AUGUST 23, 1994
An executive session convened at 6:00 p.m., pursuant to A.R.S. [[section]]38-431.02, notice having been duly given.
A regular meeting of the Maricopa County Community College District Governing Board was scheduled to be held at 7:00 p.m. at the District Support Services Center, 2411 West 14th Street, Tempe, Arizona.
Linda B. Rosenthal, President, Roy C. Amrein, Secretary, Donald R. Campbell, Member, M. Grant Christensen, Member, Nancy Stein, Member
Paul A. Elsner, William Waechter, Alfredo G. de los Santos Jr., Dan Whittemore, Ron Bleed, Janice Bradshaw, Raul Cardenas, Larry Christiansen, John Cordova, Art DeCabooter, Stan Grossman, Homero Lopez, J. Marie Pepicello, Phil Randolph, Linda Thor, John Waltrip, Lois Bartholomew for Arnette Ward
CALL TO ORDER
The meeting was called to order at 6:00 p.m. by President Linda B. Rosenthal
President Rosenthal called for a motion convening an executive session, notice having been previously given.
MOTION NO. 8284
M. Grant Christensen moved that an executive session be convened. Motion carried 5-0.
The meeting recessed at 6:31 p.m.
The meeting reconvened at 7:05 p.m.
President Rosenthal acknowledged administrative substitution: Lois Bartholomew for Arnette Ward.
APPROVAL OF MINUTES
President Rosenthal requested a motion approving the minutes of the July 26 and August 9, 1994 meetings.
MOTION NO. 8285
M. Grant Christensen moved that the minutes of the July 26 and August 9, 1994 meetings be approved. Motion carried 5-0.
No one requested to speak during this portion of the meeting.
Chancellor Elsner reported that he attended the ACCA Board Meeting in August. Numerous state and federal regulations and funding were discussed.
There was no report.
STATE BOARD REPORT
In Mr. Ullman's absence, Art DeCabooter reported on the State Board meeting held in Prescott. Dr. DeCabooter defined the State Board as a coordinating board for the ten college districts in Arizona. The Presidents' Council is working to prepare a legislative package based on initiatives, growth and equalization. Don Puryear has prepared an abstract of John Carver's book which is being discussed. The State Board plans to move toward strategic conversation format for its study sessions. Dr. DeCabooter also reported on events at Scottsdale Community College in the Executive Session.
Linda B. Rosenthal did not attend the August meeting but it was reported that the Presidents' Council had discussed, at length, funding requests to be presented to the Legislature, progress on the Ad Hoc Committee on Policies and Procedures for Credit Courses and Program Approval, and the Certification Review Task Force.
There was no report.
BOARD MEMBER REPORT
Governing Board members reported as follows:
1. Nancy Stein - no report.
2. M. Grant Christensen reported that on a visit to the Mesa Community College campus earlier and emphasized the urgent need for additional student parking. >3. Roy C. Amrein - no report.
4. Donald R. Campbell reported on his attendance at the CQIN Institute in Wausau, Wisconsin.
5. Linda B. Rosenthal attended the ACCT Board Meeting and Retreat which focused on a policy on trustee qualifications and John Carver.
Freddie Antilla, President, introduced Rod Christian, Rio Salado Community College Faculty member and co-chair of the Faculty Evaluation Committee. The Committee has revisited existing methods, developed a faculty questionnaire, and determined that the end goal to improve teaching was most important. As a result, self-evaluation has been explored. It is hoped that the committee will have a pilot program prepared by Spring 1995.
There were no reports.
Phil Randolph, Gateway Community College President, reported on certification of the Court Reporting Program, student achievement in the VICA national competition, award of a $55,000 Service Learning Grant, a Surgical Tech summer program, and recognition of achievement by the Small Business Development Center.
Larry Christiansen introduced intern, Mark Milliron, from the University of Texas-Austin. Mr. Milliron will be working with Mesa Community College, the CRCM, and Vice Chancellor de los Santos Jr.
There were no reports.
REWARDS & RECOGNITION
Chancellor Elsner reported that Ron Bleed recently spent three weeks at Harvard University and noted that both Dr. Cordova and Dr. Waltrip had returned from administrative leave.
APPROVAL OF AGENDA
Approval of the agenda was recommended.
MOTION NO. 8286
Donald R. Campbell moved that the agenda be approved. Motion carried 5-0.
