Minutes 07/28/2009

MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT
GOVERNING BOARD
JULY 28, 2009
MINUTES

An executive session and regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 5:30 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. §38-431.02, notice having been duly given.

PRESENT

GOVERNING BOARD
Colleen Clark, President
Randolph Lumm, Secretary
Debra Pearson, Member
Don Campbell, Member
Jerry Walker, Member

ADMINISTRATION
Maria Harper-Marinick for Rufus Glasper
Debra Thompson
Darrel Huish
Steve Schenk for Steve Helfgot
Pat Honzay for Al Crusoe
Anna Solley
Pete Kushibab
Paul Dale
Shouan Pan
Ken Atwater
Debbie Kushibab for Ernie Lara
Jolyne Ghanatabadi for Gene Giovannini
Linda Thor
John Schroeder for Maria Hesse
Jan Gehler
Velvie Green

CALL TO ORDER
The regular meeting was called to order at 6:30 p.m.

EXECUTIVE SESSION
The executive session was called to order by President Clark at 5:30 p.m.

PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America led by Governing Board Member Jerry Walker.

SUBSTITUTE ANNOUNCEMENTS, AND CLASS ACKNOWLEDGEMENTS
There was four substitutes present and no classes present.

CITIZEN'S INTERIM
Four citizens came forward:

Nancy McNeill
Ms. McNeill came forward to speak on behalf of the Children’s Center at Paradise Valley Community College. Although she now works as an admissions and records technician and is very grateful to have a job, she used to work at the Children’s Center under Rosemary Hooper. During that time, they developed a program that was endorsed by NAEYC. Under this program, center staff saw children develop their minds, emotions, compassion, and their ability to get along respectfully. Children learned how to grow plants and take care of animals. The PVCC Campus Review Committee during the Spring of 2008 concluded that it would be a great teaching and learning loss to this campus, their students and their children to not have this child development program as it has been developed over the past twenty years. Ms. McNeill also expressed concern that the proposed alternative program is not accredited.

Kerry Mitchell
Mr. Mitchell came forward to respectfully request that the Board this evening reject, or at least delay, the proposed efficiency study action. His remarks included the following:

“Alvarez and Marsal’s literature suggests that they are not the team to hire if the client is not in a crisis. From what I have seen, it appears that the District is not in a crisis and now is not the time to spend over $1 million on such a heavy-handed approach to organizational change. While I appreciate that money needs to be spent to bring about substantive change, such a large expense, coming on the heels of talks of financial emergency, proposed salary cuts, and no increases in tuition and property taxes, is shocking to say the least.

My understanding is also that the proposed time frame is 4 months, which appears to be woefully inadequate for a project of this magnitude. What can be accomplished in such a short span? How can we be assured that sufficient input is gathered from the concerned parties? Will the complex interconnections between campuses, the District Office, and the community be fully considered, or will this turn into a slash-and-run project? Articles about A&M's performance with other education clients suggest the latter.

Also lamentable is the fact that A&M, 2 weeks ago, posted to its web site that it had been selected to perform an efficiency review of Maricopa Community Colleges. This makes the District look like it has approved a vendor “under the table,” without proceeding through the normal procurement processes.

I suggest that the Board, administration, and the employee groups work together to fully understand what efforts are already in place (as Ms. Pearson acknowledged in her post to the Maricopa Solutions blog) and what additional changes may be required, before hiring outside assistance. At the very least, I hope that all stakeholders, including staff, who were neglected from Ms. Clark’s announcement, have opportunities to provide input, should the Board decide in the future to retain a consultant.”

Judy Poggi
Ms. Poggi came forward to speak on behalf of the Head Start Partnership that was being proposed for Glendale Community College. Ms. Poggi is Occupational Program Director in the Child Family Studies and Early Childhood Education Department and has also worked at several college centers here and California. She stated that the partnership with Catholic Charities Head Start will align with national standards and professional goals for National Coalition for Campus Children’s Centers, National Association for the Education of Young Children, National Council of Professional Development, and Arizona Department of Education Early Learning Standards. Head Start has standards and wants to

Linda Brown, Director of Catholic Charities Westside Head Start
Ms. Brown expressed her appreciation for the opportunity partner with Glendale Community College for childcare services. Their program has been in operation for over twenty-five years and has been accredited by NAEYC. They look forward to having their program endorsed and having students come in and learn about them. Head Start is a federally funded program that not only addressed the needs of children but also works with parents as children progress through the system.

BOARD MEMBER REPORTS
Governing Board Member Randolph Lumm thanked GCC President Dr. Velvie Green and Phoenix College President Dr. Anna Solley for allowing him to meet with members of their college staff. He also expressed appreciation to Vice Chancellor Dr. Harper-Marinick for time spent with him discussing programs in place that allow for transfer to the state’s universities. He stated that he had provided a statement on the efficiency study being proposed for approval at tonight’s meeting and read it to those in attendance. The statement read as follows:

“The idea and concept of an efficiency study started when the MCCCD governing board came to an agreement that we all share a common goal of stewardship and the belief that when budget cuts are made they should cut administration and not teaching and learning. Numerous staff and citizens expressed concern about increased administration costs and duplication of effort. This and the serious crisis in the economy and the drastic fall in the housing market, all created the need to look at the effectiveness and efficiency of the MCCCD. An efficiency study by an outside professional was needed.

The MCCCD board had staff develop a Request for Proposal for an efficiency study. It is my understanding that staff reviews the backgrounds of all bidders. The bidding process for the first time that I know in Maricopa College history was open to the public. On July 13, 2009 the selection committee made up of educators and professionals recommended Alvarez and Marsal to do the MCCCD efficiency study. Alvarez and Marsal assured the RFP committee that their plan includes thorough interviews with students, faculty, staff, administrators and all stakeholders.

