Minutes 07/26/2005

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Don Campbell, President
Scott Crowley, Secretary
Linda Rosenthal, Member
Ed Contreras, Member
Jerry Walker, Member

ADMINISTRATION

Rufus Glasper
Steve Helfgot
Mike McIntier for Debra Thompson
Darrel Huish for Ron Bleed
Dr. Cheri St. Arnauld for Maria Harper-Marinick
Anna Solley
Pete Kushibab
Mary Kay Kickels
Larry Christiansen
Ken Atwater
Art DeCabooter
Homero Lopez
Jolyne Ghanatabadi for Gene Giovannini
Jim Van Dyke for Linda Thor
Charles Jeffery for Phil Randolph
Maria Hesse

CALL TO ORDER

The regular meeting was called to order at 6:36 p.m.
TheNAU EDL723 Politics and Publicity Class taught by Dr. Chris Bustamante was in attendance.

EXECUTIVE SESSION

The executive session was called to order by President Campbell at 5:30 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Scott Crowley.

CITIZEN'S INTERIM

The following citizens came forward:

One citizen, Mike Metzgar, came forward to express his displeasure regarding the handling of comments made by Governing Board Member Jerry Walker. Mr. Metzgar’s comments are included with these minutes

BOARD MEMBER REPORTS

Mr. Walker responded during this portion of the meeting to the comments made by Mr. Metzgar. He stated he has been completely honest and forthright regarding his convictions and stands firmly behind all of his statements.

CHANCELLOR'S REPORT

There was no report.

SECRETARY'S REPORT

There was no report.

FACULTY REPORT

There was no report.

EMPLOYEE GROUP REPORTS

Ted Georgas came forward on behalf of the Crafts Employee Group and introduced himself as the new president of Crafts. He stated that he never realized all of the responsibility that a position such as this would entail. He then passed the podium to former president Conrad Mills who presented a $250 check in Chancellor Glasper’s name to the Maricopa Foundation for his support of education within the Maricopa Community Colleges.

COLLEGE REPORTS

The following colleges reported on their recent activities:

Phoenix College President Anna Solley commented on the recognition brought to Phoenix College by their women’s softball team by winning for the second consecutive year the National Junior College Athletic Division II Softball Championship. She credited Coach Heinz Mueller for helping this team to their successful efforts. Members of the team were introduced.

Mesa Community College President Larry Christiansen called attention to the packet that had been distributed regarding the Commission on Excellence. He then introduced the new chair, Barbara Carpenter, who spoke briefly on successes the Commission has experienced in promoting the importance of education in the East Valley. On another note, MCC athletics was the recipient of the 2004-2005 Pepsi/NATYCAA Award for Program Excellence in Two-Year College Athletics. The award presented by Pepsi-Cola North America in conjunction with the National Alliance of Two-Year College Athletic Administrators is determined by a point system based on rankings in post-conference competition of the college’s top five men’s and women’s teams. Athletic Director Dan Dunn came forward and stated that this Award demonstrated MCC’s ability to compete not only in our Arizona Community College Athletic Conference, but on the regional and national levels as well. He expressed appreciation to the Board for their support of athletic program on the campuses.

Glendale Community College Dean Charles Jeffery called attention to four GCC Biotech students who have been working in summer internships. These students are Pilar Hyder who is working at the Translational Genomics Research Institute in the Melanoma Genetics Research Unit, Okate Bilante who is interning at Barrow Neurological Institute researching brain cancers resistant to chemotherapy, Jeanne Sasse who is working on a brain cancer project at TGen, and Jamie Pruitt who is working at Sun Health Research Institute Center for Alzheimer’s Research.

STUDENT LIFE REPORT

There were no reports.

STRATEGIC CONVERSATION FOLLOW-UP REPORT

There was no report.

ACCA/AADGB REPORT

There was no report.

LEGISLATIVE REPORT

There was no report.

AWARDS AND RECOGNITIONS

There were no reports.

APPROVAL OF THE AGENDA

President Campbell requested a motion to approve the agenda.

MOTION NO. 9326

Mr. Crowley moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA

President Campbell asked for any requests to remove items from the Consent Agenda.

