Minutes 07/27/2004

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD

Linda Rosenthal, President
Don Campbell, Secretary
Ed Contreras, Member
Nancy Stein, Member
Scott Crowley, Member

ADMINISTRATION

Steve Helfgot
Jose Leyba
Debra Thompson
Mary Vanis for Anna Solley
Earl Monsour for Ron Bleed
Pete Kushibab
Paul Dale
Larry Christiansen
Kay Martens for Ken Atwater
Art DeCabooter
Homero Lopez
Gene Giovannini
Corina Gardea
Linda Thor
Phil Randolph
Maria Hesse

ABSENT
Rufus Glasper

CALL TO ORDER

The executive session was called to order at 5:30 p.m. by President Rosenthal.

EXECUTIVE SESSION

The Governing Board met in executive session, notice having been previously given.

The executive session recessed at 6:15 p.m.
The regular meeting convened at 6:30 p.m.

PLEDGE OF ALLEGIANCE

The assembly pledged their allegiance to the United States of America led by Governing Board Member Don Campbell.

CITIZEN'S INTERIM

No citizens came forward.

The presence of NAU Educational Leadership Class taught by Cathy Mayorga was acknowledged.

BOARD MEMBER REPORTS

Mrs. Stein reported that she had the pleasure of attending the PSA. Dinner Banquet on July 23 where she had the opportunity of visiting with many employees. She wished new officers a very successful year.

CHANCELLOR'S REPORT

Acting Chancellor Steve Helfgot offered heartfelt sympathy and condolences on behalf of the Maricopa family to Chancellor Glasper on the tragic loss of his brother. He expressed that thoughts were him and his family.

SECRETARY'S REPORT

Dr. Don Campbell expressed his appreciation for the many cards sent to him expressing sympathy on the death of his brother. He also commented on the trip taken recently to Jiangmen City in South China to visit Wu-Yi University by the Maricopa China Delegation. Dr. Campbell commented that these trips were an excellent opportunity to globally interact with people from other countries. A copy of his comments is attached.

FACULTY REPORT

Faculty Executive Council President Sandra Steubner came forward to report that Council members had today and held discussion with Governing Board candidate Jerry Walker. The Council met with Chuck Backus last month. They felt it was important to meet with candidates to see if Council wished to support their candidacy. The Council also held discussion on the ABOR Proposal to determine what MCCCD Faculty and Staff want to do with reference to four-year degrees. She expressed appreciation to Dr. Glasper for his efforts in including faculty on committees which have been meeting.

EMPLOYEE GROUP REPORTS

There were no reports.

COLLEGE REPORTS

President Linda Thor introduced Mark Moran, News Director for KJZZ Radio who announced that KJZZ had been the recipient of eleven Associated Press awards and two Edward R. Morrow Regional Awards.

STUDENT LIFE REPORT

There were no student reports.

STRATEGIC CONVERSATION FOLLOW-UP REPORT

There was no report.

ACCA/AADGB REPORT

There was no report.

LEGISLATIVE REPORT

There was no report.

AWARDS AND RECOGNITIONS

There were no reports.

APPROVAL OF THE AGENDA

President Rosenthal requested a motion to approve the agenda.

MOTION NO. 9258

Mrs. Stein moved that the Governing Board agenda be approved. Motion carried 5-0.

CONSIDERATION OF CONSENT AGENDA

President Rosenthal asked for any requests to remove items from the Consent Agenda. The following items were removed from the Consent Agenda and were to be submitted at another date: D-15 and D-18 (Dr. Vanis for Dr. Solley)

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF MINUTES of the June 22, 2004 Regular Governing Board Meeting and June 8, 2004 Public Hearing, Special Meeting and Strategic Conversation.

(C-3) APPROVAL OF RATIFICATIN OF CONTRACT WITH WITHEY, ANDERSON & MORRIS, P.L.C. FOR IMPLEMENTATION OF DIVERSITY INITIATIVE - Approve the ratification of a contract with Withey, Anderson & Morris, P.L.C. to implement MCCCD's Diversity Initiative in an amount not to exceed $103,824.000 for work performed on the initiative.

(D-1) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND TEMPE UNION HIGH SCHOOL DISTRICT NO. 213 - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy ) and Tempe Union High School District on behalf of Desert Vista, McClintock, and Tempe High Schools for training and support services for the SC curriculum as Cisco Local Academies for an annual participation fee of $550.00 per school.

(D-2) APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH PHOENIX UNION HIGH SCHOOL DISTRICT NO. 210 FOR CLINICAL EXPERIENCE - Approve an Intergovernmental Agreement with Phoenix Union High School District No. 210 to permit MCCCD students to obtain health-care related clinical training at the school district's high schools.

