Minutes 07/24/2001

Governing Board Meeting
July 24, 2001

Minutes
An executive session scheduled to be held at 5:30 p.m. and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. ¤38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Donald R. Campbell, President
Nancy Stein, Secretary
Linda B. Rosenthal, Member
Gene Eastin, Member
Ed Contreras, Member


STATE BOARD
Nick Balich - Absent

ADMINISTRATION
Fred Gaskin
Janet Gesin for Ron Bleed
Lionel Diaz for Raul Cardenas
Rufus Glasper
Phil Randolph
Anna Solley
Pete Kushibab
Larry Christiansen
Gina Kranitz
Ken Atwater
Art DeCabooter
Stan Grossman
Nancy Greenlaw for Homero Lopez
Morris Johnson
Linda Thor
Tessa Martinez Pollack
Fred Gaudet
Patti Johnson for Arnette Ward


CALL TO ORDER
President Don Campbell called the meeting to order at 5:30 p.m.

EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.

The meeting recessed at 6:20 p.m. The meeting reconvened at 6:34 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Board Member Gene Eastin

Dr. Campbell acknowledged the presence of Dr. Mike Rooney's NAU Community College Class.

CITIZEN'S FORUM
Two citizens came forward. Dr. Richard K. Hillis, Faculty from Glendale Community College, spoke to the Board regarding Action Item V.B.2., Supplement to Record Concerning Previous Action on Level 5 Faculty Grievance. This grievance pertains to the discrimination complaint from R. Merrill to the EEO/AA Office at MCCD. Dr. Hillis requested that the Board reinvestigate procedural irregularities of the Level 5 Grievance to the Board. A copy of his comments is attached to these minutes.

BOARD MEMBER REPORTS
Dr. Campbell reported that he had participated in a tour of the remodeled MCC Math Complex Building. A wonderful job has been done and all should be very proud. Dr. Campbell also reported that he had toured the Motorola facility at the Airesearch Park in Tempe that Maricopa has an interest in possibly occupying. He also attended the PSA summer conference in Litchfield Park along with Nancy Stein and Dr. Gaskin. He also participated in the most recent Project Challenge class orientation. Participants of this federally/state-funded project will possibly be eligible for scholarships from the Maricopa Foundation.

CHANCELLOR'S REPORT
Dr. Gaskin welcomed Ken Atwater, President of South Mountain Community College, to his first MCCD Board Meeting.

Dr. Gaskin mentioned that he had attended the PSA Summer Conference last Friday and acknowledged the fine work done by outgoing president, Dorothy Strait, and incoming president, Rachel Hollingsworth

Dr. Gaskin reported on the FTSE numbers for 2000-2001, which were up 5.2%, as opposed to the growth rate of the Valley of the Sun, which was up only 3%.

Lastly, Dr. Gaskin acknowledged Gloria Smith for her efforts in assisting the Governing Board during the absence of Debbie Fox.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
There was no report.

EMPLOYEE GROUP REPORTS
Dorothy Strait, outgoing PSA President, spoke to the Board for one last time by introducing the new PSA President for 2001-2001, Rachel Hollingsworth. Rachel gave a brief biographical background about herself and remarked that she looked forward to working with everyone in the coming year.

COLLEGE REPORTS
There were no reports.

STUDENT GOVERNMENT REPORTS
There were no reports. STATE BOARD REPORT
There was no report.

ACCA/AADGB REPORT
Linda Rosenthal reported that there had been no recent meetings.

LEGISLATIVE REPORT
There was no report.

AWARDS AND RECOGNITIONS
There were no awards.

APPROVAL OF THE AGENDA
President Campbell requested a motion to approve the agenda.

MOTION
MOTION NO. 9046

Mrs. Rosenthal moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA
President Campbell asked if there were any requests to remove items from the Consent Agenda. Phil Randolph requested that Items B-1 and B-3 be removed from the Consent Agenda. Mrs. Stein requested that Items E-3 be removed from the Consent Agenda.

The following items are included in the Consent Agenda:

(A-1)
APPROVAL OF MINUTES - of the Minutes of the June 26, 2001 meeting.

(C-1)
RIO SALADO COLLEGE/MISSION STATEMENT Ð formally adopt the mission statement of Rio Salado College as required by the Higher Learning Commission, North Central Association.

(C-2)
RENEWAL/EXTENSION NOVACARE FACILITY RENTAL AGREEMENT - extend the existing agreement with Phoenix College for 2 years with automatic renewal unless parties exercise termination clause.

(C-3)
CAMPUS COMPACT NATIONAL CENTER FOR COMMUNITY COLLEGES - accept the Campus Compact National Center for Community Colleges, Global Engagement of Multifaceted Stakeholders GEMS continuation grant award of $350,000 from the Corporation for National Service, pending final letter of award. This grant is being awarded to the MCCD for the period of July 17, 2001- July 17, 2002.