The following items are included in the Consent Agenda:

A.1. APPROVAL OF MINUTES - Approval of the minutes June 28, 2005 Regular Governing Board Meeting.

B.1. CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMNATIONS – Approve recommended
personnel actions with addendum as presented.

B.2. APPROVAL OF 2005-2006 STUDENT INSURANCE PROGRAM RENEWAL – Approve the renewal of our student insurance policies per the proposed schedule for 2005-06.

B.3. APPROVAL OF CONSIDERATION AND ACTION TO APPROVE INCLLUSIION OF VOLLUNTEER WORKERS WITHIN DISTRICT WORKERS COMPENSATION – Authorize the inclusion included in the District’s workers’ compensation coverage of volunteer workers in the following areas: instruction, academic affairs, athletics, cultural events, field trip participation, instructional technology, office/clerical, and campus student activities. The Board also reserves the right to add to this list as needs arise.

B.4. APPROVAL OF CONSIDERATION AND APPROVAL OF ACTUARIAL STUDY FOR ENROLLMENT IN PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM – Authorize and request that a preliminary actuarial survey be made to determine the estimated cost of participation, the benefits to be derived, and such other information as may be deemed appropriate, in enrolling in the State of Arizona Public Safety Personnel Retirement System.

C.1. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND WILLCOX UNIFIED SCHOOL DISTRICT NO. 13 – Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Willcox Unified School District on behalf of Willcox Cisco Academy. This agreement is for training and support services for the CCNA* curriculum to be provided to Willcox Cisco Academy as a Cisco Local Academy for an annual participation fee of $1,500.

C.2. APPROVAL OF LIBRARY INSTRUCTIONAL COUNCIL HIRING QUALIFICATIONS – Approve the faculty hiring qualifications for library faculty as recommended by the Library Instructional Council and the Vice Presidents of Academic Affairs.

C.3. APPROVAL OF U.S. DEPARTMENT OF EDUCATION GRANT AWARD FOR STUDENT SUPPORT SERVICES PROGRAM AT GATEWAY COMMUNITY COLLEGE – Accept the U.S. Department of Education grant award in the amount of $220,000 for the Student Support Services program at GateWay Community College. Funds were awarded for year one of a four-year TRIO grant, beginning 9/1/05 and ending 8/31/09.

C.4. APPROVAL OF ENFERMERAS EN ESCALERA (E3): NURSES ON A LADDER – HEALTH RESOURCES AND SERVICES ADMINISTRATION: NURSING EDUCATION, PRACTICE, AND RETENTION GRANT – Accept funding for Year One of a grant award from the Health Resources and Services Administration in the amount of $190,845 awarded to Mesa Community College. The federal agency has approved the Year One funding period from 7/01/05 to 6/30/06. This grant will commence upon receipt of Governing Board approval. This is three-year grant, with each additional year of funding contingent upon availability of funds and satisfactory progress of the project.

C.5. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGES AND YAVAPAI COLLEGE – Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Yavapai College for the 2005-2006 fiscal year. This agreement is for training and support services for the ET* curriculum to be provided to Yavapai College as a Cisco Local Academy for an annual participation fee of $300.

C.6. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGES AND YAVAPAI COLLEGE – Approve an Intergovernmental Agreement between Mesa Community College (CATC) and Yavapai College for the 2005-2006 fiscal year . This agreement is for training and support services for the SC* curriculum to be provided to Yavapai College as a Cisco Local Academy for an annual participation fee of $500.00.

C.7. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGES AND TEMPE UNION HIGH SCHOOL DISTRICT NO.213 – CCNA CURRICULUM – Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Tempe Union High School District on behalf of Desert Vista, McClintock, Mountain Pointe and Tempe High Schools. This agreement is for training and support services for the CCNA* curriculum to be provided to Desert Vista, McClintock, Mountain Pointe and Tempe High Schools as Cisco Local Academies for an annual participation fee of $2,000 per school.