CONSIDERATION PF CONSENT AGENDA
President Linda B. Rosenthal asked if there were any requests to remove items from the Consent Agenda. There were none from the audience. Nancy Stein requested that items A-1, B-2, B-5, B-11, B-12, and B-14 be removed from the Consent Agenda.
The following items are included in the Consent Agenda:
(B-1) CURRICULUM - approval of the curriculum.
(B-3) REROOFING OF FOUR BUILDINGS AT SOUTH MOUNTAIN COMMUNITY COLLEGE - awarding of a contract in the amount of forty-eight thousand seven hundred and no/100 dollars ($48,700.00) to Poly Tech, Inc. to reroof four buildings at South Mountain Community College: Administration, Liberal Arts, Student Services and Central Plant.
(B-4) DISTRICT-WIDE CONSULTANT FOR ADA SURVEY - awarding of a contract to Durrant Roberts Dinsmore Architects to complete a survey of all District owned facilities and to provide a report n the status of compliance of District facilities with the Americans with Disabilities Act (ADA).
(B-6) INTERGOVERNMENTAL AGREEMENT BETWEEN ARIZONA COMMISSION ON THE ARTS AND RIO SALADO COMMUNITY COLLEGE SUN SOUNDS FY 1994-95 - approval of an intergovernmental agreement between the Arizona Commission on the Arts and Rio Salado Community College on behalf of Sun Sounds in the amount of $2,075 to be used by the Radio Reading Program for the blind, visually impaired and physically disabled.
(B-7) INTERGOVERNMENTAL AGREEMENT BETWEEN CITY OF TEMP AND RIO SALADO COMMUNITY COLLEGE SUN SOUNDS FY 1994-95 - approval of an intergovernmental agreement between the City of Tempe and Rio Salado Community College on behalf of Sun Sounds, in the amount of $3,600 to Sun Sounds to be used by the Phoenix facility of the Radio Reading Program for the blind, visually impaired and physically disabled.
(B-8) GRANT FROM THE U.S. DEPARTMENT OF EDUCATION FOR STUDENT SUPPORT SERVICES PROGRAM AT PHOENIX COLLEGE - approval of a grant from the United States Department of Education, Washington, D.C., in the amount of $174,138 to fund the Student Support Services (Special Services) Program at Phoenix College.
(B-9) APPROVAL OF TEXTBOOK GCC - approval of the use of the textbook, Introduction to Computer Graphic Art, by Mirta Hamilton for use in ART 100 at Glendale Community College.
(B-10) CORPORATION FOR NATIONAL SERVICE GRANT: GATEWAY COMMUNITY COLLEGE - acceptance of the Learn and Serve America: Higher Education Grant award of $55,000 from the Corporation for National and Community Service.
(B-13) TEXTBOOK ADOPTION - ON COOKING - approval of On Cooking, published by Prentice Hall, as the required textbook for students enrolling in HRM 231 and HRM 233.
(B-15) TEXTBOOK APPROVAL - LOTUS 1-2-3 RELEASE 4 FOR WINDOWS - adoption of Lotus 1-2-3 Release 4 for Windows Illustrated, by Brenda Nielsen, to be used by students in the Introduction to Spreadsheets-Lotus Open Entry/Open Exit classes as well as structured classes.
(B-16) CENTRAL PLANT MODIFICATIONS AT PHOENIX COLLEGE AND MESA COMMUNITY COLLEGE- awarding a contract in the amount of three hundred thirteen thousand eight hundred fifty-one and 00/100 dollars ($313,851.00) to Midstate Mechanical Company to complete modifications in the central plants at Phoenix College and Mesa Community College.
(C-1) CONTINGENCY TRANSFER - approval of transfer of $1,164,100 from Contingency for districtwide Meet and Confer allocations.
(C-3) PRIOR YEAR COMMITMENTS FY 93-94 - approval of the prior year commitments for FY ended 06/30/94.
(C-4) VOUCHERS - The following vouchers were submitted to the Board for its approval:
Payroll: 07/021 and 08/04/94
Accounts Payable: 07/06, 07/11, 07/13, 07/18, 0720, 07/21, 07/25, 07/26, 07/27 and 07/28/94
MOTION NO. 8287
M. Grant Christensen moved that the Governing Board accept the Consent Agenda with the exception of items A-1, B-2, B-5, B-11, B-12, and B-14. Motion carried 5-0.