(D-3) APPROVAL OF CYCLE 2 - YEAR 2 BUDGET FOR THE UPWARD BOUND PROGRAM AT GATEWAY COMMUNITY COLLEGE - Accept the second cycle year 2 grant award in the amount of $234,623.00 from the United Stated Department of Education for the Upward Bound program at GateWay Community College.

(D-4) APPROVAL OF ACCEPTANCE OF NATIONAL SCIENCE FOUNDATION GRANT FOR MATHEMATICS AND SCIENCE LEARNING RECIPEINT: MCCCD (SUBAWARD THROUGH ARIZONA STATE UNIVERSITY - Approve acceptance of a sub award from the National Science Foundation through ASU to MCCCD in the amount of $156,000.00 per year for five years to fund Project Pathways, a project that targets mathematics and science achievement through the building of learning communities among educators at local high schools, community colleges, and Arizona State University. NSF grants this sub award through the $12.5 million grant recently awarded to ASU to fund Project Pathways.

(D-5) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN CITY OF PHOENIX AND MARICOPA SKILL CENTER - Approve the Intergovernmental Agreement between the Maricopa Community College District and the City of Phoenix Neighborhood Services Department, March 2004 through December 31, 2005, to continue the Homeowners Maintenance Workshop program.

(D-6) APPROVAL OF AZ TECH PREP GRANT - Approve administration of the East Valley Tech Prep Consortium Grant, funded at $371,736.00 effective July 1, 2004 through September 30, 2005.

(D-7) APPROVAL OF AMENDMENT #1 - IGA BETWEEN CHANDLER GILBERT COMMUNITY COLLEGE (CGCC) & ASU EAST FOR THE WILLIAMS CAMPUS LEARNING CENTER - Approve Amendment #1 which provides for an extension beginning July 1, 2004 until June 30, 2005 to provide a mechanism whereby CSGCC students, faculty, and staff may use the ASU East Learning Center in order to pursue academic endeavors at the Williams Campus.

(D-8) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN GATEWAY COMMUNITY COLLEGE AND THE GLENDALE UNION HIGH SCHOOL DISTRICT - Approve an Intergovernmental Agreement between GateWay Community College and the Glendale Union High School District on behalf of Greenway, Moon Valley, Sunnyslope and Glendale High Schools for training and support services to be provided to these four high schools which are Cisco Local Academies for an annual fee of $7,000.

(D-9) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN GATEWAY COMMUNITY COLLEGE AND THE SCOTTSDALE UNIFIED SCHOOL DISTRICT - Approve an Intergovernmental Agreement between Gateway Community College and the Scottsdale Unified School District on behalf of Coronado High School for training and support services to be provided to the high school, a Cisco Local Academy, for an annual fee of $4,000

(D-10) APPROVAL OF CNCS GRANT FOR SUPPORTING ACTIONS FOR ENGAGEMENT (SAFE) - Accept the Community College Center for Community Engagement, Supporting Actions for Engagement (SAFE) continuation grant award of $399,460 from the Corporation for National and Community Service. This grant is being awarded to the MCCD for the period of July 1, 2004 to June 30, 2006.

(D-11) APPROVAL OF PARADISE VALLEY COMMUNITY COLLEGE AND CAVE CREEK UNIFIED SCHOOL DISTRICT NO. 93 INTERGOVERNMENTAL AGREEMENT TO OFFER NON-CREDIT AND CREDIT CLASSES IN CAVE CREEK SCHOOLS - Approve an Intergovernmental Agreement between the Maricopa Community College District and Cave Creek Unified School District No. 93 to provide classroom space for Paradise Valley Community College (PVCC North) classes for 2004-2005.

(D-12) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND WILLCOX UNIFIED SCHOOL DISTRICT NO. 13 - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Willcox Unified School District on behalf of Willcox Cisco Academy. This agreement is for training and support services for the CCNA curriculum to be provided to Willcox Cisco Academy as a Cisco Local Academy for an annual participation fee of $1,500.

(D-13) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND TEMPE UNION HIGH SCHOOL DISTRICT NO. 213 - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Tempe Union High School District on behalf of Desert Vista, McClintock, Mountain Pointe and Tempe High Schools. This agreement is for training and support services for the CCNA curriculum to be provided to Desert Vista, McClintock, Mountain Pointe and Tempe High Schools as Cisco Local Academies for an annual participation fee of $2,000 per school.

(D-14) APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MESA COMMUNITY COLLEGE AND MESA PUBLIC SCHOOLS - Approve an Intergovernmental Agreement between Mesa Community College (Regional Academy) and Mesa Public Schools, on behalf of Red Mountain High School. This agreement is for training and support services for the CCNA curriculum to be provided to Red Mountain High School as a Cisco Local Academy for an annual participation fee of $2,500.00.