C.8. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGES AND TEMPE UNION HIGH SCHOOL DISTRICT NO.213 – SC CURRICULUM – Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Tempe Union High School District on behalf of Desert Vista, McClintock, and Tempe High Schools. This agreement is for training and support services for the SC* curriculum to be provided to Desert Vista, McClintock, and Tempe High Schools as Cisco Local Academies for an annual participation fee of $550.00 per school.

C.9. APPROVAL OF GRANT FROM U.S. DEPARTMENT OF EDUCATION FOR STUDENT SUPPORT SERVICES PROGRAM AT PHOENIX COLLEGE – Approve the grant from the United States Department of Education, Washington, D.C. The grant is for the amount of $267,051 to fund the Student Support Services Program at Phoenix College for the period September 1, 2005 through August 31, 2006 (the first year of the four-year grant cycle).

C.10. APPROVAL OF 2005-2006 INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE SOUTHWEST SKILL CENTER AND WEST-MEC – Approve an Intergovernmental Agreement between the Maricopa Community College District on behalf of Estrella Mountain Community College SouthWest Skill Center and West-Mec.

C.11. APPROVAL OF CYCLE 2 – YEAR 3 BUDGET FOR THE UPWARD BOUND PROGRAM AT GATEWAY COMMUNITY COLLEGE – Accept the second cycle year 3 grant award in the amount of $234,623.00 from the United States Department of Education for the Upward Bound program at GateWay Community College

C.12. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY AND THE MARICOPA SKILL CENTER – Approve the Intergovernmental Agreement Contract I.D. # E5906001 between the Maricopa Community College District, Maricopa Skill Center and the Arizona Department of Economic Security, July 1, 2005 through June 30, 2010.

C.13. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN GATEWAY, GLENDALE AND MESA COMMUNITY COLLEGES AND THE CITY OF PHOENIX – Approve an Intergovernmental Agreement in the amount of $40,000 to provide Career Visioning Workshops to Workforce Investment Act (WIA) Title I Adult and Dislocated Workers. This intergovernmental agreement is between GateWay Community College, Glendale Community College, Mesa Community College and the City of Phoenix. This agreement period is from July 1, 2005 to June 30, 2006.

D.1. APPROVAL OF LEASE AND SERVICES AGREEMENT BETWEEN RIO SALADO COLLEGE AND THE WELLNESS COUNCIL OF ARIZONA – Approve the Lease and Services Agreement between Rio Salado College (RSC) and the Wellness Council of Arizona (WCA) for the period of July 1, 2005 to June 30, 2008.

D.2. APPROVAL OF CONTRACT AWARD FOR THE NORTHWEST PARKING LOT PROJECT AT PHOENIX COLLEGE – Approve awarding a contract in the amount of One Hundred Nine Thousand Four Hundred Twenty and no/100ths Dollars ($109,420.00) to Cactus Transport, Inc. for the reclamation of a portion of the practice field for additional parking. The field is located on the Northwest side of the campus just east of the observatory parking lot at 15th Avenue.

D.3. APPROVAL OF REGIONAL PUBLIC SAFETY TRAINING ACADEMY MEMORANDUM OF UNDERSTANDING WITH THE CITY OF GLENDALE – Approve entering into a Memorandum of Understanding with the City of Glendale for the development of a Regional Public Safety Training Academy (RPSTA).

D.4. APPROVAL OF CONSULTANT SELECTION FOR REMODELING OF THE STUDENT UNION AT GLENDALE COMMUNITY COLLEGE – Approve awarding a contract to ART Architects, with a fee budget of $255,000, to provide architectural and engineering services for the remodeling of the Student Union at Glendale Community College.

D.5. APPROVAL OF DESIGN/BUILDING CONTRACT AWARD FOR NEW MODULAR CLASSROOM COMPLEX AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE – Approve awarding a contract to Modular Technologies to provide design/build services for a new modular classroom complex at Estrella Mountain Community College, with a guaranteed maximum price not to exceed $3,147,000.

E.1. APPROVAL OF COURSE FEES – MESA COMMUNITY COLLEGE – Approval Mesa Community College Course Fees for its new Dental Program, that are consistent with other dental programs throughout the District. These fees would be effective Fall 2005 and Spring 2006.

