Minutes 07/25/2006

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Scott Crowley, President
Ed Contreras, Secretary (Late: 6:40 p.m.)
Linda Rosenthal, Member
Jerry Walker, Member
Don Campbell, Member

ADMINISTRATION
Steve Helfgot for Rufus Glasper
Maria Harper-Marinick
Debra Thompson
Earl Monsour for Darrel Huish
Albert Crusoe
Jesse DeAnda for Anna Solley
Pete Kushibab
Jane Saldana-Talley for Mary Kay Kickels
Jerry Davis for Larry Christiansen
Linda Lujan for Ken Atwater
Carl Couch for Art DeCabooter
Sally Buxton for Homero Lopez
Sylvia Manlove for Gene Giovannini
Linda Thor
Velvie Green
Maria Hesse

CALL TO ORDER
The regular meeting was called to order at 6:32 p.m.

EXECUTIVE SESSION
The executive session was called to order by President Crowley at 5:30 p.m. Mr. Contreras was not present at Executive Session due to his having to be at a deposition.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Don Campbell

CITIZEN'S INTERIM
Donna Young and Ramona Shingler, Members of Maricopa Disability Managers’ Council came forward to present an award to General Counsel Pete Kushibab and Legal Department Staff for their many years of assistance and support to the Disability Managers and Council.

BOARD MEMBER REPORTS
Dr. Campbell expressed his gratitude for the many cards, calls and flowers that were sent during the recent passing of his younger brother Charles. He also informed everyone that he plans to run for reelection in November and has turned in 1200 signatures on his petition forms.

Linda Rosenthal indicated that she attended the recent PSA conference and congratulated both the outgoing and incoming PSA officers.

CHANCELLOR'S REPORT
Acting Chancellor Dr. Steve Helfgot extended a heartfelt welcome to Glendale Community College’s new president, Velvie Green. He wished her many years of success and also indicated that for the first time in four years there were no acting president at any of the colleges but rather everyone was in permanent place.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
There was no report.

EMPLOYEE GROUP REPORTS
MAT Member Todd Aakhus came forward to report there was no report this month.

PSA President Renee Young came forward to introduce herself as this year’s PSA Employee Group President and report on the very successful PSA Conference. She handed out tote bags and shirts to board members.

VICE CHANCELLOR REPORTS
There were no reports.

COLLEGE REPORTS
There were no reports.

STUDENT LIFE REPORT
There were no reports.

STRATEGIC CONVERSATION FOLLOW-UP REPORT
There was no report.

ACCA/AADGB REPORT
There was no report.

LEGISLATIVE REPORT
There was no report as the legislative session finally concluded.

AWARDS AND RECOGNITIONS
There were no awards or recognitions reported on.

APPROVAL OF THE AGENDA
President Crowley requested a motion to approve the agenda.

MOTION NO. 9377
Dr. Campbell moved that the Governing Board agenda be approved. Motion approved 4-0 (Mr. Contreras – late).

CONSIDERATION OF CONSENT AGENDA
President Crowley requested a motion to approve the Consent Agenda. It was noted that item V.B.1 had an addendum. Item V.C.2 was removed by Mrs. Rosenthal.

The following items included on the Consent Agenda:

A.1. APPROVAL OF THE MINUTES – Approve the minutes of June 27, 2006 Regular Governing Board Meeting

B.1. APPROVAL OF CONSIDERATION OF RECOMMENDATION FOR DISMISSAL OF SCC FACULTY MEMBER – Issue a final decision to dismiss Stephen Green from his employment with the Maricopa County Community College District. Dr. Green’s last day of employment would be July 26, 2006.

B.2. APPROVAL OF FACULTY EMERITUS DISTINCTION – PHOENIX COLLEGE – Award Faculty Emeritus Distinction to Roman Reyes, retired faculty member in the Art/Photo/Music Department and Eula Riley Bursh, retired faculty member in the Math/Science Division at Phoenix College.

C.1. APPROVAL OF CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS – Approve recommended personnel actions as presented with addendum.

D.1. APPROVAL OF ARIZONA DEPARTMENT OF COMMERCE COMMUNITY COLLEGE GRANT FOR ONLLINE NURSING – RIO SALADO COLLEGE – Accept an award for year one of a three year grant from the Arizona Department of Commerce in the amount of $221,533.68 to Rio Salado College for the Community College Grant for Nursing Programs. Project funding will be available from July 1, 2006 through June 30, 2007.