(C-4)
INTERGOVERNMENTAL AGREEMENT BETWEEN MARICOPA COUNTY HUMAN SERVICES DEPARTMENT AND CITY OF PHOENIX HUMAN SERVICES DEPARTMENT - approve the adoption of the Intergovernmental Agreement between the Maricopa County Community College District and the City of Phoenix Human Services Department to provide coordinated clinical and instructional programs for the education and training of students registered in its various health related program. The terms of this Agreement are from September 9, 2001 to August 31, 2002.

(C-5)
GRANT FROM THE U.S. DEPARTMENT OF EDUCATION FOR STUDENT SUPPORT SERVICES PROGRAM AT PHOENIX COLLEGE Ð approve the Grant from the United States Department of Education, Washington, D.C. The grant is for the amount of $215,688 to fund the Student Support Services (Special Services) Program at Phoenix College.

(C-6)
BUSINESS AND INTERNATIONAL EDUCATION PROGRAM TITLE VI-B GRANT Ð approve the second year of a two-year grant from the United States Department of Education in the amount of $72,075 to operate a Business and International Education Grant.

(C-7)
U.S. DEPARTMENT OF EDUCATION GRANT AWARD FOR STUDENT SUPPORT SERVICES PROGRAM AT GATEWAY COMMUNITY COLLEGE Ð accept the U.S. Department of Education grant award in the amount of $190,000 for the Student Support Services program at GateWay Community College. Funds were awarded for year one of a four-year TRIO grant, beginning 9/1/01 and ending 8/31/05.

(C-8)
INTERGOVERNMENTAL AGREEEMENT BETWEEN CHANDLER-GILBERT COMMUNITY COLLEGE (CGCC) AND ARIZONA STATE UNIVERSITY - EAST (ASUE) FOR WILLIAMS CAMPUS COMPUTER LAB RESOURCES Ð approve the proposal for CGCC to contract with ASUE to provide a mechanism whereby CGCC students, faculty and staff may use the ASUE computer lab facility (ies) in order to pursue academic endeavors at the Williams Campus. ASUE will provide CGCC students, faculty and staff with adequate hardware, software, training and support within the ASUE computer lab facility(ies). This will include providing computer orientations, training and workshops as needed for CGCC students, faculty and staff to become familiar with the available computing resources.

(E-1)
CONTRACT AWARD FOR THEATRE LIGHTING AND SOUND RENOVATIONS AT MESA COMMUNITY COLLEGE - approve awarding a contract in the amount of One Hundred Eighty-Six Thousand Five Hundred Sixty-Two and no/100th Dollars ($186,652.00) to Encompass Network Services for specialized theatre systems maintenance and renovations in the Theatre Outback at Mesa Community College.

(E-2)
CONTRACT AWARD FOR DISTRICT-WIDE PAVEMENT MAINTENANCE - approve awarding a contract in the amount of Four Hundred Ten Thousand Four Hundred Seventy-Seven Thousand and 38/100ths Dollars ($410,477.38) to Southwest Slurry Seal, Inc. for the next phase of District-wide pavement maintenance work.

MOTION
MOTION NO. 9047

Linda Rosenthal moved that the Consent Agenda be approved with the exception of Item B-1, B-3, and E-3. Motion carried 5-0.

(B-1)
CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Dr. Randolph requested that the proposed personnel actions be approved with the exception of removing the name of Jon M. D'Ambrosio from New Hires at Mesa Community College, and the change in retirement date for Rebecca Brown from July 20, 2001 to August 3, 2001.

MOTION
MOTION NO. 9048

Linda Rosenthal moved that the proposed personnel actions be approved with the exception of removing the name of Jon M. D'Ambrosio from New Hires at Mesa Community College, and the change in retirement date for Rebecca Brown from July 20, 2001 to August 3, 2001.

Motion approved 5-0.

(B-3)
SPECIAL SERVICES EMPLOYMENTS - adopt the proposed policy regarding special services employment for Management, Administrative, and Technological (MAT) and Residential Faculty employees.

Dr. Phil Randolph commented that he recommended that this policy be approved with a minor change to line four of Section A of the proposal to include vice chancellor recommendations in addition to the college president. Mrs. Stein inquired if there were any costs associated with this policy. Dr. Randolph responded that there was no budget for this and that Vice Chancellors would be responsible for funding and monitoring.

MOTION
MOTION NO. 9049

Linda Rosenthal moved that the proposed policy regarding special services employment for Management, Administrative, and Technological (MAT) and Residential Faculty employees be approved with changes. Nancy Stein inquired if there any costs associated with these special services employments. Dr. Randolph responded that costs were in place in the budget and monitoring reports would also be in place. Linda Rosenthal recommended that the policy be approved and that individual Vice Chancellors should be responsible for overseeing the budgets associated with these employments. Mrs. Stein moved that this item be tabled for further research. (1 in favor, 4 opposed) Mrs. Rosenthal moved to approve the proposed policy.

