5-0.

(A-5) SALARY ADJUSTMENTS PSA, M&O, CRAFTS, CEC - William Waechter recommended an additional one percent (1%) salary adjustment for PSA, M&O, Crafts, and CEC, effective January 1.

MOTION NO. 8275
Roy C. Amrein moved that the Governing Board approve an additional one percent (1%) increase at the midpoint in the salary schedules for PSA, M&O, Crafts, and CEC effective January 1, 1995, and employees in any of these groups who are redlined receive one-half of the recommended increase. Motion carried 5-0.

(A-6) COMPASSIONATE LEAVE POLICY & PROCEDURES - William Waechter recommended approval of a Compassionate Leave Policy. Roy C. Amrein asked about the potential financial impact on the District. Previous need for such leave has been limited preventing a realistic estimate of actual usage at this time. There should be no financial impact beyond administrative costs. Nancy Stein questioned the absence of the 90-day period in the policy. In response to a question from Donald R. Campbell, employees covered by short-term disability insurance would be eligible for compassionate leave to supplement the two-thirds salary provided by short-term disability coverage.

MOTION NO. 8276
M. Grant Christensen moved that the Governing Board approve the Compassionate Leave Policy. Motion carried 5-0.

(B-9) RIO SALADO COMMUNITY COLLEGE ADULT LITERACY AND JOB READINESS TRAINING FY 1994-95 - Carol Scarafiotti recommended approval of an increase in funding for an Intergovernmental Service Agreement from the Arizona Department of Education/Adult Education Division to provide Adult Basic Education and English for Speakers of Other Languages classes through Rio Salado Community College. These services are to be provided for single parents receiving Aid to Families with Dependent Children benefits. Nancy Stein asked about the increase in funding, the budget increase in materials and supplies and the number of students served.

MOTION NO. 8277
Roy C. Amrein moved that the Governing Board approve a revised budget to an Intergovernmental Service Agreement from the Arizona Department of Education/Adult Education Division to provide Adult Basic Education and English for Speakers of Other Languages classes through Rio Salado Community College for single parents receiving AFDC (Aid to Families with Dependent Children) benefits for the period July 1, 1994 to June 30, 1995. Motion carried 5-0.

(B-10) ARIZONA DEPARTMENT OF COMMERCE AWARD - POWER PACKAGING, INC. - acceptance of an award in the amount of $88,000 for a Workforce Recruitment and Job Training project with Power Packaging, Inc. for a new plant start up that will bring 220 new jobs to Maricopa County was recommended. Donald R. Campbell asked if new employees would qualify for managerial positions as well as clerical positions. Dr. de los Santos confirmed that these individuals would be eligible for management positions.

(B-11) F&B MANUFACTURING ARIZONA DEPARTMENT OF COMMERCE AWARD - It was recommended that the Governing Board accept an award in the amount of $55,000 for a Workforce Recruitment and Job Training project with F&B Manufacturing for an expansion that will add 55 new jobs in Maricopa County. Nancy Stein asked about the Professional Services component on both B-10 and B-11.

MOTION NO. 8278
Nancy Stein moved that the Governing Board accept an award in the amount of $88,000 for a Workforce Recruitment and Job Training project with Power Packaging, Inc. for a new plant start up that will bring 220 new jobs to Maricopa County; and accept an award in the amount of $55,000 for a Workforce Recruitment and Job Training project with F&B Manufacturing for an expansion that will add 55 new jobs in Maricopa County. Motion carried 5-0.

(B-12) LIBRARY CARPETING AT SCOTTSDALE COMMUNITY COLLEGE - It was recommended that the Governing Board award a contract in the amount of Forty-three thousand eight hundred twenty-eight and 31/100 dollars ($43,828.31) to Wholesale Floors to recarpet the Library at Scottsdale Community College. Nancy Stein asked about sole source contracts. Lionel Diaz explained that a previous contract was for a lower quality carpet and that the company providing that service had not bid on this project.

MOTION NO. 8279
Roy C. Amrein moved that the Governing Board approve awarding a contract in the amount of Forty-three Thousand Eight hundred Twenty-Eight and 31/100 dollars ($43,828.31) to Wholesale Floors to recarpet the Library at Scottsdale Community College. Motion carried 4-0-1. Nancy Stein abstained.

(C-1) SUPPLIER DEVELOPMENT POLICY - Dan Whittemore recommended that the Governing Board adopt a Supplier Development Policy.