The efficiency study is needed at this time because of the economic crisis; the projected fall in the state tax base due to the failing housing market; rapid technology changes; the need for career training due to increased unemployment and the need for re-training due to rapid changes in industry. Along with universities we need to re-look on how we can improve education, reduce the time it takes to get a degree and better serve our students. The efficiency study is not based on lack of trust or lack of support for the quality of education but how we can improve in rapidly changing America.

We are moving forward with the efficiency study because of good stewardship to the citizens of Arizona. We expect to identify cost savings and to eliminate duplication of effort. We are putting in some safeguards in the process. We plan on placing a team to assist and monitor the work of the efficiency study group to ensure good results, communication with student groups, staff groups and all who have suggestions and comments. Another safeguard is that all recommendations from the study group will be provided to the public and staff and will require board approval.”

Governing Board Member Jerry Walker thanked MCC President Dr. Shouan Pan for the excellent leadership he has afforded Mesa Community College and for his assistance in helping to acquire the property in Downtown Mesa. He welcomed Dr. Linda Lujan to her new position as President of Chandler-Gilbert Community College. He also called attention to a new foundation he has helped organize that will help combat veterans as they return and seek to establish themselves through educational opportunities.

Governing Board Member Debra Pearson thanked members of the Professional Staff Association for allowing her to attend their recent conference. She acknowledged the passion and commitment these employees display for the Maricopa District. Mrs. Pearson referenced a letter that her staff had provided to members of the audience which stated:

To My Fellow Governing Board Members:

On Tuesday, July 28, we will be faced with a very important decision, whether to spend $1.143 million to hire Alvarez & Marsal, a crisis consulting firm, Some of you have already spoken in favor of this plan to conduct an efficiency and effectiveness study of the entire Maricopa Community College District. I am strongly opposed to it, and as our vote approaches, I’d like to share with you some information that helped form my opinion.

Over the course of my six months as a member of the Governing Board, I’ve discovered the fact that the District has many ongoing procedures to review its actions and processes. In some cases, the District contracts with outside consulting firms to provide specialized expertise. In others, it improves its processes based on the recommendations of its own reviews and assessments.

Since 2004, the District has contracted with outside consultants on 15 occasions to improve specific areas of its operations. Those areas have ranged from a review of human resources procedures to a study of best practices in the area of financial aid. You can view the complete list of outside reviews in the attached document entitled, “District Reviews and Initiatives – Contracted Services.”

As I’m sure you are aware, the District faced strong criticism 1-2 years ago after a number of negative news stories about its activities. What you may not know is that most of those stories were based on problems that were uncovered by District officials or the District’s own auditors. Many of those problems were specifically addressed in the findings of the Blue Ribbon Panel, which this Board adopted when it strengthened District procedures in 2007. You will find a summary of those findings in the second attachment, “District Reviews and Initiatives – Internal Reviews and Processes.”

I urge you to not be misled by those who claim that we need to hire this crisis consulting firm because of these stories. This knee-jerk reaction ignores the simple fact that it was the District that most often uncovered the wrongdoing and acted to prevent its recurrence.

After reviewing these two reports, I am at a loss to imagine why the District should spend $1.143 million -- $68,000 a week – to do what we as a Governing Board can and should be doing. Each Board member, in January, agreed to take on an area of specialization. We agreed to lend our expertise and to act as a taxpayer watchdog in our areas and come back to the Board with our findings, recommendations and ideas for improvements.. I’m doing exactly that in the areas of public affairs and government relations, as well as meeting with employee group leaders in an effort to do my due diligence and my research. As a Board member, I’m accepting responsibility and being held to greater accountability, and I know the other Board members have committed to doing the same in their areas as well. We have yet to complete our own work and have yet to come together as a Board to make recommendations based on our own research and work.

As Board members, we have a fiduciary duty to the taxpayers to take the time to do the work we have been elected to do, not to pay a consultant more than a million dollars to do our work for us. I’m sure this project will be a four-month attempt to turn this organization on its head. It would be one thing if the District had a poor record of uncovering problems and dealing with them, but that’s not the case. As the two attached reports show, the District has been more than willing to examine its actions and quickly make appropriate changes. It would be one thing to bring a slash and burn approach to solve problems if the District were in a crisis, but there is NO crisis. There are plenty of opportunities for Board members to help the District improve. Any Board member who feels they don’t have the time to commit to this important work should resign and allow their position to be filled by someone who can make the proper commitment to the District, its students and its taxpayers.

In closing, I wish to express support for the position expressed by the A&M representative who addressed the selection committee recently: for A & M: "If the District is not in a crisis, then you probably should not hire us, we are too expensive for you to hire." I vote NO, for the District’s students and its taxpayers, and ask everyone to join me in rolling up our sleeves and getting to the work we were elected to do.

Governing Board President Colleen Clark stated due to the number of students that the Maricopa Community Colleges serve, it made sense to identify what we do well, maximize those programs, processes and services, and then improve upon the areas that may not be giving our students the best chances to succeed. By asking the right questions, we can let the facts lead the way, She stated that she looked forward to celebrating results with everyone.