(A-1) CONSIDERATION OF EMPLOYMENTS, RESIGNATIONS, RETIREMENTS, AND TERMINATIONS - William Waechter recommended approval of the personnel actions. In response to a question from Nancy Stein, the Unpaid Health Leave of Absence items on page six occurred prior to Governing Board approval of the district policy on compassionate leave.
MOTION NO. 8288
M. Grant Christensen moved that the Governing Board approve the faculty, management, administrative, technology, support staff employments, resignations, retirements and terminations. Motion carried 5-0.
(B-2) EXTERIOR CONCRETE/STUCCO REPAIR AT GLENDALE COMMUNITY COLLEGE - Approval of a contract in the amount of sixty-four thousand nine hundred forty-seven and no/100 dollars ($64,947.00) to MKB Construction to provide exterior painting/coating of concrete/stucco of the following three buildings at Glendale Community College: Nursing/Life Sciences, Gymnasium, and Library was recommended.
(B-5) EXTERIOR CONCRETE/STUCCO REPAIR SOUTH MOUNTAIN COMMUNITY COLLEGE - Approval of a contract in the amount of thirty-eight thousand and no/100 dollars ($38,000.00) to MKB Construction to provide exterior painting/coating of concrete/stucco of the following five buildings at South Mountain Community College: Learning Resources Center, Student Services, Life Sciences, Physical Sciences, and Liberal Arts was recommended. Nancy Stein asked for clarification on the bid process and explanation for low bids.
MOTION NO. 8289
M. Grant Christensen moved that Governing Board award two contracts as follows: a contract in the amount of sixty-four thousand nine hundred forty-seven and no/100 dollars ($64,947.00) to MKB Construction to provide exterior painting/coating of concrete/stucco of the following three buildings at Glendale Community College: Nursing/Life Sciences, Gymnasium, and Library; and a contract in the amount of thirty-eight thousand and no/100 dollars ($38,000.00) to MKB Construction to provide exterior painting/coating of concrete/stucco of the following five buildings at South Mountain Community College: Learning Resources Center, Student Services, Life Sciences, Physical Sciences, and Liberal Arts Motion carried 5-0.
(B-11) DEER AND COMPANY (DEERE) GLENDALE COMMUNITY COLLEGE (GCC) - John Waltrip recommended approval of a five-year contract between Deere and Company and the Maricopa County Community Colleges through THE INSTITUTE for Business, Industry and Technology of Glendale Community College to acquire and install a manufactured classroom building on campus for a cost not to exceed $198,000 to be paid over an amortization period of five (5) years. Following the contract period the training facility will become the property of the Maricopa County Community College District. The contract period will be from January 1, 1995 through December 31, 1999. Nancy Stein questioned the five year wait for claim to the property.
MOTION NO. 8290
Nancy Stein moved that the Governing Board award a five-year contract between Deere and Company and the Maricopa County Community Colleges through THE INSTITUTE for Business, Industry and Technology of Glendale Community College to acquire and install a manufactured classroom building on campus for a cost not to exceed $198,000 to be paid over an amortization period of five (5) years from January 1, 1995 through December 31, 1999, and the training facility will become the property of the Maricopa County Community College District following the contract period. Motion carried 5-0.
(B-12) INTERGOVERNMENTAL AGREEMENT BETWEEN ESTRELLA MOUNTAIN COMMUNITY COLLEGE CENTER'S GENESIS WEST PROGRAM AND AGUA FRIA UNION HIGH SCHOOL DISTRICT - Homero Lopez recommended approval of an intergovernmental agreement between the Maricopa Community College District and Agua Fria Union High School District to establish the Genesis West Program at Estrella Mountain Community College Center. In response to a question from Nancy Stein, the student selection process was explained. Dr. John Durbin, Superintendent of Agua Fria Union High School District, was introduced.
MOTION NO. 8291
M. Grant Christensen moved that the Governing Board approve an intergovernmental agreement between the Maricopa Community College District and Agua Fria Union High School District to establish the Genesis West Program at Estrella Mountain Community College Center. Motion carried 5-0.