D.2. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN GATEWAY AND GLENDALE COMMUNITY COLLGES AND THE CITY OF PHOENIX – Approve an Intergovernmental Agreement in the amount of $100,000 to provide Workplace Readiness training to Workforce Investment Act (WIA) Title I Adult and Dislocated Workers. This intergovernmental agreement is between GateWay Community College, Glendale Community College, and the City of Phoenix. The agreement period is from July 1, 2006 through June 30, 2007.

D.3. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA PUBLIC SCHOOLS AND MESA COMMUNITY COLLEGE– Approve an Intergovernmental Agreement for 2006-2007 between Mesa Public Schools (MPS) and Mesa Community College to provide for the joint acquisition of a person to develop community partnerships and to offer liaison functions with the Latino community in Mesa on behalf of both institutions.

D.4. APPROVAL OF HEALTH CARE PROGRAM SECOND AMENDMENT – BETWEEN GATEWAY COMMUNITY COLLEGE AND BANNER HEALTH – Approve the three-year Health Care Program Agreement-Second Amendment between GateWay Community College and Banner Health. The amendment extends funding for five (5) FTE nursing faculty annually to deliver the MCCD Nursing Program to students enrolled in the Banner Health Nurse Fellows Cohort Program. Banner Health also agrees to pay tuition, books, and fees for all students enrolled in the program. The total amount of the contract is not to exceed $750,000 annually.

D.5. APPROVAL OF ACCENT ON STUDENT SUCCESS ENGAGED TOGETHER IN SERVICE (ASSETS) – Accept an award for year one of a three year grant from the Corporation for National and Community Service – Learn and Serve America: Higher Education in the amount of $350,000.00 to the Maricopa County Community College District for the Community College National Center for Community Engagement for the grant Accent on Student Success Engaged Together in Service (ASSETS). Year one project funding will be available from 08/01/06 to 07/31/07. (Pending Final Letter of Award)

D.6. APPROVAL OF GRANT AGREEMENT BETWEEN GLENDALE COMMUNITY COLLEGE AND THE ARIZONA DEPARTMENT OF COMMERCE – Approve a grant on behalf of Glendale Community College and the Arizona Department of Commerce to provide funding to GCC in the amount of $162,718 for two full-time Nursing faculty positions. This grant will be funded through June 30th 2007. The grant can be continued for a total of three years upon successful completion of each year.

D.7. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MCCCD AND MARICOPA COUNTY HUMAN SERVICE DEPARTMENT – HEAD START – Approve an Intergovernmental Agreement between MCCCD and the Maricopa County Human Services Department to provide educational services for eligible Head Start employees. This agreement will provide up to $135,000 and is effective from July 1, 2006 through June 30, 2009.

D.8. APPROVAL OF COMMUNITY COLLEGE GRANT FOR NURSING PROGRAMS, SOLICITATION NO. G025-06 – Accept an award for year one of a three year grant from the Arizona Department of Commerce in the amount of $214,664.93 to Phoenix College for the Community College Grant for Nursing Programs, Solicitation No. G025-06. Year one project funding will be available from 07/01/06 to 06/30/07.

D.9. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND TUCSON UNIFIED SCHOOL DISTRICT – SC – Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Tucson Unified School District on behalf of Rincon, Sahuaro, Tucson Magnet, and University High Schools for the 2006-20076 fiscal year. This agreement is for training and support services for certain SC* curriculum to be provided to the four (4) aforementioned high schools as Cisco Local Academies for an annual participation fee of $3,500.00.

D.10. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND TUCSON UNIFIED SCHOOL DISTRICT – CCNA – A pprove an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Tucson Unified School District on behalf of Catalina, Palo Verde, Rincon, Tucson, and University High Schools for the 2006-2007 fiscal year. This agreement is for training and support services for the CCNA* curriculum to be provided to the five (5) aforementioned high schools as Cisco Local Academies for an annual participation fee of $1,500 per Academy.

D.11. APPROVAL INTERGOVERNMENTAL AGREEMENT BETWEEN CHANDLER-GILBERT COMMUNITY COLLEGE AND ARIZONA STATE UNIVERSITY POLYTECHNIC CAMPUS TO PROVIDE STUDENT JOINT USE OF CGCC AUTOMATED MANUFACTURING SYSTEMS LABORATORIES AND ASU POLY MECHANICAL AND MANUFACTURING ENGINEERING TECHNOLOGY RESPECTIVE LABORATORIES – this agreement that provides a mechanism whereby CGCC Automated Manufacturing Systems (AMS) students, faculty and staff and ASU Poly Mechanical & Manufacturing Engineering Technology (MMET) students, faculty and staff may jointly use their respective laboratories in order to pursue academic endeavors related to automation and manufacturing at the Williams Campus. Term of this agreement is July 1, 2006 to June 30, 2007. Fee structures for the term of this initial agreement are included in Exhibit A.