CHANCELLOR'S REPORT
Acting Chancellor Dr. Maria Harper-Marinick Glasper made reference to the proposed emeritus distinction recommendations that were part of the agenda and would be acknowledged during college reports by the respective college presidents. At this time she requested the opportunity to approach the podium to acknowledge the President Emeritus Distinction for Retiring CGCC President Dr. Maria Hesse. She provided the following comments:

“Dr. Maria L. Hesse has been a dynamic leader within the Maricopa Community College District since 1984. She served at Mesa Community College, South Mountain Community College, the District support services office and for the last 22 years at Chandler-Gilbert Community College.

Prior to becoming CGCC’s second president, she served as the Vice President of Academic Affairs, as a Business and Computer Information Systems Faculty member, and as the Associate Dean of Student Development.

Dr. Hesse’s well known passion and commitment to serving students and the community has been valued by faculty and staff throughout the District. Under Maria’s leadership, CGCC has received national recognition in several areas including the Association for the Advancement of Sustainability in Higher Education (AASHE) campus sustainability national leadership award, the Carnegie Foundation for the Advancement of Teaching Community Engagement Designation, the U.S. President’s Higher Education Community Service Honor Roll Distinction, the National Council for Instructional Administrators (NCIA) award for best practice in assessment of student learning, the National Association of Community College Teacher Education Programs (NACTEPP) exceptional colleges award, and the Community College Survey of Student Engagement (CCSSE) High performing Colleges in Active and Collaborative Learning.

She has been actively involved in the community, serving on many boards, including East Valley Partnership, East Valley Think Tank, the Chandler Chamber of Commerce, the Gilbert Chamber of Commerce, the Alumni Association of Arizona State University, CHW East Valley Hospitals, the Chandler Education Foundation, and several others.

In Maria’s honor the college has created the Maria L. Hesse Service and Leadership Scholarship, and the Be the Connection scholarship drive she started, which has already raised over $50,000 in Scholarship funds since May. These contributions continue to come in weekly from employees and community members in honor of her and her 25 years of dedicated service to students, staff and her communities.

Her dedicated service of more than 25 years warrants the distinction of emeritus status.”

President Emeritus Hesse expressed her appreciation and gratitude for all the opportunities afforded her and wished everyone much success in the future.

SECRETARY'S REPORT
There was no report.

FACULTY REPORT
Faculty Executive Council President Jim Simpson stated the Council agreed with Mr. Lumm’s descriptions of the opportunities for improvement, however they reflected marginal changes. A & M specifically said during their presentation they were not the right firm if we want to make incremental changes. They are a crisis management firm. Mr. Simpson asked the Board and CEC if they felt we were in a crisis, and if not, was A & M the right firm? At a time when enrollment is projected to increase 20 – 30%, we will all be spread thin. Is this the correct time to spend over $1M on a study? The quantifiable projected costs exceed $1M, which does not consider the intangible costs of time and labor associated with complying with the information requests from A & M.

EMPLOYEE GROUP REPORTS
MAT President Jim Nuenfeldt urged members of the Board to delay the approval of the action item pertaining to the efficiency study. His remarks included the following:

“I am here tonight representing the concerns of MAT, PSA, and I would feel safe to say all employee groups here at Maricopa, regarding the proposed hiring of Alvarez and Marsal to perform an efficiency study of the District. A&M is a consulting firm that deals with organizations in crisis. Is there a looming crisis to which the District cannot respond? At a cost of $1.3M, with no specific deliverables or guaranteed return on investment, and from a firm that has very limited experience with institutions of higher education, what is the Governing Board willing to risk for this study? An undertaking of this scope, at this cost, and in a system as complex as ours needs the appropriate amount of time, diligence, and the buy-in from all stakeholders.

I propose that the best mechanism for promoting positive change for the District is by having faith in its employees and putting the charge to change in their hands, not in the hands of a consulting firm with a less than perfect track record when dealing with educational institutions. On behalf of MAT and PSA employees, I respectfully request that you vote no on the Action Items pertaining to the efficiency study this evening.

Thank you for your time.”

Ted Georgas, President of the Crafts Employee Association, offered the following comments pertaining to the efficiency study proposed action item:

“Members of the Governing Board, as one of the many staff members at Maricopa, I’ve studied your choice, to hire Marsal and Alvarez to conduct an efficiency and effectiveness study of District operations. I would first want to say, I have the utmost respect for the job responsibilities you face as the guiding hands of Maricopa. I would next want to convey my appreciation, for the time and effort you exert, to keep us moving in a direction that encompasses our stated mission and vision. The decisions you make today will affect the direction of student learning and public stewardship for years to come, of this, I’m sure you are aware.
Having said all that, I am taking advantage of your open invitation to share some of my and many others thoughts on this subject. As a policy group president, I have the chance to speak with employees from all walks of Maricopa. Most of my conversations are with fellow staff members and this is what they say.
1. If decisions are made without the complete involvement of staff, from all levels, then any gathered information will be incomplete and will not paint a true picture of the state of Maricopa.
2. All I have spoken with, Including myself, believe our front line contact with the students, managers, administration and the served public, make us the perfect choice to be looked to first, for meaningful input, when deciding how to further the mission we’re assigned.
3. We believe the steps taken so far, have most certainly put us on a course toward better public stewardship, threw public trust in our student services and management of the monies entrusted to us.
4. If we understand correctly, The next step is, to find ways to get MORE BANG FOR OUR BUCK.
5. And lastly, everyone I have spoken to says the same thing. Why are we hiring a company to do what we as staff should be doing. We know how to make Maricopa better. We just wish the Board would have a special session with staff only. We certainly don’t know everything there is to know about running Maricopa, but we know quite a lot.
6. The last and most common comment is, has anyone checked this company’s references?
Many people have told me, that writing this, especially at this late date is a waste of time and it may well be. I should have done this sooner. Shame on me for waiting so long, but my job as electrician at Scottsdale has kept me running. I apologize to the entire staff and to all of Maricopa. As a policy group president, it’s inexcusable. I pride myself in being an excellent Maricopa employee but keeping silent so long, because it was easier not to make waves, has shown me, especially at this late date, that maybe I`m not such a good policy group president.”