(B-14) ARIZONA SMALL BUSINESS DEVELOPMENT CENTER NETWORK AND LEAD CENTER - Alfredo G. de los Santos Jr. recommended acceptance of a negotiated contract for supplemental funding in the amount of $59,100.00 between the Small Business Administration and the Maricopa Community College District. Michael York responded to a question from Nancy Stein, indicating that over the past six months 2,208 individuals were assisted and 3,565 individuals attended one or more training opportunities provided by the Arizona Small Business Development Center. Mrs. Stein asked about college attendance by clients of the Small Business Development Center.
MOTION NO. 8292
Roy C. Amrein moved that the Governing Board approve a negotiated contract for supplemental funding in the amount of $59,100.00 between the Small Business Administration and the Maricopa Community College District. Motion carried 5-0.
(C-2) RESOLUTION TO CALL GENERAL OBLIGATION BOND ELECTION FOR NOVEMBER 8, 1994 AND APPROVAL OF MARICOPA COUNTY INTERGOVERNMENTAL AGREEMENT RELATING TO ELECTION EXPENSES - Paul Elsner explained the reasons and the process leading to the proposed bond election and recommended adoption of a 1994 Capital Development Program resolution calling a bond election to be held in and for Maricopa County Community College District of Maricopa County, Arizona, on November 8, 1994, and approve the Maricopa County intergovernmental Agreement relating to the County's election expenses. The ballot and resolution relating to the proposed $385,799,000 bond had been restructured and copies of the revised items attached to the agenda.
Bil Bruno commented on public involvement, the proposed funding of structures and technology, and a recently distributed brochure.
MOTION NO. 8293
Donald R. Campbell moved that the Governing Board adopt the 1994 Capital Development Program resolution calling a bond election to be held in and for Maricopa County Community College District of Maricopa County, Arizona, on November 8, 1994, and approve the Maricopa County intergovernmental Agreement relating to the County's election expenses. Motion carried 5-0.
President Linda B. Rosenthal made the following statement: "Tonight we have taken the final formal step needed to hold a bond election on November 8th.
Planning for this event has encompassed several years as it is our desire to serve both the present and future students' educational needs at our colleges. To do this we must periodically update our facilities and equipment. The bond program is a large one for our large District, but one that will enable us to continue to serve the citizens of Maricopa County."
The following information items were distributed to the Governing Board:
(IV-A) FIRST READING - PRIVATIZATION OF SERVICES POLICY
Nancy Stein stated that in her opinion the proposed policy does not serve the best interests of the public or the students.
Don Campbell suggested that in section 313.1 Delegation of Authority, The chancellor should be included in the delegation of authority. Dan Whittemore stated that the language of that section would be reviewed.
(IV-B) AUDIT AND FINANCE COMMITTEE REPORT
(IV-C) SURPLUS VEHICLE SALES - FY 93/94
(IV-D) SURPLUS PROPERTY SALE 6/4/94
(IV-E) BUDGET ANALYSIS REPORT
The next meetings of the Governing Board will be as follows:
Tuesday, September 13, 1994 - 7:00 p.m. - Study Session/Strategic Conversation
Tuesday, September 27, 1994 - 7:00 p.m. - Regular Meeting
There being no further business for discussion, the meeting adjourned at 8:17 p.m.
A five-minute break was taken to move the meeting to the Employee Lounge to utilize a less formal format designed to promote and encourage open communication and participation among governing board members, administrators, faculty, staff and individuals attending the meeting.
STRATEGIC CONTINUATION OF DISCUSSION OF STRATEGIC ISSUES ASSOCIATED WITH THE EFFICIENT USE OF LIMITED RESOURCES - Marilyn Anderson and Rufus Glasper briefly reviewed the information provided at the August 9, 1994 Strategic Conversation. The anticipated outcome for this discussion was prioritization of categories for resource allocation.
Examples of categories were:
Tuition Pricing, Revenue Mix, Enrollment, Meet and Confer, New Programs/Initiatives (tied to community needs), Provide sufficient instructors to match enrollment, Employee financial needs: steps, professional growth, COLA, Fixed expenditures: plant, major maintenance, utilities
Support of critical processes
Student academic achievement (outcomes measures)
Discussion followed with a number of suggestions relating to process and categories. It was determined that additional time was needed to adequately complete the prioritization activity. A three hour follow-up session was recommended.
The meeting ended at 9:07 p.m.
Roy C. Amrein