Minutes 08/22/2000 | Maricopa Community Colleges

GOVERNING BOARD
August 22, 2000
MINUTES

An executive session and regular meeting of the Maricopa County Community College District Governing Board were scheduled to be held at 5:30 p.m. and 6:30 p.m. respectively at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona, pursuant to A.R.S. 38-431.02, notice having been duly given.
PRESENT

GOVERNING BOARD Gene Eastin, President, Donald R. Campbell, Secretary, Ed Contreras, Member, Linda B. Rosenthal, Member

ADMINISTRATION
Fred Gaskin, Phil Randolph, Anna Solley, Rufus Glasper, Ron Bleed, Raul Cardenas, Pete Kushibab, Gina Kranitz, Larry Christiansen, Kay Martens for John Cordova, Art DeCabooter Stan Grossman, Homero Lopez, J. Marie Pepicello, Fred Gaudet, Linda Thor,Joyce Elsner for Tessa Martinez Pollack Arnette Ward

STATE BOARD
Nick Balich
ABSENT
GOVERNING BOARD
Nancy Stein

CALL TO ORDER
The meeting was called to order at 5:30 p.m. by President Gene Eastin.
EXECUTIVE SESSION
The Governing Board met in executive session, notice having been previously given.

The meeting recessed at 5:31 p.m.
The meeting reconvened at 6:30 p.m.
PLEDGE OF ALLEGIANCE
The assembly pledged their allegiance to the United States of America.
CITIZEN'S INTERIM
No citizens came forward to speak.
BOARD MEMBER REPORTS
Ed Contreras - no report
Don Campbell reported that he and Ed Contreras have filed their petitions for their Governing Board seats and no opposition had been filed for this years election.
Linda Rosenthal - no report
Gene Eastin - no report

CHANCELLOR'S REPORT
Dr. Gaskin recognized Rufus Glasper and his staff for being the recipients of the Certificate of Achievement Award from the Government Financial Officers Association.
SECRETARY'S REPORT
There was no report.
FACULTY REPORT
Faculty Executive Council President Rosemary Kessler reported that the Faculty Executive Council met over the summer to plan for the coming year. The Meet and Confer team has begun to put together proposals. Faculty will be participating on the commissions on faculty recruitment and teacher education partnership. The results of discussion on those issues to be addressed in an upcoming faculty retreat will be forwarded to those commissions. Mrs. Kessler expressed pleasure that faculty have been invited to sit on the strategic planning committee. She recognized Anna Solley and Raul Cardenas for their new vice chancellor positions and Phil Randolph for overcoming obstacles to insure faculty were hired on time for the semester.
EMPLOYEE GROUP REPORTS
Professional Staff Association President Dorothy Strait thanked those who attended the annual PSA conference. Mrs. Strait report on a leadership retreat held and on the numbers of PSA employees who applied for professional growth funding.
COLLEGE REPORTS
There were no reports.
STUDENT GOVERNMENT REPORTS
There were no reports.
STATE BOARD REPORT
Nick Balich reported that a strategic planning session and a session on the Governors Taskforce on Higher Education were held at the State Board meeting held in Prescott. A report should be coming from the Taskforce sometime after their October 18 meeting. Mr. Balich will have more to report after that time.
AADGB REPORT
Linda Rosenthal was not able to attend the meeting held in Prescott, but reported bylaw changes were adopted to change the ACCA to a twenty member board composed of two members from each district the CEO and AADGB representative from each local governing board. The ACCA will now be the organization to represent community college interests and advocacy efforts of the community college districts. Officers were elected. Also discussed were biennial supplemental budget requests, the Governors sales tax initiative, and the 2001 All Arizona Academic Team luncheon to be held on February 15, 2001 at Mesa Community College. Mrs. Rosenthal also announced that Carol Hughes had resigned as Executive Director of ACCA effective the end of September.
AWARDS AND RECOGNITIONS
Dr. Art DeCabooter presented Tim Matayas with a Certificate of Completion for the Apprenticeship Program. Dr. DeCabooter provided information on the four-year program. A luncheon will be held at Scottsdale Community for the four graduates. He recognized Conrad Mills for his work in the program and noted that three more employees selected to participate will be named in the fall.
Lois Bartholomew recognized Henrietta Harris and presented an award of service to her from the Deans of Students Council. She related a history of the service provided by Dr. Harris to the students and staff of Maricopa. Dr. Harris is leaving the district to take the position of associate vice chancellor at North Carolina Central State University.
Fred Gaudet also recognized Henrietta Harris for her service to the students of GateWay Community College and especially noted her advocacy for student rights and her support to staff. Dr. Gaudet reported that GateWay Community College had received a report on August 14 that they had received their accreditation for the next ten years and the recommendations made by the evaluation team in the self-study will be used to strengthen resources to students and the community.
APPROVAL OF THE AGENDA
President Eastin requested a motion to approve the agenda.
MOTION NO. 8985
Linda Rosenthal moved that the Governing Board agenda be approved. Motion carried 4-0.
CONSIDERATION OF CONSENT AGENDA
President Eastin asked if there were any requests to remove items from the Consent Agenda.Dr. Randolph requested that item B-1 be removed.
The following items are included in the Consent Agenda:
(A-1)
APPROVAL OF MINUTES - of the July 25 and August 8, 2000 meetings.