VICE CHANCELLOR REPORTS
Vice Chancellor of Business Services Debra Thompson introduced Arlen Solochek, District Director of Facilities Planning and Development, who provided the following comments pertaining to a rebate check from Arizona Public Service for the District’s efforts in energy conservation:

“As a result of the work at Paradise Valley, Estrella Mountain and the GCC north campus, the District will save over $2.5 million in our electric bills over the lifetime of new equipment and lighting.

Through much of the 1950’s and 60’s, we were told that electricity would be too cheap to meter. We built many of our colleges and buildings late in the 1960’s. In the 1970’s, electrical costs began to rise and power was worth metering- as were finding ways to use less of it. Our energy conservation work began in earnest with the passage of our 1994 bond.

APS was our partner there as well, funding an energy analysis and conservation study. Based upon that study, we included $7 million in the 1994 bond. We used that money to retrofit existing buildings with high efficiency lighting, install energy system controls throughout our campuses, and update less efficient central plant equipment. As new buildings were developed, we required energy conserving structures and building systems.

Despite constructing over 2.5 million square feet of new buildings by the end of the 1994 bond program, our total electricity bill was just slightly higher than our 1994 spending.

In 1998, our work was recognized by Governor Hull and the State Energy Office with the Governor’s Award for Energy Efficiency.

We are continuing our conservation work in the 2004 bond, adding water conservation. We continue to upgrade our central plants and building systems, lower energy use in our remodeled areas, and constructing new buildings to use less power and water. ($10 million in 2004 program)

APS and SRP rebates are used to fund additional conservation work. Tonight’s rebate, $271,558, was earned by installing high efficiency motors and chillers in our new and existing central plants, and providing energy efficient lighting in our new buildings.

The energy saved from this work is equal to the power used by 83 homes, and represents a carbon reduction equal to removing almost 3,000 cars from the road.

Including tonight’s check, we have received nearly $600,000 in utility company rebates since 1994.”

Mr. Solochek introduced Daniel Fretcher, Vice President of APS Energy Delivery, And Usama Shami, Senior Consulting Engineer with APS who were present to award the rebate check.

COLLEGE REPORTS

The following reports were made:

MCC President Dr. Shouan Pan approached the podium to honor Catherine R. Della-Penta with Faculty Emeritus Distinction designation. Ms. Della-Penta has served the Maricopa District with distinction for more than 20 years and her service included the following:
• Eleven years on the Humanities Instructional Council, including seven as Articulation Task Force representative to the State and one year as chair.
• Twelve presentations at local, regional and national conferences.
• Seventy-three book discussions (45 with the Arizona Humanities Council; seven with National Endowment for the Humanities; twenty-one with Gilbert Regional Library.
• Publication of student’s English 102 research paper (14 pages long) as a model paper in the text Writing Research Papers Across the Curriculum, 4th ed. by Susan Hubbuch, Fort Worth: Holt, Rinehart, and Winston, 1996.
• Ten years as member of the International Education Committee.
• Developed and taught a one credit course on “Diversity and Cross Cultural Issues” offered by our CTL (Center for Teaching and Learning) ’93-’95. This was long before our district ever had diversity training, and was lauded as one our strong points in our North Central Accreditation of 1995.
• Three articles published, one locally and two nationally.

Rio Salado President Dr. Linda Thor approached the podium to honor two of Rio Saladao’s employees Faculty Emeritus Distinction. They were:
Beatriz Cohen who has had a very distinguished career as Faculty Chair for Counseling Services at Rio Salado College that has been of direct benefit to students, that has contributed significantly to her field, and that has been innovative and creative. Her career began with working with re-entry students, and then when Rio Salado was located inside Westridge Mall (75th Avenue and Thomas), she developed the Women’s Center. She also provided in-person counseling at the Paradise Valley Mall (Cactus and Tatum) location. However, as Rio expanded its alternative delivery formats to include online, Bea did the same with counseling services, implementing online counseling using the Electronic Forum and what was then FirstClass. She developed the Rio Salado Counseling web-page and Career Center, along with the first online CPD course (Conflict Resolution in the Workplace). Beatriz has served twice as Rio Faculty President and is a recipient of the “Rio Salado College Faculty Homer Sarasohn Award.” Homer Sarasohn was one of the fathers of the Quality Movement in the 1950’s and while Edwards Deming received most of the credit and fame, Sarasohn was the one who first brought quality concepts to Japan. The Rio Faculty make this award annually in the name of Homer Sarasohn to an “unsung hero, ” a colleague who has quietly, but effectively worked behind the scenes. Beatriz was recognized with this award for launching the Rio Salado Diversity initiative that has now had a long standing history of special events and well-attended brown bag luncheons. Breatriz was also honored as Rio Salado’s Woman of Distinction by the Women’s Leadership Group. In addition to Chairing Diversity Education at Rio, Beatriz has served as Chair for the Counseling Instructional Council and is a recipient of the Diversity Council Award.