Motion approved 4-1 (Mrs. Stein)

(B-2)
SUPPLEMENT TO RECORD CONCERNING PREVIOUS ACTION ON LEVEL 5 FACULTY GRIEVANCE - that each member of the Governing board who voted, on May 22, 2001, to deny the grievance by Richard Hillis, indicate in open meeting the reason(s) for his or her vote.

On May 22, 2001, the Board Members who voted to deny the grievance by Richard Hillis did not give input on the denial of grievance. The following are the reasons for their vote to deny:

Dr. Donald R. Campbell: This issue or concern went through all levels of the grievance procedure (Levels 1, 2, 3, 4). People who have been in the district, responsible people, who have been here for years and years, made a decision on that. It was sent to the Chancellor's Office, and the Chancellor then decided that it would be referred back to the president of the college for further comment or further discussion. I don't feel that the Board has the right at this time after having accepted the decision at the last board meeting to go back and try to open that issue up again and listen to additional new information when all of the concrete information presented throughout all levels has been heard. It is my belief and opinion that we should let the decision stand.

Mrs. Linda Rosenthal: The no reasons for the vote to deny and her reason was because college matters are handled best at the college level and therefore I wish to remand this back to the college and that is from her perspective that is where it belongs.

Ed Contreras: I, too, agree with what has been said, and the reason that I denied the grievance, in looking over the information, is that it appeared in the judgment of the Chancellor that it should be returned to the college for adjudication. That it was right and that it would be in the best interests of the district that it should go back to the college for handling.

Dr. Campbell asked for further comments on this matter and there were none. The Board recommended to the Chancellor that a letter be sent to the parties involved reinforcing the position that was stated at the last meeting.

(D-1)
ACQUISITION OF A 30 ACRE PARCEL OF LAND ADJACENT TO ESTRELLA MOUNTAIN COMMUNITY COLLEGE Ð approve the purchase of a parcel of land 30 acres in size located to the west of and adjacent to Estrella Mountain Community College's current 105 acres, at a purchase price of $54,000 per acre (a cost of $1,620,000), plus closing costs, from the SunCor Development Company. This approval is contingent upon an appraisal price that is equal to or greater than the proposed purchase price. The purchase of this property is also subject to the approval of the State Board of Directors for Community Colleges.

Dr. Gaskin commented that it was being requested that the Board approve this purchase contingent upon an appraisal price greater than the proposed purchase price.

MOTION
MOTION NO. 9050

Linda Rosenthal moved to approve the purchase of a parcel of land 30 acres in size located to the west of and adjacent to Estrella Mountain Community College's current 105 acres, at a purchase price of $54,000 per acre (a cost of $1,620,000), plus closing costs, from the SunCor Development Company. This approval is contingent upon an appraisal price that is equal to or greater than the proposed purchase price. The purchase of this property is also subject to the approval of the State Board of Directors for Community Colleges.

Motion approved 5-0.

(E-3)
EXTENSION OF LEASE - STUDENT SUPPORT SERVICES - approve a three year extension of the lease with Westday Associates Limited Partnership for support services space in Paradise Valley Mall. The annual lease payments are $104,862.30, plus environmental charges for common areas of the mall and taxes estimated at $32,000 per year. The lease includes a 5% escalation clause in the annual lease payments.

Mrs. Stein commented that she had an extensive phone conversation with Dr. Linda Thor and wanted to confirm that the price of the lease was in accordance with the benefits received. Dr. Thor responded that the last lease was also for three years and the amounts for those three years were $90,000, $95,000 and $100,000. The increases (5% per year) proposed for the current lease are in line with the history of the lease for this facility.

Linda Rosenthal moved to approve the approval of a three year extension of the lease with Westday Associates Limited Partnership for support services space in Paradise Valley Mall. The annual lease payments are $104,862.30, plus environmental charges for common areas of the mall and taxes estimated at $32,000 per year. The lease includes a 5% escalation clause in the annual lease payments.

INFORMATION ITEMS
There were no information items.


MONITORING REPORTS

(VI.A.)
Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Twelve Months Ended June 30, 2001

Dr. Rufus Glasper reported that with the records for the twelve months ending June 30, 2001 were closed on July 19 and a final report will be provided next month. Expenditures stayed on target and it is expected that the fund balance will be increased by $7-8 million.

Gene Eastin commented on the excellent, concise, and very readable Executive Summary of the Budget prepared by Debbie Thompson.

(VI.B.)
Payroll and Accounts Payable Vouchers
FY 00/01 through June 30, 2001


NEXT BOARD MEETING
The next Governing Board meeting will be a Special Board Meeting and Work Session on August 14, 2001 at the District Support Services Center.


ADJOURNMENT
The meeting adjourned at 7:06 p.m.




___________________________________
Nancy Stein Governing Board Secretary