(C-1)
CONSULTANT SELECTION FOR KOMATKE HALL EXPANSION AND REMODEL AT ESTRELLA MOUNTAIN COMMUNITY COLLEGE - Approve the following: a) awarding a contract to Smith Group Incorporated to provide consulting services for the expansion and remodel of Komatke Hall at Estrella Mountain Community College, and b) forwarding this item for State Board action.

(C-2)
USER IMPACT FEES TO THE CITY OF MESA FOR MESA COMMUNITY COLLEGE AT RED MOUNTAIN - Approve the payment of Three Hundred Forty-Four Thousand Four Hundred Fifty and no/100ths Dollars ($344,450.00) to the City of Mesa for user impact fees assessed for the new Mesa Community College at Red Mountain.

(C-3)
RATIFICATION OF HAZARDOUS MATERIALS ABATEMENT CONTRACT AWARD IN H BUILDING AT PHOENIX COLLEGE - Ratify a contract award in the amount of One Hundred Fifty-Seven Thousand and no/100ths Dollars ($157,000.00) to Spray Systems for hazardous materials abatement in the H Building at Phoenix College.

(C-4)
SELECTION OF 8 DISTRICT-WIDE ANNUAL SERVICES CONSULTANTS - Approve the following: a) the selection of eight companies to provide consulting services on an as-needed basis in the categories identified, and b) forwarding this item for State Board action.

(C-5)
CONTRACT AWARD FOR ELEVATOR MODERNIZATION AT THE DISTRICT SUPPORT SERVICES CENTER - Awarding a contract in the amount of Two Hundred Forty-Three Thousand Six Hundred Thirty-Seven and no/100ths Dollars ($243,637.00) to Centric Elevator Corporation of Arizona for elevator modernization at the District Support Services Center.

(D-1)
EAST VALLEY TECH PREP CONSORTIUM GRANT -Accept the East Valley Tech Prep Consortium grant in the amount of $232,279 for Mesa Community College. These federal monies are from the Carl Perkins Act and are administered through the Arizona Department of Education.

(D-2)
PREPARING LEADERSHIP FOR ARIZONA YOUTH SPORTS (PLAYS): GRANT BETWEEN MESA PUBLIC SCHOOLS AND MESA COMMUNITY COLLEGE - Approve this sole source grant between Mesa Public Schools and Mesa Community College. This contracted service is for developing and delivering tobacco prevention and other curriculum to train coaches involved with youth sports in the East Valley. This grant is awarded to Mesa Community College for the period of July 1, 2000 to June 30, 2001, in the amount of $50,000.00.

(D-3)
GRANT FROM U.S. DEPARTMENT OF EDUCATION FOR STUDENT SUPPORT SERVICES PROGRAM AT PHOENIX COLLEGE - Approve the grant from the U.S. Department of Education, Washington D.C. The grant is for the amount of $197,879 to fund the Student Support Services (Special Services) Program at Phoenix College.

(D-4)
PHOENIX COLLEGE TITLE V DEVELOPING HISPANIC SERVING INSTITUTIONS PROGRAM - Accept the Title V Developing Hispanic Serving Institutions Program Grant award of $381,851, funding the first five years, from the United States Department of Education. First year funds are awarded to Phoenix College for the period of 10/01/2000 to 9/30/2001. The five-year grant funds of $1,880,891 are for the period 10/01/2000 to 9/30/2005.

(D-5)
SOUTH MOUNTAIN COMMUNITY COLLEGE TITLE V DEVELOPING HISPANIC SERVING INSTITUTIONS PROGRAM - Accept the Title V Developing Hispanic Serving Institutions Program Grant award of $380,762, funding the second of five years, from the United States Department of Education. Second year funds are awarded to South Mountain Community College for the period of 10/01/2000 to 9/30/2001. The five-year grant funds of $1,977,465 are for the period 10/01/1999 to 9/30/2004.