Laura Helminski who has taught Communication, Reading, and English courses at the community college level since 1977, distance learning courses since 1987, and internet Communication and Reading courses since 1996. Laura’s service to the college has been on many levels, starting with Faculty Chair for Communication and Reading; Co-Chair of the Student Learning Outcomes Team since 1990; Co-Chair of two past Accreditation Self Studies and current Accreditation Self Study Co-Chair; a Learning Organization trainer and facilitator; a Continuous Quality Improvement trainer and facilitator; a past Faculty Senate President; and a Faculty Development and Staff Development Coordinator for 15 years. At the district level Laura has served on, and chaired, the Reading and the Communication Instructional Councils, and the District Student Academic Achievement and Assessment Committee. In addition, she has served on the District Curriculum Committee and on the Sustainability Network. Laura has worked with educators in many states on the topics of changing organizational cultures and increasing student achievement. She has extensive training and research in Systems Thinking, Learning Organizations, and Continuous Quality Improvement theory and applications. Laura has facilitated numerous faculty development sessions and has given presentations across the state and country on organizational change in higher education. She has served on the national executive team for the Continuous Quality Improvement Network (CQIN) organization since 2005. She was Rio Salado College’s Faculty of the Year for 1991-92 and Innovator of the Year in 1988. She was awarded the Association of Community College Trustees' Western Region William H. Meardy Faculty Award for 2003. This regional award is presented to a full-time instructor of an ACCT member two-year postsecondary institution who demonstrates excellence in teaching, innovation, college service on a local and regional level, and demonstrated leadership in solving challenges to postsecondary education.

Chandler-Gilbert Community College Interim President Dr. Linda Lujan approached the podium to honor Patti N. Johnson with Faculty Emeritus Distinction.

During her tenure, Ms. Johnson Patti Nori Johnson has served the Maricopa Community College District full-time for 28 years in numerous positions at the District Office and at Chandler-Gilbert Community College.
Hired in 1981 to begin an employee internal publication, she became the birth mother of the MCCCD newsletter “ed cetera” which won an Award of Excellence in 1983 from the International Association of Business Communicators (IABC). She served as Assistant Public Relations and Marketing Director for the District involved in promoting programs such as the Honors Forum series. As Manager of Employee Benefits in the Human Resources division, she produced the publications for the employee benefits plans and spoke nationally about MCCCD’s cafeteria benefit plan.

Her leadership at CGCC for over 21 years has included positions such as Coordinator of Public Relations and Marketing and Executive Assistant to the President. Patti has been involved in college initiatives including service learning, learning communities, active learning and global awareness. She served as Editor of the 2006 College Self-Study which was praised by the HLC/NCA as an example of a model report. She was named as CGCC MAT Employee of the Year in 1988 and in 1992. Patti was a member of the executive team at CGCC from 1992-2002, serving as Associate Dean and Dean of Administrative Services (title changed to Vice President of Administrative Services). For the past seven years, she has taught full-time in Journalism and Communications. Known for her creativity and energy, “Professor PJ” has received numerous student accolades and positive evaluations for her focus on student success.

Patti has served at the college, district and state levels on professional committees and organizations including CGCC Faculty Senate, Chair of the CGCC Budget Committee, Chair of the CGCC Faculty Office Committee, Women’s Leadership Group, MCCCD Strategic Planning and Budgeting Committee, MCCCD Telecommunications Instructional Council, and the Arizona Journalism and Media Arts Task Force.

AADGB REPORT
Governing Board Member Jerry Walker, AADGB Representative, reported that AADGB was in the process of seeking 503C status as a result of their separation from ACCA. The organization’s mission seeks to encourage information sharing between member community college systems, the Arizona Board of Regents, and representatives from regional, state, and federal legislative advocacy councils. They will meet semi-annually and they propose to develop a consensus position statement with ABOR relative to four-year degrees.

LEGISLATIVE UPDATE
Acting Chancellor Dr. Maria Harper-Marinick reported that a legislative report had been provided for each board member. (A copy is included with these minutes.)

AWARDS AND RECOGNITIONS
There were no awards or recognitions.

APPROVAL OF THE AGENDA
President Clark requested a motion to approve the agenda.

MOTION NO. 9583
Governing Board Member Randolph Lumm moved that agenda be approved. Agenda approved 5-0.

APPROVAL OF THE CONSENT AGENDA
President Clark requested approval of the Consent Agenda.

The following items were included on the Consent Agenda:

A.1 APPROVAL OF THE JUNE 23, 2009 REGULAR GOVERNING BOARD MEETING AND THE JULY 13, 2009 RFP ADVISORY COMMITTEE MEETING

B.1. APPROVAL OF FACULTY EMERITUS DISTINCTION – CHANDLER-GILBERT COMMUNITY COLLEGE - award Faculty Emeritus Distinction to Patti N. Johnson, Communications Faculty from Chandler-Gilbert Community College.

B.2. APPROVAL OF FACULTY EMERITUS DISTINCTION – RIO SALADO COLLEGE - award Faculty Emeritus Distinction to:
Beatriz Cohen, Counselor
Laura Helminski, Faculty - English

B.3. APPROVAL OF FACULTY EMERITUS DISTINCTION – MESA COMMUNITY COLLEGE - award Faculty Emeritus Distinction to Catherine R. Della-Penta, Faculty, English and Humanities, from Mesa Community College.

B.4. APPROVAL OF PRESIDENT EMERITUS DISTINCTION – CHANDLER-GILBERT COMMUNITY COLLEGE - award President Emeritus Distinction to Dr. Maria Hesse.

C.1. CONSIDERATION OF EMPLOYMENTS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.

C.2. CONSIDERATION OF SPECIALLY FUNDED EMPLOYMENTS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.

C.3. CONSIDERATION OF SHORT TERM EMPLOYMENTS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.

C.4. CONSIDERATION OF SEPARATIONS - approve the following personnel actions as proposed. Budget approvals have been granted and are on file for the recommended personnel actions in this item.