E.2. APPROVAL OF SETTLEMENT WITH DELOITTE & TOUCHE, L.L.P. – Approval a settlement in the National Century Financial Enterprises litigation with one of the defendants, Deloitte & Touche, L.L.P. The total settlement will be allocated to multiple parties in the lawsuit and it is estimated that the District's share will equal approximately $240,000.

F.1. APPROVAL OF DISTRICT WIDE NETWORK SECURITY MONITORING – Approve the purchase of District Wide Network Security Monitoring System from Calence, Inc. for $535,064.90. This purchase would be made under the pricing guidelines as set forth under the State Contract #AD 000187-003.

F.2. APPROVAL OF ENTERPRISE MANAGEMENT SYSTEM – Approve the purchase of an Openview Enterprise Management System from Hewlett Packard for $820,391. The purchase would be made under Western States Contracting Alliance contract number A63309.

MOTION NO. 9327

Mr. Contreras moved for approval of the Consent Agenda. Motion approved 5-0.

MONITORING REPORTS

(VII.A.)
Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Twelve Months Ended June 30, 2005

Expenditure analysis indicates 89.1% of the budget has been expended so far this year as compared to 89.5% expended at this same point in time last year. 10.9% of the budget remains unexpended or unencumbered compared to 9.4% in the prior year. Revenue analysis indicates that 98% of the budget has been recognized to date. Projected fund balance will increase by about $154 thousand during this fiscal year. 8% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2005 is $70.7 million and equates to about 43 days of operating budget, or more than five payrolls.

(VII.B.)
1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), and Series D (2001)
and GO Bond Refunding Series (2002 & 2004), 2004 General
Obligation Bonds Series A (2004), and 1994 Capital Development
Plan Summary as of June 30, 2005 - Preliminary

As of June 30, 2005, about $381.1 million of 1994 bond proceeds have been expended representing about 99% of total proceeds available from the bond authorization and capital development plan. Bond Proceeds are invested until expended. As of June 30, 2005, the net remaining balance on the 1994 GO Bond is $15.9 million, categorized as follows:

Bond Proceeds $4.7 million
Interest Allocated to Life Without the Bond $5.7 million
Interest NOT Allocated to Life Without the Bond $5.5 million

Remaining earnings are invested and will be used for future debt service or capital projects such as Life Without the Bond.As of June 30, 2005, $2.4 million of 2004 bond proceeds have been expended and encumbered representing about 1% of total proceeds from the bond authorization and capital development plan. This report is also provided to the Capital Development Advisory Council and the Audit and Finance Committee on a quarterly basis. Detail is provided to the colleges monthly. This is a preliminary report pending the outcome of the annual audit. Year-end adjustments will be reflected in future submissions.

(VII.C.)
Revenue Bond Projects
Receipts and Disbursements Analysis
As of June 30, 2005 - Preliminary

As of June 30, 2005, most of the bond proceeds have been expended for the Chandler-Gilbert PAC and South Mountain PAC. Total commitments (expenditures and encumbrances) for the Paradise Valley PAC approximate $8.2 million, resulting in remaining project funds of $577 thousand or 7% of the original budget. Total commitments for the SIS project approximate $9 million, with a remaining project fund balance of $1.4 million or 13% of original budget. Note that in addition to Revenue Bond proceeds, the PACs and the SIS projects may be funded by General Obligation Bonds, student fees, interest earnings, or college capital funds.

Bond proceeds are invested until expended. As of June 30, 2005, approximately $1.3 million in net interest has been received on invested proceeds. These funds have been used to pay professional fees, additional project costs, and debt service. Additionally, a reserve has been established to pay future professional fees on the bond issue.

This report is also provided to the Capital Development Advisory Council and the Audit and Finance Committee on a quarterly basis. This is a preliminary report pending the outcome of the annual audit. Year-end adjustments will be reflected in future submissions.

NEXT BOARD MEETING

The next Governing Board Meeting will be a Regular Business MeetingOn August 23, 2005 at 6:30 p.m. at the District Office.

ADJOURNMENT

The meeting adjourned at 7:16 p.m.

———————————
Scott Crowley
Governing Board Secretary