MOTION NO. 8280
M. Grant Christensen moved that the Governing Board adopt the following Supplier Development Policy: The District is committed to increasing its commercial activities with minority and women owned businesses and, therefore directs the Chancellor of his/her designee to establish a Supplier Development Program for the purpose of identifying and recruiting minority and women owned businesses to participate in the District's procurement process. For purposes of this policy, 1) "Minority Owned Business" means a business that is owned, operated and controlled at least 51% by a minority individual or individuals. 2) "Women Owned Business" means a business that is owned, operated and controlled at least 51% by a woman or women. 3) "Procurement" means the acquisition of goods or services as well as the contracting of operations or functions that either return revenues to the District or that operate at a break even. Motion carried 5-0.

(E-1) MISSION STATEMENT - Paul Elsner recommended adoption of the revised Mission Statement. Donald R. Campbell expressed his concerns relating to the chronology of development of vision, mission and values.

MOTION NO. 8281
Donald R. Campbell moved that the Governing Board adopt the following Mission Statement: The Maricopa Community Colleges create and continuously improve affordable, accessible, and effective learning environments for the lifelong educational needs of the diverse communities we serve. Our colleges fulfill this mission through: University transfer education, General education, Developmental education, Workforce development, Student development services, Continuing education, and Community education. Motion carried 5-0.

The following information items were distributed to the Governing Board:

INFORMATION ITEMS
(IV-A)BUDGET ANALYSIS REPORT

NEXT BOARD MEETINGSThe next meetings of the Governing Board will be as follows:
Tuesday, August 9, 1994 - 7:00 p.m. - Study Session/Strategic Conversation
Tuesday, August 23, 1994 - 7:00 p.m. - Regular Meeting

ADJOURNMENT
There being no further business for discussion, the meeting adjourned at 8:05 p.m.

A five-minute break was taken to move the meeting to the Employee Lounge to utilize a less formal format designed to promote and encourage open communication and participation among governing board members, administrators, faculty, staff and individuals attending the meeting.

STRATEGIC GOALS - Linda B. Rosenthal introduced Bertha Landrum and Jamie Cavalier, facilitators for discussion on goals and factors impacting future directions. Ms. Landrum explained that goals are formed with "assumed" future critical issues. Goals should be congruent with the vision and mission and should specify the ends to be achieved.

Comments:

- Are we guided by the economic, technological, political, etc. or should we be guided by the moral and ethical?
- Demographic Factors
...projecting 72,000 FTSE if we have the RESOURCES to accommodate...
high number of children who live in poverty--add these stats
- Future Directions Impacts
- Need aggressive, energetic, forget about the 8 to 5 if we want to run this business entrepreneurial to survive
- Adaptability--commitment to lifelong learning-coping skills
- China, India, Mexico becomes a competitor for our services as well as a competitor of us.
- Telecommuting can e a delivery system of our education system.
- Teach students to be comfortable with technology and to be proficient
- The isolation of working alone can be addressed.
- Must provide education in reading, basic skills, philosophy, etc. can't forget these foundations of education.
- Changes in economy may cause upheavals in work life and cause problems.
- Impact of Technology
- We have social responsibility not to move to those of the "haves" vs the "have nots."
- MCCCD has already paired with companies that will move us ahead.
- We need to provide the infrastructure that allows the "have nots" at-home access as well as on-campus resources.
- Partnering is now occurring with public schools.
- Need to develop ;multiple uses of the technology.
- The word "competitors" -- if a competitor steps in we can then be a provider in other ways. Need flexibility, shift directions meet unmet needs.
- How to serve the largest number of people with the resources we have.
- Look at competitors, technology companies and learn how they provide services.
- Do a competitor analysis.
- UOP will be using advanced technology and other to serve students.
- Cultural Factors
- Does interpersonal/communication develop or get in the way in electronic networking? As members of an electronic group they are developing these skills because the group will not tolerate a lack of these.
- Political Factors
- Was 56% of one college district dropped to 17%
- Businesses pay more since future employers are being trained and educated.
- Concerned how the form of our public schools can affect MCCCD? How are our people coming to us? What about those from private K-12? Also the home-school system? Are private school students bypassing MCCCD?

CONVERSATION

ADJOURNMENT
The meeting ended at 9:00 p.m.

____________________________________
Roy C. Amrein
Secretary

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07/27/94