D.1. APPROVAL OF ACHIEVING A COLLEGE EDUCATION (ACE) PROGRAMS GRANT - accept an award from the Maricopa Community Colleges Foundation to the ACE Campaign Fund to support the Maricopa ACE Programs at Chandler-Gilbert Community College, Mesa Community College, and Phoenix College, in the amount of $117,678, for a period beginning July 1, 2009 and ending on June 30, 2010.

D.2. APPROVAL OF SCHOLARSHIPS AND SUPPORT EQUAL ACADEMIC ACHIEVEMENT GRANT - accept an award for year two of a four year grant from the national Science Foundation to Glendale Community College for the Scholarships and Support Equal Academic Achievement grant. Year two project funding will be available from 7-1-09 to 6-30-10 and in the amount of $133,011.

D.3. APPROVAL OF EAST VALLEY TECH PREP CONSORTIUM - approve administration of the East Valley Tech Prep Consortium Grant, funded at $292,200, effective July 1, 2009 through September 30, 2010.

D.4. APPROVAL OF CHANGE REQUEST FOR POTENTIAL CITY OF PHOENIX, RIO SALADO COLLEGE, AND MARICOPA COMMUNITY COLLEGE DISTRICT “GREEN LEARNING CAMPUS” - approve the submission of a “New School Site Notification Request” to the current MCCCD Charter Contract with the Arizona State Board of Education and GateWay Early College High School on behalf of Rio Salado College.

D.5. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN NATIONAL CENTER FOR TEACHER EDUCATION AND TEMPE UNION HIGH SCHOOL DISTRICT NO. 213 – COMMUNICATION IN ENGLISH AND SCIENCE INQUIRY PROJECT FOR HIGH SCHOOLS (CESIP-HS) - approve an Intergovernmental Agreement between the National Center for Teacher Education and Tempe Union High School District. This agreement is for professional development services provided through the Communication In English and Science Inquiry Project for High Schools (CESIP-HS) grant to 14 high school teachers. The National Center for Teacher Education through the Communication In English and Science Inquiry Project for High Schools (CESIP-HS) will provide the professional development services.

D.6. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN MARICOPA COUNTY HUMAN SERVICES AND MARICOPA COMMUNITY COLLEGE DISTRICT – HEAD START STAFF) - approve the Intergovernmental Agreement between Maricopa County Human Services and the Maricopa Community Colleges to provide educational services for eligible Head Start staff. The contract amount is up to $90,000 starting July 1, 2009 and ending June 30, 2012.

D.7. APPROVAL OF ITQ GRANT AWARD: COMMUNICATION IN ENGLISH AND SCIENCE INQUIRY PROJECT FOR HIGH SCHOOLS (CISIP-HS) - approve receipt of a grant subaward of $105,687 from Arizona State University to the National Center for Teacher Education, Maricopa Community Colleges. The title of the grant is the Communication in English and Science Inquiry Project for High Schools. Grant is awarded from the Arizona Board of Regents as part of the Improving Teacher Quality Program. The start date of the grant is July 1, 2009 and end date of June 30, 2010.

D.8. APPROVAL OF PHOENIX SHEET METAL JOINT APPRENTICESHIP & TRAINING COMMITTEE (PHOENIX SHEET METAL) - approve the Educational Service Agreement for fiscal year 2009-10 with Phoenix Sheet Metal Joint Apprenticeship and Training Committee. Requisition # 465011 in the amount of $110,000.00

D.9. APPROVAL OF HIGH-TECH TRANSFER PROGRAM SCHOLARS (HTTPS) GRANT - accept an award for year two of a four year grant from the National Science Foundation to Chandler-Gilbert Community College for the High-Tech Transfer Program Scholars. Year two project funding will be available from 07/01/09 to 06/30/10 and in the amount of $143,083.

D.10. APPROVAL OF NATIONAL SCIENCE FOUNDATION PROJECT PATHWAYS SGRANT FOR MATHEMATICS AND SCIENCE LEARNING, SUBAWARD THROUGH ARIZONA STATE UNIVERSITY: SUBAGREEMENT NO. 05-544 MODIFICATION #6 WITH MCCCD - approve acceptance of a one-year grant that is a sub award from the National Science Foundation (NSF) through Arizona State University to MCCCD in the amount of $109,130.00 for the period September 1, 2009 through August 31, 2010. This sub award is an extension of the 5-year NSF Grant Subaward that ends on August 31, 2009. (The prior subaward was approved by the MCCCD Governing Board on July 27, 2004 in the amount of $156,000.00 per year for five years.)

D.11. APPROVAL OF PHOENIX ELECTRICAL JOINT APPRENTICESHIP AND TRAINING COMMITTEE (PHOENIX ELECTRICAL) - approve the Educational Service Agreement for fiscal year 2009-20010 with Phoenix Electrical Joint Apprenticeship and Training Committee. Requisition # 465013 in the amount of $150,000.00

D.12. APPROVAL OF AGREEMENTS FOR DUAL ENROLLMENT WITH CHARTER SCHOOLS - authorize entry into agreements on behalf of its colleges with the charter schools listed below for their dual enrollment programs.
Charter Schools
Tri-city College Preparatory High School
Imagine Preparatory High School
RSD Charter School, Inc. (dba Computerized High School)

D.13. APPROVAL OF CARL D. PERKINS IV BASIC GRANT FOR FY 09-10 FEDERAL CAREER & TECHNICAL EDUCATIN FUNDNG - accept the Carl D. Perkins IV grant for FY 09-10 in the amount of $1,064,421.83 from the Arizona Department of Education. The grant funds will be used to support services and programs for occupational students.