E.1. APPROVAL OF ACQUISITION OF BUILDING AND LAND 2419 WEST 14TH STREET, TEMPE – A pprove the purchase of the land and building located at 2419 West 14th Street, Tempe, AZ, located directly west of the District Office, from the Tree Family, LLC. The purchase price for this 42,300+ square foot property on approximately 2.34 acres is $8,000,000 plus closing costs.

E.2. APPROVAL OF LEASE OF CLASSROOM AND OFFICE SPACE AT 145 NORTH CENTENNIAL WAY, MESA, ARIZONA – Approve a lease with the City of Mesa for the fourth floor condominium at 145 N. Centennial Way from July 1, 2006, through June 30, 2007.

E.3. APPROVAL OF LEASE RENEWAL FOR SERVICE CENTER LOCATED AT FREEWAY VILLAGE SHOPPING CENTER – RIO SALADO COLLEGE – Approve a third amendment of the existing lease for the Rio Salado East Valley service center located in the Freeway Village Shopping Center at Stapley Ave. and US 60. The amendment reflects the increased square footage of 912 square feet, bringing the total square footage of the premises to 12,076 square feet.

E.4. APPROVAL OF RATIFICATION OF CHANGE ORDER FOR DOMESTIC WATER LINE REPLACEMENT AT GLENDALE COMMUNITY COLLEGE – Approve ratify a change order in the amount of Four Hundred Eighty-Six Thousand Three Hundred Ninety-Three and no/100ths Dollars ($486,393.00) to Jokake Construction for replacement of a domestic water and fire line at Glendale Community College.

E.5. APPROVAL OF CHANGE ORDER FOR CONSULTING FEES FOR CENTRAL PLANT UPGRADES AT GLENDALE COMMUNITY COLLEGE AND MESA COMMUNITY COLLEGE – Approve a change order in the amount of Two Hundred Forty-Six Thousand Five Hundred and no/100ths Dollars ($246,500.00) to Energy Systems Design, Inc. to provide consulting services for central plant upgrades at Glendale Community College and Mesa Community College.

E.6. APPROVAL OF CONTRACT AWARD FOR BLEACHER REPLACEMENTS AND ADDITIONS AT THREE COLLEGES – Provide awarding a contract in the amount of Four Hundred Eighty-Seven Five Hundred Twenty and 54/100ths Dollars to Norcon Industries, Inc. for bleacher replacements and additions at Phoenix College, Mesa Community College, and Scottsdale Community College.

E.7. APPROVAL OF CONTRACT AWARD FOR THE EXPANSION & REMODELING OF THE SUN CITIES EDUCATION CENTER AT RIO SALADO COLLEGE – Approve awarding a contract in the amount of One Million Nine Hundred Twenty-Four Thousand Four Hundred Thirty-Five and no/100ths Dollars ($1,924,435.00) to Norquay Construction, Inc. for expansion and remodeling of the Sun Cities Education Center at Rio Salado College.

E.8. APPROVAL OF CONTRACT AWARD FOR PARKING LOT & LOOP ROAD IMPROVEMENTS AT PARADISE VALLEY COMMUNITY COLLEGE – Approve awarding a contract in the amount of One Million Three Hundred Sixty-Nine Thousand and no/100ths Dollars ($1,369,000.00) to Visus Engineering for a new parking lot and loop road improvements at Paradise Valley Community College.

E.9. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR A LIGHT RAIL “PARK AND RIDE” LOT AT GATEWAY COMMUNITY COLLEGE – Approve an intergovernmental agreement between the District and the City of Phoenix for a "Park and Ride" parking lot at GateWay Community College.

E.10. APPROVAL OF PARTIAL GMP AWARD FOR MONTEZUMA HALL SCIENCE LABS REMODEL AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE – Approve a partial Guaranteed Maximum Price (GMP) in the amount of Two Million Thirty-Five Thousand Three Hundred Sixty-Nine and no/100ths Dollars ($2,035,369.00) to Brycon Construction for Science Lab Remodeling in Montezuma Hall at Estrella Mountain Community College.