(D-6)
YEAR 2 FUNDING FOR UPWARD BOUND PROGRAM AT GATEWAY COMMUNITY COLLEGE - Approve the receipt of Year 2 funding in the amount of $205,400 from the Department of Education for the Upward Bound program at GateWay Community College. The year 2 funding period for this TRIO grant is 9/1/2000-8/31/2001.

(D-7)
INTERGOVERNMENTAL AGREEMENT BETWEEN GLENDALE COMMUNITY COLLEGE AND MARICOPA COUNTY HUMAN SERVICES DEPARTMENT/HEAD START PROGRAM - Approve an Intergovernmental Agreement in the amount of $4,590 with the Maricopa County Human Services Department/Head Start Program.

(D-8)
CURRICULUM - Approve the curricula as submitted.

(E-1)
TCM COURSE FEE REVISION - Approve revisions to the Tuition and Fee schedule (attached) for the Television/Motion Picture Department at Scottsdale Community College for the 2000/2001 fiscal year.

MOTION
MOTION NO. 8986
Linda Rosenthal moved that the Consent Agenda be approved with the exception of item B-1. Motion carried 4-0.

(B-1)
EMPLOYMENTS, RESIGNATIONS, REITREMENTS AND SEPARATIONS - Phil Randolph recommended approval of the Employments, Resignations, Retirements and Separations with the removal of Amy Benitez on page 3 of the Separations.

MOTION
MOTION NO. 8987
Linda Rosenthal moved the Employments, Resignations, Retirements and Separations with the removal of Amy Benitez on page 3 of the Separations be approved. Motion carried 4-0.

(E-2)
PROPOSAL TO CONTRACT CONSORTIUM FOR COMMUNITY COLLEGE DEVELOPMENT FOR CONSULTATION AND FACILITATION OF MARICOPA STRATEGIC PLANNING INITIATIVE - Approve the University of Michigan Consortium for Community College Development (CCCD) be contracted with for an 18-month period at a total of $240,000 to facilitate the development of a Districtwide Strategic Plan for the Maricopa Community Colleges for the period 2001-2006. A new era of collaboration is upon Maricopa, ushering a renewed vigor for exploring innovative methods of resource sharing (information, human, financial, technical and others). While colleges have developed separate plans, an overarching strategy addressing Districtwide goals is not evident. Rufus Glasper provided a slide presentation of information on the proposal. He noted that this is one of the largest initiatives of its magnitude for the district to move into in the past 15 years. It will bring together all of the colleges, skill centers, individual centers attached to the colleges, and the district office. Dr. Glasper provided a history of events leading to this proposal. In response to Mr. Contreras inquiry regarding the sole source for the proposed contractor, Dr. Glasper explained that the Consortium has worked with a multi-college system and has an existing template to get the work done to meet the 18 month time frame. There were other groups that could provide strategic planning, but they had not worked with multi-college institutions, have as much frequency, and did not have as large a track record. Dr. Campbell inquired if there other costs and expenses anticipated in addition to the amount recommended in the item. Dr. Glasper indicated he would not commit to anything above what the governing board would approve for the contract, but there will be additional costs that will be borne internally such as copying documents and relief time for the individuals who are involved. Regarding the relationship of this project to a future bond, Dr. Gaskin explained that the processes that will be followed are scheduled to be shared at a board retreat to be held September 6.

MOTION
MOTION NO. 8988
Don Campbell moved to approve a contract with the University of Michigan Consortium for Community College Development for an 18-month period at a total of $240,000 to facilitate the development of a Districtwide Strategic Plan for the Maricopa Community Colleges for the period 2001-2006 for consultation and facilitation of Maricopa Strategic Planning Initiative. Motion carried 4-0.
MONITORING REPORTS

(VI.A.)

1994 General Obligation Bonds
Series A (1995), Series B (1997), and Series C (1999)
Receipts and Disbursements Analysis and Capital Development Plan Summary
As of June 30, 2000

(VI.B.)

Budget Analysis Report Summary
Fund 1 General Unrestricted Fund
For the Month Ended July 31, 2000

INFORMATION ITEMS

(VII.A.)

Hope Canyon/Wildlife Sanctuary Aquarium Partnership

NEXT BOARD MEETING
The next Governing Board meeting will be a Strategic Conversation on September 12, 2000
ADJOURNMENT
The meeting adjourned at 7:25 p.m.

Return to Governing Board Minutes