D.14. APPROVAL OF ARIZONA PIPE TRADES JOINT APPRENTICESHIP TRUST AKA PHOENIX PIPE TRADES JOINT APPRENTICESHIP AND TRAINING COMMITTEE - approve the Educational Service Agreement for fiscal year 2009-10 with Phoenix Pipe Trades Joint Apprenticeship and Training Committee. Requisition # 465014 in the amount of $ 300,000.00.

D.15. APPROVAL OF SOUTHWEST CARPENTERS TRAINING FUND - approve the Educational Service Agreement for fiscal year 2009-10 with Southwest Carpenters Training Fund. Requisition # 465012 in the amount of $280,000.00

D.16. APPROVAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN GATEWAY COMMUNITY COLLEGE AND THE CITY OF PHOENIX REGARDING DEVELOPMENT OF A BIOSCIENCE INCUBATOR TO BE LOCATED ON THE GWCC CAMPUS - accept an Intergovernmental Agreement detailing an award of $792,000 in Life Science Research Park bonds to reimburse GWCC for a portion of its costs associated with the development of a Bioscience Incubator.

E.1. APPROVAL OF AWARD FOR INVESTMENT ADVISORY SERVICES - approve the award of RFP 2883-5 to Voyageur Asset Management, Inc., a subsidiary of Royal Bank of Canada, to provide investment advisory services to the District for fiscal year 09-10, with options for annual renewals for up to 4 additional years.

E.2. APPROVAL OF CMAR SLECTION FOR EXPANSION AND REMODEL OF HANNELLY CENTER AND LC BUILDING REMODEL AT PHOENIX COLLEGE - approve the selection of D.L. Withers Construction to provide Construction Manager at Risk (CMAR) services for the Expansion and Remodel of the Hannelly Center and LC Building Remodel at Phoenix College. D.L. Withers Construction has submitted a pre-construction phase fee proposal of $184,500 for this work.

E.3. APPROVAL OFSRP UTILITIES RELOCATION AND DESIGN AGREEMENT FOR NEW ELECTRICAL INFRASTRUCTURE ALONG TAHOE AVENUE AT CHANDLER-GILBERT COMMUNITY COLLEGE WILLIAMS CAMPUS - approve a utilities distribution design and construction contract in the amount of One Hundred Ninety Nine Thousand One Hundred Thirty and no/100ths Dollars ($199,130.00) with Salt River Project (SRP) for the relocation and installation of new electrical utilities infrastructure at the Chandler-Gilbert Community College Williams campus.

E.4. APPROVAL OF CONTRACST AWARD FOR FLOORING THE NEW IRONWOOD HALL AT CHANDLER-GILBERT COMMUNITY COLLEGE - approve awarding a contract in the amount of One Hundred Nineteen Thousand One Hundred Forty-Five and 45/100ths Dollars ($119,145.45) to Diversified Flooring Services for floor covering in the new Ironwood Hall at Chandler-Gilbert Community College.

E.5. APPROVAL OF SOUTHWEST GAS UTILITIES EASEMENT ALONG AVERY STREET AT CHANDLER-GILBERT COMMUNITY COLLEGE WILLIAMS CAMPUS - grant an easement to Southwest Gas to maintain the existing gas line along Avery Street at the Chandler-Gilbert Community College Williams campus.

E.6. APPROVAL OF LETTER OF AGREEMENT BETWEEN RIO SALADO COLLEGE AND WESTERN INTERNATIONAL UNIVERSITY FOR THE COMMUNIVERSITY @ SURPRISE - approve the letter of agreement between Rio Salado and Western International University that details the terms and conditions for the use of the Communiversity @ Surprise facility.

E.7. APPROVAL OF LETTER OF AGREEMENT BETWEEN RIO SALADO COLLEGE AND UNIVERSITY OF THE INCARNATE WORD FOR THE COMMUNIVERSITY @ SURPRISE - approve the letter of agreement between Rio Salado and University of the Incarnate Word that details the terms and conditions for the use of the Communiversity @ Surprise facility.

E.8. APPROVAL OF LETTER OF AGREEMENT BETWEEN RIO SALADO COLLEGE AND OTTAWA ULNIVERSITY FOR THE COMMUNIVERSITY @ SURPRISE - approve the letter of agreement between Rio Salado and Ottawa University that details the terms and conditions for the use of the Communiversity @ Surprise facility.

E.9. APPROVAL OF CONTRACT FOR CHILD CARE SERVICES BETWEEN GLENDALE COMMUNITY COLLEGE (GCC) AND CATHOLIC CHARITIES COMMUNITY SERVICES WESTSIDE (CCW) HEAD START- approve the contract for Catholic Charities Community Services Westside to deliver child care services at Glendale Community College through its Head Start program. The contract terms run from July 1, 2009 through June 30, 2014.

E.10. APPROVAL OF CONTRCT FOR CHILD CARE SERVICES BETWEEN GLENDALE COMMUNITY COLLEGE (PVCC) AND SOUTHWEST HUMAN DEVELOPMENT, INC. (SWHD) - approve the contract for Southwest Human Development, Inc., to deliver child care services at Paradise Valley Community College through its Head Start program. The contract term runs from July 2009, through June 30, 2014.

MOTION NO. 9584
Mr. Walker moved for approval of the Consent Agenda. Motion approved 5-0.

B.5. APPROVAL OF DESIGNATION OF BOARD MEMBERS TO SCREENING COMMITTEES – DIRECTOR OF STATE AND LOCAL GOVERNMENT RELATIONS AND GENERAL COUNSEL - designate members of the Board to serve on screening committees for the positions of Director of State and Local Government Relations and General Counsel.