(D-15) REMOVED. TO BE RESUBMITTED AT A LATER DATE.

(D-16) APPROVAL OF INTERGOVERNMENTAL AGREEMENT: MARICOPA SKILL CENTER AND THE DEPARTMENT OF ECONOMIC SECURITY FOR BUS/VAN TRANSPORTATION TO/FROM CASA GRANDE AND THE MARICOPA SKILL CENTER - Approve an Intergovernmental Agreement for $48,550 per year between the Maricopa Skill Center and the Department of Economic Security (DES) for the continuation of student bus/van transportation to/from Casa Grande and the Maricopa Skill Center.

(D-17) APPROVAL OF AGREEMENT BETWEEN MARICOPA SKILLS CENTER AND GOODWILL INDUSTRIES OF CENTRAL ARIZONA TO PROVIDE DONATED VEHICLES TO MARICOPA SKILL CENTER AUTO BODY PROGRAM - Approve the Agreement between the Maricopa Skill Center and Goodwill Industries of Central Arizona. This agreement authorizes Goodwill Industries to provide the MSC Auto Body program with donated vehicles that the students can use in the labs for auto body repair and painting.

(D-18) REMOVED. TO BE RESUBMITTED AT A LATER DATE.

(D-19) APPROVAL OF GATEWY EARLY COLLEGE HIGH SCHOOL FOOD PROGRAM SERVICE AGREEMENT - Approve the Food Program Service Agreement ADE Contract No. ED05-0001 allowing GateWay Early College High School to participate in the National School Lunch Program CFDA No. 10.555 which allows the school to provide free and reduced lunch to students whose families meet the federal income requirements.

(D-20) APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR TRAINING AND EDUCATION - Approve an Intergovernmental Agreement with Arizona Department of Economic Security (DES) and the Maricopa Community Colleges for providing training and educational services to Arizona Department of Economic Security TANF (Temporary Assistance for Needy Families) clients. Term of the agreement shall begin June 30, 2004 and shall not extend past June 30, 2009.

(E-1) APPROVAL OF ANNUAL RENEWAL - IGA BETWEEN CGCC AND ASU EAST FOR WILLIAMS CAMPUS COMPUTER LAB RESOURCES - Approve Amendment #1 which provides for an extension of the agreement to include fiscal year beginning July 1, 2004 until June 30, 2005. Content and terms of the IGA will remain unchanged. The IGA will continue to provide a mechanism whereby CGCC students, faculty, and staff may use the ASUE computer lab facility(ies) in order to pursue academic endeavors at the Williams Campus.

(F-1) APPROVAL OF LETTER OF AGREEMENT BETWEEN CHANDLER-GILBERT COMMUNITY COLLEGE AND ASU EAST FOR THE WILLIAMS CAMPUS ASSISTANT DIRECTOR OF STUDENT ACTIVITIES- Approve the continuation of the Letter of Agreement for Budget Allocation Funding for the ASU East Assistant Director of Student Activities. The letter of agreement provides for the extension of the agreement to include fiscal year July 1, 2004 until June 30, 2005, and may be renewed on a yearly basis.

(F-2) APPROVAL OF IGA FOR POLICE SERVICES AT THE WILLIAMS CAMPUS - Approve the renewal of the Intergovernmental Agreement between the Arizona Board of Regents on behalf of ASU East, the Maricopa County Community College District and the Maricopa County Regional School District on behalf of the Williams Community School relating to police services at the Williams Campus.

(F-3) APPROVAL OF U.S. DEPARTMENT OF EDUCATION GRANT AWARD FOR STUDENT SUPPORT SERVICES PROGRAM AT GATEWAY COMMUNITY COLLEGE- Accept the U.S. Department of Education grant award in the amount of $209,814 for the Student Support Services program at GateWay Community College. Funds were awarded for year four of a four-year TRIO grant, beginning 9/1/01 and ending 8/31/05.

MOTION NO. 9259

Dr. Campbell moved for approval of the Consent Agenda with the exception of Items D-15 & D-18, which were removed and will resubmitted at a later date. Motion approved 5-0.

(B-1) APPROVAL OF PROPOSED AMENDMENTS TO TRAVEL ADMINISTRATIVE REGULATION - Adopt the proposed amendments to the Travel Administrative Regulation and the new Travel Acknowledgement Form.

MOTION NO. 9260

Mr. Crowley moved for approval of the proposed amendments to the Travel Administrative Regulation and the new Travel Acknowledgement Form. Motion approved 5-0.

