Minutes 07/28/1998

An executive session convened at 5:30 p.m., pursuant to A.R.S. ¤38-431.02, notice having duly given.

A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 6:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. ¤38-431.02, notice having been duly given.

Present

Governing Board
Ed Contreras, President
Linda B. Rosenthal, Secretary
Nancy Stein, Member
Gene Eastin, Member
Donald R. Campbell, Member


Administration
Paul A. Elsner
Edyth Nedd for William F. Waechter
Naomi Story for Alfredo G. de los Santos Jr.
Ron Bleed
Rufus Glasper
Janice Bradshaw
Raul Cardenas
Ron Etter for Larry Christiansen
Kay Martins for John Cordova
Art DeCabooter
Susan McRae for Stan Grossman
Homero Lopez
J. Marie Pepicello
Phil Randolph
Linda Thor
Tessa Martinez Pollack
Frank Rameriz for Arnette Ward


Absent

State Board
Nick Balich

Call to Order
The meeting was called to order at 5:30 p.m. by President Ed Contreras.

Executive Session
President Contreras called for a motion convening an executive session, notice having been previously given.

MOTION 8784
Linda Rosenthal moved that an executive session be convened. Motion carried 5-0.

The meeting recessed at 5:31 p.m.

The meeting reconvened at 6:30 p.m.


Pledge of Allegiance
The assembly pledged their allegiance to the United States of America.

Citizens' Interim
No citizens came forward.

Board Member Reports

1. Don Campbell reported that he attended the annual PSA Summer Conference and the graduation exercise for the law enforcement training academy at Mesa Community College.
   
   
2. Nancy Stein - no report
   
   
3. Gene Eastin - no report
   
   
4. Linda Rosenthal reported that she and Donna Schober had recently facilitated a workshop at the Winds of Change - Women and the Culture of Universities Conference in Sydney, Australia The conference was held to provide an international forum to consider and compare issues of confronting women participating in higher education.
   
   
5. Ed Contreras - no report

Chancellor's Report
Dr. Elsner reported that members of the Chancellor's Executive Council are preparing for the August 28 retreat which has been scheduled with the Governing Board. The retreat will focus on strategic issues and directions and the restructuring of CEC priorities and council structures. He also provided information on the agenda for the retreat scheduled for September 14 with the Governing Board. The agenda will consist of updates on a number of issues and initiatives. Included in the updates will be the financial health of the District, technology demands, and information regarding recommendations for tuition rates.

Dr. Elsner also indicated that he is planning to make a State of the District address in the fall.

Secretary's Report
There was no report.

Faculty Report
There was no report.

Employee Group Reports
Rosemary Schweigert reported that the 1998 PSA Summer Conference experienced the highest attendance of any Summer Conferences held in the past. Mrs. Schweigert also reported on the participation in and granting of internships and paid educational leaves in those programs. She indicated that a PSA leadership retreat is scheduled for August 5 and invited the Governing Board to attend. Mrs. Schweigert provided to the Board Members copies of an executive summary of PSA activities and accomplishments.

College Reports
There were no reports.

Student Government Reports
Chandler Gilbert Associated Student Government President Michael Rogers reported on the following activities - a leadership planning retreat is scheduled to be held in August, a pep rally to be held to support the college's new sports program, and a student life open house barbecue will be held on September 3.

State Board Report
There was no report.

AADGB Report
There was no report, as there was no meeting.

Legislative Report
Jack Lunsford reported that the recommended legislative plan had been presented to the Presidents' Council for their review and feedback. Mr. Lunsford and his staff will make a presentation on the legislative plan to the Governing Board at the September 14 retreat.

Awards and Recognitions
There were none.

Approval of the Agenda
Approval of the agenda was recommended.

MOTION 8785
Don Campbell moved that the agenda be approved. Motion carried 5-0.

Consideration of Consent Agenda
President Contreras asked if there were any requests to remove items from the Consent Agenda. Mrs. Stein requested that item B-1 be removed. There were also citizens' requests made to speak to item B-1. Mr. Eastin requested that item C-1 be removed.

The following items are included in the Consent Agenda:

(A-1) APPROVAL OF THE MINUTES - of the June 23, 1998 minutes.

(C-2) CONTRACT AWARD FOR BUILDING A REMODEL AT PHOENIX COLLEGE - Approve awarding a contract in the amount of One Hundred Fifty-Two Thousand Two Hundred Seventy and no/100ths Dollars ($152,270.00) to Chapparal Construction, Inc. For the remodeling of one classroom, and the Social Sciences and Math Department offices located in building A at Phoenix College.