MOTION NO. 9585
Mr. Lumm moved for approval of Item V.B.5. Motion approved 5-0.

VI.A.1. APPROVAL OF CONTRACT AWARD FOR EFFICIENCY AND EFFECTIVENESS CONSULTING SERVICES CONTRACT FOR MCCCD - approve a contract with the firm of Alvarez & Marsal Public Sector Services, LLC, to conduct an effectiveness and efficiency review of the Maricopa Community College District.

MOTION NO. 9586
Mr. Lumm moved That Item VI.A.1 be approved. Motion approved 3-2 (Pearson & Campbell - no).

VI.A.2. CONSIDERATION OF PROJECT MANAGEMENT – EFFECTIVENESS AND EFFICIENCY REVIEW - review and support the appointment of an Internal Project Manager and an External Project Manager to work with the external consulting firm hired to perform the work described under RFP #2906-1. The internal project manager will be placed on a Temporary Administrative Reassignment pending completion and closure of the project. The estimated cost for the Internal Consultant will be $119,115 and the external is $50,000 for a total Project Management cost of $169,115.

MOTION NO. 9587
Mr. Lumm moved that Item VI.A.2 be approved. Motion approved 3-2 (Pearson & Campbell - no).

VI.B.1. APPROVAL OF DEED RESTRICTION IN THE PURCHSE OF PROPERTY LOCATED AT 145 NORTH CENTENNIAL WAY, MESA, AZ - approve a deed restriction in the purchase of the property located at 145 North Centennial Way in Mesa, Arizona.

MOTION NO. 9588
Mr. Lumm moved Item VI.B.1 be approved. Motion approved 5-0.

VI.B.2. APPROVAL OF PURCHASE OF PROPERTY LOCATED ADJACENT TO CHANDLER-GILBERT COMMUNITY COLLEGE - approve the purchase of a 10 acre parcel adjacent to Chandler-Gilbert Community College.

MOTION NO. 9589
Dr. Campbell moved Item VI.B.2 be approved. Motion approved 5-0.

VI.B.3. APPROVAL OF FINAL GMP AWARD FOR NURSING/EXERCISE SCIENCE RENOVATION AND ADDITION AT MESA COMMUNITY COLLEGE - award a contract for the final Guaranteed Maximum Price (GMP) of Four Million Three Hundred Eleven Thousand Four Hundred Eighty and no/100ths Dollars ($4,311,480.00) to McGough Companies Southwest, Inc. for the remodeling and expansion of the Nursing/Exercise Science Renovation and Addition at Mesa Community College.

MOTION NO. 9590
Dr. Campbell moved Item VI.B.3 be approved. Motion approved 5-0.

VI.B.4. APPROVAL OF FIRST PARTIAL GMP AMENDMENT FOR THEE Q BUILDING REMODELING PROJECT AT PARADISE VALLEY COMMUNITY COLLEGE - approve a first partial Guaranteed Maximum Price (GMP) amendment in the amount of Six Hundred Fifty Thousand and no/100ths Dollars ($650,000.00) to Jokake Construction Company for the remodeling of the southwestern portion of the Q Building at Paradise Valley Community College

MOTION NO. 9591
Mr. Lumm moved Item VI.B.4 be approved. Motion approved 5-0.

VI.B.5 APPROVAL OF CONCEPTUAL APPROVAL FOR THE NEW COYOTE ATHLETIC CENTER AT CHANDLER-GILBERT COMMUNITY COLLEGE - provide Conceptual Approval for the construction of the new Coyote Athletic Center at Chandler-Gilbert Community College, with a Total Project Budget of $24,500,000.

MOTION NO. 9592
Dr. Campbell moved Item VI.B.5 be approved. Motion approved 5-0.

(VII.A.)
BUDGET ANALYSIS REPORT SUMMARY
FUND 1 – GENERAL UNRESTRICTED FUND
FOR THE TWELVE MONTHS ENDED JUNE 30, 2009 (PRELIMINARY)

Expenditure analysis indicates 84.4% of the budget has been expended this year as compared to 91.0% expended at this same point in time last year. 15.6% of the budget remains unexpended or unencumbered compared to 9.0% in the prior year. Revenue analysis indicates that $570.7M of the budget has been recognized. The projected fund balance will increase by ~$0.1 million this fiscal year and the projected ending fund balance for June 2009 is $101.9M.

(VII.B.)
2004 GENERAL OBLIGATION BONDS
SERIES A (2004), SERIES B (2007),
2004 CAPITAL DEVELOPMENT PLAN SUMMARY
AS OF JUNE 30, 2009 (PRELIMINARY)

As of June 30, 2009, $421.0 million, representing approximately 65% of proceeds from the Series A, Series B, and Series C issuances of the 2004 bond, have been expended, encumbered or reserved for specific purposes. Bond proceeds are invested until expended. As of June 30, 2008 the net uncommitted balances on outstanding GO Bonds are categorized as follows:

2004 GO Bond Remaining Balance
Bond Proceeds $229.3 million
Interest $17.1 million

Remaining earnings are invested and will be used for future debt service or capital projects.

NEXT MEETINGS:
President Clark announced that the next Governing Board Meetings would be a Regular Board Meeting on August 25, 2009 at 6:30 p.m. and a Regular Board Meeting on September 22, 2009 at 6:30 p.m.

ADJOURNMENT
The meeting adjourned at 7:50 p.m.

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Randolph Elias Lumm
Governing Board Secretary