(B-2) APPROVAL OF ADOPTION OF MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF MESA AND MESA COMMUNITY COLLEGE FOR ESTABLISHMENT OF DOWNTOWN CAMPUS - Approval of adoption of a Memorandum of Understanding entered into by and between the City of Mesa and the Maricopa County Community College District on behalf of Mesa Community College expressing its support for the establishment of a Downtown Campus in the city of Mesa, Arizona. The official signing to take place on August 10.

MOTION NO. 9261

Mr. Contreras moved for approval of adoption of a Memorandum of Understanding entered into by and between the City of Mesa and the Maricopa County Community College District on behalf of Mesa Community College expressing its support for the establishment of a Downtown Campus in the city of Mesa, Arizona. The official signing to take place on August 10. Motion approved 5-0.

(C-1) APPROVAL OF RECOMMENDED EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Approval of proposed personnel actions with addendum.

MOTION NO. 9262

Mr. Crowley moved for approval proposed personnel actions with addendum. Motion approved 5-0.

(C-2) APPROVAL OF ACTIVE RETIREMENT POLICY (AMENDED JUNE 30, 2004) - Approval of proposed changes to the Active Retirement Policy to include the Maricopa and EMCC Southwest Skill Centers Policy Manual.

MOTION NO. 9263

Mr. Crowley moved for approval of proposed changes to the Active Retirement Policy to include the Maricopa and EMCC Southwest Skill Centers Policy Manual. Motion approved 5-0.

INFORMATION ITEMS/FIRST READINGS

(VI.A.) PROPOSED REVISIONS TO MARICOPA COMMUNITY COLLEGES STRATEGIC DIRECTIONS - Amend the Maricopa Community College District Strategic Directions to include the attached proposed revisions. The revised Strategic Directions will be used in the upcoming FY04-05 district-wide strategic planning process.

MONITORING REPORTS

(VII.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Twelve Months Ended June 30, 2004 (Preliminary)

Expenditure analysis indicates 89.5% of the budget has been expended so far this year as compared to 89.6% expended at this same point in time last year. 8% of the budget remains unexpended or unencumbered compared to 8% in the prior year. Revenue analysis indicates that 99.2% of the budget has been recognized to date. Projected fund balance will increase by about $240 thousand during this fiscal year. 8% of budgeted expenditures are projected to be unexpended and projected ending fund balance for June 2004 is $69.5 million and equates to about 47 days of operating budget, or more than six payrolls

(VII.B.) 1994 General Obligation Bonds
Series A (1995), Series B (1997), Series C (1999), and
Series D (2001) and GO Bond Refunding Series (2002 & 2004)
Receipts and Disbursements Analysis and Capital Development Plan Summary
As of June 30, 2004 (Preliminary)

As of June 30, 2004, about $374 million of bond proceeds have been expended representing about 97% of total proceeds available from the bond authorization and capital development plan. G.O. Bond project expenditures have averaged about $0.5 million per month this fiscal year. Bond proceeds are invested until expended. As of June 30, 2004, about $35.8 million in interest has been received on invested proceeds. Approximately $3.1 million of these earnings have been paid to the IRS and another $.9 million set aside as payable to the IRS for Series C and D. Of the remaining balance of $31.8 million, about $0.7 million was used for bond election and issue costs, $10.6 million for debt service, $5.1 million for the Gateway and Estrella Mountain land purchases, $1.1 million for additional parking at Gateway and Glendale, $0.6 million for Chandler-Gilbert New Construction Building and $6 million for Life w/o Bond. Remaining earnings of nearly $7.7 million are invested.

(VII.C.) Revenue Bond Projects
Receipts and Disbursements Analysis
As of June 30, 2004 (Preliminary)

As of June 30, 2004, 100% of bond proceeds have been expended for the Chandler-Gilbert PAC and South Mountain PAC. The expenditures for the Paradise Valley PAC have been about $1.5 million, representing 20% of the total bond proceeds available. In addition to Revenue Bonds proceeds, PACs and the SIS projects may be funded by General Obligation Bonds, student fees, interest earnings, or college capital funds. Bond proceeds are invested until expended. As of June 30, 2004, $1,161,862 in interest has been received on invested proceeds. $76,121 has been expended for bond issue costs and professional fees, representing 7% of all interest earned from Revenue Bond proceeds. Remaining earnings of over $1,085,741 are invested. According to District's Bond Counsel Interest income may be used for related capital expenses such as; future professional fees, debt service, or PAC Projects.

NEXT BOARD MEETING

The next Governing Board Meetings will be a Strategic Conversation on August 10 at 6:30 p.m. and a Regular Board Meeting on August 24, 2004 at 6:30 p.m. at the District Office.

ADJOURNMENT

The meeting adjourned at 6:55 p.m.

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Dr. Donald R. Campbell
Governing Board Secretary