(C-3) CONTRACT AWARD FOR SIGNAGE AT CHANDLER-GILBERT COMMUNITY COLLEGE - Approve awarding a contract in the amount of One Hundred Twenty-Eight Thousand One Hundred Sixty-One and no/100ths Dollars ($128,161.00), plus sales tax, to for the manufacture and installation of building and site signage at Chandler-Gilbert Community College.

(C-4) SRP UTILITY SERVICE AGREEMENT AT SCOTTSDALE COMMUNITY COLLEGE - Approve granting a service line agreement with Salt River Project (SRP) at Scottsdale Community College and forwarding this item for State Board action.

(C-5) CONSTRUCTION AWARD FOR NEW TENNIS COURTS AT SOUTH MOUNTAIN COMMUNITY COLLEGE AND BASKETBALL COURTS AT PARADISE VALLEY COMMUNITY COLLEGE - Approve awarding a contract in the amount of One Hundred Fifty-Seven Thousand Eight Hundred Sixty-Four and no/100ths Dollars ($157,864.00) to General Acrylics, Inc. for the construction of new tennis courts at South Mountain Community College and new basketball courts at Paradise Valley Community College.

(C-6) CONSTRUCTION AWARD FOR MECHANICAL AND ELECTRICAL UPGRADES AT THE PHOENIX COLLEGE OSBORN PROPERTY - Approve awarding a contract in the amount of One Hundred Fifty-Three Thousand One Hundred Seventy-Eight and no/100ths Dollars ($153,178.00) to Northridge Mechanical for the replacement of existing HVAC and electrical equipment at the Phoenix College Osborn Property.

(C-7) CURRICULUM - Approval of the curricula which has been processed through all procedures by Maricopa County Community College District and the State Community College Board for Community Colleges of Arizona.

(C-8) GRANT SUB-AWARD FROM THE UNIVERSITY OF NEW MEXICO - Accept a sub-award from the University of New Mexico for $45,972. This is for a project supported by the National Science Foundation for the period July 1, 1998 through June 30, 1999. A standard sub-award agreement (# 3-66191-7820) between the Regents of the University of New Mexico and the Maricopa County Community College District is attached.

(C-9) ARIZONA DEPARTMENT OF COMMERCE AWARD - LCI INTERNATIONAL, INC. - Accept an award in the amount of $38,000 to the Maricopa Community College District for a workforce recruitment and custom training program with LCI International, Inc. for the start-up of their operations in Phoenix.

(C-10) ARIZONA DEPARTMENT OF COMMERCE AWARD - PFT OF AMERICA, INC. - Accept an award in the amount of $108,000 to the Maricopa Community College District for a workforce recruitment and custom training program with PFT of America, Inc. for the expansion of their operations in Phoenix.

(C-11) INDIVIDUAL REFERRAL PROCESS TRAINING FACILITY CONTRACT - Approve Individual Referral Process Training Facility Contract from July 1, 1998 to June 30, 2003 with the Arizona Department of Education for a maximum reimbursement amount of $250,000 per year.

(C-12) INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE'S GENESIS WEST PROGRAM AND BUCKEYE UNION HIGH SCHOOL DISTRICT - Approve an Intergovernmental Agreement between the Maricopa Community College District and Buckeye Union High School District to expand the Genesis West Program at Estrella Mountain Community College to accept students from Buckeye Union High School District.

(C-13) CAMPUS COMPACT CENTER FOR COMMUNITY COLLEGES - Accept the Campus Compact National Center for Community Colleges, "2+4 = Service on Common Ground," renewal grant award of $300,000 from the Corporation for National Service, pending final letter of award. This grant is being awarded to the MCCD for the period of September 1, 1998 to August 31, 1999.

(C-14) ARIZONA-SONORA EXCHANGE PROGRAM - Approve out-of-state tuition waivers for students from Sonora, Mexico, who are participants in the Arizona-Sonora Community College Exchange Program established by the Arizona State Legislature. The maximum number of students studying in the state of Arizona (and therefore MCCCD) at any given time will be 50.

(C-15) WELFARE-TO-WORK COMPETITIVE GRANT U.S. DEPARTMENT OF LABOR - Approve sub-contracts with City of Phoenix and Maricopa County to provide counseling and mentoring services to approximately 500 welfare clients. This approval is made pending final approval of project workplans by the National Association of Private Industry Councils (NAPIC), the City of Phoenix and Maricopa County. The total dollar amount of the sub-contracts with Phoenix and Maricopa County shall be $86,250 each (plus compensation for mileage) for the project period July 1, 1998 to December 31, 1999.