E.11. APPROVAL OF CONCEPTUAL APPROVAL FOR NEW FINE ARTS BUILDING AND MAINTENANCE COMPLEX AT PHOENIX COLLEGE – Approve the process for construction of new Fine Arts and Maintenance Buildings at Phoenix College. The new 28,000 gsf (gross square feet) Fine Arts building will provide space for ten art studios in a variety of disciplines, general purpose classrooms, a gallery/gift shop, storage space, faculty and support offices, as well as outdoor learning spaces. K and J Buildings will be demolished to allow for the new Fine Arts Building.

F.1. APPROVAL OF CONTRACT AWARD FOR NELNET – STUDENT TUITION PAYMENT PROGRAM – Approve awarding a no-cost contract in the amount of Zero and no/100ths dollars to Nelnet for the setup and management of a technology based District wide Student Tuition Payment Program, and that the Governing Board approve a $20 convenience fee for each payment plan consisting of up to six payments. This fee is charged to each student using the plan and is remitted as payment to Nelnet. Any increases in the fee in future years will be brought to the Board for approval. The award is subject to final negotiations and creation of a contract acceptable to the District.

MOTION NO. 9378
Mrs. Rosenthal moved for approval of the Consent Agenda. Motion approved 4-0 (Mr. Contreras – late).

INFORMATION/FIRST READING ITEMS
(VI.1)
AWARDING OF EMERITUS DISTINCTION - Adopt the attached proposed changes to the Awarding of Emeritus Distinction Policy Title.

(VI.2)
STRATEGIC PLANNING UPDATE – An annual strategic planning update was provided as an information item to the Governing Board.

(VII.A.)
Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Twelve Months Ended June 30, 2006 - Preliminary

Expenditure analysis indicates 91.7% of the budget has been expended so far this year as compared to 90.3% expended at this same point in time last year. 8.3% of the budget remains unexpended or unencumbered compared to 9.7% in the prior year. Revenue analysis indicates that 96.7% of the budget has been recognized to date. The projected fund balance will increase by $0.8 million this fiscal year and the projected ending fund balance for June 2006 is $79.4 million and equates to about 45 days of operating budget, or more than six payrolls.

(VII.B.)
1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), and Series D (2001) and GO Bond Refunding Series (2002 & 2004), 2004 General Obligation Bonds Series A (2004), and 1994 Capital Development Plan Summary
As of June 30, 2006 (Preliminary)

As of June 30, 2006, $383 million of 1994 bond proceeds have been expended and encumbered representing about 99% of total proceeds from the bond authorization and capital development plan.

Bond proceeds are invested until expended. As of June 30, 2006, the net remaining balance on the 1994 GO Bond is $12.9 million, categorized as follows:
Remaining Balance
Bond Proceeds $2.2 million
Interest Allocated to Life Without the Bond $4.0 million
Interest NOT Allocated to Life Without the Bond $6.7 million

Remaining earnings are invested and will be used for future debt service or capital projects such as Life Without the Bond. As of June 30, 2006, $51.7 million of 2004 bond proceeds have been expended and encumbered representing about 27% of total proceeds from the bond authorization and capital development plan.

(VII.C.)
Revenue Bond Projects
Receipts and Disbursements Analysis
As of June 30, 2006 (Preliminary)

This report is intended to provide an analysis of the receipts and disbursements on construction projects funded primarily by Revenue Bond Proceeds. It reflects activity recorded thru July 10, 2006. Numbers are subject to change when fiscal year 05/06 is closed. The 2002 series funded the South Mountain PAC and portions of the SIS project. The South Mountain PAC has been completed and is operational. Total commitments for the SIS project approximate $13.3 million, with a remaining project fund balance of $3.3 million or 20% of original budget. The 2003 series funded the Paradise Valley PAC. Total commitments (expenditures and encumbrances) for the Paradise Valley PAC approximate $8.5 million, resulting in remaining project funds of $289 thousand or 3% of the original budget. In addition to Revenue Bond proceeds, resources from general obligation bonds, student fees, interest earnings, or college capital accounts may fund PAC and SIS projects. Bond proceeds are invested until expended. As of June 30, 2006, approximately $1.76 million in net interest has been received on invested proceeds. These funds have been used to pay professional fees, additional project costs, and debt service. Additionally, a reserve has been established to pay future professional fees on the bond issue.

NEXT BOARD MEETING
The next Governing Board Meeting will be on August 22, 2006 at 6:30
p.m. at the District Office.

ADJOURNMENT
The meeting adjourned at 6:50 p.m.

———————————
Ed Contreras
Governing Board Secretary