(C-16) INTERGOVERNMENTAL AGREEMENT - CHANDLER-GILBERT COMMUNITY COLLEGE AT THE WILLIAMS CAMPUS/ARIZONA STATE UNIVERSITY EAST/GILA RIVER INDIAN COMMUNITY - Approve an Intergovernmental Agreement between the Maricopa County Community College District (MCCCD), Arizona Board of Regents for and on behalf of Arizona State University East (ASUE) and Gila River Indian Community (GRIC).

(D-1) LIABILITY/CASUALTY INSURANCE CONSULTANT - Authorize the contract with Sedgwick James of Arizona, Inc. for the provision of liability, casualty, fidelity and medical malpractice insurance consultancy for a period of one year with four one-year options to renew.

(E-1) NETWORK EXPANSION - PARADISE VALLEY COMMUNITY COLLEGE - Approve the award for expansion of the networking system at Paradise Valley Community College to Cabletron Systems in an amount not to exceed $600,000. This contract is to be awarded under pricing guidelines defined under State Contract No. 01821AL.

MOTION 8786
Linda Rosenthal moved that the Consent Agenda be approved with the exceptions of items B-1 and C-1. Motion carried 5-0.

(B-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS AND TERMINATIONS - Edyth Nedd recommended the approval of the Employments, Resignations, Retirements and Terminations Item. Mrs. Stein indicated that she had questions regarding the item. Edyth Nedd indicated that she was aware of Mrs. Stein's inquiries, but that the computer system was down and she would send the information to Mrs. Stein as soon as possible. In response to an inquiry regarding the "Other Nonmedical Doctorate," as indicated under the entry for John Kavanagh, Dr. DeCabooter clarified that John Kavanagh has his Ph.D. Due to the request made by Phil Austin to speak regarding the termination recommendation for Jesus Garcia, Don Campbell requested that Jesus Garcia be removed from item and considered following Mr. Austin's statement.

MOTION 8787
Don Campbell moved that the Employments, Resignations, Retirements and Terminations be approved with the exception of Jesus Garcia. Motion carried 5-0.

Mr. Phil Austin, attorney for Jesus Garcia, came forward to provide his rationale for his position that the District had failed to prove their case against his client, Mr. Garcia. Joe Clees, attorney representing the District, presented information which had been considered in the recommendation by the Hearing Committee and the Chancellor for the dismissal of Mr. Garcia. Mr. Garcia was charged with removing at least one page of a dispatch log and replacing it with another copy.

MOTION 8788
Gene Eastin moved that the termination of Jesus Garcia move forward as recommended in the Employments, Resignations, Retirements and Terminations item. Motion carried 5-0.

(C-1) CONCEPTUAL APPROVAL AND ARCHITECT SELECTION FOR THE REMODELING OF H BUILDING AT PHOENIX COLLEGE - Approve the concept of remodeling of the H Building at Phoenix College, the selection of Gabor Lorant for the design of the H Building remodeling, and forwarding this item to the State Board for its action. Mr. Eastin indicated that his concern regarding this item had been answered at a previous meeting.

MOTION 8789
Gene Eastin moved that the Governing Board approve the conceptual approval and architect selection for the remodeling of H Building at Phoenix College. Motion carried 5-0.

Monitoring Reports

(VI.A.) Budget Analysis Report Summary
Fund 1 - General Unrestricted Fund
For the Fiscal Year Ended June 30, 1998
Preliminary

Dr. Glasper provided an overview of the report and discussion followed. Mrs. Rosenthal questioned the necessity for a tuition increase when noting the difference in the amount of the budget which had been projected and the amount of dollars left over. Dr. Elsner responded that the projected ending fund balance of $54 million is not as high as it appears considering factors such the amount of payroll it represents, which would only cover approximately 150 days. Dr. Glasper noted that there are currently positive factors working in favor of the District which exceeded the budget, such as a high collection in property taxes. But, he also noted that there are possible negative factors that need to be considered such as the possibility of a low funding year from the legislature. Dr. Glasper shared the possibility of a recommendation coming forward to the Chancellor in the fall for no increase in tuition.

In response to an inquiry from Mr. Eastin, Dr. Glasper indicated that interest income received are discretionary dollars, especially within current unrestricted funds.

In response to an inquiry from Mr. Contreras, Dr. Glasper confirmed that approximately $20 million of an increase from last year to this year will be used for opening new buildings and funding their operations.

Next Board Meeting
The next Governing Board meeting will be a work session on August 11, 1998.

Adjournment
The meeting adjourned at 7:32 p.m.



Linda B. Rosenthal
Governing Board Secretary